CC 06-15-2021 Item No. 02 Accounts Payable May 11, 2021_Written CommunicationsCC 06-01-21
#22
Accounts Payable
Period Ending
May 11, 2021
Written Comments
1
Cyrah Caburian
From:Peggy Griffin <griffin@compuserve.com>
Sent:Monday, June 14, 2021 1:40 PM
To:City Council; City Clerk
Subject:2021-06-15 CC Meeting: Agenda Item 22 (CONSENT CALENDAR) PULL Item 22 May 11, 2020 Accts
Payable
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear City Council and City Clerk,
I am requesting you PULL ITEM #22 from tomorrow nights’ Consent Calendar. It’s Accounts Payable for the period
ending May 11, 2020!!!
I’m asking that the following questions be answered during the discussion of this item:
1. This is over a year old! Slipping it in just after May 3, 2021 makes it “appear” as if it’s the following week…until
you look again and notice the year!
a. Q1: What happened?
b. Q2: Why is this coming up now?
2. The checks have already been written and sent.
a. Q3: What does it mean for the City Council to “approve” these Accounts Payable?
b. Q4: What happens if they don’t approve it?
3. Accounts Payable are closed at the end of each week.
a. Q5: Why doesn’t the Council receive the statements for approval every 2 weeks?
b. Q6: What’s causing this constipation and diarrhea?
Flooding the Council and the public with these massive number of Accounts Payable statements is a way making the
City’s expenditures less transparent because it’s difficult to review 10 statements all at once!
IMPORTANT REQUEST: Can the Council require the Accounts Payable statements to be presented for approval every 2‐
weeks as they become closed?
Sincerely,
Peggy Griffin
1
Cyrah Caburian
From:Anne Ezzat <aezzat95014@gmail.com>
Sent:Tuesday, June 15, 2021 11:29 AM
To:Darcy Paul; Liang Chao; Jon Robert Willey; Kitty Moore
Subject:Consent Calendar Item #22
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear Mayor Paul, Vice Mayor Chao, Council Member Wiley and Council Member Moore,
I am writing to request that #22 be pulled from the consent calendar. I am curious as to why this was submitted over a
year late. Is it a typo? Does the city allow itself to be billed a year after a service is completed?
It seems that there should be a deadline for submitting a request for payment. It is unfair to staff to have to go through
a collection of bills in short order, i.e, disrupts work flow. It also does not give the processing staff time to examine the
bills in case there maybe some questions regarding the bill.
Thanks for your time and attention.
Best regards,,
Brooke Ezzat