CC 06-15-2021 Item No. 27 Fiscal Year 2021-22 Final Budget Adoption_Staff PresentationJune 15, 2021Fiscal Year 2021-22 Final Budget AdoptionCC 06-15-2021 Item No. 27
ThemesTimelineChanges Since Proposed BudgetNext StepsAgenda
4WEATHERING THE STORMBUILDING ON A STRONG FISCAL FOUNDATIONSTRONG FUND BALANCE = TIME TO ADJUST COURSEFY 2021-22 Themes
TimelineProposed CIPStudy Session May 4, 2021Proposed Budget (PB) Study Session IMay 18, 2021Work Program May 26, 2021 Community Funding (CF) Study Session June 1, 2021PB and CF Study Session IIJune 4, 2021Final Budget and Capital Improvement Plan Hearing and Adoption June 15, 2021
$121.0 $26.2$1.60% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%In MillionsProposed BudgetCapital Improvement PlanOther ChangesChanges Since the Proposed Budget $148.8M11
Changes Since the Publishing of the Proposed BudgetFund Proposed Budget as of May 1, 2021Capital Improvement Program City Work Program (non-CIP)Operating ChangesRecommended Final BudgetGeneral $ 88,138,778 $ - $ 425,500 $ 1,202,756 $ 89,767,037Special Revenue$ 11,865,230 $ 6,865,000 ($ 200,000) $ 66,794 $ 18,597,024Debt Service $ 2,676,000 $ - $ - $ - $ 2,676,000Capital Project$ 175,000 $ 19,365,048 $ - $ - $ 19,540,048Enterprise $ 9,347,117 $ - $ 70,000 $ - $ 9,417,117Internal Service$ 8,830,512 $ - $ 17,500 $ - $ 8,848,012Total All Funds$121,032,637 $ 26,230,048¹ $ 313,000 $ 1,269,550 $148,845,235¹ Includes $11,422,048 of transfers from the Capital Reserve
Capital Improvement ProgramFund Expense Revenue Fund Balance Capital Improvement Program ProjectSPECIAL REVENUE FUNDS210 Minor Storm Drain Improvements 2,000,000$ ‐$ (2,000,000)$ Pumpkin and Fiesta Storm Drain Project Phase 1 & 2 ($2M of fund balance)270 Transportation 215,000$ 215,000$ ‐$ Homestead/De Anza ‐ Construction280 Park Dedication 3,000,000$ 2,000,000$ (1,000,000)$ Memorial Park ‐ Pond Repurposing ($1M of fund balance)280 Park Dedication 1,150,000$ 1,150,000$ ‐$ Memorial Park ‐ Amphitheater Improvements280 Park Dedication 500,000$ 500,000$ ‐$ Memorial Park ‐ Specific Plan DesignTOTAL SPECIAL REVENUE FUNDS 6,865,000$ 3,865,000$ (3,000,000)$ CAPITAL PROJECTS FUNDS420 Capital Improvement Program 3,000,000$ 3,000,000$ ‐$ 10445 Torre Avenue Improvements420 Capital Improvement Program 750,000$ 750,000$ ‐$ Blackberry Farm Pool Improvements420 Capital Improvement Program 75,000$ 75,000$ ‐$ Carmen Road Bridge Right‐of‐Way420 Capital Improvement Program 500,000$ 500,000$ ‐$ City Hall and Community Hall Improvements ‐ Programming & Feasibility420 Capital Improvement Program 408,000$ 408,000$ ‐$ Electric Vehicle Parking Expansion ($208,000 grant funded)420 Capital Improvement Program 350,000$ 350,000$ ‐$ Full‐sized Outdoor Basketball Court ($177,952 grant funded)420 Capital Improvement Program 80,000$ 80,000$ ‐$ Stelling and Alves Crosswalk Installation420 Capital Improvement Program 2,000,000$ 2,000,000$ ‐$ Stevens Creek Boulevard Class IV Bikeway Phase 2 ‐ Construction420 Capital Improvement Program 50,000$ 50,000$ ‐$ City Lighting LED Transition Assessment420 Capital Improvement Program 65,000$ 65,000$ ‐$ Tree Inventory ‐ Stevens Creek Corridor420 Capital Improvement Program 90,000$ 90,000$ ‐$ ADA Improvements (Category 2 ‐ Multi‐Year Funding)420 Capital Improvement Program 300,000$ 300,000$ ‐$ Annual Playground Replacement (Category 2 ‐ Multi‐Year Funding)420 Capital Improvement Program 200,000$ 200,000$ ‐$ Park Amenity Improvements (Category 2 ‐ Multi‐Year Funding)420 Capital Improvement Program 75,000$ 75,000$ ‐$ Street Light Installation ‐ Annual Infill (Category 2 ‐ Multi‐Year Funding)429 Capital Reserve 11,422,048$ ‐$ (11,422,048)$ Capital Reserve ‐ Transfers OutTOTAL CAPTIAL PROJECTS FUNDS 19,365,048$ 7,943,000$ (11,422,048)$ TOTAL ALL FUNDS 26,230,048$ 11,808,000$ (14,422,048)$
City Work ProgramFund Department Expense Revenue Fund Balance ProposalGENERAL FUND100 General Fund Administration (75,000)$ ‐$ 75,000$ CWP ‐ New City Seal100 General Fund Administration 1,500$ ‐$ (1,500)$ CWP ‐ Revamping Block Leader and Neighborhood Watch Program100 General Fund Parks and Recreation 34,000$ ‐$ (34,000)$ CWP ‐ Senior Strategy100 General Fund Parks and Recreation 10,000$ ‐$ (10,000)$ CWP ‐ Mental Health Support 100 General Fund Parks and Recreation 5,000$ ‐$ (5,000)$ CWP ‐ Dogs Off Leash Area100 General Fund Community Development 200,000$ ‐$ (200,000)$ CWP ‐ Homeless Jobs Program100 General Fund Community Development (5,000)$ ‐$ 5,000$ CWP ‐ RHNA General Plan Updates100 General Fund Community Development 10,000$ ‐$ (10,000)$ CWP ‐ Encouraging Dark Sky Compliance100 General Fund Community Development (5,000)$ ‐$ 5,000$ CWP ‐ City Marketing (Online Store)100 General Fund Public Works 250,000$ ‐$ (250,000)$ CWP ‐ Revisit 5GTOTAL GENERAL FUND 425,500$ ‐$ (425,500)$ SPECIAL REVENUE FUNDS265 BMR Affordable Housing Community Development 100,000$ ‐$ 30,913$ CWP ‐ Consider Options to Develop ELI and BMR Housing Units265 BMR Affordable Housing Community Development (300,000)$ ‐$ 300,000$ CWP ‐ Affordable Housing StrategiesTOTAL SPECIAL REVENUE FUNDS (200,000)$ ‐$ 330,913$ ENTERPRISE FUNDS520 Resource Recovery Public Works 70,000$ ‐$ (70,000)$ CWP ‐ Single‐Use Plastics Ordinance and Mayorʹs Cup Challenge EventTOTAL ENTERPRISE FUNDS 70,000$ ‐$ (70,000)$ INTERNAL SERVICE FUNDS610 Innovation & Technology Innovation & Technology 17,500$ ‐$ (17,500)$ CWP ‐ Lehigh and Stevens Creek QuarryTOTAL INTERNAL SERVICE FUNDS 17,500$ ‐$ (17,500)$ TOTAL ALL FUNDS 313,000$ ‐$ (182,087)$
Operating ChangesFund Department Expense Revenue Fund Balance ProposalGENERAL FUND100 General Fund Council and Commissions 95,900$ ‐$ (95,900)$ Community Funding Grant Program100 General Fund Administration (518,250)$ ‐$ 518,250$ City Manager Discretionary Fund100 General Fund Parks and Recreation 371,738$ 177,000$ (194,738)$ Library Services100 General Fund Community Development 500,000$ ‐$ (500,000)$ Legal Costs100 General Fund Community Development 141,956$ ‐$ (141,956)$ Permit Technician100 General Fund Community Development 202,772$ ‐$ (202,772)$ Plan Check Engineer100 General Fund Community Development 192,681$ ‐$ (192,681)$ Senior Planner100 General Fund Public Works 217,583$ ‐$ (217,583)$ CIP Project Manager100 General Fund Public Works 63,376$ ‐$ (63,376)$ City Hall Annex (10455 Torre)100 General Fund Public Works (65,000)$ ‐$ 65,000$ SCC Tree Inventory (operating duplicate)TOTAL GENERAL FUND 1,202,756$ 177,000$ (1,025,756)$ SPECIAL REVENUE FUNDS265 BMR Affordable Housing Community Development 66,794$ 66,794$ 30,913$ Final CDBG Action Plan AllocationsTOTAL SPECIAL REVENUE FUNDS 66,794$ 66,794$ 30,913$ TOTAL ALL FUNDS 1,269,550$ 243,794$ (994,843)$
Contingency BudgetingCity-wide Department Contingency = 2.5% materials/contracts ($595k)City Manager Discretionary Fund = $593k●2.5% General Fund base materials/contracts (excluding sheriff/CAO) ($305k)●~50% is earmarked for Public Works unforeseen maintenance and repairs ($288k)●Final budget includes $75,000 for City Manager Discretionary FundCity implements zero-base budgeting ●Every dollar is accounted for ●No “fluff” budgeting
FY 2021-22First Quarter Report Nov 2021 Next Steps
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