Loading...
TICC Agenda Packet - 060321 (Special)CITY OF CUPERTINO TICC AGENDA This will be a teleconference meeting without a physical location . Thursday, June 3, 2021 7:00 PM Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, June 3, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Staff Liaison at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Page 1 TICC Agenda June 3, 2021 Online Please click the link below to join the webinar : https://cityofcupertino.zoom.us/webinar/register/WN_MvZggPP8TvSegchusF8H-Q Phone Dial: (669) 900-6833 and enter Webinar ID: 948 9364 1330 (Type *9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 948 9364 1330 SIP: 94893641330@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation . 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 TICC Agenda June 3, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Technology, Information, and Communications Commission is hereby called for Thursday, June 3, 2021, commencing at 7:00 pm. In accordance with Governor Newsom ’s Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading “Special Meeting”. SPECIAL MEETING ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. APPROVAL OF MINUTES 1.Subject: Approve Minutes from the May 12, 2021 special meeting. Recommended Action: Approve Minutes from the May 12, 2021 special meeting. A - Draft Minutes NEW BUSINESS 2.Subject: Review request and decide on TICC participation for <hack> Cupertino 2021 Recommended Action: Review request and decide on TICC participation for <hack> Cupertino 2021. Exhibit A - Request to TICC from the Teen Commission 3.Subject: Receive Multi Factor Authorization training from the City's Infrastructure Division. Page 3 TICC Agenda June 3, 2021 Recommended Action: Receive Multi Factor Authorization training from the City's Infrastructure Division. 4.Subject: Review TICC FY22 Work Program Proposals Recommended Action: Review TICC FY22 Work Program Proposals. A - TICC FY22 Work Program Proposals OLD BUSINESS 5.Subject: Review TICC FY21 Work Program. Recommended Action: Review TICC FY21 Work Program. A - TICC FY21 Work Program STAFF AND COMMISSION REPORTS 6.Subject: Commissioner Report from the Mayor's meeting. Recommended Action: Receive Commissioner Report. 7.Subject: Review Activities Calendar Recommended Action: Review and File Activities Calendar. A - 2021 Activities Calendar 8.Subject: Review Action Items List. Recommended Action: Review and File Action Items list. A - Action Items List 9.Subject: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at Page 4 TICC Agenda June 3, 2021 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City . Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 5 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  Special Meeting  May 12, 2021 7:00 p.m.    Draft MINUTES      CALL MEETING TO ORDER   Chief Technology officer Mitchell called the meeting to order at 7:02 pm    ROLL CALL  Commissioners Present:  Naidu Bollineni, Rajaram Soundararajan, Eliza Du, Ph. D.  Commissioners Absent:  Prabir Mohanty, Mukesh Garg   Staff Present    Bill Mitchell, Staff Liaison   Guest Speakers:    None    APPROVAL OF MINUTES   1. Subject: Approve Minutes from the April 13, 2021 special meeting.    Commissioner Bollineni moved to approve the minutes from the April 13, 2021 special  meeting. Commissioner Raj second the Motion.     Motion passed with Chair Mohanty and Vice Chair Garg Absent.     ORAL COMMUNICATIONS  This portion of the meeting is reserved for persons wishing to address the commission on  any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most  cases, state law will prohibit the commission from making any decisions with respect to a  matter not listed on the agenda.  A. Ilango Ganga, Cupertino Resident    WRITTEN COMMUNICATIONS  A. None    OLD BUSINESS  2. Subject: Review TICC FY21 Work Program.     Chief Technology Officer Mitchell provide and update to the Commission regarding the 5  In progress projects.      Adaptive Traffic Signaling Pilot: Contract and Purchase order issued, Equipment  ordered and received. Currently being deployed in the field.   Multimodal Traffic Count Contract and Purchase order issued, Equipment ordered  and received. Currently being deployed in the field.  TICC  SPECIAL MEETING MINUTES May 12, 2021   Pollution Monitoring: Council requested this Project be combined with Noise  Monitoring project and focus on LeHigh Quarry for FY22.    Noise Monitoring Council requested this Project be combined with Pollution  Monitoring project and focus on LeHigh Quarry for FY22   Moisture Content Has been removed from the Work Program directed by Council.  Staff may look in the future.     Following general discussion, the Commission thanked CTO Mitchell for the informative  status presentation.     NEW BUSINESS    3. Subject: Review TICC FY22 Work Program Proposals.  Staff Liaison Mitchell reviewed the following FY22 TICC Work Program Proposals:      Revisit 5G : Council/CMO is assuming Project Responsibility   Enhance Public Safety Situational Awareness: Proposal was absorbed as part of  operations.   Stabilize Technology to support Vision Zero Policy recommended by Bike & Ped  Commission: Supported by Council, Public Works will develop Policies.   Install touchless cross walk signaling: This was absorbed as part of Operations.    During the discussion, CTO Mitchell provided updates from the Council meetings and  direction provided therein.     STAFF AND COMMISSION REPORTS  4. Subject: Commissioner Report from the Mayor’s Meeting  Commissioner Bollineni provided an update from the March meeting.    Commissioner Raj provided an update on the Mayor’s meeting with the  Commissioners for the month of May.    5. Subject: Review Action Items List  Staff Liaison Mitchell provided an update on the Action items List.     6. Subject: Review Activities Calendar    7. Subject: Commissioner Updates              TICC  SPECIAL MEETING MINUTES May 12, 2021  ADJOURNMENT  The Commission adjourned the meeting at 7:59 pm.     SUBMITTED BY:      APPROVED BY:    __________________________________   ________________________________  Marilyn Monreal, Secretary     Naidu Bollineni, Commissioner  1 Marilyn Monreal From:Bill Mitchell Sent:Sunday, May 16, 2021 3:55 PM To:TICC Cc:khctung@gmail.com; Daniel Mestizo Subject:FW: Hack Cupertino 2021 - Judge Invite Dear Commissioners,     As in previous years the Teen Commission is asking TICC to assist with judging the annual Hackathon.   This year the  event runs June 26 – July 3.      Your time commitment would be a 5‐8 hours, spread out at your convenience over the  week after the hackathon submission closes – July 5 ‐10. Additionally, you are requested to attend the training session  on June 19 @ 10:30.      Please read the email from Kelly below for additional information and let Kelly and I know whether you are available or  not.     Thanks in advance,     Bill    Bill Mitchell Chief Technology Officer Innovation Technology BillM@cupertino.org (408) 777-1333          From: Kelly <khctung@gmail.com>   Sent: Sunday, May 16, 2021 1:38 PM  To: Bill Mitchell <BillM@cupertino.org>; Prabir Mohanty <PMohanty@cupertino.org>  Cc: Daniel Mestizo <DanielM@Cupertino.org>  Subject: Re: Hack Cupertino 2021 ‐ Judge Invite    CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the  sender and know the content is safe.    Dear Bill and Prabir,     I hope this email finds you well. My name is Kelly and I am emailing you to follow up with you regarding being a judge  for this year's virtual <hack> Cupertino hackathon. Please review my previous email for more information and let me  know if you are available to participate as a judge for this hackathon at your earliest convenience. Thank you very much  and I look forward to hearing from you.    Sincerely,  Kelly Tung  2 Cupertino Youth Activity Board ‐ Director of Outreach    On Mon, May 3, 2021 at 1:49 PM Kelly <khctung@gmail.com> wrote:  Dear Bill and Prabir, I hope this email finds you well. My name is Kelly Tung and I am reaching out to you on behalf of the Cupertino Youth Activity Board. We are reaching out to you because we are planning to host <Hack> Cupertino 2021 which gives teens the opportunity to compete and showcase their coding talents by answering a secret prompt. This is a hackathon organized by the Cupertino Youth Activity Board and Cupertino's Recreation Department and is geared towards middle and high school students. Our theme for the hackathon this year is Social Justice and it is scheduled virtually from June 26th to July 3rd. We would be extremely honored if two members from Cupertino's Technology, Information & Communication Commission would be willing to judge the projects submitted for this year's virtual hackathon. This would be a 5-8 hour time commitment, spread out at your convenience over the week after the hackathon submission closes. The judging window will be from July 5th to July 10th. We plan on having a training session on Saturday, June 19th at 10:30 AM where one of our members will explain the rubric to the judges. Judges will have the opportunity to provide their feedback on the rubric at this meeting. We would also like to formally invite you to attend the closing ceremony on July 12th. Thank you for your time and please do not hesitate to reach out to me or our Board Advisor, Danny Mestizo (DanielM@cupertino.org), with any further questions or clarifications. We look forward to hearing from you soon. Sincerely, Kelly Tung Cupertino Youth Activity Board - Director of Outreach   Project/Task Project Objective Revist 5G Council review existing 5G policy and make alterations as they deem fit. Suggested areas to explore: 1. Spacing between small cell sites and 2) study the City's ability to mandate multi-tenant small cells Enhance public safety situational awareness Utilize IoT applications to bring greater situational awareness to public safety. Areas to explore include 1) license plate recognition camers within targeted neighborhoodes, and 2) Noise detection devices that can alert on breaking glass Utilize technology to support Vision Zero policy recommended by Bike/Ped Commission 1) Map historical data on bike and pedestrian accidents. 2) Expand adaptive traffic signaling to support Vision Zero, and 3) Implement "near miss" technology Install touchless crosswalk signaling Enahnce personal safety by installing touchless crosswalk signaling Proposals for FY 2021-2022 City Work Program Project/TaskProject ObjectiveResponsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni In ProgressPilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni In ProgressCliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan In ProgressPilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan In ProgressPilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & SoundararajanRemovedEducation - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan CompletedFiber Optic and Wireless Master PlanUpdate 2006 Master PlanHoldover from FY 2019 - 2020 work programCommissioners Bollineni & DuCompletedTechnology, Information and Communication Commission FY 2020-21 Work Program TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  2021 Activities Calendar      JANUARY  Mayor’s Mtg. 1/6  At 5:30 pm      FEBRUARY 10  Mayor’s Mtg. at 5 p.m.,  CoVice Chair Garg      MARCH 10  Mayor’s Mtg. at 5 p.m.,  Commissioner Bollineni      APRIL 14  Mayor’s Mtg. at 5 p.m.,  Commissioner Du      MAY 12  Mayor’s Mtg. at 5 p.m.  Commissioner Raj      JUNE 9  Mayor’s Mtg. at 5 p.m.,  Chair Mohanty          JULY 14  Mayor’s Mtg. at 5 p.m.,  Vice Chair Garg      AUGUST 11  Mayor’s Mtg. at 5 p.m.,  Commissioner Bollineni      SEPTEMBER 8  Mayor’s Mtg. at 5 p.m.,  Commissioner Du      OCTOBER 12  Mayor’s Mtg. at 5 p.m.,  Chair Mohanty      NOVEMBER 10  Mayor’s Mtg. at 5 p.m.  Commissioner Raj      DECEMBER 12  Mayor’s Mtg. at 5 p.m.,  Vice Chair Garg    TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION  Action Items Owner Description Status  Bill  Schedule Vision Zero presentation from San Jose (How  they are using IoT to enhance Traffic Safety)  In Progress  Completed Action Items Owner Description Status  Prabir  Agendize NTT Global Communications  Completed    Bill  Request presentation on City’s use of OpenGov  Completed  Raj &  Naidu  Develop a framework for a Public Wireless Workshop  Transferred to  City  Manager’s  Office    Naidu &  Prabir  Reach out to Industry Carriers to schedule a 5G  Education Presentation for the Community  Dismissed    Bill  Reach out to the City of Fullerton to request a  Presentation on their Wireless Master Plan  Completed    TICC Meeting <hack> Cupertino 2021 June 3, 2021 <hack> Cupertino 2021 •Cupertino Youth Activity Board •Virtual –Devpost •Hack Week –June 26th to July 3rd •Opening Ceremony –June 26th, 4:00 PM •Closing Ceremony –July 12th, 5:30 PM •Secret Theme: Social Justice TICC Involvement: •Expertise for judging •5 to 8 hour time commitment •1-hr judge orientation –June 19th, 10:30 AM •Judging period –July 5th to July 10th •Closing Ceremony –July 12th, 5:30 PM YAB is requesting up to 4 judges to participate in this year's <hack> Cupertino. Recommended Action Review request and decide on TICC participation for <hack> Cupertino 2021.