12. Federal Surface Trans Prog.
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX (408) 777-3333
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CUPEIQ1NO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM
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AGENDA DATE January 17. 2006
SUBJECT AND ISSUE
Adoption of Resolution No. 06- o2j: Authorizing submittal of an application for fiscal year
2007-2008 federal Surface Transportation Program (STP) funds for the Cupertino STP Pavement
Rehabilitation Project 2007-2008.
BACKGROUND
The Santa Clara Valley Transportation Authority (VTA) is soliciting local streets and roads
rehabilitation projects for funding under the Federal Surface Transportation Program (STP) for
Local Streets and Roads Rehabilitation for fiscal years 2007-2008 and 2008-2009. The STP is a
portion of the federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy
for Users (SAFETEA-LU). SAFETEA-LU, an extension of the Transportation Equity Act for
the 2151 Century (TEA-21) that was signed into law on August 10, 2005, authorizes the Federal
surface transportation programs for highways, highway safety, and transit for the 5-year period
2005-2009
In order for an individual road segment to be a candidate for STP funds, it must have a Pavement
Condition Index (PCI) less than 70 and be recommended for rehabilitation treatment by the
City's Pavement Management System. PCI's for the City's pavement network are derived from
a rating system that evaluates the condition of the pavement of individual roadway segments on a
scale from 0 to 100. PCI's of 70 and above are classified as "Very Good," of 50 to 69 as
"Good," of26 to 49 as "Poor," and 0 to 25 as "Very Poor." In addition, the road segment must
be a federal aid route, which generally means it must be on the national highway system or be an
arterial or major collector street. By these criteria, the City has eligible segments on Blaney
Avenue, McClellan Road, and Tantau Avenue and recommends that these segments be included
in the STP grant request. The STP funding will provide up to 88.53% of the total project
funding. The City must, through the approval of the attached resolution, commit to supplying the
remaining 11.47% of the project funding.
Because the City has continued its maintenance of effort on the City's pavement management
program by allocating $750,000.00 annually in the Capital Improvement Program (CIP) to carry
out an annual Pavement Management project, the City has retained its eligibility for state and
federal road maintenance and rehabilitation funds, such as the STP Local Roads and Streets
Rehabilitation grant funds. Through VTA, STP funding of $326,604.00 for fiscal years 2007-
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2008 and 2008-2009 has been allocated to Cupertino. Staff has requested that the total funds for
both fiscal years be made available in fiscal year 2007-2008, so that more efficient use of the
funds can be made through pursuit of a larger pavement rehabilitation project in a single year,
rather than two smaller projects in two years. These STP funds, if approved, can then be used to
supplement the City's $750,000.00 Pavement Management Project in 2007-2008. Staff will
make the appropriate funding recommendations for the 2007-2008 Capital Improvement
Program.
FISCAL IMPACT
Adoption of the attached resolution will enable the City to receive federal STP funds for local
streets and roads rehabilitation in a maximum amount of $326,604.00 and obligate the City to
supply matching funds of$42,315.00. The City can use the STP funds to supplement the City's
$750,000.00 Pavement Management Project in 2007-2008, already programmed in the City's
current CIP, for Pavement Management projects totaling at least $1,076,604.00 in 2007-2008.
The matching funds will thereby be automatically covered. The approximately 44% increase in
the size of the overlay project funding will enable the City to achieve savings through earlier
preventative rehabilitation and maintenance of additional City road mileage.
STAFF RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 06-öD: Authorizing submittal of
an application for fiscal year 2007-2008 federal Surface Transportation Program (STP) funds for
the Cupertino STP Pavement Rehabilitation Project 2007-2008.
Submitted by:
Approved for submission:
... n.AGUA au sA-
Ralph A. Qualls, Jr. V
Director of Public Works
J}YKnapp
City Manager
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DRAFT
RESOLUTION NO. 06-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING SUBMITTAL OF AN APPLICATION FOR FEDERAL
SURFACE TRANSPORTATION PROGRAM FUNDING FOR THE CUPERTINO
STP PAVEMENT REHABILITATION PROJECT 2007-2008 AND
COMMITTING THE NECESSARY NON-FEDERAL MATCH FOR THE
PROJECT AND STATING THE ASSURANCE OF THE CITY OF CUPERTINO
TO COMPLETE THE PROJECT
WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity
Act: A Legacy for Users (SAFETEA-LU) (Public Law 109-59, August 10,2005)
continues the Surface Transportation Program (23 U.S.c. § 133 and the Congestion
Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149); and
WHEREAS, the SAFETEA legislation will guide STP, CMAQ, and TE
programming until a SAFETEA bill is authorized; and
WHEREAS, pursuant to SAFETEA-LU, and the regulations promulgated
thereunder, eligible project sponsors wishing to receive Surface Transportation Program
or Congestion Mitigation and Air Quality Improvement Program grants for a project shall
submit an application first with the appropriate metropolitan transportation planning
organization (MPO), for review and inclusion in the MPO's Transportation Improvement
Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission is the MPO for the
San Francisco Bay region; and
WHEREAS, City of Cupertino is an eligible project sponsor for Surface
Transportation Program or Congestion Mitigation and Air Quality Improvement Program
funds; and
WHEREAS, The City of Cupertino wishes to submit an application to MTC for
funds from the Surface Transportation Program Improvement Program in fiscal years
2006-07, 2007-08, and 2008-09 for the following project:
Cupertino STP Pavement Rehabilitation Project 2007-08, which
involves pavement rehabilitation work at various locations along Blaney
Road, McClellan Road, and Tantau Avenue in Cupertino, including
removal and replacement of failing pavement structural sections, surface
preparation and asphalt concrete overlay of existing road surface,
adjustment of utilities, survey monuments, and other facilities to grade,
repair or replacement of Portland cement concrete roadside
improvements, and replacement and upgrade of pavement markings and
signage.
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Resolution No. 06-023
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WHEREAS, MTC requires, as part of the application, a resolution stating the
following:
I) the commitment of necessary local matching funds of at least 11.47%; and
2) that the sponsor understands that the Surface Transportation Program and
Congestion Mitigation and Air Quality Improvement Program funding is fixed at
the programmed amount, and therefore any cost increase cannot be expected to be
funded with Surface Transportation Program or Congestion Mitigation and Air
Quality Improvement Program funds; and
3) the assurance of the sponsor to complete the project as described in the
application, and if approved, as programmed in MTC's TIP; and
4) that the sponsor understands that funds must be obligated by June 30 of the year
that the project is programmed for in the TIP, or the project may be removed from
the program; and
5) that the sponsor has a certified pavement management system (PMS).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Cupertino that the Director of Public Works is authorized to execute and file an
application for funding under the Surface Transportation Program of SAFETEA in the
amount of $ 326,604.00 request for the Cupertino STP Pavement Rehabilitation Project
2007-08; and
BE IT FURTHER RESOLVED that the City Council of the City of Cupertino
by adopting this resolution does hereby state that:
1) The City of Cupertino will provide $42,315.00 in non-federal matching funds;
and
2) The City of Cupertino understands that the Surface Transportation Program and
Congestion Mitigation and Air Quality Improvement Program funding for the
project is fixed at $ 326,604.00, and that any cost increases must be funded by the
City of Cupertino from local matching funds, and that the City of Cupertino does
not expect any cost increases to be funded with Surface Transportation Program
or Congestion Mitigation and Air Quality Improvement Program funds; and
3) The Cupertino STP Pavement Rehabilitation Project 2007-08 will be built as
described in this resolution and, if approved, for the amount shown in the
Metropolitan Transportation Commission (MTC) Transportation Improvement
Program (TIP) with obligation occurring within the timeframe established below;
and
4) The program funds are expected to be obligated by June 30 of the year the project
is programmed for in the TIP; and
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Resolution No. 06-023
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BE IT FURTHER RESOLVED that the City of Cupertinojs an eligible sponsor
of projects in the Surface Transportation Program; and
BE IT FURTHER RESOLVED that the City of Cupertino is authorized to
submit an application for Surface Transportation Program funds for the Cupertino STP
Pavement Rehabilitation Project 2007-08; and
BE IT FURTHER RESOLVED that there is no legal impediment to the City of
Cupertino making applications for Local Streets and Roads Shortfall Program funds; and
BE IT FURTHER RESOLVED that there is no pending or threatened litigation
which might in any way adversely affect the proposed project, or the ability of the City of
Cupertino to deliver such project; and
BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted
to the MTC in conjunction with the filing of the application; and
BE IT FURTHER RESOLVED that the MTC is requested to support the
application for the project described in the resolution and to program the project, if
approved, in MTC's TIP.
PASSED AND ADOPTED at a regular meeting of the City Council of the City
of Cupertino this 17th day of January, 2006, by the following vote:
Vote Members of the Citv Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
Mayor, City of Cupertino
City Clerk
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