06 destroy records
DRAFT
RESOLUTION NO. 06-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, CODE ENFORCEMENT, PARKS AND RECREATION)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 27th day of February 2006, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
~- (
. RECORDSlNVEN'IORYFOR MICROFILMING OR DESTRUCTIÇ>N . ..
Ðèpåitn!ent:CityperkContact: KiInberly Smith or Grace Schmidt
.... .P*g¢:>~f~-FiÌeNám~:January2006
Re$õlutio¡¡wW,e"~uthorized destrUction: .
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
caid #) Number recent date) D = to be destroyed
REQUIRED
o
o
o
o
o
o
Conflict of Interest 1997
Forms
Conflict of Interest 2000
Forms
Conflict of Interest 2000
Forms
Conflict of Interest 2001
Forms
Conflict of Interest 2001
Forms
CC minutes I 20425 and 20451 1998
3/16/98; staff report Stevens Creek
3-U-98; CC action Blvd.
letter
326
Form 700 Elected
OfficialS/Planning
Commission
326
326
1831
326
326
Statement of
Economic Interest
Form 700-
Council/Planning
Statement of
Economic Interest
Form 700-
Designated
Employees
Statement of
Economic Interest
, Form 700-
Council/Planning
Statement of
Economic Interest
Form 700-
Designated
Employees
South Bay
Construction
-
-
-
-
~
,
~ Page
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Departtnent: City Clerk Cbntact: Kimberly Smith or Grace Schmidt
Page; _ of _ - File Name: January 2006
Resolution which authorized destruction:
File Number, Resolution, Subject, Application,
Ordinance, Application Pennit
Number
File Name, Project name
or Developer
No. (to be used
for microfiche
card #)
o
1998
20696 Garden
Gate Dr.
Proof of
publication; CC
minutes 4/6/98;
staff report I-Z-98
CC action letter
1832
o
o
10580 John Way 1998
10352 N. Stelling 1998
Rd.
Letters to PC; CC
minutes 12/7/98,
11116/98 and
5/4/98; staff report
14-U-97; CC action
letters; letters to
CC; proof of
publications; appeal
letter; legal notice
of appeal; affidavit
of mailing notices
1833
CC minutes 4/6/98;
staff report 2-Z-98;
CC action letter;
negative
declaration;
ordinance 1782
1834
o
1998
21255 Stevens
Creek Blvd.
Proof of
publication; CC
minutes 5/18/98;
staff report 3-ASA-
98; CC action letter
1835
Lee, Ji-Chung
Chen, Ji-Mai
Little AngelslMaple
Leaf Invest. Day Care
Center
Shane Company
Page
ç;:;---
\
w
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
Date ranges
(or most
recent date)
RECORDS INVENTORY FOR MICROFILMING OR DESTRuctION
Departtt.ent: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ - File Name: January 2006 .
Resolution which authorized destruction:
File Number, Resolution, Subject, Application, Address or Location
Ordinance, Application Permit (if any)
Number
File Name, Project name
or Developer
No. (to be used
for microñche
card. #)
o
1998
20950 Stevens
Creek Blvd.
CC minutes
5/18/98; staff report
4-U-98; CC action
letter
1836
o
1998-
2000
19160 Stevens
Creek Blvd.
Staff report 9/18/00
regarding
sidewalks; CC
action letter; CC
minutes 9/18/98;
staff report 9/18/98
15-U-97
1837
o
o
o
1999
Appeal letter; staff
report 6/1/98; 4-
ASA-98; proof of
publication; CC
minutes 6/1/98; CC
action letter
Letter from Santa
Clara Valley Water
District regarding
CALFED letter;
letter to Secretary
Babbitt and
Governor Davis
1840
Lau, Daryn & Jennie
(Bartels Owner)
Jakob, Robert, Steven
et al.
-
Council agenda
notification list
-
Evershine VI, LP
-
CALFED
-
Page
1980
1998
19744 Stevens
Creek Blvd.
1838
1839
""
\
-c:::..
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVEN1'O:R.YFOR MlCROBLMING OR DESTRUCTION
Department: CitY Cl~kßoniact: :K:1fuberly Smith or Grace Schmidt
Page: , iòÍ·· " File NariIè: January 2006
Resob:ttioli which anthòrized destruction:
File Number, Resolution, Subject, Application,
Ordinance, Application Pennit
Number
File Name, Project name
or Developer
No. (to.be.nsed
for microfiche
caid it) .
o
1998
10928 Stevens
Creek Blvd.
Staff report 8/3/98
I2-U-97; CC
minutes 8/3/98; CC
action letter; CC
minutes 6/15/98;
staff report 6/15/98
1841
o
1998
CC action letter;
Staff report 6/6/98
9-Z-98; negative
declaration; CC
minutes 6/6/98;
roof of publication
1842
o
1998
CC minutes 7/6/98;
CC action letter;
staff report 7/6/98
8-Z-98; proof of
ublication
1843
o
6/1/98
APN 356-21-056
and 356-21-060
Recorded lot line
adjustment
#14211024
1844
o
o
1997
1998
Letter from Better
Business Bureau
ernent
co
1846
1847
Sun, Monica
Hibiscus
Scofield Drive
Butler, Mark &
Leung, Breno
Happy Cleaners
McDonald Dorsa
Page
<õ--
\
l/',
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
RECORDSÌNVENTORY FOR MrCROFIlMING OR DESTRUCrION
Depárttt1ent: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ - File Name: January 2006
Resolution which authorized destruction:
File Number, Resolution, Subject, Application, Address or Location
Ordinance, Application Pennit (if any)
Number
name
File Name, Project
or Developer
No. (to be used
for microfiche
card #)
o
1998
Information from
companies and
other cities
regarding document
imaging
1848
Imaging
Optical
o
7/14/98
APN 316-26-084
&089
Recorded lot line
adjustment
#14279101
1849
SC/DA LLC
-
o
1998-
1999
Staff report 10/5/98;
CC action letter and
CC minutes 7/6/99
1850
Hsinchu City-
Friendship City
Relationship
Multiculturalism
o
1998
CC minutes
10/5/98; staff report
10/5/98,
1851
Page
IÕ'
,
E)'
RECORDS INVENTORY .FOR MICROFILMING ORJ)ESTRUCTION
DepartII1ent:. City Clerk Contacit: . Kùnb~ly Smith orGraçe schlDldt ..... .
Page: ----" of ~ - File Natne: January 2006
Rewlntion wmchallthorized dC$!l"I1ction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
o
o
1999-
2000
1998
10092,10104,
10116 Stern
o
1998
Staff report and CC
minutes 12/4/00;
staff report 9/18/00,
3/20/00, 4/13/00,
4/17/00; CC
minutes 3/20/00;
12/11/98; 6/5/00;
4/3/00; 5/15/00;
5/1/00; 4/17/00;
3/10/00; 4/30/99;
6/10/99sound-offs
and emails
regarding library
location; letter
appointing Steering
committee; proof of
publication; staff
report 1/3/00;
Godbe Research &
Analysis
CC minutes
10/19/98; ordinance
1800; public
hearing notice;
proof of publication
Resolution 98-290;
Mercury News
article;
corres¡><>ndence
1852
1853
Civic Center
(Library) Expansion
Stern Ave. Prezoning
-
1854
Silicon Valley 2010
Page
<S-
f
~
Enter
M = to be microfilmed
o = to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCITON
DepartInent: City Clerk Contact: Kimberly Snìith or Grace Schmidt
Page: of - File Name: January 2006
ResollltÎOll Which authorized destrnctîon:
File Number, Resolution, Subject, Application,
Ordinance, Application Pennit
Number
File Name, Project name
or Developer
No. (to be used
for microfiche
card II)
o
1998
Copy of agreement
for establishing
friendship
relationship with
Hsinchu; CC
minutes 11/16/98
1855
Hsinchu City,
Taiwan, Friendship
City
o
1998
Stevens Creek and
Vista Dr.
o
1998
10253 Portal Ave.
o
1998-
1999
CC minutes
11/16/98; notice of
public hearing; staff
report 9-U-96
CC minutes
11/2/98; staff report
18-U-85; CC action
letter; proof of
publication
CC minutes
12/7/98,8/16/99,
9/7/99; ordinance
1802 and 1833;
staff report 2-GP A-
98; proof of
publication
1856
Fire Station
1857
Bright Horizons
Children's Center
1858
Electronic Security
Gates
o
1998
10741 N. Wolfe
Rd.
CC action letter; CC
minutes 12/7/98;
staff report 11-
EXC-98; proof of
publication
1859
Hilton Garden Inn
Page
¡:;;-..
,
"'""
Enter
M = to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCfION
Department: City Clerk Cóntàct Kimberly Smith or Grace Schmidt
Page: --. of· - File Name: January 2006
Resolntion which aUthorized destruction:
File Number, Resolution, Subject, Application,
Ordinance, Application Pennit
Number
File Name, Project name
or Developer
No. (to be used
for microfiche
card #)
o
o
10159 S. Blaney I 1999-
Ave. 2000
-
1999
Staff report
11/17/00; CC
minutes 3/1/99;
staff report 3/1/99;
14-U-98; CC action
letters; CC minutes
1/4/99; ordinance
1805; staff report
1/4/99; ll-Z-98;
proof of publication
CC action letter; CC
minutes 10/4/99,
7/6/99,6/21/99,
1/19/99; ordinance
1830; staff report
amending Title 10;
staff report 1/19/99;
roof of publication
1860
1861
Lake Biltmore
Apartments
Newsracks
o
1999
North side of
Bollinger Rd. from
De Anza Blvd.
Ordinance 1851,
1806; staff report
1/19/99 and CC
minutes; proof of
ublication
1862
Parking De Anza
Blvd., Northly City
limits to Bollinger
Rd.
Page
€'-
-1
-
-
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
RECQRDS INVENTORY FOR MICROFIlMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ - File Name: January 2006
Resolution which authorized destruction: .
File Number, Resolution, Subject, Application, Address or Location
Ordinance, Application Pennit (if any)
Number
-
-
File Name, Project name
or Developer
No. (to be used
for microfiche
card #)
o
o
1999
-
10505 Miller Ave. I 1999-
2000
Letter from City
Attorney
considering
reconsideration
ordinance;
ordinance 1807; CC
minutes 2/1/99;
proof of publication
CC action letter;
proof of
publication; staff
report 1/18/00; 29-
U-85 (M) appeal;
legal notice; CC
minutes 1/4/99;
staff report 1/4/99;
12-Z-98; ordinance
1804
1863
Reconsideration
procedures after CC
action
1865
First Baptist Church
of Cupertino
Page
6"-
-.t
o
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
Date ranges
(or most
recent date)
Address or Location
(if any)
RECORDS INVENTORY FOR MICROFILM!NG OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: of·· File Name: January 2006
Resolution Which authorized destruction:
File Number, Resolution, Subject, Application,
Ordinance, Application Permit
Number
name
File Name, ProjCCI
or Developer
No. (to be used
for microfiche
card#)
o
o
10840 Bubb Rd. I 1998-
1999
-
1999
-
1998
CC action letter;
legal notice; CC
minutes 1/4/99,
1/19/99,2/1/99;
proof of
publication; staff
report 2/1/99; 3-
TM-98; appeal
letter;
correspondence;
staff report 1/4/99
and 1/4/98
1866
Resolution 99-020;
staff report 1/14/99
regarding
commingled
recyclable
compactor
1867
am
Deblin I
Browning-Ferris
Tula Lane
o
pro
ublication; 7-Z-98
1869
Page
.s--
1
RECORDS tNVENtORYFÖR MlCROf1LM:ING oR DES'rRtJCTION· .
Department: City Clerk C<»rtact: Kimberly SD1ÎthorGracßS~lnnidt
. . . ... ... .. .... ···Pa~e: I ofl - FileName: J""úarY.doc ·i.> '
No. (to be used File Name File Number and/or Subject, Application, Address or Location Date ranges Enter
for microfiche Resolution, Ordinance Pennit (or most M = to be microfilmed
card #) recent date) D ~ to be destroyed
Park Rental Permits Quinlan Comm. Ctr. lan-Dec -:- 0
10185 N. Stelling Rd 2003
. Cupertino, CA 95014
Quinlan Room Quinlan Comm. Ctr. lan-Dee 0
Rental Permits 10185 N. Stelling Rd 2003
Cupertino, CA 95014
Quinlan Purchase Quinlan Comm. Ctr. lan-Dee 0
Orders 10185 N. Stelling Rd 2003
Cupertino, CA 95014
Quinlan Daily Quinlan Comm. Ctr. lan-Dee 0
Deposits 10185 N. Stelling Rd 2003
Cuoertino, CA 95014
Quinlan Check Quinlan Comm. Ctr. lan-Dec 0
Requests 10185 N. Stelling Rd 2003
Cuoertino, CA 95014
Creekside Park Quinlan Comm. Ctr. lan-Dee 0
Rental Permits 10185 N. Stelling Rd 2003
Cupertino, CA 95014
Monta Vista Quinlan Comm. Ctr. lan-Dee 0
Recreation Center 10185 N. Stelling Rd 2003
Rental Permits Cupertino, CA 95014
of
1
18 - Page
Destroy
<0-
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Enter
M = to be microfilmed
D = to be destroyed
RE0!!!RED
o
2000
.
Case Files
File Number, Resolution,
Ordinance, Application
Number
Page
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F
CUPEIQ1NO
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3223
FAX: (408) 777-3366
OFFICE OF THE CITY CLERK
MEMORANDUM
Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith,
Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph
Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney;
Kimberly Smith, City Clerk.
To:
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
February 6, 2006
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in
accordance with the City's records retention schedule. Please review the list and contact me if you believe any
of these files are of historical or administrative significance and should not be destroyed. If approved, a
resolution authorizing destruction will be on the council agenda for Fcbruary 27, 2006.
--~Æ/LIh
QÍÝ Attorney
~ ~ :z11~/()fÞ
City Clerk Date
NO OBJECTION TO DESTRUCTION:
'"' I
tL l.IO.cc.
Date
Encls: City Clerk, Code Enforcement, Parks and Recreation
¡;t-/1 óI
Date /
(Z!/lAh-f.. ()~ d--7-()£'
Oir. of Administrative Services Date
~
Dir. 01 Parks & Recreation
-z.-î-oh
Date
¿ih
tÆ Director
;;J 2- ~o .Ia ¿,
bate
~ --I L(
Printed on Recycled Paper