08. Destruction of Records
DRAFT
RESOLUTION NO. 05-190
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 15th day of November 2005, by the following vote:
Vote Members of the Citv Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
f-I
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
RECORDS INVENTORY FOR MICROFlLMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ - File Name: August
Resolution which authorized destruction:
File Number. Resolution. Subject, Application. Address or Location
Ordinance, Application Permit (if any)
Number
File Name, Project name
or Developer
Ño. (to be used
for microficbe
card#)
D
1990
Copy oflegal ad,
copies of notices of
determination, copy
of negative
declaration,
298, Resolution No.
8286,
I-GPA-
General Plan
90
D
D
1989
1990
"
Copies of negative
declarations, copies
of notices of
determination, copy
of General Plan,
staff reports,
correspondence,
legal ads
Notices of
determination, legal
ads,
correspondence,
staff fI
298, Resolution Nos.
7988,4217
298, Resolution No.
8233
General Plan 5-GPA-
89
General Plan 5-GP A-
90 City of Cupertino
D
1992
Staff reports,
articles,
correspondence,
preliminary
Planning
Commission
General Plan policy
recommendations
298
General Plan
Amendment 3-GPA-
90 (File 3)
Page
~
\
l'--'
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk CoÌ1tact: Kimberly Smith or Qmçe Schmidt
Page: of - File Name: August
Resolution whiCh authOriZed destruction:
File Number, Resolution, Subject. Application.
Ordinance, Application Permit
Number
-
name
File Name, Project
or Developer
Ño. (to be used
for microfiche
card#)
D
1992-
2000
Staff reports, proofs
of publication,
298
1992
General Plan
D
2000
memos,
correspondence
Correspondence,
proof of
publication, staff
reports, Resolution
No. 94-31
298
I-GPA-93 (Diocese)
D
1997-
1999
D
1995-
1998
Proofs of
publication,
correspondence,
action letter,
Resolution No.
9980, staff reports
Correspondence,
staff reports,
Ordinance Nos.
1786, 1769, 1753,
1699, Resolution
No. 9559, proofs of
publication, Weber
radius notices,
action letters, 2-Z-
83, Heart of the
City Specific Plan
draft (scanned
298
Applications 5-GPA-
97, 7-GPA-97, 8-
GPA-97,9-GPA-97
298
Stevens Creek Blvd.
Specific Plan -
"Heart of the City"
3-GPA-90
Page
"'r1
~
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact Kimberly Smith Or Grace Sclnnidt
Page: _ of _ - File Name: August .
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
fur microfiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilIned
card #) Number recent date) D ~ to be destroyed
REQUIRED
D
1995-
1999
Correspondence,
staff reports and
exhibits
Action letters, staff
298
General Plan - Tier II
3-GPA-90
D
1997
reports,
correspondence,
proofs of
publication,
Resolution No
9827
298
Applications I-GP A-
97, 2-GPA-97, 3-
GPA-97,4-GPA-97,
6-GPA-97
3-GPA-90
D
1996
Staff reports,
Resolution No.
9640
298
D
1993-
1995
Staff reports,
Resolution Nos.
9051, 9050, packet
exhibits,
correspondence,
copies of public
hearing notices,
298
96
3-GPA-90
Annual General Plan
review and EIR ITom
1993
3-GPA-90
I-GPA-
Application
D
1993
memos
Notice of
determination,
298
3-GPA-90
Resolution Nos.
8884, 8885, 8886,
memos,
correspondence
regarding the draft
EIR, staff reports
Page
~
\
~
-
Enter
M ~ to be microfilmed
D = to be destroyed
REQUIRED
-
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: ~ of ~ - File Name: August
Resolution which authorized destruction:
File Number, Resolution, Subject, Application,
Ordinance, Application Permit
Number
File Name, Project name
or Developer
No. (to be used
for miero.lìche
card #)
D
1996-
2002
Planning
Commission
Minutes
(Microfilmed and
scanned}
Page
~
I
'í
CI F
CUPEIQ1NO
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3223
FAX: (408) 777-3366
OFFICE OF THE CITY CLERK
MEMORANDUM
Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith,
Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph
Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney;
Kimberly Smith, City Clerk.
To:
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
November I, 2005
Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in
accordance with the City's records retention schedule. Please review the list and con ct me if you believe any
of these files are of historical or administrative significance and should not be destr ed. If approved, a
resolution authorizing destruction will be on the council agenda for Nov be 05.
~1-{J ~-rt
City Clerk r Date
"
NO OBJECTION TO DESTRUCTION:
(( S.oç
Date
t{ .g.é)c
Date
Dir. f Community Dev.
-aAŒuuU
Dir. of Public Works
Date
II. a .DS
Encls: City Clerk
11- t-ch
Date
/r'ì -h ,/ c.., At w ç,..."f
~~ ,,-«ç-~
Dir. of Administrative Services Date
~
Dir. of Parks & Recreation
~
µIt Director
II - $-D5
Date
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ID
ate
Printed on Recycled Paper
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