AC 11-15-2021 AgendaCITY OF CUPERTINO
AUDIT COMMITTEE
AGENDA
This will be a teleconference meeting without a physical location .
Monday, November 15, 2021
4:00 PM
Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 2:00 p.m. on Monday, November 15 to the Audit Committee at
AuditCommittee@cupertino.org. These e-mail comments will be received by the Audit
Committee members before the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Audit
Committee at AuditCommittee@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email AuditCommittee@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting . Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Audit Committee, click on the link below to register in advance and access
the meeting:
Online
Page 1
Audit Committee Agenda November 15, 2021
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_Jba30XvGQhm2uG8SpT4cAA
Phone
Dial: 669-900-6833 and enter Webinar ID: 941 6458 9868 (Type *9 to raise hand to speak, *6 to
unmute yourself). Unregistered participants will be called on by the last four digits of their
phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
Meeting ID: 941 6458 9868
SIP: 94164589868@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting . Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE AUDIT COMMITTEE
Page 2
Audit Committee Agenda November 15, 2021
NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby
called for Monday, November 15, 2021, commencing at 4:00 p.m. In accordance with
Government Code 54953(e), this will be a teleconference meeting without a physical
location to help stop the spread of COVID-19. Said special meeting shall be for the purpose
of conducting business on the subject matters listed below under the heading, “Special
Meeting."
SPECIAL MEETING
ROLL CALL
ORDERS OF THE DAY
APPROVAL OF MINUTES
1.Subject: Approve minutes from Regular Meeting on October 25, 2021
Recommended Action: Approve minutes from Regular Meeting on October 25, 2021
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Committee on any matter
within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
NEW BUSINESS
2.Subject: OPEB & Pension Trust Investment Policy Review
Recommended Action: Consider Accepting OPEB & Pension Trust Investment Policies
Staff Report
A - OPEB Trust Investment Policy
B - Pension Trust Investment Policy
C - U.S. Bank Research and Due Diligence Process
3.Subject: HdL Contract and Refund Error Report
Recommended Action: Accept HdL Contract and Refund Error Report
Staff Report
4.Subject: Embezzlement Update
Recommended Action: Receive Embezzlement Update
5.Subject: Proposed Audit Committee 2022 Schedule and Work Plan
Page 3
Audit Committee Agenda November 15, 2021
Recommended Action: Receive Proposed Audit Committee 2022 Schedule and Work
Plan and Provide Input
A - Proposed Audit Committee 2022 Schedule and Work Plan
6.Subject: Budget Form Review and OpenGov Study Session
Recommended Action: Discuss Budget Form Review and Receive OpenGov Study
Session
A - Budget Format Review Update
B - Sub-Committee Initial Comments on Budget Format Review
C - Sub-Committee Formal Memorandum on Budget Format Review
D - Budget Format Review Update PPT
E - Questions Regarding the Current Budget Report
F - OpenGov Training
OLD BUSINESS
STAFF AND COMMITTEE REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
Page 4
Audit Committee Agenda November 15, 2021
members on any other item not on the agenda, you may do so during the public comment .
Page 5