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CC Resolution No. 06-037 RESOLUTION NO. 06-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (CITY CLERK, CODE ENFORCEMENT, PARKS AND RECREATION) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 02-037; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 27th day of February 2006, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: Lowenthal, Wang, Kwok, Mahoney, Sandoval None None None ATTEST: . 1~ C~ ~:Ji~ Mayor, City of Cupertino Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Pl\gè: . of _ - File Name: January 2006 ·Resolution which authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number name File Name, Project or Developer No. (to be used for microfiche card #) D 1997 Conflict of Interest Forms 326 Form 700 Elected Officials/Planmng Commission D 2000 Conflict of Interest Forms 326 D 2000 Conflict of Interest Forms 326 D 2001 Conflict of Interest Forms 326 Statement of Economic Interest Form 700- Council/Planmng Statement of Economic Interest Form 700- Designated Employees Statement of Economic Interest Form 700 - Council/Planmng D 2001 Conflict of Interest Forms 326 Statement of Economic Interest D 1998 20425 and 20451 Stevens Creek Blvd. CC minutes 3/16/98; staff report 3-U-98; CC action letter 1831 Form 700 - Designated Employees South Bay Construction Page Enter M = to be microfilmed o = to be destroyed REOUlRED Date ranges (or most recent date) RECORDS INVENTORY FORMICROFlLMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt . Page: of - File Name: January 2006 Resolution which autho!1zed destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to be use\! for microfiche card #) D 1998 20696 Garden Gate Dr. D D Proof of publication; CC minutes 4/6/98; staff report l-Z-98; CC action letter Letters to PC; CC minutes 12/7/98, 11/16/98 and 5/4/98; staff report 14-U-97; CC action letters; letters to CC; proof of publications; appeal letter; legal notice of appeal; affidavit of mailing notices CC minutes 4/6/98; staff report 2-Z-98; CC action letter; negative declaration; ordinance 1782 1832 Lee, Ji-Chung 10580 John Way 1998 10352 N. Stelling 1998 Rd. 1833 1834 Chen, Ji-Mai Little Angels/Maple Leaf Invest. Day Care Center I D 1998 21255 Stevens Creek Blvd. Proof of publication; CC minutes 5/18/98; staff report 3-ASA- 98; CC action letter 1835 Shane Company - Page Enter M ~ to be microfilmed o = to be destroyed REOUIRED Date ranges (or most recent date) RECORDS lNVENTORYFÜR·MICROFILMING OR DESTRUCTION Department: City Clét¡( ConiàCt:Kimberly Smith or Grace Schmidt Page: . of - File Name: January 2006 Resolution which authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to be used for microfiche card #) D 1998 20950 Stevens Creek Blvd. D D D 1998- 2000 1980 1998 19160 Stevens Creek Blvd. 19744 Stevens Creek Blvd. CC minutes 5/18/98; staff report 4-U-98; CC action letter Staff report 9/18/00 regarding sidewalks; CC action letter; CC minutes 9/18/98; staff report 9/18/98 l5-U-97 1836 D 1999 Appeal letter; staff report 6/1/98; 4- ASA-98; proof of publication; CC minutes 6/1/98; CC action letter Letter from Santa Clara Valley Water District regarding CALFED letter; letter to Secretary Babbitt and Governor Davis 1837 1839 1840 Lau, Daryn & Jennie (Bartels Owner) Jakob, Robert, Steven et al. - Council agenda notification list - Evershine VI, LP - CALFED - Page 1838 Enter M ~ to be microfilmed o = to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROl'ILMING OR DESTRUCTION Department: City Clerk Contact: ¡(i;"¡'¢ily Smith Or Grace Schmidt Page: _ (If _ - File Name: January 2006 Resolution wltich authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to be used for microfiche card #) D D 1998 1998 10928 Stevens Creek Blvd. D D 1998 6/1/98 APN 356-21-056 and 356-21-060 Staff report 8/3/98; 12-U-97; CC minutes 8/3/98; CC action letter; CC minutes 6/15/98; staff report 6/15/98 CC action letter; Staff report 6/6/98; 9-Z-98; negative declaration; CC minutes 6/6/98; proof of publication CC minutes 7/6/98; CC action letter; staff report 7/6/98; 8-Z-98; proof of publication 1841 1842 Recorded lot line adjustment #14211024 1843 1844 D D 1997 1998 Letter from Better Business Bureau Staff report 7/20/98; co~of agreement 1846 1847 Sun, Monica Hibiscus Scofield Drive Butler, Mark & Leung, Breno . . Happy Cleaners - McDonald Dorsa - Page Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or or.èè Schniidt . . Page: _ of _ - File Name: January 2006 Resolution wltich authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number - - File Name, Project name or Developer No. (to be used for microfiche card #) D 1998 D 7/14/98 APN 316-26-084 &089 D 1998- 1999 Information from companies and other cities regarding document Imagmg Recorded lot line adjustment #14279101 Staff report 10/5/98; CC action letter and CC minutes 7/6/99 1848 Optical Imaging 1849 SC/DA LLC 1850 Hsinchu City - Friendship City Relationship Multiculturalism D 1998 CC minutes 10/5/98; staff report 10/5/98, 1851 Page Enter M ~ to be microfilmed o = to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MrCROFlLMING OR DESTRUCTION Department: City Clerk Contaét: Kimberly Smith or Grace Schmidt Page: of - File Name: January 2006 Resolutioowltich authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number name File Name, Project or Developer No. (to be used for microfiche card #) D D 1999- 2000 1998 10092,10104, 10116 Stern D 1998 Staff report and CC minutes 12/4/00; staff report 9/18/00, 3/20/00, 4/13/00, 4/17/00; CC minutes 3/20/00; 12/11/98; 6/5/00; 4/3/00; 5/15/00; 5/1/00; 4/17/00; 3/10/00; 4/30/99; 6/10/99sound-offs and emails regarding library location; letter appointing Steering committee; proof of publication; staff report 1/3/00; Godbe Research & Analysis CC minutes 10/19/98; ordinance 1800; public hearing notice; proof of publication Resolution 98-290; ews 1852 1853 Civic Center (Library) Expansion ¡,rem A YO. !'rewmo, - Mercury N article; corre~ndence 1854 Silicon Valley 2010 Page Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Departtnent; City Clétk Contact: Kimberly Smith or Grace Schmidt Page: of _ - File Name: January 2006 Resolution which authorized destructinn: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to be used for microfiche card #) D 1998 Copy of agreement for establishing friendship relationsmp with Hsinchu; CC minutes 11/16/98 1855 Hsinchu City, Taiwan, Friendsmp City D 1998 Stevens Creek and Vista Dr. CC minutes 11/16/98; notice of public hearing; staff report 9-U-96 1856 Fire Station D 1998 10253 Portal Ave. D D 1998- 1999 1998 N. Wolfe Rd. 10741 CC minutes 11/2/98; staff report 18-U-85; CC action letter; proof of publication CC minutes 12/7/98,8/16/99, 9/7/99; ordinance 1802 and 1833; staff report 2-GP A- 98; proof of publication CC action letter; CC minutes 12/7/98; staff report 11- EXC-98; proof of publication 1857 Bright Horizons Children's Center 1858 1859 Electronic Security Gates Hilton Garden Inn Page Enter M = to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVEN'iORY FOR MICROFILMING OR DESTRUCTION Department: City ClerkContact: ÍGmberly Smith or Grace Schmidt Page: _ of " - File Name: January 2006 ResoJution which authorized destruction: 06-037 File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to be used for microfiche card #) D 1999- 2000 10159 S. Blaney Ave. Staff report 11/17/00; CC minutes 3/1/99; staff report 3/1/99; 14-U-98; CC action letters; CC minutes 1/4/99; ordinance 1805; staff report 1/4/99; ll-Z-98; roof of publication 1860 Lake Biltmore Apartments D 1999 CC action letter; CC minutes 10/4/99, 7/6/99,6/21/99, 1/19/99; ordinance 1830; staff report amending Title 10; staff report 1/19/99; roof of publication 1861 Newsracks D 1999 North side of Bollinger Rd. from De Anza Blvd. Ordinance 1851, 1806; staff report 1/19/99 and CC minutes; proof of ublication 1862 Parking De Anza Blvd., Northly City limits to Bollinger Rd. Page RECQ~INVENTORYFORMICRQ~GpRt>13S'I'R,BC'TI°N DepartnJent:City ClerkCOntact:~lySwilh or~c~~c:hmid,t Page: of . '.·File Name: January200lf , ,'. .,.....'. ResoiutionW1ticl:t authorizedd¢$trI1ction: 06-037 "..' No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M ~ to be microfilmed catd #) Number recent date) D ~ to be destroyed REQUIRED D D 1999 - 10505 Miller Ave. I 1999- 2000 Letter from City Attorney considering reconsideration ordinance; ordinance 1807; CC minutes 2/1/99; proof of publication CC action letter; proof of publication; staff report 1/18/00; 29- U-85 (M) appeal; legal notice; CC minutes 1/4/99; staff report 1/4/99; 12-Z-98;ordinance 1804 1863 1865 Reconsideration procedures after CC action First Baptist Church of Cupertino Page RECORDS'INYEN1'0RXf!8~¥lCR.8f~<30~.DESJcRUCflON Department:'..city.cerJç0?~~t::~ i\!1iJerlySU1ith or Gracc~chmidt . Page: .·:ro£r "f.jteN~c:¡~)IaI'}'2006 Resolution wbichanlhP¡:ízcddes!rnc¡íon:06-037 No. (to be used, File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M ~ to be microfilmed card #) Number recent date) o = to be destroyed REQUIRED D 1998- 1999 10840 Bubb Rd. CC action letter; legal notice; CC minutes 1/4/99, 1/19/99, 2/1/99; proof of publication; staff report 2/1/99; 3- TM-98; appeal letter; correspondence; staff report 1/4/99 and 1/4/98 1866 D 1999 Resolution 99-020; staff report 1/14/99 regarding commingled recyclable compactor program Ordinance 1795; proof of publication; 7-Z-98 1867 Deblin 1 Browning-Ferris Tula Lane D 1998 1869 Page RECORDS I1'NENT0ltYFOltMICR0l'ILþ;fiNt10RJ?!iSntUCTION·· Dep~t: City ClerkCOI!!ílct:Kimbetly SIUit1:J.o/,Qriice Sqbmidt Page:of...........PileName:JIII!u¡µy , Resolu\Íøn.wÞich aµthorized destruction.; ·0€037 No. (to be used File Name, Project name File Number, Resolµtion, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M ~ to be microfilmed card #) Number recent date) o = to be destroyed REOUffiED I I I I Case Files I I 2000 I D I 20 Case Files Page