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TC 09-07-05 Telecommunications Commission Regular Meeting September 7, 2005 MINUTES CALL TO ORDER L. T. Guttadauro called the meeting to order at 7 :00 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, L.T. Guttadauro, CharI on McIntosh Commissioners absent: Steven Ting Staff: Linda Lagergren Guests: Linda Grodt, Andrea Dorry APPROVAL OF JUNE 1,2005 MINUTES I. Andy Radle made a motion to approve the minutes as submitted. Eric Klein seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Andrea Dorry thanked the City of Cupertino and the Commission for their part in the renewal of the contract with KMVT and for supporting The Better Part. Andrea said she was working with Rick on clarification of one of the points in the contract. The contract seems very clear and it will enable The Better Part to continue. Charlon McIntosh notified the Commission that she would be resigning as of the end of the month because she was moving to San Jose. Lagergren said she needed to prepare a resignation letter and submit it to the City Clerks Office. Written: Commission reviewed the following written communications. 2. April 27, 2005 - Comcast letter re: price adjustments on equipment and installation fees. 3. May 10, 2005 - Comcast letter and monthly service report for April 2005. 4. May 23, 2005 - Comcast letter re: clarification of price adjustments. 5. June 28, 2005 - Comcast letter re: programming adjustment of GMA Pinoy TV Channel. 6. July 11,2005 - Comcast letter and monthly service report for June 2005. 7. August 15,2005 - Comcast letter re: channel lineup changes. 8. August 16,2005 - Comcast letter and monthly service report for July 2005. The Commission noted that from the Com cast monthly service reports the on-time completion rate has dropped each month. UNFINISHED BUSINESS 9. Review of the E-Government mission Statement and Objectives - Klein said he would send the proposed mission statement and goals and objectives to the Commission for everyone to review and discuss at the next commission meeting. NEW BUSINESS 10. Subcommittee (Radle & Guttadauro) report on Public Forum - In June it was suggested to have an informational forum and that possibly the forum could be held in October or November. However, it doesn't seem to be feasible to hold it so soon. Sometime between February through April was suggested as a better time. L.T. Guttadauro distributed a page of ideas for the upcoming public information forum. Radle and Guttadauro were the original subcommittee members that met and discussed having a public information forum and looked at the area of wireless and the issues surrounding health. The health issue has been at times a hot topic in the community and it was suggested an idea of having representatives from Health, Advocacy groups and federal government participate in the forum. The idea would be to give the representatives time to inform the audience of their perspective, but not a debate. This would be followed by a question and answer period. The commission felt the challenge was how to identify who would be the appropriate representatives from the health field and how to track these representatives down. The date of the forum could be driven by the representatives' schedules. The commission discussed the health issue aspect of the topic and that it could be just one part of the wireless network topic. It could be a live forum or a written educational piece in the Scene. The health issue may be a difficult piece to write and research because you need to present both sides of the topic and finding people to write the articles may be challenging. It may be more appropriate as a written piece and then it could be a forum later in the year if the community was sparked by the written article. The commission looked at other ideas for forums and the suggested topics were triple play technology and helping people learn how to secure their home environments as it relates to wireless technology. The Commission decided February, 2006 would be a good date for the forum. Guttadauro asked Andrea Dorry to help with fact finding for the articles. She could be an extra hand, although, Andy Radle is the expert in the area of security. The commission discussed personal security awareness (Secure Home Environment) as it relates to wireless networks for the residents and thought this would be a more feasible and interesting topic. The Commission decided it made more sense for continuity for Eric Klein to replace L.T. Guttadauro on the subcommittee since L.T. will be termed out of the commission at the end of December. Radle will develop a work plan on the Security topic. The topic will be Wireless Awareness and the suggested subtopics could be Connection to your home, Theft and scams, Viruses and worms and Spam. A series of articles on these topics and a forum was the suggestion. Radle will assign tasks at the next meeting to see what topic or area each of the commissioners could begin working on. 11. Digital Cities Convention - S.F. -- Lagergren reported that the City of Cupertino has been nominated by Metro-Fi as a Digital City in the category of Technology Innovation. A copy of the nomination form was distributed to the commission. The commission was informed to save the date, October 10 - 12 in case Cupertino is a winner and someone would like to go and represent the city at the awards ceremony. Lagergren also mentioned that the City would like a quote from the Commission in case we get the award. The quote would be used in press releases. The quote could be about the importance or value of having WiFi capabilities in a community. Send quotes to Guttadauro or Rick Kitson. Reports from: 12. City of Cupertino - Linda Lagergren reported the Commission's name change will become effective September 16th -- Technology, Information & Communications Commission (TICC). She also reported on dates of upcoming events -- · September 17/18 - City-wide Garage Sale · September 24/25 - Golden Jubilee Celebration (Civic Plaza) · October 15 - City Birthday Party celebration at Blackberry Farm · October 27 - Community Congress (Community Hall) 5 p.m. · December 12 - Swearing In Ceremony - canvass of election results, swear in new councilmembers, Select Mayor & Vice Mayor (Community Hall) 6:45 p.m. Linda Lagergren requested that. if Commissioners were interested in getting business cards they should forward the request to her by the middle of October. 13. Comcast - No report MISCELLANEOUS 14. Activities Calendar - The Commission updated the activities calendar with a date change for the Alliance for Community Media Western Region Conference. 15. Action Item List - Action Items were updated. Items 3, 4, and 6 were completed and deleted off the list. The following items were added: · Additional items were added to the E-government item. Circulate current mission statement and objectives and review and finalize them at the next meeting. · Get possible dates for a tour of the Comcast head end office on loth Street. · Invite Webmaster to the next meeting. Klein will formulate questions for her. · Prepare quote for W21 award · Get business cards printed for commissioners ADJOURNMENT Radle made a motion to adjourn the meeting at 8:30 p.m. Klein seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: -it. rJJj~ L.T. Guttadauro, Chairperson