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TICC Agenda Packet - 041321 (Special)CITY OF CUPERTINO TICC AGENDA This will be a teleconference meeting without a physical location . Tuesday, April 13, 2021 7:00 PM Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, April 13, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Staff Liaison at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Page 1 TICC Agenda April 13, 2021 Online Please click the link below to join the webinar : https://cityofcupertino.zoom.us/webinar/register/WN_UbcmVssJRd6fATxEwL9HgQ Phone Dial: (669) 900-6833 and enter Webinar ID: 954 8762 6233 (Type *9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 954 8762 6233 SIP: 95487626233@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation . 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 TICC Agenda April 13, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Technology, Information, and Communications Commission is hereby called for Tuesday, April 13, 2021, commencing at 7:00 pm. In accordance with Governor Newsom ’s Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading “Special Meeting”. SPECIAL MEETING ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve Minutes from the March 3, 2021 regular meeting. Recommended Action: Approve Minutes from the March 3, 2021 regular meeting. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.Subject: Review TICC FY21 Work Program. Recommended Action: Review TICC FY21 Work Program. A - TICC FY21 Work Program B - IOT Pilot Projects Presentation C - RFI Response from Aclima D - RFI Response from CUBIC Page 3 TICC Agenda April 13, 2021 NEW BUSINESS 3.Subject: Review TICC FY22 Work Program Proposals Recommended Action: Review TICC FY22 Work Program Proposals. A - TICC FY22 Work Program Proposals STAFF AND COMMISSION REPORTS 4.Subject: Commissioner Report from the Mayor's meeting. Recommended Action: Receive Commissioner Report. 5.Subject: Review Action Items List. Recommended Action: Review and File Action Items list. A - Action Items List 6.Subject: Review Activities Calendar Recommended Action: Review and File Activities Calendar. A - 2021 Activities Calendar 7.Subject: Commissioner Updates. Recommended Action: Receive Commissioner Updates. FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to Page 4 TICC Agenda April 13, 2021 the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City . Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 5 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  Regular Meeting  March 3, 2021 7:04 p.m.    Draft MINUTES      CALL MEETING TO ORDER   Chair Mohanty called the meeting to order at 7:04 pm    ROLL CALL  Commissioners Present:  Prabir Mohanty, Rajaram Soundararajan, Naidu Bollineni,  Mukesh Garg  Commissioners Tardy:  Eliza Du, Ph. D.  Staff Present    Bill Mitchell, Staff Liaison   Guest Speakers:    Kirsten Squarcia, City Clerk    APPROVAL OF MINUTES   1. Subject: Approve Minutes from the February 3, 2021 regular meeting.    Chair Mohanty moved to approve the minutes from the February 3, 2021 regular meeting.  Vice Chair Garg second the Motion.     Motion passed.     ORAL COMMUNICATIONS  This portion of the meeting is reserved for persons wishing to address the commission on  any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most  cases, state law will prohibit the commission from making any decisions with respect to a  matter not listed on the agenda.  A. None    WRITTEN COMMUNICATIONS  A. None    NEW BUSINESS  2. Subject: Training on Commissioner Handbook approved by City Council on  January 19, 2021.     City Clerk Squarcia conducted training on the new Commissioner Handbook.     She Presented a PowerPoint that focused on:     TICC  REGULAR MEETING MINUTES March 3, 2021   Structure of Government   Commission Purpose   Attendance   Public Meetings (Brown Act)   Conflict of Interest (Political Reform Act)   Parliamentary Procedure (Rosenberg’s Rules)   Ethics   City Work Program   City Email Policy    The Commission thanked City Clerk Squarcia for the informative presentation.       OLD BUSINESS    3. Subject: Review FY21 TICC Work Plan.  Staff Liaison Mitchell provided an update on the FY21 Pilot Work Programs.     Mr. Mitchell recommended the Proposed FY22 Work Plan be agendized for next month under  New Business.     STAFF AND COMMISSION REPORTS  4. Subject: Commissioner Report from the Mayor’s Meeting  Vice Chair Garg provided an update from the February 10 Commissioners  Meeting with the Mayor.    5. Subject: Review Action Items List  Staff Liaison Mitchell provided an update on the Action items List.     The Commission agreed to mark “Receive Presentation from the City of Fullerton on  their Fiber Plan” as complete.     Mr. Mitchell and the Commission agreed to keep “Schedule Vision Zero presentation  from San Jose” on the list as In Progress.     6. Subject: Review Activities Calendar    7. Subject: Commissioner Updates    Mr. Mitchell recommended the Proposed FY22 Work Plan be agendized for next month under  New Business.     TICC  REGULAR MEETING MINUTES March 3, 2021  Vice Chair Made a motion to agendized Proposed FY22 Work Plan under New Business next  meeting. Commissioner Raj second the motion.     Motion passed unanimously.     Mr. Mitchell suggested “Proposed Future Agenda Items” be added as an item moving forward.     ADJOURNMENT  Chair Mohanty adjourned the meeting at 8:21 pm      SUBMITTED BY:      APPROVED BY:    __________________________________   ________________________________  Marilyn Monreal, Secretary     Prabir Mohanty, Chair  Project/TaskProject Objective Responsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni In ProgressPilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni In ProgressCliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan In ProgressPilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan In ProgressPilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & Soundararajan In ProgressEducation - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan CompletedFiber Optic and Wireless Master PlanUpdate 2006 Master Plan Holdover from FY 2019 - 2020 work programCommissioners Bollineni & Du CompletedTechnology, Information and Communication Commission FY 2020-21 Work Program TIC CommissionIOT Pilot Progress Report AgendaRFI Evaluation Team & Scoring CriteriaProposal SummaryCurrent Status Evaluation Team & Scoring CriteriaScoring CriteriaProject Overview40%Deployment Plan 20%References 20%Price 20%Chad MosleyAssistant Director Public WorksDavid Stillman Transportation ManagerBill MitchellCTOAndre Duurvoort Sustainability Manager Proposal Summary:Adaptive Traffic Signaling•Ten companies submitted•Shortlisted to threeCubic, Verizon, and Parsons•Cubic selected Proposal Summary:Multimodal Traffic Count•Sixteen companies submitted•Shortlisted to fiveCubic, Verizon, Parsons, Miovision, & NTT•Cubic selectedBM1 Slide 5BM1 Bill Mitchell, 4/5/2021 Proposal Summary:Pollution Monitoring•Sixteen companies submitted•Shortlisted to fiveAclima, Verizon, Parsons, Fybr, & Lunar•Aclima selected Proposal Summary:Noise Monitoring•Nine companies submitted•Shortlisted to twoAT&T, & Cimcon•Project under review Proposal Summary:Moisture Content•Eleven companies submitted•Shortlisted to threeAT&T, Verizon & Fybr•Project under review Current Status•Adaptive Traffic Signaling - Contract executed, waiting on equipment•Multimodal Traffic Count – Contract executed, waiting on equipment•Pollution Monitoring – Contract executed, Kick-Off meeting Current Status•Nosie Monitoring - On Hold, Council Review•Moisture Content – On Hold, Council Review         Aclima Response to the City of  Cupertino Smart Cities RFI –  Climate Monitoring      DATE​ | ​ ​December 18, 2020  PREPARED FOR ​ | ​ ​Bill Mitchell, Chief Technology Officer        © 2020 | ACLIMA.IO 0    OVERVIEW    Aclima is a California-based Public Benefit Corporation that seeks to contract with the City of  Cupertino in alignment with the City’s Smart Cities RFI: Climate Monitoring. This partnership  seeks to bring a new and unprecedented level of air quality data granularity and public  insights to Cupertino. Aclima is offering to deliver hyper-local air quality and environmental  mapping at Annual Baseline resolution, across the entire city. This information is gathered  through a fleet of Aclima-managed zero/low-emission vehicles, which map each street  repeatedly and methodically on an on-going basis.    The results of this groundbreaking mapping would be delivered through Aclima Pro,  allowing City leaders and staff to effectively diagnose and act on resulting data and insights  to a degree not previously possible. Aclima would welcome the opportunity to work with the  City of Cupertino to provide the following deliverables:    ●Hyperlocal air quality mapping data for the City of Cupertino staff and leadership  access through the Aclima Pro software tool  ●Training in Aclima Pro software for Cupertino leadership and key stakeholders  ●Engagement with the CTO’s office and city staff to identify individuals and  community groups to test and provide feedback on the design and features of a  public-facing air quality data visualization tool  ●Identification of existing 3rd-party datasets and potential locations for supplemental  24/7 stationary monitoring devices, if any   ●Determine need for any future air quality-related services, such as deployment of  stationary monitoring networks    Cupertino is setting global precedent for cities – driving innovative solutions to address the  interrelated challenges of air quality and climate change. Aclima is excited to empower and  accelerate these efforts, providing services to the City to:    ●Deliver block-by-block data to empower City officials and residents to take more  informed action to maximize quality of life in Cupertino  ●Provide City departments and Commissions with a shared vision of baseline  environmental conditions, from with to mobilize coordinated, effective solutions  ●Inform critical Planning and Public Safety Commission activities, such as tracking  before and after air quality conditions where traffic interventions are implemented  ●Support key policy initiatives such as low carbon concrete codes and the  Sustainability Commission’s support of climate, energy and sustainability-related  legislation with data that allows for precisely targeted interventions, and quantitative  tracking of resulting emissions reductions       © 2020 | ACLIMA.IO 1    BACKGROUND    Located in the heart of Silicon Valley, the City of Cupertino is known around the world as a  cradle of innovation. The people and companies who call Cupertino home are some of the  most technologically sophisticated in the world, and the City’s leadership team now intends  to further its reputation as a hub of smart design through its adoption of cutting-edge IoT  technologies at the city-scale. Similarly, Aclima is a Bay Area-based company built on bold  ideas built by a diverse team of experts across the fields of atmospheric science, hardware,  software, analytics, design, and sustainable governance. As a registered Public Benefit  Corporation, Aclima is committed to empowering governments, NGO’s, corporations, and  individuals to improve the health and wellbeing of people and planet by identifying harmful  pollutants and greenhouse gasses at an unprecedented level of granularity.          Aclima is the ideal partner as Cupertino’s Climate Monitoring IoT solution provider to deliver  immediate value to local residents and public officials. Our mobile sensing network has been  mapping air pollutants and climate changing emissions across the entire Bay Area region for  many years, including all of Santa Clara County since January 2020. Aclima’s unique  methodology measures and regularly refreshes baseline averages of block-by-block air  quality across a range of pollutants including carbon dioxide (CO₂), carbon monoxide (CO),  nitric oxide (NO), nitrogen dioxide (NO₂), ozone (O₃), particulate matter (PM​2.5​); and methane  (CH₄) (see: ​Mapping Air Quality and Greenhouse Gases on Every Block in the Bay Area​).     Cupertino has the unique opportunity to be one of the first city governments in the world to  have access to Aclima Pro, the most powerful web-based air quality analysis application  © 2020 | ACLIMA.IO 2    available. In addition, Aclima will work directly with Cupertino residents to solicit their specific  feedback on user experience design decisions.     TECHNICAL SUMMARY     Like all regions in nations with highly-functioning regulatory agencies, the Bay Area has  historically relied upon a dispersed network of air monitoring stations, which does not  provide a neighborhood view of pollution exposure. Expensive and difficult to deploy,  regulatory air quality monitoring is high quality but low resolution, and typically does not  include greenhouse gas monitoring. Alternatively, low cost sensors that range from the  hundreds to low-thousands of dollars per device do not provide adequate data quality for  policy decisions, and require regular recalibration to ensure even low levels of data quality for  personal decision making. Aclima has pioneered an entirely new way to measure and analyze  air pollution and greenhouse gases, block-by-block, and at the city scale. The Aclima  hardware and software technology platform translates billions of scientific measurements  from its network of stationary and mobile sensors into environmental intelligence for  governments, communities, businesses, and individual citizens. Our products empower  decision makers and residents with a new class of tools to protect public health, reduce  harmful emissions, advance equity, and reduce acute personal exposure.       With cities at the leading edge of climate and environmental health action, a new class of  technology tools is required to accelerate and support decision making to reduce emissions  and protect public health. In the United States, poor air quality disproportionately affects low  income communities, cutting lives short and costing our most vulnerable friends and  neighbors millions each year in healthcare and lost wages, while natural gas leaks from aging  infrastructure remain a threat to public safety and climate change.     Since 2011, Aclima has been developing the hardware, software, and analytics stack to  support the complex elements of high-resolution, real-time air quality data collection,  verification, and analysis from mobile and stationary networks. Groundbreaking deployments  with Google Street View validated Aclima’s methods for mobile air quality mapping using  © 2020 | ACLIMA.IO 3    roving fleets of vehicles. Our network now reaches a growing number of cities across the US  and around the world, with relevant users including the Bay Area Air Quality Management  District (BAAQMD), San Diego Air Pollution Control District (SDAPCD), California Air  Resources Board (CARB), and the West Oakland Environmental Indicators Project (WOEIP),  among others.    We currently deliver insights to users through the following licensed software products:    ●Aclima Pro Software (Paid/Licensed)​ – Professional cloud-based software that  delivers instantaneous insights from billions of Aclima measurements. Advanced  features enable diagnostic assessment, data visualization, and analytics. This powerful  tool allows users to diagnose pollution hotspots, understand local exposure, prioritize  areas for action, and track changes over time. As a result, users are able to  demonstrate the effectiveness of interventions, improve resource allocation, and  accelerate funding efforts for future interventions.     ●Aclima for Communities Software (Public) ​– Free, citizen-facing application, which  has been developed in collaboration with communities and will include further  feedback from Cupertino residents. Aclima for Communities allows the public to  engage with hyperlocal and real-time air quality information, empowering residents  to understand conditions in their neighborhoods, reduce personal exposure, and  engage in efforts to reduce emissions.        Current regulatory monitoring stations provide only regional-scale data for cities    Aclima’s software is populated by data products generated with our hyperlocal mobile air  quality measurements. Mobile air monitoring provides a flexible method to measure air  pollution, toxics, and greenhouse gases over large geographic areas at higher spatial  resolution than feasible using conventional monitoring techniques. The collection  methodology yields hyperlocal data representative of mean ambient concentration values  during the collection period, per road segment. The methodology supporting this approach  is based on prior peer-reviewed research co-authored by Aclima. To provide these mean  ambient concentration values, Aclima typically gathers at least 20 measurements for the  collection period per ~100m road segment. Driving assignments are randomized to be  reasonably distributed over the collection period to minimize bias associated with temporally  © 2020 | ACLIMA.IO 4    variable concentrations. We also integrate contextual and 3rd-party sources which support  the generation of indicators, or are featured as data layers.     Currently, Aclima deploys its measurement platform on dedicated collection vehicles to  generate all datastreams, ensuring the methodical and balanced distribution of mapping. Air  pollutants and greenhouse gasses measured include: carbon dioxide (CO₂), carbon monoxide  (CO), nitric oxide (NO), nitrogen dioxide (NO₂), ozone (O₃), particulate matter (PM​2.5​); and can  include add-ons for black carbon (BC), methane (CH₄), ethane (C₂H₆), sulfur dioxide (SO₂), and  total volatile organic compounds (TVOCs).     Algorithms help automate the analysis of multimodal datastreams to detect co-pollutants  and patterns that indicate potential emissions sources or exposure risk. Indicators are  visualized as appropriate in Aclima’s software tools to be easily and rapidly interpreted. To  maximize the benefits of our products, Aclima provides comprehensive support and training  for users, with direct stakeholder engagement to build capacity. Aclima scientists and staff –  including full-time drivers and technicians hired from the local community – participate in  public and private meetings as requested, providing visual or communications assets to  compliment the insights and data delivered to a growing and diverse user community.    As described above, Aclima’s primary measurement platform is a dedicated fleet of data  collection vehicles to achieve comprehensive block-by-block coverage. In Cupertino, we are  also pleased to offer supplemental stationary devices at key locations for real-time, 24/7  publicly-available air quality insights. The number and locations of these stationary devices,  which will include PM​2.5​ and other parameters, will be determined during Phase 1, based on  detailed analysis of the hyperlocal Aclima Annual Baseline to determine hotspots and places  of scientific interest, and comprehensive input from local Cupertino stakeholders.     PROJECT PLAN     Aclima’s air quality data collection and information dissemination in Cupertino is envisioned  in the following Phases:     Access to Aclima Pro and hyperlocal air quality mapping  The primary deliverable will be 12 months of access to, and training in, Aclima Pro software  for Cupertino leadership and staff to empower them to identify pollution hotspots and  potential locations for 24/7 stationary monitoring devices. During this phase, Aclima and the  Cupertino CTO’s office will identify and meet with key City government stakeholders to  determine Aclima Pro software users and a training plan.     Over the course of this initial phase, we hope to be able to identify pollution hotspots and  observe patterns in hyperlocal pollution levels that may correlate to public health impacts in  Cupertino. Pollution sources could include industrial activities, and will almost certainly  include vehicle traffic. Particulate matter and nitrogen dioxide are key indicators of diesel  combustion emissions, which may be attributed to nearby activities such as quarries, cement  © 2020 | ACLIMA.IO 5    plants, or distribution centers, and can be better managed through identifying key corridors  with elevated concentrations and implementing traffic control measures.         Sample screenshot of Aclima Pro interface    Concurrently, Aclima will work with Cupertino to identify individuals and community groups  to test and provide feedback on the design and features of a public-facing air quality data  visualization tool. This public-facing tool may be released initially with Annual Baseline data,  then stationary data will be added as it becomes available.       PROJECT BUDGET    Aclima’s budget for the Project Plan described above will be under $25,000.       PROJECT CONTACT    For further information, please reach out to ​scott.andrews@aclima.io​.           © 2020 | ACLIMA.IO 6  1 December 4, 2020 Cubic|Trafficware Company Information Since 1979, Trafficware (formerly Naztec) has been dedicated to the traffic signal control industry, providing uncompromised quality and service. Trafficware is known worldwide for Synchro Studio, the traffic engineering standard for signal timing and optimization, as well as ATMS, Trafficware’s advanced traffic (central) management system. We have also leveraged our expertise in Synchro, ATMS and traffic control hardware products to create the nation’s fastest growing real-time adaptive traffic control technology (ASCT), SynchroGreen. Trafficware offers the most extensive product catalog in the traffic signal control industry, including: traffic controllers, cabinets and accessories, detection, central management systems, adaptive systems, emergency response systems, traffic simulation software and more. In 2018, Trafficware became a wholly owned company of Cubic Corporation, and is a business unit of Cubic Transportation Systems (CTS). Cubic is a leading integrator of payment, information technology and services to create intelligent travel solutions for transportation authorities and operators. Cubic is a publicly traded company (CUB) on the New York Stock Exchange (NYSE), with over 7,500 employees worldwide. Cubic brings global ITS experience to the traffic control industry and has quickly gained a prominent role in the traffic signal control industry through the acquisition of Trafficware and GRIDSMART. Trafficware currently employs over 200 professionals responsible for engineering, research, software development and manufacturing. Trafficware has earned a reputation of consistency and reliability for state-of-the-art products and services. Trafficware has had considerable success in the Western United States and attributes this success to our team of expert engineers and technicians that have earned new and recurring business through hard work and our attentiveness to our customers. The figure below shows Trafficware systems in the Western United States. December 4, 2020 2 Project Overview Cubic | Trafficware is focused on providing the most innovative, technology driven solutions to serve the growing needs of Smart Cities. Transportation agencies are challenged with optimizing their surface transportation network, while also ensuring the safe passage for all travelers and vulnerable road users. Our solutions aim to satisfy these needs, while proving to be low maintenance and provide other value- added features. Our proposed solution for this project involves several systems elements aimed at satisfying two of the City’s goals as stated in the request for information (RFI). The goals we intend to satisfy are: 1. Pilot – Adaptive Traffic Signaling 2. Pilot – Multimodal Traffic Count Trafficware’s proposed technologies involve our adaptive signal control technology (ASCT), SynchroGreen, Cubic|GRIDSMART’s detection system, as well as our TidalWave Connected Vehicle technology. The SynchroGreen ASCT will satisfy RFI Goal #1, while GRIDSMART will satisfy Goal #2. The TidalWave Connected Vehicle Module is proposed, as this is a module available to all Trafficware customers and will allow the City to share data with nearby technology companies, auto manufacturers and other service providers. These systems are based on proven technology and have been deployed in neighboring communities, such as the City of Palo Alto, Santa Clara County, City of Dublin, and the City of Santa Cruz. All three of the proposed systems work seamlessly with one another and are designed to leverage much of the City’s existing traffic control infrastructure, including their traffic controllers and ATMS central management system. Typical pilot projects for ASCT and traffic counting detection systems are greater than $50,000. Agency Name Phone Email Trafficware – Santa Clara County, California Ananth Prasad (408)-494-1342 ananth.prasad@rda.sccgov.org Trafficware – City of Palo Alto, California Rafael Rius (650)-329-2305 Rafael.rius@cityofpaloalto.org Trafficware – City of Lynnwood, Washington Paul Coffelt (425)-670-6641 pcoffelt@ci.lynnwood.wa.us GRIDSMART – City of Seattle Dusty Rasmussen (206)-684-0353 dusty.rasmussen@seattle.gov GRIDSMART – Florida Department of Transportation Jeremy Dilmore (386)-943-5360 jeremy.dilmore@dot.state.fl.us Results from other projects have shown that SynchroGreen can reduce travel time and delay between 10- 30 percent along arterial roadways, while also reducing delay to other movements and modes of transportation, such as pedestrians. This is due the system’s ability to optimize phase durations to current traffic demand, while also ensuring mainline progression through the creation of “green tunnels”. Recent studies are available on our website https://www.trafficware.com/adaptive-signal-control- technology.html. Additionally, GRIDSMART has proven to be a reliable solution for detection, gathering performance metrics including traffic counts as well as protecting vulnerable road users. GRIDSMART case studies and example projects can be viewed on the following website https://gridsmart.com/case- studies/. 3 December 4, 2020 Below is a basic diagram that describes the relationship between various systems elements. Deployment Plan In 2019, Trafficware completed the City of Cupertino’s ATMS upgrade project. As part of this project, Trafficware delivered a state-of-the-art traffic central management system, as well as services and support to integrate the City’s traffic controllers. Based on this experience, Trafficware gained an intimate knowledge of the City’s existing traffic control and communications infrastructure. The City currently uses a mixture of Trafficware (Naztec) 900 series NEMA controllers, as well as 980 ATC controllers – controllers communicate with the ATMS system via serial or Ethernet. December 4, 2020 4 Based on a review the City’s existing traffic control systems and communications, we believe that Stevens Creek Boulevard is an ideal location for a SynchroGreen and GRIDSMART pilot project. This is based on a number of factors: 1. Intersections along Stevens Creek Boulevard are known to have 980 ATC controllers with Trafficware’s version 76 Local Controller Software. This software Is capable of operating SynchroGreen and simply requires a licensing key to unlock the functionality. 2. Many intersections along Stevens Creek Boulevard are connected to the City’s ATMS system via Ethernet, which is a prerequisite for SynchroGreen. 3. Development within the area includes a mixture of commercial and residential properties and this roadway often serves as a diversion from local freeways, include I-280, SR-85. These characteristics often result in highly variable traffic conditions that are best suited for adaptive signal control. 4. Stevens Creek Boulevard is a multimodal corridor serving transit vehicles, bicycles, pedestrians in addition to passenger vehicles. This should allow for sufficient testing of the GRIDSMART technology. 5. Changes to existing infrastructure for SynchroGreen and GRIDSMART should be minimal and will only require that GRIDSMART cameras are mounted on traffic signal mast arms and one cable is run between the camera and the traffic signal cabinet. Trafficware regularly deploys pilot projects for both new and existing customers. Typically, these systems consist of 5-10 intersections to allow for a wide array of situations and operational scenarios. Below is a summary work plan for the installation of these systems: Task 1 – Preliminary Field Investigation: Trafficware will inspect the existing traffic signal and communications systems at all project intersections. This field inspection will verify that field equipment is as expected and is functioning. For example, if Ethernet communications is present, Trafficware will ensure that the controller is communicating with the ATMS server. Trafficware will also inspect the cabinet for any deficiencies or faulty equipment, such as pedestrian push buttons. Task 2 – System Programming: Trafficware will program SynchroGreen and GRIDSMART systems. This consists of programming databases for SynchroGreen and initializing default settings within the GRIDSMART equipment. Trafficware engineers will adjust settings in a lab environment based on known traffic conditions and programming necessary for compatibility with existing traffic controllers and cabinets. All settings will be programmed prior to field installation and will serve as baselines that may be adjusted once activated in the field. 5 December 4, 2020 Task 3 – Field Installation: Trafficware field engineers will install all SynchroGreen and GRIDSMART systems. This involves installing SynchroGreen software on the City’s existing ATMS server, as well as the programmed database settings. During this time, Trafficware will enable the TidalWave system within the City’s existing ATMS server and will ensure data is flowing to the designated endpoints. Additionally, we will license SynchroGreen within the City’s existing traffic controllers that operate V.76 Local Controller Software and will enable all SynchroGreen settings. Trafficware’s engineers will also physically install all GRIDSMART GS2 processors within the traffic signal cabinets and will ensure proper connectivity to the traffic controller. The engineer will program detection zones and will ensure accurate detection of various modes of transportation. Note that for any cameras provided for this project, we respectfully request that the City physically install these units and pull any cables necessary to connect to the traffic signal cabinet. Task 4 – System Activation and Adjustments: Once all hardware and software are installed and configured, Trafficware will activate the SynchroGreen system and will begin analyzing data. Trafficware’s team will make adjustments to the system based on collected data and will observe operations on a system for approximately one week. During this time, the team generates reports that demonstrate system performance. Additionally, the team will generate reports that show traffic counts from the GRIDSMART system and will verify these traffic counts for the various modes against observations in the field. Task 5 – Training: Trafficware will provide training on all systems, including SynchroGreen, GRIDSMART and TidalWave. Training for these systems is expected to last up to four (4) days. All training courses are led by experienced Traffic Engineers and Technicians and consists of both classroom and field instruction. Technical Specifications SynchroGreen ASCT SynchroGreen is software-based real-time adaptive signal control technology (ASCT) that has three optimization engines designed to optimize the cycle length, splits and offsets based on current traffic conditions. The SynchroGreen algorithm utilizes detection data to estimate the degree of saturation and ultimately the nominal green time for each phase. These estimates are calculated by the SynchroGreen Central Server based on detector data obtained from the local controllers. All communications between the Central Server and local controllers are via Ethernet. The SynchroGreen Central Server then analyzes these estimates globally for all phases at all intersections and selects the optimal values for splits and cycle length duration that are applied in the field. Lastly, SynchroGreen optimizes offsets according to user- defined travel paths based on common platoon patterns and known travel times. Offsets can be adjusted automatically based on the presence of queuing and/or platoon arrival distribution. The user can select the SynchroGreen Balanced, Progression, or Critical Movement mode to minimize overall network delay, promote mainline bandwidth, or favor critical movements. Also, the SynchroGreen algorithm accounts for pedestrians implicitly and several strategies can be implemented to maintain traffic signal synchronization when pedestrian calls are received. SynchroGreen also includes a powerful triggering system called the SynchroGreen Supervisor. The SynchroGreen Supervisor allows users to program thresholds based on recorded volume, occupancy, green utilization, communications status or detector status and uses these thresholds to perform a specified action. Actions include functions such as preemption, pattern changes (sequence changes, special function activation, etc.), or changing any setting for a SynchroGreen intersection or optimization group. The SynchroGreen Supervisor allows for total system control. A trigger that occurs at a specified intersection or optimization group may be applied to any intersection or optimization group defined December 4, 2020 6 throughout the entire SynchroGreen system. The SynchroGreen Supervisor is a feature an agency would expect from a modern adaptive traffic signal control system and offers a comprehensive mechanism to automate system optimization and minimize agency resources. SynchroGreen Benefits SynchroGreen is designed to be a simple, yet comprehensive, real-time adaptive traffic signal control system. SynchroGreen is easy to install and maintain and delivers exceptional operational performance that safely reduces motorist travel time and delay. Important benefits and advantages of the SynchroGreen system are listed in Table 1. SynchroGreen is a software-based ASCT that is compatible with the City of Cupertino’s existing 980 ATC controllers and ATMS traffic central management system. SynchroGreen is all- inclusive and does not require additional modules to provide standard system functionality. For instance, other adaptive systems require various modules to include pedestrian movements within their adaptive algorithm. Trafficware considers pedestrians to be a vital part of the transportation system, and explicitly considers pedestrians within the SynchroGreen algorithm. SynchroGreen optimizes the entire traffic signal system; this includes main lines, side-streets and turning movements, in addition to various modes of transportation. SynchroGreen is also seamlessly integrated with Trafficware’s NTCIP-based transit priority system (NTCIP 1211) embedded in the Local Controller Software. The TSP module can provide early green or extended green for transit vehicles based on the estimated arrival and departure. If TSP is required, the module on the controller modifies settings on the fly to provide priority operations without impacting adaptive operations. SynchroGreen utilizes national standards such as the National Transportation Communications for Intelligent Transportation Systems Protocol (NTCIP) and National Electrical Manufacturers Association (NEMA). Trafficware has leveraged these industry standards within SynchroGreen in order to provide the safest, most reliable system on the market. For instance, SynchroGreen utilizes NEMA phasing. This phasing scheme does not cause erratic or apparently random phase service, as can occur with other adaptive systems that do not use NEMA phasing. The use of national standards promotes compatibility with other transportation infrastructure, user familiarity, and safe and efficient operations of the adaptive system. GRIDSMART GRIDSMART is a revolutionary concept in video detection, delivering a best-in-class solution with the lowest cost of ownership on the market. GRIDSMART provides detection for the entire intersection using a single ultra-wide-angle lens camera, coupled with a ruggedized cabinet-mounted processor. This combination produces a non-intrusive intersection management and data collection solution, leveraging state-of-the-art developments in machine vision processing. The tracking-based system effectively detects vehicles, bicyclists, and pedestrians. The system is engineered for rapid installation, using a no- Table 1 - SynchroGreen Benefits Feature Benefits Software-based • Does not require proprietary hardware • Does not occupy space in the signal cabinet • Results in substantial savings for the agency Considers Side Streets and Pedestrians • Does not sacrifice turning/side-street traffic • Does not require pedestrian modules • Designed to optimize the entire traffic system Utilizes National Standards (NTCIP, NEMA) • Ensures compatibility with other infrastructure • Ensures user familiarity with system elements • Ensures safe and efficient operations 7 December 4, 2020 December 4, 2020 8 9 December 4, 2020 aim, no-focus, full 360-degree, 3D field of view, high-resolution camera, featuring a single-cable connection. Beyond accurate vehicle detection, GRIDSMART is capable of performing advanced functionality that is unique to this product. These capabilities include wrong way vehicle detection, as well as functionality aimed at vulnerable road users, including bicyclists and pedestrians. GRIDSMART’s enhanced features are capable of detecting when bicyclists are in the middle of the intersection, as well as when pedestrians are in the crosswalk. This detection capability can then be used to retime traffic signals “on the fly” in order to minimize conflicts with vulnerable users and allow extended clearance intervals for these users to exit the intersection. In addition to these safety benefits, GRIDSMART’s technology allows engineers to quickly gather critical traffic data and make informed decisions to improve traffic operations. TidalWave Technology Trafficware recently released TidalWave technology for Connected Vehicle applications. The TidalWave technology, developed alongside SWIM.AI, a leading Silicon Valley intelligence software firm, performs the traffic and signal analysis either at a City’s ATMS or on controllers at the street level (the edge) and generates highly accurate real- time information for consumption by third parties. The efficiency of the edge solution means that data volumes are reduced by a factor of over 100 and can provide hardware savings of up to 80% compared to traditional solutions. The TidalWave connected vehicle service provides real time traffic signal data subscribers in a non- proprietary format that may be processed using off-the-shelf software. Traffic signal data that can be published to subscribers includes: • Traffic signal state (red, yellow, green) • Pedestrian state (walk, flashing don’t walk) • Signal timing (min, max, pedestrian and splits) • Detector state (vehicle detectors, bicycle detectors, pedestrian detectors) • Events (preemption, transit priority) • Coordination State (cycle, offset, split, pattern, sequence, synchronization) This data has been used by various subscribers in order to provide real time traffic signal information in the vehicle’s dashboard, such as time to green. This application is already available in Audi vehicles using the company’s Traffic Light Information (TLI) service. Additionally, companies in Silicon Valley have designed applications that alert motorists when vulnerable road users are ahead and have actuated bicycle or pedestrian detection. The TidalWave technology may be activated on the City’s current ATMS system at any time at no expense to the City. December 4, 2020 10 Security and Privacy Trafficware products are held to the highest standards of quality and are designed in the United States. All Trafficware software products provided as part of this project are tested through our quality assurance program and are regularly tested for vulnerabilities internally and amongst are largest customers. All data stored as part of ATMS and SynchroGreen are protected and accessible using encrypted passwords within the City’s traffic network. The systems provided as part of this project do not monitor or store any personally identifiable information (PII). All data is owned by the City of Cupertino. Additionally, through the use of the TidalWave system, Cubic ITS, Inc. is granted access to the data and the ability to distribute data to subscribers within their subscriber network. The City is also granted a TidalWave subscription to consume their data for their own proprietary data products and services. Trafficware can provide a TidalWave Subscription Agreement upon request. Timeline Below is a timeline that shows the tasks necessary to install SynchroGreen, GRIDSMART and TidalWave. The timeline includes all tasks discussed in the Deployment Plan section of this document. Subtasks within this timeline are estimated based on experience with prior (similar) systems. Based on the timeline all three systems can be fully integrated into the City’s existing systems and operational within four (4) months. TASK Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Task 1: Prelminary Field Investigation 1.1: Preliminary Field Assessment 1.2 Detection and Communications Recommendations Task 2: System Programming 2.1 SynchroGreen Programming 2.2 GRIDSMART Programming Task 3: Field Installation 3.1 Upgrade ATMS and Activate SynchroGreen in ATMS 3.2 Activate SynchroGreen on Traffic Controllers 3.3 GRIDSMART Field Installation Task 4: System Activatino and Adjustments 4.1 GRIDSMART Calibration and Adustments 4.2 SynchroGreen Activation and Adjustments Task 5: Training 5.1 SynchroGreen Training 5.2 GRIDSMART Training 5.3 ATMS & TidalWave Training Month 1 Month 2 Month 3 Month 4 Project/Task Project Objective Revist 5G Council review existing 5G policy and make alterations as they deem fit. Suggested areas to explore: 1. Spacing between small cell sites and 2) study the City's ability to mandate multi-tenant small cells Enhance public safety situational awareness Utilize IoT applications to bring greater situational awareness to public safety. Areas to explore include 1) license plate recognition camers within targeted neighborhoodes, and 2) Noise detection devices that can alert on breaking glass Utilize technology to support Vision Zero policy recommended by Bike/Ped Commission 1) Map historical data on bike and pedestrian accidents. 2) Expand adaptive traffic signaling to support Vision Zero, and 3) Implement "near miss" technology Install touchless crosswalk signaling Enahnce personal safety by installing touchless crosswalk signaling Proposals for FY 2021-2022 City Work Program TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  Action Items Owner Description Status  Bill  Schedule Vision Zero presentation from San Jose (How  they are using IoT to enhance Traffic Safety)  In Progress  Completed Action Items Owner Description Status  Prabir  Agendize NTT Global Communications  Completed    Bill  Request presentation on City’s use of OpenGov  Completed  Raj &  Naidu  Develop a framework for a Public Wireless Workshop  Transferred to  City  Manager’s  Office    Naidu &  Prabir  Reach out to Industry Carriers to schedule a 5G  Education Presentation for the Community  Dismissed    Bill  Reach out to the City of Fullerton to request a  Presentation on their Wireless Master Plan  Completed    TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  2021 Activities Calendar      JANUARY  Mayor’s Mtg. 1/6  At 5:30 pm      FEBRUARY 10  Mayor’s Mtg. at 5 p.m.,  Commissioner Garg      MARCH 10  Mayor’s Mtg. at 5 p.m.,  Commissioner Bollineni      APRIL 14  Mayor’s Mtg. at 5 p.m.,  Commissioner Du      MAY 12  Mayor’s Mtg. at 5 p.m.  Chair Mohanty       JUNE 9  Mayor’s Mtg. at 5 p.m.,  Vice Chair Raj          JULY 14  Mayor’s Mtg. at 5 p.m.,  Commissioner Garg      AUGUST 11  Mayor’s Mtg. at 5 p.m.,  Commissioner Bollineni      SEPTEMBER 8  Mayor’s Mtg. at 5 p.m.,  Commissioner Du      OCTOBER 12  Mayor’s Mtg. at 5 p.m.,  Chair Mohanty      NOVEMBER 10  Mayor’s Mtg. at 5 p.m.  Vice Chair Raj      DECEMBER 12  Mayor’s Mtg. at 5 p.m.,  Commissioner Garg