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TICC Agenda Packet - 110321CITY OF CUPERTINO TICC AGENDA This will be a teleconference meeting without a physical location . Wednesday, November 3, 2021 7:00 PM TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, November 3, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting . 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar : Page 1 TICC Agenda November 3, 2021 https://cityofcupertino.zoom.us/webinar/register/WN_WumsS68fQbCjj9Lkjj8rGA Phone Dial: 669-900-6833 and enter Webinar ID: 998 5954 3772 (Type *9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number . Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 998 5954 3772 SIP: 99859543772@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation . 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 TICC Agenda November 3, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve Minutes from the October 6, 2021, regular meeting. Recommended Action: Approve Minutes from the October 6, 2021, regular meeting. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2.Subject: Informal Discussion on Vision Zero utilized by the Valley Transportation Authority (VTA) Recommended Action: Informal Discussion on Vision Zero utilized by the Valley Transportation Authority (VTA) A - Intersection Safety Analytics OLD BUSINESS 3.Subject: Review TICC FY22 Work Program Recommended Action: Review TICC FY22 Work Program A - TICC FY21-22 Work Program 4.Subject: Discuss and Prioritize TICC FY23 Work Program Proposal Recommendations Recommended Action: Discuss and Prioritize TICC FY23 Work Program Proposal Recommendations A - Commission Proposals for FY 2022-2023 City Work Program Page 3 TICC Agenda November 3, 2021 STAFF AND COMMISSION REPORTS 5.Subject: Commissioner Report from the Mayor's meeting Recommended Action: Receive Commissioner Report from the Mayor's meeting 6.Subject: Review Activities Calendars Recommended Action: Review and File Activities Calendars A - 2021 Activities Calendar B - 2022 Activities Calendar 7.Subject: Review Action Items List Recommended Action: Review and File Action Items List A - Action Items List 8.Subject: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the Page 4 TICC Agenda November 3, 2021 notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 5 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting October 6, 2021 7:00 p.m. Draft MINUTES CALL MEETING TO ORDER Chair Mohanty called the meeting to order at 7:04 pm ROLL CALL Commissioners Present: Prabir Mohanty, Mukesh Garg, Rajaram Soundararajan, Naidu Bollineni, Eliza Du, Ph. D. Commissioners Absent: None Staff Present Bill Mitchell, Chief Technology Officer (CTO) Guest Speakers: Amanda Hui, Recreational Coordinator Toan Quach, IT Technician APPROVAL OF MINUTES 1. Subject: Approve Minutes from the September 1, 2021, regular meeting. Vice Chair Garg moved to approve the minutes from the September 1, 2021, regular meeting. Commissioner Soundararajan second the Motion. Motion passed. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS A. None NEW BUSINESS 2. Subject: Senior Strategy Survey Recreation Coordinator Amanda Hui presented a PowerPoint, titled Senior Resource Availability Survey. Ms. Hui relayed to the Commission the Survey is part of the City Council Work Program FY2021‐22. The focus areas are:  Technology  Housing TICC REGULAR MEETING MINUTES Oct. 6, 2021  Transportation  Food Access  Physical and Mental Health Furthermore, Ms. Hui relayed the city is seeking to determine needs and awareness of services. The Survey will be distributed across City Facilities and Social Media Channels. Results will be published across all platforms. The Commission thanked Ms. Hui for the informative presentation. 3. Subject: Discuss Mandatory Knowbe4 Training with the City’s Infrastructure Division Toan Quach, IT Technician, presented a PowerPoint, titled Cybersecurity Training. Mr. Quach provided the Commission a reference of 2021 Ransomware attacks. After a brief review, Mr. Quach proceeded with reviewing Knowbe4’s portal. The Commission thanked Mr. Quach for the Informative Presentation. OLD BUSINESS 4. Review TICC FY22 Work Program Mr. Mitchell provided an update: Adaptive Traffic Signaling and Multimodal Traffic Count: The equipment has been installed, configured, and operating. Mr. Mitchell relayed City Staff have received training. Staff is currently doing an analysis of data. The intersections involved are:  DeAnza & Mariani  DeAnza & 280N  DeAnza & 280S  DeAnza & Homestead Climate Monitoring and Noise Measurement: City staff have retained Aclima, Inc. and encumbered funds to obtain pollution readings from the past year. Per Councils direction, Staff have solicited quotes for stationary monitors to obtain real time data as well as noise specifically around Lehigh and Quarry. A vendor has been chosen to move forward with contract negotiations. Staff are exploring locations for four sensors to measure both air quality and noise levels to determine if there is an impact. The Commission thanked Mr. Mitchell for the informative update. TICC REGULAR MEETING MINUTES Oct. 6, 2021 5. Discuss Commission Proposals for FY23 City Work Program Chief Technology Officer Mitchell reviewed the City Work Program schedule with the Commission. Mr. Mitchell reviewed the Proposal recommendations for FY23. Collectively the Commission recommended:  Rat and Gopher Abatement in the area surrounding Yamagami’s Nursery (in Cupertino).  U‐Turn Traffic Signaling Improvements.  Post‐Covid Technology to assist Businesses and the Schools  Extend fiber optics by use of leased dark fiber (Fiber and Wireless Master Plan)  Traffic  Parks  Facilities  Vision Zero  Cyber Security and Fraud Prevention  Explore options for high‐speed Internet  AI powered bot (i.e. Chatbot)  Air Quality /Water Conservation  License Plate Recognition – Public Safety  Senior Center technology The Commission concluded Proposal recommendations for FY23 City Work Program. CTO Mitchell provided the FY23 Proposals scheduled and highlighted prioritizing recommendations prior to recommending to Council. STAFF AND COMMISSION REPORTS 6. Subject: Commissioner Report from the Mayor’s Meeting Commissioner Du relayed the September Mayor’s was canceled. 7. Subject: Review Activities Calendar The Commission reviewed the schedule for upcoming Mayors Meetings:  November 10: Commissioner Raj  December 10: Chair Mohanty 8. Subject: Review Action Items List 9. Subject: Commissioner Updates TICC REGULAR MEETING MINUTES Oct. 6, 2021 ADJOURNMENT Chair Mohanty adjourned the meeting at 7:47 pm. SUBMITTED BY: APPROVED BY: __________________________________ ________________________________ Marilyn Monreal, Secretary Prabir Mohanty, Chair Verizon Intersection Safety Analytics by Ho Nguyen, ITS Manager 3/24/2021 ISA Architecture System Components -Video sensors -Signal phase info integrated with system data -System performs edge - based video analytics: counts, near misses, and jaywalking -Object attributes: classification, color, velocity, vector, geo - location San Jose ISA System Installation Dual Imager Video Sensor Standalone IoT Gateway Camera FOV (North 1 st St/Brokaw Rd) Verizon Traffic Data Services (TDS) by Renee Zhou, Signal Operations 3/24/2021 Verizon Traffic Data Services •What problem we try to solve •What does Verizon TDS offer •What’s the process •Things we learned Verizon Traffic Data Services •The problem we try to solve: Not able to proactively mitigate congestion –Rely on customer phone calls and emails –Only know planned events & construction projects •Event Tracking Platform (eTracker) –with integrated and reliable data sources to proactively mitigate congestion –Catch congestions sooner, figure out the causes, and implement changes in traffic management. Verizon TDS 511 Fire CADEvents Caltrans DMS ETracker Cone ZoneSignal Status Unity Projects Verizon Traffic Data Services Verizon Traffic Data Services •What does Verizon TDS offer –Value-trade with the small cell project, Two -year use. –Aggregated and anonamized cell data. –Vehicle Speed & Travel time –Near real-time data: update every 2.5 min –Roadway Segments: about 0.25 miles –API Development –Quarterly volume insights (not yet received) –Historic traffic data since 2019 What’s the process Scoping: -Roadway scope –380 bi-directional miles -What TDS offers and what eTracker needs What’s the process •Roadway Cellular Signature Development and calibration •Collection of traffic-related data since Jan 2019 •API development •Data Integration Verizon Traffic Data Services •Things we learned –It’s a pilot. –Data Latency –Data issues (historic data download, data format, data gaps, etc) –Coordination between vendors on data changes Project/Task Project Objective Responsibility Estimated Completion Date Pilot - Adaptive Traffic Signaling Utilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras d Bill Mitchell In Progress Pilot - Multimodal Traffic Count Utilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail. Bill Mitchell In Progress Pilot - Monitor Pollution and Noise Environment adjacent to Lehigh and Stevens Creek Quarry Monitor and report on Lehigh and Stevens Creek Quarries. Includes noise and pollution monitoring for these locations. Bill Mitchell In Progress Technology, Information and Communication Commission FY 2021-22 Work Program Project/Task Project Objective Rat/Gopher Abatement Research Gopher abatement specifically in Yamagami's Nursery vicinity U-Turn Traffic Signaling Imps. Improvements to current U-turn signaling Public Safety Research available Technology to increase Public Safety Fiber Optics Extension Extend Fiber and/or lease according to Cupertino's Fiber and Wireless Master Plan Vision Zero Research Vision Zero technology used by the City of San Jose Cyber Security Increase Fraud Prevention awareness High Speed Internet Explore options for Cupertino Residents/Businesses Artificial Intelligence (AI) Powered Bots Research Chatbots AirQuality/Water Conservation Research conservation methods Senior Center Technology Research Technology needs Public Safety - License Plate Recognition Research and Interview Bay Areea Cities that use License Plate recognition Proposals for FY 2022-2023 City Work Program TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION 2021 Activities Calendar JANUARY Mayor’s Mtg. 1/6 At 5:30 pm FEBRUARY 10 Mayor’s Mtg. at 5 p.m., CoVice Chair Garg MARCH 10 Mayor’s Mtg. at 5 p.m., Commissioner Bollineni APRIL 14 Mayor’s Mtg. at 5 p.m., Commissioner Du MAY 12 Mayor’s Mtg. at 5 p.m. Commissioner Raj JUNE 9 Mayor’s Mtg. at 5 p.m., Chair Mohanty JULY 14 Mayor’s Mtg. at 5 p.m., Vice Chair Garg AUGUST 11 Mayor’s Mtg. at 5 p.m., Commissioner Bollineni SEPTEMBER 8 Mayor’s Mtg. at 5 p.m., Commissioner Du OCTOBER 13 Mayor’s Mtg. at 5 p.m., Vice Chair Garg NOVEMBER 10 Mayor’s Mtg. at 5 p.m. Commissioner Raj DECEMBER 12 Mayor’s Mtg. at 5 p.m., Chair Mohanty TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION 2022 Activities Calendar JANUARY 5 Mayor’s Mtg. at 5 p.m. Commissioner Bollineni FEBRUARY 9 Mayor’s Mtg. at 5 p.m. Commissioner Du MARCH 9 Mayor’s Mtg. at 5 p.m. Vice Chair Garg APRIL 13 Mayor’s Mtg. at 5 p.m. Commissioner Raj MAY 11 Mayor’s Mtg. at 5 p.m. Chair Mohanty JUNE 8 Mayor’s Mtg. at 5 p.m. Commissioner Bollineni JULY 13 Mayor’s Mtg. at 5 p.m. Commissioner Du AUGUST 10 Mayor’s Mtg. at 5 p.m. Vice Chair Garg SEPTEMBER 14 Mayor’s Mtg. at 5 p.m. Commissioner Raj OCTOBER 12 Mayor’s Mtg. at 5 p.m. Chair Mohanty NOVEMBER 9 Mayor’s Mtg. at 5 p.m. Commissioner Bollineni DECEMBER 14 Mayor’s Mtg. at 5 p.m. Commissioner Du TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Action Items Owner Description Status Bill Provide Commission Vision Zero presentation Scheduled for Nov. 3 Bill Research Technology for Red light Runner Ongoing Completed Action Items Owner Description Status Prabir Agendize NTT Global Communications Completed Bill Request presentation on City’s use of OpenGov Completed Naidu & Prabir Reach out to Industry Carriers to schedule a 5G Education Presentation for the Community Dismissed Bill Reach out to the City of Fullerton to request a Presentation on their Wireless Master Plan Completed Bill Present City Work Program Dashboard Completed