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16. Commission terms /"Th:'\ I t"J .." ,·W} ___ I City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3223 FAX: (408) 777-3366 I F CUPEIQ1NO OFFICE OF THE CITY CLERK Summary Agenda Item No. I to Meeting Date: November 1. 2005 SUBJECT AND ISSUE Receive a report on commissions and committees with terms expiring January 15, 2005, select an application deadline date of December 23, and interview dates of January 9 and 10,2006; and extend the expiration of commissions from January 15 to January 30 beginning in 2006. COMMISSION VACANCIES The Cupertino City Council appoints members to 12 advisory commISSIOns and committees. For most of these, members serve staggered, four-year terms with a two- term limit. If a person is appointed to fill an unscheduled vacancy, that partial term is not counted against the term limit. Recruitment, appointment, and reappointment are governed by Resolution No. 02-064, and Government Code section 54970. The Teen Commission is governed by City Council Resolution No. 05-095 and follows a different appointment schedule and structure. Vacancies will be announced in October in the local news media, posted at City Hall and the Library, and included in the Cupertino Scene and the City's web site. Notices are also mailed to CERT graduates, Leadership Cupertino graduates, Neighborhood Block Leaders, the Chamber of Commerce, service organizations, and other interested parties. The attached list describes all the commissions and committees, and lists the names of incumbents whose terms are ending in January 2006. Applicants may apply for up to two commissions and each applicant is interviewed for his or her preferred commission(s). 1(P-/ Printed on Recycled Paper November I, 2005 Page 2 CHANGE THE TERM EXPIRATION DATE Staff is recommending that the term expiration date be extended from January 15 to January 30, beginning in 2006, so that applicants have time after the holidays to fill out and submit application forms. ST AFF RECOMMENDATION Staff recommends the following: 1. Set the application deadline for December 23, 2005. 2. Conduct interviews on Monday and Tuesday, January 9 and 10, Conference Room A, 6:00 p.m. 3. Direct staff to prepare an ordinance amending the Municipal Code sections related to commissions and committees (except for the Teen Commission) to change the term expiration date to January 30. SUBMITTED BY: APPROVED FOR SUBMISSION TO THE CITY COUNCIL: ~~ Kimberly Smith r ~ City Clerk ~ David W. Knapp City Manager I~~;;' I- CUPEIQ1NO CITY OF CUPERTINO APPOINTMENTS LIST AND NOTICE OF VACANCIES 2006 Notice is hereby given that the City of Cupertino encourages residents to apply for positions on City commissions and committees that will have vacancies in January of 2006. The application deadline is 4:30 p.m. on Friday, December 23, 2005. Council will conduct interviews beginning at 6:00 p.m. on Monday and Tuesday, Januarv 9 and 10. Commissioners are interviewed and appointed by the City Council, and may serve a maximum oftwo consecutive 4-year terms. The Teen Commissioners serve a maximum of two 2-year terms. If a person is appointed to fill an unscheduled vacancy, that partial term is not counted against the term limit. All meetings are open to the public. For more information or to apply for a commission, contact the Cupertino City Clerk's Office at 777-3223, or visit the city website at www.cupertino.org. Audit Committee - No vacancies The Committee consists of four or five members serving four-year terms. Two individuals are members of City Council, and a minimum of two and a maximum of three are representatives from Cupertino businesses. The business representatives shall not be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Committee, the City Manager or staff person assigned to the Committee. An Audit Committee at large member is not required to be a Cupertino resident, but the City Council may give priority to individuals who have substantial accounting or investment experience, preferably in connection with a govemmental agency. The powers and functions of the Audit Committee shall be as follows: A. Review the annual audit report and management letter; B. Recommend appointment of auditors; C. Review the monthly Treasurer's report; D. Recommend a budget format; and E. Review City investment policies and internal controls of such policies. Meetings are held as needed in January, April, July, and October on the 3'd Wednesday of the month at 4:00 p.m. at City Hall in Conference Room A. For more information, call staffliaison Carol Atwood at (408) 777-3220. 1{,-3 2006 Commission Vacancies Page 2 Bicvcle Pedestrian Commission - No vacancies The Commission consists of five members appointed by the council to four-year overlapping terms. None shall be officials or employees of the City nor cohabit with, as defined by law, nor be related by blood or marriage to, any member of the committee, the City Manager or the staff person or persons assigned to the Commission. All members shall be City of Cupertino residents. The function of the Commission is to review, monitor and suggest recommendations for City transportation matters including, but not limited to bicycle and pedestrian traffic, parking, education and recreation within Cupertino. Meetings are held bi-monthly on the third Wednesday of odd numbered months at 7 p.m. in City Hall, Conference Room A. For more information, call staff liaison Glenn Goepfert at (408) 777-3244. Community Development Block Grant (CDBG) Steerinl! Committee - I vacancy Vacancy to fill the term of2006-2010 The Steering Committee is the lead citizen participation group in the planning and programming process of the CDBG program. The Steering Committee is involved in the entire CDBG and consolidated planning process. Three members must represent low and moderate-income areas (Rancho Rinconada and Garden Gate), and one member is a citywide representative. The other five members consist of the Housing Commission members. Its specific responsibilities are: a. To advise the City Administration and the City Council in the development of the Consolidated Plan and its related programs. b. To conduct public meetings on the development of the Plan and its programs, and to review and evaluate proposals from the community based organizations. c. To assist the City Council in conducting public hearings on the Plan and its programs. The CDBG Steering Committee meets as needed at 6:30 p.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Oil at (408) 777-3308. 1,,~4 2006 Commission Vacancies Page 3 Fine Arts Commission - 1 vacancy Unscheduled vacancv to fill the term of 2005-2009 The Commission consists of five members appointed by Council for four-year terms. None of the members shall be employees or officials of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or staff person assigned to the Commission. At least three shall be Cupertino residents. The powers and functions of the Fine Arts Commission are to foster, encourage and assist the realization, preservation and advancement of the fine arts for the benefit of the community. The Fine Arts Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held bi-monthly on the 4th Tuesday of even-numbered months at 7:00 p.m. in City Hall, Conference Room A. For more information, contact staff liaison Kimberly Smith at (408) 777-3217. Housinl!. Commission - I vacancy Frances Seward served from 2002-2006 and is eligible for reappointment The Cupertino Housing Commission consists of five members appointed by the council to four-year terms. One must be a representative from a Cupertino financial institution and another from a Cupertino business. Housing Commission members who are representatives of a financial institution or a business are not required to be Cupertino residents, but the financial institution and the business represented must be located in Cupertino. The two community members and the City's appointed representative to the Santa Clara County CDBG Citizens Advisory Committee must be residents of Cupertino. The committee assists in developing housing policies and strategies, recommends policies for implementation and monitoring of affordable housing projects, helps identify sources of funding for affordable housing and other advisory functions authorized by the City Council. The Cupertino Housing Committee falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held at 6:30 p.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Oil at (408) 777- 3308. 1~-5 2006 Commission Vacancies Page 4 Library Commission - No vacancies The commission consists of five members appointed by the Council to four-year, overlapping terms. At least three members must be residents of Cupertino. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The commission advises the city council on the adequacy of library service within the community and such other matters relating to library service as specified by the city council, and serves as liaison between the city and the Santa Clara County library system. Meetings are held bi-monthly on the first Wednesday of even-numbered months at 7:00 p.m. in City Hall, Conference Room B. For more information, call staff liaison Carol Atwood at (408) 777-3220. Parks and Recreation Commission - 1 vacancy Frank Jelinch served from 1998-2006 and is not eligible for reappointment The commission consists of five members who are residents of the City and shall be appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The commission advises the city council on municipal activities in relation to parks and recreation, including park site acquisition and development, recreation program policy, and expansion of the park program as development occurs. The Parks and Recreation Commission falls under the Political Reform Act of 1974 and financial disclosure is required. The Parks and Recreation Commission meets at 7:00 p.m. on the first Thursday of each month in the City Hall Council Chambers. For more information, contact staff liaison Therese Smith at (408) 777-3110. I¿,-to 2006 Commission Vacancies Page 5 Planninl!. Commission - No vacancies The Commission consists of five members appointed by the council to overlapping four-year terms. Each member shall be a qualified elector in and resident of the City. None of the members shall be officials or employees of the City and none of whom shall cohabit with as defined by law, nor be related by blood or marriage to any other member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The Commission's primary function is to advise the city council on land use matters such as specific and general plans, zonings and subdivisions. The commission reviews other matters as specified by city ordinances or Title VII of the Govemment Code of California. Meetings are held at 6:45 on the second and fourth Tuesday of the month in the Community Hall. For more information, call staff liaison Steve Piasecki at (408) 777- 3308. Public Safety Commission - 2 vacancies Hugh Riddell served from 2002-2006 and is eligible for reappointment Barrv Chang served from 2002-2006 and is eligible for reappointment The commission consists of five members, all of whom shall reside within the City and shall be appointed by the council to four-year, overlapping terms. None shall be officials or employees of the City, members of the Sheriffs Department of the County, either regular or reserve, nor shall they be members of the Central Fire Protection District. No members of the Public Safety Commission shall cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staffperson(s) assigned to this Commission. The primary functions are to advise the city council on all areas relating to public safety, traffic, and police, fire and other matters relating to the foregoing. Meetings are held bi-monthly on the second Thursday of even numbered months at 7 p.m. in City Hall, Conference Room A. For more information, call staff liaison Glenn Goepfert at (408) 777-3244. /(,-7 2006 Commission Vacancies Page 6 Senior Citizens Commission - No vacancies The Senior Citizens Commission consists of five members who are residents of the City who reflect the diverse senior community. They are appointed by the council to four- year, staggered terms with no more than three terms expiring at one time. At least one commissioner shall be a member of the Cupertino Senior Center Volunteer Advisory Council. The primary functions are to advise the City Council on all matters relating to various activities that provide meaningful recreational, social, educational, safety, housing, transportation, and health services to senior citizens within the community. The commission shall hold regular meetings as necessary, and at the discretion of the commission, such other meetings as may be necessary or expedient. The commission meets no fewer than four times per year. The commission will meet the 4th Thursday of January, March, June, and September, at 2:00 p.m. in the Cupertino Senior Center, 21251 Stevens Creek Blvd. For more information, call staff liaison Julia Lamy, 777- 3374. Teen Commission - No vacancies The commission consists of thirteen members, including at least one person from each public middle school and public high school in Cupertino, if possible. Membership on the Commission is limited to Cupertino residents. Members may attend schools outside of the city limits, or be schooled at home. Commissioners must be in 8th through 12th grade. Teen Commissioners serve two-year staggered terms. The powers and functions of the Teen Commission are to advise the City Council and staff on issues and projects important to youth. The Commission meets once, or twice as needed, a month on the first and third, if needed, Wednesday from 6:00 - 8:00 p.m. at the Sports Center, 211 I 1 Stevens Creek Blvd. Staff liaison is Kim Frey, 777-3120. IfI-8 2006 Commission Vacancies Page 7 Techno1ol!V. Information. and Communications Commission - 2 vacancies L.T. Guttadauro served from 1998-2006 and is not eligible for reappointment Unscheduled vacancv to fill the term 2004-2008 The Commission consists of five members, from among the qualified electors of the City, appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. They advise the city council on all matters relating to telecommunications within the city of Cupertino, including evaluating compliance with any franchise or other agreement between the city and a telecommunications provider and conducting periodic reviews of providers, facilities, and products. In addition, members serve as liaisons between the city, the public, and telecommunications providers in enhancing education and information. The commission also provides support for community access television, especially public and educational access, and gives guidance when needed for development and implementation of access channels and programming. The Technology, Information, and Communications Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Regular meetings are held at least once every three months and, at the discretion of the Commission, other meetings may be held as necessary or expedient. Meetings usually fall on the first Wednesday of the month at 7:00 p.m. in City Hall Conference Room A. IfÞ-q