CC Resolution No. 9758RESOLUTION NO. 9758
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 8930;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 6th day of January, 1997, by the following vote:
Vote Members of the City. Council
AYES: Burnett, Chang, Dean, Sorensen,
NOES: None
ABSENT: None
ABSTAIN: None
Bautista
ATTEST:
(~ity Clerk
Dest. 30 & 31
APPROVED:
~'o~, City of C~pertino
Name Subject Address or Resolution, Date Enter
(usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
documents, variance, etc.) application number most microfilmed
recent D--to be destroyed
date)
Code Enforcement 1985 D
Disaster Repons 1983-86 D
Energy Commission 198347 D
correspondence
Vehicle/Equipment 1983-85 D
Damage- Incident Reports
Parks and Rec. Accident 1982-83 D
Repons
Repons
Schedule of Insurance 1982-86 D
SheriW s contract and 1983-84 '12)
correspondence
Energy Commission 1978-85 D
repons
New Well Site 1957-63 D
(Correspondence,
information on pumping
well, etc.)
Monthly Treasurer's
Report
City Clerk Chron. File Sept. and D
July 1994
records/dest30.doc
Name Subject Address or Resolution, Date Enter
(usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
documents, variance, etc.) application number most microfilmed
recent D--to be destroyed
date)
:!~i::.::!:::.:.?' :!;:5?.::j-:~!:i:?':: Memorial Park Gazebo 1991 D
:?iii~::iiij?:': ?:':!? ::.'i? Memorial Park " D
??'?::! .::!}::::~::i:::?::::::::?::::::::::: Water Dept.- Reports to 1960-63 D
.:.!ii::?:::: !~i::-: :::~:::~ ::::.!::~:.i:~::.i Water Commission
::':'.::~'.:~.~:~ ::~::'' :: .:~:': :::::~::.::~:: Miscellaneous reports
:ii:ii::;:i::'::~i':!:i:?:i::::?:~:i:!ii~::!i~i:~:;:?: Affidavits of Publication 1956-64 D
: :~:.::~::~i':~:::.: :::: :.::: ~: :':':~: Affidavits of Publication Jan. 1967- D
Jan. 1968
· '::::~:'::~ ...... ~-~:: .......... ':'::':::~:: Affidavits of Publication Jul. 1966- D
:i:!i(!.:~]!ii:"..i~:.' ::?::':.:::.:: Jul. 1967
~:::~:::' "~;: :.:'-'~: :. ':" ~"::.:::: Water Dept. reports to Jul. 1963- D
.;::~:~;~.~.: ,::: ' Water Com. Jul. 1964
::%: '~:?:.i i !i??:i::i; Density Study (book) 6/30/69 D
Cupertino Water System Nov. 1961 D
Master Plan (book)
Supplement to Master Plan Jun. 1966 D
of 1961, Cupertino Water
System (book)
· '"" Progress Report No. 2 for Jul 1961 D
: Master Plan, Cupertino
· ::. Water System (book)
records/dest30.doc
· :.:' "' ::i:;: ..~: i:: ' ": ' :'.: CORDS INVENTORY FOR MICROFILMING:ORDESTRUCTION '
::Nmb~r ::..: Name Subject Address or Resolution, Date Enter
(tolb~':USed ~:: (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
i 'iJ~f°~':":'::'i:: documents, variance, etc.) application number most microfilmed
:ii:: card: #)"'!:~:.'.:!.ii~ recent D--to be destroyed
date)
' Planned Developments in 8/28/67 D
Cupertino (book)
'.' .. ~'ii :: :! i!i!!)ii;~: iii:::i::i' i.~i:!!ii: DeAnza et al. 1965 D
Improvement Dist. No. 66-
1, Acquisition Report
(book)
. :?~ii!: "." ~?iiii? :i':~iiiii:::~~':I: ' :I? DeAnza et al. 1967 D
Improvement Dist. No. 66-
1, Engineer's Report
(book)
:?i. '.:iii' :iiii _"? ~i? Cupertino Water Tanksite, appraisal report 1968 D
~ (ownership of Kaiser
Cement) (book)
-" :' Inspiration Point, " D
Permanente Cement Co.,
.:: ... ~. Appraisal (book)
:::" Water Supply System 1968 D
· Project, HUD Project No.,
WS-6-05-0198, Contract
documents and
· specifications (book)
. ' ' Assessment District 1962 D
Project for Stevens Creek
i Boulevard (book)
records/dest30.doc
· /:':- 'i i '. ''~ RECORDS INVENTORY FOR: MICROFILMING OR DESTRUCTION ~' · · ' ' !:
:?::::::::::::::::: :.~:!:' ' . ' f/iii!:~P~eht:'!::Ci~lerk C~t~i ~imber!~ S~it~:6~R~~blfe: . :. :; ' .:
:~:~::-NU~ber'~'~::Nme Subject Address or Resolution, Date Enter
?:;(to~:.be Used: (usually developer) (use pemit, elections Location Ordin~ce, or r~ges (or M= to be
:::':.:'::.;;~o~:' documents, vmi~ce, etc.) application number most microfilmed
:.::?mi~dfiche ::: recent D~o be destroyed
': ?.~::C~d ~)' -:5.:: date)
Vallco Park (book)
.i::~ i:!: ~. ii: Master Storm Drainage 1961 D
' Plan and Cost Study
(book)
... ~:-... :::.::~:~.:-. Statement and Notice of
:::f:i!i!i!iiiiii;;':?.i::: i'!.ii:f Sale (book)
i ::::~::i::i.: ::iii:'~::5 ': :': Traffic Reduction Task 10.5 1975-77 D
i ~::?;:.:':; ::: :.~: :: ' Force Committee
· ::ii':':iI~! :.i.?/i:".i: : i?. Traffic 108 1992 D'
'i:':ii.:i 5: :';'i!"::'. ":: City Council Actions 152 1992 D
.' : Congestion Management 1587 1991-92 D
Agency
·: "' :''" Claims (2 files) 163 1992 & D
: : i 1993
'. Monthly Activity Report 175 1992 D
· . :..:'" Park Land Acquisition 19.0 1964-70 D
" Regional Park 19.0 " D
· : correspondence
Recreation Com. reports, 19.1 1970 D
records/dest30.doc
Name Subject Address or Resolution, Date Enter
(usually developer) (use permit, elections Location Ordinance, or ranges (or M--to be
documents, variance, etc.) application number most microfilmed
recent D--to be destroyed
date)
i Parks and Recreation 19.1 " D
Dept. correspondence
:~.:~:::~:. :.~......::.~:.: ~: Approval
Wilson Park 19.4 1968-70 D
! !i:!.' '!: ; Park Buildings, Portal andWilson Parks 19.6 1968-70 D
:::?i;-?::/.. :. : .;? . .: i:' .;:;: Planning and Development 20.0 " D
: Planning and Development 20.1 1972 D
reports
::. Director of PW and City 20.2 Jul. 1967- D
Engineer Reports Jan. 1968
~i' Legislation (letters to 227 1993 D
legislators)
::.i' i' Foothill College Dist. 24.6 1972 D
, ' .'.: .~.. '~ '-.: Homestead Road Overlay 249 1985 D
Annual Overlay 249 1987 D
· . - (w/Sunnyvale)
· Homestead Road Phase III
records/dest30.doc
Name Subject Address or Resolution, Date Enter
ii~[~ b:e hSed (usually developer) (use permit, elections Location Ordinance, or ranges (or M-- to be
!i! f0~ ~ documents, variance, etc.) application number most microfilmed
~d~fiche
recent D--to be destroyed
date)
· Clifford Semaphore Suisun and 25.2 1968 D
Blaney
'.: i)!.:?:. . :.::: Reduction Program
Project
WS-6-05-0198
(2
files)
: i.:!':i¥.:' ..." Imported Water 27.8 1967-68 D
,!i : · Reports and Letters to 28.0 1968 D
Water Commission from
::!!" : ': Transportation Policy 29.5 " D
· Gemco charitable and 33.0 1967 D
· : scholarship foundation
. . ". Street Lights 33.3 1964-67 D
Reports & Letters to Water 38.1 1967 D
· Com. from City Mgr.
records/dest30.doc
:'" RECORDSINVENTORYFOR'MICROFILMING OR DESTRUCTION ::. · .
. ::." . . ..::. DeP~fit!/CitY~lerk; :~o~hdt?.~b'~rl'Y'Smith or R~rta~i~e' :::: .. · :':::~. i : '
:::': .i~'; .: .:.....' . ...:.::.. . :...;.. ~ ::ii. ':'i'i:: ';~;:.:: ~!i!:~:.!:.ilPage?'-': f.i:.~' .:~::..'~.:ii:.':.'. ?:~'? i:i:'; '.:.~'. :'
.: ;:?NUmber Name Subject Address or Resolution, Date Enter
(tO'be:uSed ' (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
documents, variance, etc.) application number most microfilmed
;iifiiC~bfiC:he
· ..i::;:~i':#)...' recent D=to be destroyed
date)
Vidovich, John 388 1985-90 D
Brown, Dr. Joseph 19-U-82
Childress, Richard Lambert, Newman, 409 1984-88 D
Douglas'
Succession to Mayor's 6.9 1978 D
post
records/dest30.doc
Name
(usually developer)
Subject
(use permit, elections
documents, variance, etc.)
Address or
Location
Resolution,
Ordinance, or
application number
Date
ranges (or
most
recent
date)
Enter
M= to be
microfilmed
D--to be destroyed
Meet and Confer Sessions 1974-76 D
Meet and Confer Sessions 1973-74 D
Meet and Confer Sessions 1974-75 D
Personnel Board 1971-73 D
Public Personnel 1973 D
Administration Bulletins
Cupertino Employees' 1971-73 D
Association
Dress Code 1971-73 D
Institute of Industrial 1971 D
Relations
League of Califomia 1976 D
Cities 10th Annual Labor
Relations Institute
Program (book)
Plan,Management City of SunnyvaleR°tati°n 1975 D
Budgets (worksheets) 1974-76 D
League of California 1974 D
Cities
Ad Hoc Com. on Treasury 1974 D
Functions
Miscellaneous 1982 D
records/dest31.doc
application number
most
recent
date)
microfilmed
D--to be destroyed
.~ : :i ' Remodeling Project 79-56,
¥::::~: :' :: Street Sweeping bids 1983 D
Equipmenttmcks)bids (cars and 1983 D
:~:i ~: : :: ::. Journal Vouchers May 1990 D
Accounts payable March D
:.:.?:: Soundoffs and replies 242.2 1987 D
General Plan Amendment 298 1984 D
1 -GPA-80
::.. :" :: ' Commission info. 378 1972-83 D
Commissions 378.1 1976-82 D
(correspondence, old
applications)
i Vista West 51,357 1975 D
Saratoga Foothills
: Sales Tax MOU 58.3 1978 D
Buck, George H. 601 1980-82 D
Far West Savings & 603 1980-86 D
Loan Association
Homestead Lanes 604 1982-87 D
Shopping Center
Uenaka, Itsuo 608 1980-89 D
records/dest31.doc
Name Subject Address or ResOlUtion, ' Date Enter
(t° be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
;for documents, variance, etc.) application number most microfilmed
micrO'the recent D--to be destroyed
~arfi~) · date)
· .: Homestead Villa 611 1980 D
.: Annexation
· . Stevens Creek 616 1980-81 D
: Blvd./Miller Ave.
~ ii:. "i'~' Stelling Road Extension 617 1980-84 D
· . .: Stelling Rd. & Stevens 617.1 1984 D
- :: ' Creek Blvd., Traffic
:':i~i:::~:: ... : .: Signal Modification
·: Bollinger/Blaney 619 1980-82 D
.... : .: Annexation 80-29
· . Poppy Drive Annexation 620 1980-86 D
': : 80-27
Linda Annexation Vista/McClellan 80-28 621 1980 D
::: McClellan Annexation 80- 622 1980 D
Woolworth Oakdell Ranch 623 1982-88 D
:: Construction Co.
·' Root, Marion Scenic Annexation 80-16 632 1980 D
Ledfort, Myrtle
Costandi, R. W.
636 1984 D
Columbus/Vai Annexation 637 1980 D
80-36
Orange/McClellan 638 1980 D
records/dest31.doc
(to be used
-:
miCrOfiche
.: cardi:.#):
Name Subject Address or
(usually developer) (use permit, elections Location
documents, variance, etc.)
Resolution,
Ordinance, or
application number
Date
ranges (or
most
recent
date)
Enter
M= to be
microfilmed
D--to be destroyed
Bubb/Folkestone 639 1980-81 D
Annexation 80-38
AnnexationStelling/B°llinger80-40 640 1980-82 D
West Valley Industrial 641 1980-85 D
Park Annexation 80-41
Stelling Annexation 80-42 642 1980 D
Stelling Annexation 80-43 643 1980 D
Stelling Annexation 80-44 644 1980 D
Stelling Annexation 80-45 645 1980-81 D
WoodsPfing, Inc. 649 1985 D
Silver, Dzidra Dolores Avenue 649 1982-89 D
State Local Agency Fund 655 1980 D
Miller Ave. Landscaping 664 1980-81 D
Yazdanmanesh, Ali 665 1980-82 D
Signal Interconnect 666 1982-83 D
DeAnza/SCB & Bollinger
Electrolier Conversion 669 1980-81 D
Bel Air Motel Site 670 1980-81 D
City Clerk's Conference 672 1981 D
Vendors
Malisic, Miladin Palm Ave. 673 1981 D
Generator B Trailer 674 1981 D
records/dest31.doc
' :.'Numbe~'' Name
':.:(to be :used (usually developer)
for
microfiche:
card #)
Subject
(use permit, elections
documents, variance, etc.)
Address or
Location
Resolution,
Ordinance, or
application number
Date
ranges (or
most
recent
date)
Enter
M= to be
microfilmed
D--to be destroyed
: :: Reconstruction of Curbs, 675 1981-92 D
:: ~ Gutters and Sidewalks
Dolores Ave. Waterline 676 1980-87 D
Cocciardi, Anthony Zoning, tentative map 677 1981 D
: Yancey, C.
Traffic Signal Interconnect 680 1981 D
Extension
records/dest31.doc