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CC 04-12-2021 Item No. 2 Reformatted Attachment A - FY 2021-2022 City Work Program Prioritization ListFY 2021-2022 City Work Program Prioritization List Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 1 Consider New Commissions and Committees Explore the possibility of additional commissions or committees to address City needs, such as senior, traffic, transportation, and economic development. Medium FY 2020 (Delayed Due to COVID) 50%9/1/2019 TBD 0 0 All Commissions City Manager's Office/ City Clerk/ Public Works 2 Pilot - Online Store for City- Branded Items Explore the viability of establishing and maintaining an online store to sell City-branded merchandise. Small FY 2021 24%11/2/2020 6/25/2021 5,000 5,000 N/A Community Development/ City Manager's Office 3 Leadership Program To provide education to the public about City government. Medium FY 2021 5%11/9/2020 11/30/2021 0 0 N/A City Manager's Office 4 Roadmap Project Publish Process Flow Chart for Public Facing Online Applications Medium FY 2021 38%7/1/2020 12/22/2021 0 0 N/A Innovation Technology 5 Small Business Development Center (SBDC) Counseling Hours Explore the viability of establishing on-site regular office hours for an SBDC counselor Small FY 2021 61%7/1/2020 6/30/2021 5,000 5,000 N/A Community Development 6 New City Seal To create a new City seal that better reflects the Cupertino community. The first phase of the “New City Seal” Work Program item will include outreach to the community, research of future costs related to seal replacement, and development of the new seal. Medium FY 2022 0%7/5/2021 6/30/2022 75,000 0 N/A City Manager's Office 7 Personal Preparedness Campaign *Recommended by Public Safety Commission *Includes Revamping Block Leader Previous: Develop a personal preparedness campaign including providing personal preparedness kits to the community. Updated: Develop a personal preparedness campaign including providing personal preparedness kits to the community. To include a revamp of the Block Leader program to encourage membership and include a preparedness focus. Medium FY 2022 0%7/1/2021 6/30/2022 10,000 0 Public Safety Commission City Manager's Office 8 Hybrid Zoom/In-Person Environment **Will be incorporated as part of operations Continue zoom engagement opportunities when City Hall returns to in-person services as allowed by law. Medium FY 2022 0%7/1/2022 Ongoing $1,500 for software 0 N/A Innovation Technology/ City Manager's Office 9 Resident Engagement Activities (i.e. Coffee talks, Living Room Conversations) Previous: Create ongoing engagement activities for residents. Medium FY 2022 0%7/1/2022 Ongoing $5,000 for giveaways and printing 0 N/A City Manager's Office Will be incorporated as part of operations (Do not rate) FY 2019-2020 Items Delayed Due to COVID (More information on these items can be found in Attachment B) FY 2020-2021 Current Items (More information on these items can be found in Attachment C) Public Engagement and Transparency Additional Items FY 2021-2022 Items Suggested by Councilmembers ATTACHMENT A Attachment A was reformatted with numbers and other clarifying information to facilitate the rating process and to focus on items to be rated. As a result of this reformatting there are now 49 items for rating, therefore up to five items can be rated as high priority with a "5", up to 22 items can be rated as medium priority with a "3", and up to 22 items can be rated as low priority with a "1". There can be any number of zeros for items a councilmember feels are no longer a priority and can be removed. 1 Public Engagement and Transparency Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 10 Fine Arts Commission Name Change *Recommended by Fine Arts Commission Change the name of the Fine Arts Commission to broaden the reach of potential interest and align with commission goals. Small FY 2022 0%7/1/2021 9/24/2021 0 0 Fine Arts Commission Parks and Recreation 11 Senior Strategy *Recommended by Parks and Recreation Commission Address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing. Medium FY 2022 0% 34,000 0 Parks and Recreation Commission Parks and Recreation 12 Neighborhood Events **Will be incorporated as part of operations *Recommended by Parks and Recreation Commission Complete a comprehensive neighborhood events program adapted for COVID to include focused programming from 2021 into 2022. Medium FY 2022 0%50,000 0 Parks and Recreation Commission Parks and Recreation 13 Visual and Performing Arts Event *Recommended by Fine Arts Commission Organize and complete a community event focused on the visual and performing arts. Medium FY 2022 0% 43,000 0 Fine Arts Commission Parks and Recreation FY 2021-2022 Commission Proposals (Items not already included above) (Listed by commission in Attachment D) Will be incorporated as part of operations (Do not rate) 2 Sustainability and Fiscal Strategy Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 14 Workforce Planning **Will be incorporated as part of operations Use data in the City's ERP system and several City documents such as the budget, Capital Improvement Program, and City Work Program to identify key positions needed and how to attract, retain or train to ensure the availability of those positions when needed. Medium FY 2020 (Delayed Due to COVID) 10%7/1/2021 6/30/2022 5,000 0 0 N/A Administrative Services 15 Climate Action Plan *Recommended to continue by Sustainability Commission Previous: Engage a consultant and commit staff time to developing CAP 2.0. California State law requires addressing climate adaptation, resiliency, transportation greenhouse gases, and environmental justice in the next climate action plan. Updated: Engage a consultant and commit staff time to developing CAP 2.0. California State law requires addressing climate adaptation, resiliency, transportation greenhouse gases, and environmental justice in the next climate action plan. One major objective is to identify the economic and community opportunities for Cupertino as California policy points towards neutral emissions in 2045, and net negative emissions in subsequent years. Large FY 2021 29%7/1/2020 12/17/2021 178,000 100,000 Sustainability Commission City Manager's Office 16 Investigate Alternatives to City Hall Look for alternatives to constructing a new City Hall at 10300 Torre Ave. Large FY 2021 24%5/1/2020 9/9/2021 25,000 25,000 N/A Public Works 17 Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in November 2022. Medium FY 2021 4%11/2/2020 10/1/2022 150,000 50,000 N/A Public Works 18 Pilot - Water Scheduling Based on Moisture Content *Recommended to cancel because the RFI did not yield quality results Utilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks. Small FY 2021 36%9/7/2020 8/5/2021 10,000 10,000 TICC Innovation Technology 19 Single-Use Plastics Ordinance *Recommended to continue by Sustainability Commission Adopt an ordinance to address single-use food service ware items. Engage stakeholders, conduct public outreach, determine CEQA requirements, work with Sustainability Commission. Medium FY 2021 59%10/20/2020 12/31/2021 30,000 30,000 Sustainability Commission Public Works 20 City Light Transition Assessment *Includes Councilmember's request to incorporate dark sky requirements Previous: Assess the costs, benefits, and opportunities of transitioning the City's streetlight infrastructure, and other City operated lights, from induction to LED fixtures. Updated: Assess the costs, benefits, and opportunities of transitioning the City's streetlight infrastructure, and other City operated lights, from induction to LED fixtures. LEDs would allow lights to be turned down and the assessment will evaluate the efficacy of various color temperatures that would meet the dark sky requirements. Small FY 2022 0%7/1/2021 5/2/2022 50,000 0 N/A Public Works FY 2020-2021 Current Items (More information on these items can be found in Attachment C) Additional Item Will be incorporated as part of operations (Do not rate) FY 2019-2020 Items Delayed Due to COVID (More information on these items can be found in Attachment B) 3 Transportation Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 21 Pilot - Adaptive Traffic Signaling Utilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors. Medium FY 2021 51%9/7/2020 8/19/2021 245,000 275,000 (Additional 30,000 transferred from excess funds in Pilot- Pollution Monitoring and GIS) 275,000 (Includes $180,000 for operational infrastructure improvements required to facilitate this project) TICC Innovation Technology 22 Pilot - Multimodal Traffic Count Utilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail. Medium FY 2021 51%9/7/2020 8/19/2021 40,000 40,000 TICC Innovation Technology 23 Regional Transformative Transit Projects Initiative Previous: Work to advance the following projects as submitted to the Metropolitan Transportation Commission (MTC) as Transformative Transportation Projects: 1. Stevens Creek Corridor high Capacity Transit 2. Automated Fixed Guideway to Mountain View 3. Cupertino Station at I-280/Wolfe Road 4. Highway 85 Transit Guideway 5. Silicon Valley High Capacity Transit Loop 6. Transit Update & Funding Strategies Updated: Work to advance the following projects as submitted to the Metropolitan Transportation Commission (MTC) as Transformative Transportation Projects: 1. Stevens Creek Corridor High Capacity Transit 2. Highway 85 Transit Guideway 3. Silicon Valley High Capacity Transit Loop 4. Transit Update & Funding Strategies Large FY 2021 48%4/12/2018 4/10/2030 TBD 0 N/A Public Works 24 Shuttle Bus Pilot Program Implementation Community shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in Sunnyvale. Explore complimentary opportunities to expand into other cities. Large FY 2021 66%10/29/2019 11/20/2021 1,750,000 1,750,000 N/A Public Works 25 Traffic Congestion Map and Identify Solutions Identify traffic congestion areas in a heat map. Identify, implement and measure effectiveness of data driven solutions to improve traffic flow in most congested areas. Large FY 2021 40%7/1/2020 6/30/2021 0 0 N/A Public Works FY 2020-2021 Current Items (More information on these items can be found on Attachment C) 4 Transportation Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 26 Traffic Garden Initiate and complete a feasibility study for the construction of a Traffic Garden (child-scale traffic towns that provide a safe space for children to improve their bicycling skills and learn how to safely share road space with other users). Medium FY 2022 0%7/1/2021 6/30/2022 75,000 0 N/A Public Works 27 Vision Zero *Recommended by Bicycle Pedestrian Commission and TICC *Includes Bicycle and Pedestrian Commission recommendation to study and propose policies to improve traffic safety around schools. Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools. Medium FY 2022 0%7/1/2021 11/30/2021 0 0 Bicycle Pedestrian Commission Public Works 28 Building code assessment for facilities that encourage bicycle commuting *Recommended by Bicycle Pedestrian Commission Review existing City building and planning codes related to the provision of bicycle and other on- site facilities intended to encourage and facilitate bicycling. Revise and supplement existing codes as necessary to achieve goals of encouraging bicycle commuting. Medium FY 2022 0%0 0 Bicycle Pedestrian Commission Public Works 29 Carmen Road Bridge *Recommended by Bicycle Pedestrian Commission Encourage staff to fund, and proceed with design and construction of the Carmen Road Bridge Large FY 2022 0%2,000,000 0 Bicycle Pedestrian Commission Public Works 30 Stevens Creek Blvd Class IV Bike Lanes **Will be incorporated as part of operations (Part of CIP) *Recommended by Bicycle Pedestrian Commission Encourage staff to fund, and proceed with design and construction of the Stevens Creek Class IV Bike Lane project from Wolfe Road to Foothill. Large FY 2022 0%5,900,000 0 Bicycle Pedestrian Commission Public Works Additional Items FY 2021-2022 Commission Proposals (Items not already included above) (Listed by commission in Attachment D) Will be incorporated as part of operations (Part of CIP) (Do not rate) 5 Housing Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 31 Affordable Housing Strategies *Recommended to continue by Housing Commission *Includes tying heights to Density Bonus Explore the development of strategies that provides a variety of products across the affordability levels including updates to the City's density bonus ordinance, housing for the developmentally disabled, and moderate/low/very low/extremely low income. Large FY 2021 61%7/1/2019 6/30/2021 300,000 50,000 Housing Commission Community Development 32 Consider options to develop ELI housing units for Developmentally Disabled individuals on City-owned property along Mary Avenue (same as FY 21: Engage with Philanthropic Organizations to find a way to build moderate- income and ELI housing units for Developmentally Disabled and Engage with Habitat for Humanity) *Recommended to continue by Housing Commission Previous: 1) Identify ways to build ELI housing units for developmentally disabled. 2) Look at possibility of building 6-8 affordable ownership townhomes. Updated: Identify ways to build ELI housing units for developmentally disabled. Medium FY 2021 87%7/1/2019 10/30/2021 200,000 150,000 Housing Commission Community Development 33 City Plan to End Homelessness (same as FY 21: Homeless Services and Facilities) *Recommended to continue by Housing Commission Previous: Partner with non-profits/social service providers to bring mobile hygiene services to Cupertino and to accommodate the needs of homeless residents by evaluating the potential of adding amenities to future City buildings. Updated: Draft an Implementation Plan to the Santa Clara County Community Plan to End Homelessness 2020-25 to create a roadmap for addressing homelessness in Cupertino. Large FY 2021 77%7/1/2019 6/30/2022 300,000 92,500 Housing Commission Community Development 34 Study Session for the Impact and Requirement for the next RHNA Cycle; RHNA related General Plan updates and rezoning (same as FY 21: Study Session for the Impact and Requirement for next RHNA Cycle) *Recommended to continue by Planning Commission Previous: Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs- housing ratio and statistics. Updated: Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs- housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by September 2023. Large FY 2021 80%5/19/2020 12/30/2023 1/31/2023 300,000 5,000 Planning Commission Community Development 35 Subcommittee to identify land for affordable housing *Recommended by Housing Commission Identify and advise City for acquisition and purchase of location for affordable housing. Small FY 2022 0%0 0 Housing Commission Community Development FY 2020-2021 Current Items (More information on these items can be found on Attachment C) Required by Law (Do not rate) FY 2021-2022 Commission Proposals (Items not already included above) (Listed by commission in Attachment D) 6 Quality of Life Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 36 Lawrence Mitty Previous: Acquire a parcel at Lawrence Expressway and Mitty Ave for trail expansion and park development. Updated: Acquire a parcel at Lawrence Expressway and Mitty Ave for trail expansion and park development. Complete annexation process. Development project for Lawrence Mitty will be included in the CIP. Medium FY 2020 (Delayed Due to COVID) 65%7/1/2019 3/31/2022 8,270,994 Available in Developer In-Lieu Fees 8,270,994 Parks and Recreation Commission Public Works/Parks and Rec 37 Blackberry Farm Golf Course Needs Assessment Determine short-term and long-term improvements to the golf course and amenities. Medium FY 2021 41%8/31/2020 3/25/2022 50,000 50,000 Parks & Recreation Commission Parks and Recreation 38 Consider Policies and Related Code Amendments to Regulate Mobile Services Vendors Develop and adopt policies to regulate mobile vendors to include a variety of use types, as well as incorporate SB 946. Medium FY 2021 60%7/1/2020 6/30/2021 47,000 47,000 Planning Commission Community Development 39 Development Accountability *Recommended to continue by Planning Commission Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process. Medium FY 2021 4%3/1/2020 6/30/2022 10,000 0 Planning Commission Community Development 40 Dogs Off Leash Area (DOLA)Identify additional areas suitable for permitting dogs to be off leash and establish one such area, if the current trial period is successful. Small FY 2021 76%7/1/2019 10/1/2021 0 0 Parks and Recreation Commission Parks and Recreation 41 Parks & Recreation Dept Strategic Plan **Will be incorporated as part of operations (Part of CIP) Complete a strategic plan that addresses the immediate and short-term opportunities identified in the Master Plan. Small FY 2021 56%7/1/2020 6/30/2021 0 0 Parks and Recreation Commission Parks and Recreation 42 Pilot - Noise Measurement Determine effectiveness of measuring noise utilizing IOT sensors. Small FY 2021 36%9/7/2020 11/16/2021 35,000 35,000 TICC Innovation Technology 43 Pilot - Pollution Monitoring Utilize IOT sensors to measure particulate and/or pollution levels. Small FY 2021 51%9/7/2020 8/5/2021 35,000 25,000 ($10,000 in excess funds transferred to Pilot- Adaptive Traffic Signaling) 25,000 TICC Innovation Technology 44 Rancho Rinconada (RR)Begin operations of aquatics programs and facility rentals, if RR is absorbed by City. Medium FY 2021 27%1/29/2020 6/30/2022 TBD 0 Parks and Recreation Commission Parks and Recreation 45 Residential and Mixed Use Residential Design Standards *Recommended to continue by Planning Commission Create objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from neighboring low- density residential development. Medium FY 2021 8%10/9/2020 9/1/2022 240,000 200,000 Planning Commission Community Development Will be incorporated as part of operations (Do not rate) FY 2019-2020 Items Delayed Due to COVID (More information on these items can be found in Attachment B) FY 2020-2021 Current Items (More information on these items can be found in Attachment C) 7 Quality of Life Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 46 Review and Update General Plan (GP) and Municipal Code *Recommended to continue by Planning Commission Previous: Evaluate the General Plan and Municipal Code per industry standards for areas where objective standards and zoning/design guidelines can be provided and/or revised. Amend General Plan and Municipal Code and zoning code to provide objective standards. Re- evaluate the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards. Updated: 1. Amend General Plan & Municipal Code & zoning code to provide objective standards as identified in 2019/2020 evaluation. 2.Re-evaluate the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards. Large FY 2021 89%6/3/2019 7/31/2021 500,000 1,000,000 (Additional amounts will be defunded at the end of the year) Planning Commission Community Development 47 Review Environmental Review Committee Review the scope of the ERC.Small FY 2021 38%9/1/2020 7/16/2021 0 0 Environmental Review Committee City Manager's Office 48 Sign Ordinance Update *Recommended to Continue by Planning Commission Update existing provisions, particularly in the temporary sign regulations. Small FY 2021 30%5/13/2020 8/30/2021 25,000 0 Planning Commission Community Development 49 Study Session on Regulating Diversified Retail Use Identify ways to encourage retail diversity and vital services, find creative solutions to retenant vacant spaces and to attract independent operators. Evaluate pros and cons of Retail Formula Ordinances in other cities. Medium FY 2021 34%7/1/2020 6/30/2022 50,000 45,000 Planning Commission Community Development 50 Revisit 5G * Recommended by TICC Council review existing 5G policy and make alterations as they deem fit. Suggested areas to explore: 1) Spacing between small cell sites and 2) study the City's ability to mandate multi-tenant small cells Large FY 2022 0%100,000 0 TICC Public Works 51 Enhance public safety situational awareness * Recommended by TICC Utilize IoT applications to bring greater situational awareness to public safety. Areas to explore include 1) license plate recognition cameras within targeted neighborhoods, and 2) Noise detection devices that can alert on breaking glass X-Large FY 2022 0% 400,000 initial 50,000 annually 0 TICC/ Public Safety Commission City Manager's Office 52 Install touchless crosswalk signaling * Recommended by TICC Enhance personal safety by installing touchless crosswalk signaling Medium FY 2022 0%150,000 0 TICC Public Works 53 Emergency Awareness/ Preparedness **Will be incorporated as part of operations *Recommended by Public Safety Commission Review alert, warning, and communications plan for preparedness and emergency notification (1) Medium FY 2022 0%0 0 Public Safety Commission City Manager's Office 54 Wildlife Awareness *Recommended by Public Safety Commission Install signage for wildlife awareness in high incident areas (5) Medium FY 2022 0%2,000 0 Public Safety Commission City Manager's Office FY 2020-2021 Current Items (More information on these items can be found in Attachment C) FY 2021-22 Commission Proposals (Items not already included above) (Listed by commission in Attachment D) Required by Law (Do not rate) 8 Quality of Life Priority Councilmember Notes (Feel free to use this column for your own notetaking) Name Objective Project Size Fiscal Year Percent Complete Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Commission Department 55 Catalytic Converter/ General Theft/ Vehicular Burglaries **The business owner forum will be incorporated as part of operations *Recommended by Public Safety Commission • Convene business owners through a forum to collect feedback, provide best practices, and gain collective buy-in (2) • Conduct a pilot project with Smart Cities regarding residential crime (theft) (3) X-Large FY 2022 0% 2,000 0 Public Safety Commission City Manager's Office 56 Cupertino Union School District Collaboration for Field and Playground Space **Will be incorporated as part of operations *Recommended by Parks and Recreation Commission Work with CUSD as they discuss the potential for school closures and assess any opportunities to incorporate their fields and playgrounds into the City. Medium FY 2022 0%155,000 0 Parks and Recreation Commission Parks and Recreation 57 Jollyman All Inclusive Playground **Will be incorporated as part of operations (Part of CIP) *Recommended by Parks and Recreation Commission Execution of the funded all-inclusive playground Capital Improvement Project at Jollyman Park. Large FY 2022 0% Est. $5,530,000 per CIP 0 Parks and Recreation Commission Parks and Recreation/Public Works 58 Parks and Recreation Strategic Plan Long Term Implementation **Will be incorporated as part of operations *Recommended by Parks and Recreation Commission Complete a strategic plan that addresses the long-term opportunities identified in the Parks and Recreation System Master Plan. Large FY 2022 0%14,000 0 Parks and Recreation Commission Parks and Recreation 59 Fiber Internet Implementation *Recommended by Teen Commission Work with Internet Service Providers (ISP) to bring fiber internet connections to Cupertino residents. Medium FY 2022 0% 60,000 0 Teen Commission Public Works Will be incorporated as part of operations (Do not rate) Will be incorporated as part of operations (Do not rate) Will be incorporated as part of operations (Do not rate) FY 2021-22 Commission Proposals (Items not already included above) (Listed by commission in Attachment D) 9