TICC Agenda Packet - 090121CITY OF CUPERTINO
TICC
AGENDA
This will be a teleconference meeting without a physical location .
Wednesday, September 1, 2021
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 1, to the
Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff
Liaison before the meeting and posted to the City's website after the meeting .
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting . Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Online
Please click the link below to join the webinar :
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TICC Agenda September 1, 2021
https://cityofcupertino.zoom.us/webinar/register/WN_2gKQYey8TeyxkiWmQNO95A
Phone
Dial: 669-900-6833 and enter Webinar ID: 952 8802 6173 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 952 8802 6173
SIP: 95288026173@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting . Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
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TICC Agenda September 1, 2021
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the August 4, 2021, regular meeting.
Recommended Action: Approve Minutes from the August 4, 2021, regular meeting.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Discuss Commission Proposals for FY23 City Work Program
Recommended Action: Discuss Commission Proposals for FY23 City Work Program
A - Commission Proposals for FY 2022-2023 City Work Program
OLD BUSINESS
3.Subject: Review TICC FY22 Work Program
Recommended Action: Review TICC FY22 Work Program
A - TICC FY21-22 Work Program
STAFF AND COMMISSION REPORTS
4.Subject: Commissioner Report from the Mayor's meeting
Recommended Action: Receive Commissioner Report from the Mayor's meeting
5.Subject: Review Activities Calendar
Recommended Action: Review and File Activities Calendar
A - 2021 Activities Calendar
6.Subject: Review Action Items List
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TICC Agenda September 1, 2021
Recommended Action: Review and File Action Items List
A - Action Items List
7.Subject: Commissioners Reports
Recommended Action: Receive Commissioners reports
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
August 4, 2021 7:00 p.m.
Draft MINUTES
CALL MEETING TO ORDER
Chair Mohanty called the meeting to order at 7:04 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Mukesh Garg, Rajaram Soundararajan, Eliza
Du, Ph. D.
Commissioners Absent: Naidu Bollineni
Staff Present Bill Mitchell, Chief Technology Officer (CTO)
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: Approve Minutes from the July 7, 2021, regular meeting.
Vice Chair Garg moved to approve the minutes from the July 7, 2021, regular meeting.
Chair Mohanty second the Motion.
Motion passed 4‐0‐1 with Commissioner Bollineni absent.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
WRITTEN COMMUNICATIONS
A. None
NEW BUSINESS
2. Subject: Review City Work Program Dashboard
Chief Technology Officer Mitchell presented an overview of the City’s Fiscal Year 2022 Work
Program Dashboard.
As part of the presentation, Mr. Mitchell reviewed the FY22 Council Work Program dashboard.
The overview consisted of:
Various filters available to slice data based on interest such as:
o Status
o Department
TICC REGULAR MEETING MINUTES August 4, 2021
o Category
o Budgets (Remaining/Allocated/Expensed/Estimated)
Size of Projects
Start/Finish dates
Percentage completed
Milestone in Progress
The City Work Program Dashboard can be accessed via:
https://www.cupertino.org/our‐city/city‐council/city‐work‐program
Mr. Mitchell provided an overview of the IT Internal Project Dashboard.
The Commission thanked Mr. Mitchell for the informative presentation.
OLD BUSINESS
3. Review TICC FY22 Work Program
Mr. Mitchell provided an update:
Adaptive Traffic Signaling: Project underway, progressing very well. Along De Anza from
Homestead to Marianna four intersections includes 280 north and south intersections.
Equipment has been installed, configured completed, testing now.
Multimodal Traffic Count: The above summary applies for this project.t
Climate Monitoring and Noise Measurement: Council combined both Projects under Monitor
Pollution and Noise Environment adjacent to Lehigh and Stevens Creek Quarry.
Add stationary monitors to get real time data as well as noise specifically around Lehigh and
Quarry.
STAFF AND COMMISSION REPORTS
4. Subject: Commissioner Report from the Mayor’s Meeting
Vice Chair Garg provided an update from the July Mayor’s meeting with the
Commissioners.
5. Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings:
September 8: Commissioner Du
October 12: Chair Mohanty
November 10: Commissioner Raj
6. Subject: Review Action Items List
7. Subject: Commissioner Updates
CTO Mitchell provided an update.
TICC REGULAR MEETING MINUTES August 4, 2021
ADJOURNMENT
Chair Mohanty adjourned the meeting at 7:49 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Secretary Prabir Mohanty, Chair
Project/Task Project Objective
Proposals for
FY 2022-2023 City Work Program
Project/Task Project Objective Responsibility
Estimated
Completion Date
Pilot - Adaptive
Traffic Signaling
Utilize the City's Traffic Management System
to test impact of enhanced adaptive
traffic signaling. This will be done through
software modifications and/or the addition
of IOT devices such as intelligent cameras
d
Bill Mitchell In Progress
Pilot - Multimodal
Traffic Count
Utilize the City's Traffic Management System
and/or IOT equipment to provide the
number of vehicles, pedestrians and bike
traffic that moved through a given area,
e.g., intersection, roadway or trail.
Bill Mitchell In Progress
Pilot - Monitor
Pollution and Noise
Environment
adjacent to Lehigh
and Stevens Creek
Quarry
Monitor and report on Lehigh and Stevens
Creek Quarries. Includes noise and
pollution monitoring for these locations.
Bill Mitchell In Progress
Technology, Information and Communication Commission
FY 2021-22 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2021 Activities Calendar
JANUARY
Mayor’s Mtg. 1/6
At 5:30 pm
FEBRUARY 10
Mayor’s Mtg. at 5 p.m.,
CoVice Chair Garg
MARCH 10
Mayor’s Mtg. at 5 p.m.,
Commissioner Bollineni
APRIL 14
Mayor’s Mtg. at 5 p.m.,
Commissioner Du
MAY 12
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
JUNE 9
Mayor’s Mtg. at 5 p.m.,
Chair Mohanty
JULY 14
Mayor’s Mtg. at 5 p.m.,
Vice Chair Garg
AUGUST 11
Mayor’s Mtg. at 5 p.m.,
Commissioner Bollineni
SEPTEMBER 8
Mayor’s Mtg. at 5 p.m.,
Commissioner Du
OCTOBER 12
Mayor’s Mtg. at 5 p.m.,
Chair Mohanty
NOVEMBER 10
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
DECEMBER 12
Mayor’s Mtg. at 5 p.m.,
Vice Chair Garg
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
Bill Schedule Vision Zero presentation from Valley
Transportation Authority (VTA)
In Progress
Bill Research Technology for Red light Runner In Progress
Completed Action Items
Owner Description Status
Prabir Agendize NTT Global Communications Completed
Bill Request presentation on City’s use of OpenGov Completed
Naidu &
Prabir
Reach out to Industry Carriers to schedule a 5G
Education Presentation for the Community
Dismissed
Bill Reach out to the City of Fullerton to request a
Presentation on their Wireless Master Plan
Completed
Bill Present City Work Program Dashboard Completed