CC 04-20-2021 Item No. 13 Athletic Field Use Policy_Written CommunicationsCC 4-20-2021
#13
Athletic Field Use Policy
Written Communications
Current Policy Compared to Proposed Policy
2004 Athletic Field Use Policy Proposed Updated Athletic Field Use Policy
Sunday Use • Two Sunday tournaments per year per group
(Set up can start at 9 a.m., games no earlier than
10 a.m.)
o Sunday permits are exclusive to those
organizations already in possession of
Monday-Saturday Permits
• An organization providing a unique
recreational opportunity, such as one serving
special needs youth, may be granted Sunday
use
• Two Sunday tournaments per year per group
(Set up can start at 9 a.m., games no earlier
than 10 a.m.)
o Sunday permits are exclusive to those
organizations already in possession of
Monday-Saturday Permits
• An organization serving primarily individuals
with disabilities may be granted Sunday use
(as reasonable)
• Expand Sunday use to allow each group to
reserve a field on two additional Sundays a
year from 10 a.m. – 2 p.m. for games and
practices.
Priority groups 1. Cupertino Parks and Recreation Department
2. Cupertino resident, youth, volunteer nonprofit
organization
3. Cupertino resident, youth, commercial nonprofit
organization
4. Cupertino resident, adult, volunteer nonprofit
organization
5. Cupertino resident, adult, commercial nonprofit
organization
6. Nonresident, youth, volunteer nonprofit
organization
7. Nonresident, youth, commercial nonprofit
organization
8. Nonresident, adult, volunteer nonprofit organization
1. City of Cupertino programs at any field and CUSD
programs at JUA fields*
2. Nonprofit organizations primarily serving
individuals with a disability, with priority given to
majority resident groups. Organizations must provide
documentation, subject to review by the Director of
Parks and Recreation.*
3. Resident, nonprofit youth organizations:
Organizations must maintain Cupertino resident
participation of 51% or greater and must be a
recognized nonprofit 501(c)(3) serving youth ages 18
or younger
4. Non-resident, nonprofit youth organizations: Group
must be recognized nonprofit 501(c)(3) serving youth
ages 18 or younger
9. Nonresident, adult, commercial nonprofit
organization
10. For-profit youth sports events
11. For-profit adult sports events
12. Organizations that have previously violated the
terms of the field use policy
An organization providing a unique recreational
opportunity, such as one serving special needs youth,
may be assigned a special priority status following
review of their offering by the Parks and Recreation
Commission and approval by the City Council,
including use of fields on Sunday.
5. Resident adult or resident for-profit youth
organizations
6. Non-resident adult or non-resident for-profit youth
organizations
7. Organizations that have violated the terms of the
field use policy: Any group found violating any term
of the field use policy or providing misleading or false
information to the City of Cupertino will have last
priority for scheduling field time. Any violations may
affect future field use permit eligibility.
*Priority groups 1 and 2 (see Priority section) will be
scheduled as reasonable.
Fees 1. Cupertino Parks and Recreation Department - No
charge
2. Cupertino resident, youth, volunteer non-profit
organization
$11/player/season for residents;
$22/player/season/nonresidents
3. Cupertino resident, youth, commercial non-profit
organization
$11/player/season for residents;
$66/player/season/nonresidents
4. Cupertino resident, adult, volunteer non-profit
organization
$50/hour/field, 2-hour minimum, $600 refundable
damage deposit
5. Cupertino resident, adult, commercial non-profit
organization
1. City of Cupertino at any field/CUSD programs at
JUA fields—no charge
2. Non-profit organizations primarily serving
individuals with a disability—no charge
3. Resident, nonprofit youth organizations --
$10/hour/field
4. Non-resident, nonprofit youth organizations--
$30/hour/field
5. Resident adult or resident for-profit youth
organizations--$50/hour/field
6. Non-resident adult or non-resident for-profit youth
organizations--$60/hour/field
$50/hour/field, 2-hour minimum, $600 base
fee/site/seasonal use period and $600 refundable
damage deposit
6. Nonresident, youth, nonprofit volunteer
organization
$11/player/season for residents;
$66/player/season/nonresidents
7. Nonresident, youth, commercial non-profit
organization
$11/player/season for residents;
$88/player/season/nonresidents
8. Nonresident, adult, nonprofit volunteer organization
$50/hour, 2-hour minimum, $600 base fee/site/seasonal
use period and $600 refundable damage deposit
9. Nonresident, adult, commercial non-profit
organization
$100/hour, 2-hour minimum, $600 base
fee/site/seasonal use period and $600 refundable
damage deposit
10. For-profit youth sports events
$150/hour, 2-hour minimum, $600 base
fee/site/seasonal use period and $600 refundable
damage deposit
11. For-profit adult sports events
$175/hour, 2-hour minimum, $600 base
fee/site/seasonal use period and $600 refundable
damage deposit
12. Organizations that have violated the terms of the
field use policy. To be determined on a case-by-case
basis, considering the type of organization and the
nature of the violation.
Field closures Fields can be closed for maintenance and due to
inclement weather on an as-needed basis.
Fields can be closed for maintenance and due to
inclement weather on an as-needed basis.
(No pre-scheduled annual field closure recommended
at this time)
Insurance
requirements
Not in policy. In permit application only. Added to policy unchanged from permit.
Goals and
equipment
storage
Not in policy. In permit application only Added to policy unchanged from permit.
Fingerprinting,
mandated
reporting,
concussion
protocol
Not in policy. In permit application only. Added to policy unchanged from permit.
Schedule for
JUA sites
All schools in the JUA during the school year
Monday-Friday
4 p.m.-dusk
Kennedy/Hyde Middle School during the school year
Monday-Thursday
5 p.m.-Dusk*
*This change was approved by City Council on
August 20, 2019 and has been incorporated in practice.
1
Cyrah Caburian
From:A Jasper <amyjasper@earthlink.net>
Sent:Tuesday, April 20, 2021 1:14 PM
To:City Council; City of Cupertino Parks and Recreation Commission; Cupertino Recreation and
Community Services
Cc:CUP LL BOD new
Subject:April 20 City Council Meeting: proposed Athletic Field Use Policy
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear City Council and Parks & Recreation Commission,
FIRST, THANK YOU!
My name is Amy Jasper and I volunteer at Cupertino Little League, specifically the Challenger
Division for players with physical and/or intellectual difficulties.
Thank you for not making any Challenger changes in the proposed Athletic Field Use Policy.
That in of itself sets Cupertino apart from other cities.
FEES INCREASE:
For the fees increase, I thank the Parks & Recreation commission for agreeing to a phased approach
on the increase.
I see that the proposed increase is $10/hour (instead of the current per player amount).
However, even this amount is a LOT. Cupertino Little League currently pays approximately just
under $4K for field use.
At the proposed $10/hour, our fees would almost triple to about $10,600. Most Little League budgets
are around $30K.
So even at $10/hour, the fees increase is harmful to our budget. Leagues are also facing decreased
enrollment (as also the elementary schools are seeing) causing our budgets to dwindle even more.
QUESTIONS:
When fields are closed by the City due to weather or other reasons, who/how determines the refund
amount?
If we do not use a field, can we get a refund?
Or is it better to under estimate our hours and ask for more hours later?
Is there a proposed field use application form to review?
If this proposal passes without change, will it be used this year or in 2021?
Thank you.
Respectfully,
Amy Jasper
amyjasper@earthlink.net
150
Cyrah Caburian
From:George Chong <jumpshot@gmail.com>
Sent:Monday, April 19, 2021 1:42 PM
To:City Council
Subject:Comment on Athletic Field Use Policy
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear City Council,
As a resident and coach of a youth league in Cupertino (Cupertino Little League), it saddens me to see a large fee
increase at a time when youth mental health and childhood obesity continues to increase.
While I can understand the fiscal need to cover costs, I am concerned that as we are trying to recoup a percentage of the
entire cost of running parks, we are putting an unhealthy burden on some leagues when the entire cost of running parks
includes many parks and sites that nobody is renting or using. Why are these leagues being saddled with cost
recuperation from fields they do not rent?
I would hope we could revisit the analysis of the cost recuperations limited to those leagues and those fields that are
actually being used. I am also hoping that the uniqueness of our community would merit revisiting these assumptions
driven by the need to achieve parity with neighboring cities. Do we need to reach parity with Sunnyvale and other cities
around us?
My hope is that the City Council will lean in towards promoting children's physical and mental health while also
recalculating the assumptions around why we are proposing the cost recuperation. Our kids need to be outdoors more,
not less, and the consequent inevitable fee increases will keep families from getting involved.
George Chong
Cupertino Resident since 2012