11B CDBG
CITY ÖF
CUPEIQ"lNO
Summary
Agenda Item No. /1- B
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777 -3308
FAX (408) 777-3333
Community Development Department
Housing Services
Agenda Date: March 21. 2006
Subject:
First of two public hearings regarding the use of fourth program year (2006-07) Community
Development Block Grant (CDSG) funds and Human Service grants, and begin review of the
2006-07 Annual Action Plan.
Recommendations:
The following actions are recommended:
1. Open the public hearing for testimony from the non-profit agencies.
2. Continue the final approval of the 2006-07 Annual Plan to April 4. 2006 so that a 30-day
review period can be completed.
CDBG Steering Committee Recommendation:
The CDBG Steering Committee recommends that the City Council approve the following
allocations for the use of the 2006-2007 CDBG program funds and Human Service Grants and
begin review of the FY 2006-07 Annual Action Plan as required by the federal department of
Housing and Urban Development (HUD).
2006-07 CDBG Allocation:
Public Service Grants:
Community Technology Alliance
CCS - Comprehensive Assistance Program
CCS- Rotating Shelter Program
Emergency Housing Consortium - Emergency Shelter
Live Oak Adult Day Services - Senior Adult Day Care
Senior Adults Legal Assistance - Legal Assistance
Support Network for Battered Women -Domestic Violence
Construction! Acquisition/Rehab
Unallocated
Program Administration:
Administration
Eden Council for Hope and Opportunity
2006-07 Affordable Housing Fund Allocation:
CCS- Affordable Placement Program
TOTAL:
$62,116.00
$0.00
$16,435.00
$21,409.00
$3,987.00
$8,737.00
$9,948.00
$1,600.00
$270,392.00
$270,392.00
$83,127.00
$74,304.00
$8,823.00
$65,000.00
$65,000.00
$480,635.00
¡IB-I
First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block
Grant (CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan.
March 21, 2006
Pa~e 2 of 4
2005-06 CDBG Allocation:
Construction/Acquisition/Rehab
Rebuilding Together Silicon Valley.
TOTAL:
$15,000.00
$15,000.00
$15,000.00
2006-07 Human Service Allocation:
Catholic Charities - Long Term Care Ombudsman
CCS - Comprehensive Assistance Program
Live Oak Adult Day Services - Senior Adult Day Care
Outreach and Escort - Special Needs Transportation
Second Harvest Food Bank - Operation Brown Bag
Support Network for Battered Women -Domestic Violence
TOTAL:
$3,187.00
$17,601.00
$5,983.00
$7,115.00
$3,512.00
$2,602.00
$40,000.00
Background:
CDBG Allocation:
The City of Cupertino will receive a CDBG entitlement of approximately $397,635 for fiscal
year 2006-07, plus a reallocation of $18,000 in projected program income. This is Cupertino's
fourth year as an entitlement jurisdiction receiving the CDBG grant directly ITom HUD. HUD
regulations require that projects selected for funding benefit very low and low-income
households, eliminate a blighted area, or address an urgent (emergency) community need. In
addition, only certain types of activities qualify under the CDBG regulations. Examples of
eligible activities are:
· Removal of barriers to the handicapped
· Public improvements
· Public service activities
· Affordable housing developments
· Property acquisition for affordable
housing
· Rehabilitation of affordable units
Of the $397,635 entitlement Cupertino will receive, $83,127 may be used for administration of the
program and fair housing services and $62,116 may be used to fund public service activities. Federal
regulations do not allow the city to use more than 15% of the combined total of the entitlement and any
projected program income ($18,000) for public service activities. Federal regulations also prohibit the
use of more than 20% of the entitlement plus projected program income to be used for administration
of the grant. Included in the program administration category are fair housing activities. Public service
activities must benefit very low and low-income households and include activities such as childcare,
placement services, senior legal services, etc.
The remainder of the grant is available for activities such as the purchase of land for affordable
housing, rehabilitation of qualifying units, construction of affordable units and public improvements in
low and very-low income neighborhoods. Staff received one application for this pool ofCDBG funds
in December 2005. This application, Rebuilding Together Silicon Valley, will be funded with 2005-06
funding and will replace Economic and Social Opportunities in the rehabilitation category.
H:I-CDBGlCDBG Funding Cylce MaterialslCC ReportslCCCDBG.doc
1/8-2..
First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant
(CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan.
March 21,2006
Paoe 3 of 4
Human Service Grant Allocation:
Every year the City Council allocates $40,000 from the General Fund to human service agencies. Two
years ago, the human service grant allocation process was combined with the CDBG allocation
process. Formal agreements and monitoring of the agreements are now required for this program. The
CDBG Steering Committee reviews the allocations at the same time as the CDBG allocations and
makes recommendations to the City Council.
Request for Proposals:
In late January, staff distributed a Notice of Funding Availability (NOFA) to approximately 30 non-
profit organizations. Exhibit B is the mailing list used for the NOFA. Out of those organizations, 12
proposals were received. With the exception of Second Harvest Food Bank, Catholic Charities Long
Term Care Ombudsman Program, Outreach and Escort and Community Technology Alliance all of the
applicants are recommended to receive CDBG funding. The CDBG Steering Committee is also
proposing that Outreach and Escort, Catholic Charities Long Term Care Ombudsman Program, Second
Harvest Food Bank, a portion of Support Network for Battered Women and the remainder of the CCS
Comprehensive Assistance Program be considered by the City Council for funding under the General
Fund Human Service Grant Program. A brief description of each proposal along with staff
recommendations is included in Exhibit A. Detailed information on each request is provided in the
applications included with your packet.
CDBG Steering Committee:
On February 18, 2003, the City Council approved a draft Citizen Participation Plan. Prior to expending
CDBG dollars, the City is required to have a Citizen Participation Plan, Consolidated Plan and an
Annual Plan in place. As part of the Citizen Participation Plan, the City formed a CDBG Steering
Committee. The Steering Committee is comprised of the Cupertino Housing Commission and the four
appointed citizens. The CDBG Steering Committee's responsibility is to evaluate the proposals
received and forward funding recommendations to the City Council.
On March 9, 2006 the CDBG Steering Committee met and conducted a public hearing on the FY 2006-
07 CDBG funding allocation. The Committee heard presentations from all but one of the applicants
and recommended the staff recommendation be forwarded to the City Council. Community
Technology Alliance was not present for the presentations and staff had not recommended funding for
this application since there will be a 13.5% cut in funding to all agencies this year.
IT 2005-06 Annual Action Plan:
Federal regulations require that each entitlement jurisdiction prepare an Annual Action Plan and submit
the plan no later than May 15th of each year. The Annual Action Plan is a one-year plan which
describes the eligible programs, projects and activities to be undertaken with funds expected during the
program year (Fiscal Year 2006-2007) and their relationship to the priority housing, homeless and
community development needs outlined in the approved Consolidated Plan. Furthermore, Federal
regulations require the plan be made available for 30 days for public review and comment. The FY
2006-07 Annual Action Plan was released for public review on March 4, 2006 for the 30-day review
H:I-CDBGICDBG Funding Cylce MaterialslCC ReportslCCCDBG.doc .
1/-8-3
First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant
(CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan.
March 21, 2006
Pa.e 4 of4
period. A notice was placed in the local paper informing the public of its availability. On April 4,
2006, the City Council will hold a final public hearing to approve the Annual Action Plan for submittal
to HUD. In addition, the CDBG Steering Committee reviewed the Annual Plan on March 9, 2006.
PREPARED BY:
Vera Oil, Senior Planner
APPROVED FOR SUBMITTAL:
Steve Piasecki, Director of
Community Development
(]4JJH dfzd~tJ!2 M2
Davi W. Knapp Ù L
City Manager
Attachments:
Exhibit A: Summary of Applications
Exhibit B: CDBG Mailing List
Applications for CDBG/Human Service funding
Fiscal Year 2006-07 Annual Action Plan
H:\-CDBG\CDBG Funding Cylce Materials\CC Reports\CCCDBG.doc
II 8-,-/
EXHIBIT A
SUMMARY OF CDBG AND AFFORDABLE
HOUSING FUND APPLICATIONS
PUBLIC SERVICE GRANTS:
A. Catholic Charities of Santa Clara County
Long Term Care Ombudsman Program
2006-07 Request: $4,375
Annual Goal: Provide advocacy for 240 unduplicated Cupertino
residents and investigate and resolve 20 complaints.
Project Description: Provide advocacy for Cupertino residents in long term
care facilities to ensure they have a voice in their own
care and treatment. The program will receive,
investigate and resolve any complaints associated with
the care of the long terrn care facility residents.
Recommendation: $0 from CDBG, encourage City Council to consider
funding $3,187 from Human Service Grants program.
The program meets a high priority according to Table 2B of the Cupertino
Consolidated Plan. This program was previously funded at the same level
through the Human Services Grants program of the Cupertino General Fund.
B. Community Technology Alliance
Homeless Management Inforrnation System Santa Clara County
2006-07 Request: $5,000
Annual Goal: Provide training and support to 100 programs offering
support services to the homeless.
Project Description: Create a web-based system collecting information on
homeless services and collecting uniform data
countywide on the homeless served by each service
provider.
Recommendation: $0 from CDBG and Human Service Grants program.
The program does not meet a high priority according to Table 2B of the
Cupertino Consolidated Plan since it is indirectly serving the homeless
population. With a overall d¡:;crease in funding of 13.5% this year, staff does not
believe it is prudent to add another agency to the funding list.
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EXHIBIT A
C. Cupertino Community Services
Comprehensive Assistance Program
2006-07 Request: $54,000
Annual Goal: Provide support services to 1500 unduplicated Cupertino
households.
Project Description: Cupertino Community Services has provided support
services to the West Valley's low and very-low income
households since 1973. Support services include a food
pantry, clothing closet and rental assistance.
Recommendation: $16,435 from CDBG, encourage City Council to fund
$17,601 from the Human Service Grants Program.
The agency provides necessary services to Cupertino residents. This activity is a
medium priority need in the Cupertino Consolidated Plan.
D. Cupertino Cornrnunity Services
Rotating Shelter Program
2006-07 Request: $25,000
Annual Goal: Provide a maximum of 90 days shelter to 80 homeless
persons per year in churches located in Cupertino,
Saratoga and Sunnyvale. The program also provides
counseling and other support services to help stabilize
the guest's long term housing situation.
Project Description: A total of 11 churches and one synagogue in Cupertino,
Sunnyvale, Saratoga and Santa Clara participate in the
prograrn, 11 of which are "host" churches. Each of the
"host" churches provides shelter for a 30-day period.
These "host" churches have the responsibility of
providing the guest with meals; YMCA passes for
showers, etc. CCS provides additional support to the
shelter guests, including job counseling and assistance in
finding transitional and permanent housing.
Recomrnendation: $21,409
Cupertino Community Services has been very successful in administering this
program and it remains one of the most successful rotating shelter programs in
the county. CCS has applied to the cities of San Jose and Sunnyvale and has been
successful at receiving County Emergency Shelter Grant funding. Staff
recommends the City continue its commitment to the Rotating Shelter Program.
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EXHIBIT A
E. Emergency Housing Consortium, Inc.
Emergency Shelter Program
2006-07 Request: $4,000
Annual Goal: Provide emergency shelter to 25 unduplicated Cupertino
residents at emergency shelter facilities throughout Santa
Clara County.
Project Description: Provide 2,000 nights of shelter and supportive services to
meet the needs of 25 unduplicated homeless Cupertino
residents.
Recommendation:
The program meets
Consolidated Plan.
$3,987
a high priority
according to Table 2B of the Cupertino
F. Live Oak Adult Day Services
Adult Day Care for SeniQrs
2006-07 Request: $16,886
Annual Goal: Provide "scholarships" to 11 Cupertino low-income
seniors enabling them to receive adult day care at the
facility.
Project Description: Cupertino Senior Day Services provides services for
seniors at risk of being institutionalized. Seniors can be
dropped off at the Cupertino facility to receive care and
participate in recreational activities while family
rnembers are working.
Recommendation: $8,737 from CDBG and encourage City Council to fund
$5,983 frorn the Human Service Grants Program.
As the Cupertino population ages, more seniors are in need of this valuable
service. Cupertino does not have a large inventory of senior assisted living units,
programs such as Cupertino Senior Day Services provides families with an
alternative to moving parents and older family members into an assisted living
setting.
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EXHIBIT A
G. Outreach and Escort
Special Needs Transportation
2006-07 Request: $10,800
Annual Goal: Provide 9,900 discounted trips to 210 eligible Cupertino
residents.
Project Description: Provides frail seniors and disabled adults with door-to-
door transportation to medical appointments, shopping,
adult daycare, senior nutrition programs, etc. Requested
funds will be used to subsidize $1.00 of the $3.50 rider's
fare charged to Cupertino residents under the
ADA/Paratransit Program.
Recommendation: $0 from CDBG, encourage City Council to consider
funding $7,115 from Human Service Grants program.
Although this is a worthwhile program that provided a needed service a
Cupertino population, there is not enough money in the CDBG Public Service
budget to fund this program.
H. Second Harvest Food Bank of Santa Clara and San Mateo Counties
Operation Brown Bag
2006-07 Request: $4,000
Annual Goal: Provide food allotments to 75 unduplicated Cupertino
residents.
Project Description: Provide brown bags filled with food donations to
Cupertino seniors at Union Church of Cupertino.
Recommendation: $0 from CDBG, encourage City Council to consider
funding $3,512 from Human Service Grants program.
The program meets a high priority according to Table 2B of the Cupertino
Consolidated Plan. This program was previously funded at this same level
through the Human Services Grants program of the Cupertino General Fund.
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EXHIBIT A
1. Senior Adults Legal Assistance
2006-07 Request: $11,500
Annual Goal: Serve 60 Cupertino seniors.
Project Description: Senior Adults Legal Assistance (SALA) provides free
legal services to low and very low-income seniors at the
Cupertino Senior Center. Legal services provided are in
the area of consumer complaints, housing, elder abuse,
and simple wills.
Recommendation: $9,948
Several years ago, the city council directed staff to work with SALA to increase
their services and funding level. The Cupertino Senior Center has stated that the
increased grant has helped tremendously during the past few years and would
like to encourage the city to continue funding the agency at the increased
funding level.
J. The Support Network for Battered Women
Domestic Violence Services for Cupertino Families
2006-07 Request: $4,451
Annual Goal: Serve a total of 14 unduplicated Cupertino residents.
Project Description: The Support Network operates Santa Clara County's
only 24-hour, crisis line for victims of domestic violence.
The shelter provides support services including
emergency housing to battered women.
Recommendation: $1,600 from CDBG and encourage City Council to fund
$2,602 frorn Human Service Grants program.
The Support Network for Battered Women provides a valuable resource to
Cupertino residents as well as law enforcement officers in the city. However,
the agency has not had a representative present at the CDBG Steering Committee
meeting for the past two years and the Committee views this as a lack of
commitment to the program.
CONSTRUCTION/ ACQUlSITIONfREHABILIT A TION PROJECTS:
K. Rebuilding Together Silicon Valley
Neighbor-to-Neighbor Program
2005-06 Request: $15,000
I t B -9
EXHIBIT A
Annual Goal:
Serve 2-4 eligible Cupertino households.
Project Description:
Maintenance and repairs to assist very low and low income
homeowners in maintaining their housing units.
Recommendation:
$15,000 from 2005-06 CDBC Allocation
Rebuilding Together Silicon Valley will take the place of Economic and Social
Opportunities to make minor repairs in homes of eligible Cupertino households.
ADMINISTRATIONfFAIR HOUSING:
1. Eden Council for Hope and Opportunity (ECHO)
Fair Housing Services
2006-07 Request: $11,159
Annual Goal: Fair housing education to the housing industry,
investigating allegations of discrimination (11 cases a
year).
Project Description: Provide fair housing assistance to the city of Cupertino,
including conducting presentations, counseling housing
providers, and investigating allegations of
discrimination.
Recommendation: $8,823 ($802 per low and moderate income client)
The program will provide a valuable service to the City of Cupertino, however, it
appears that the agency serves fewer and fewer low and moderate income clients
each year. At the recommendation of the local HUD office, the agency will only
receive reimbursement for serving low and moderate-income Cupertino
residents. Staff is suggesting a reimbursement rate of $802 per low and
moderate-income client. ECHO has been providing Cupertino's fair housing
services for many years. Staff likes the consistency of having ECHO continue the
program. Staff would like to require that the agency be required to meet with
local apartment managers annually to review fair housing law and provide
informational meeting for tenants on fair housing.
AFFORDABLE HOUSING FUND:
M. Affordable Housing Placement Program
Cupertino Community Services, Cupertino
2006-07 Request: $65,000
I/ß-/O
EXHIBIT A
Annual Goal: Provide placement and necessary support services to 75
households (250 individuals). Continue current services.
Project Description: Cupertino Community Services has been responsible for
the screening and placement services for ten senior units
located at Chateau Cupertino as well as below market
rate rental units. They maintain a waiting list for
qualified applicants and provide services to those placed
in the affordable units.
Recommendation: $65,000 (Mfordable Housing Fund)
The agency has successfully performed the necessary task of screening and
placement for Chateau Cupertino, City Center Apartments and compiling
waiting lists for the below market rate program. Cupertino Community Services
also continues to expand services beyond the scope specified by the City.
The city of Cupertino oversaw the Below Market Rate program and monitored
the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited
staff time made auditing the Aviare and Forge-Homestead programs irnpossible.
Last year's $10,000 funding increase enabled CCS to devote a full-time employee
to the program. This employee is responsible for auditing Aviare and Forge-
Homestead Apartments, as well as handling all BMR ownership resale requests.
The staff person would also assemble procedural manuals for both the
ownership and rental programs. These manuals will assist any new staff person.
taking over the prograrn as well as document procedures.
I/B-II
City of Cupertino
Fiscal Year 2006-07
Annual Action Plan
CIty OF
CUPEIQ1NO
Approved by City Council
April ~ 2006
Resolution 06-
1/8-/2.
CITY OF CUPERTINO, CALIFORNIA
2006 PROGRAM YEAR ANNUAL ACTION PLAN
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
INTRODUCTION
The Annual Action Plan is a one-year plan which describes the eligible programs,
projects and activities to be undertaken with funds expected during the program year
(Fiscal Year 2006-2007) and their relationship to the priority housing, homeless and
community development needs outlined in the Consolidated Plan.
FEDERAL RESOURCES
The City of Cupertino's Annual Action Plan for the 2006-07 Program Year is a
comprehensive approach to addressing the immediate community needs of people who
are very low and low income. The Action Plan is based on a Community Development
Block Grant (CDBG) entitlement of $397,635 that the City anticipates will be received
from the federal Department of Housing and Urban Development (HUD) and $18,000
in program income. Exhibit A describes the agencies proposed to receive funding in
the 2006-07 fiscal year. Also detailed in the exhibit are the goals and proposed funding
arnount for each of the agencies.
Anticipated CDBG program income during the 2005-06 Program Year is estirnated to
total $18,000 derived from outstanding rehabilitation program loans. A portion of that
prograrn income will be allocated to support Public Service activities and
administration. The city of Cupertino will allocate $62,345 to public service activities.
Consistent with CDBG regulations, this amount represents no more than 15% of the
combined total of the City's 2005-2006 Program Year income and the 2006-07
entitlement.
In 1999 HUD intorrned the Santa Clara County that the San Jose Metropolitan Statistical
Area is one of the high-income areas where the incorne limits were increased to the
actual 80% of median income, adjusted for household size. The City of Cupertino will
continue to use the actual 80% of median income limits for all of its CDBG programs in
the 2006 Program Year. Individual activities may use a lower income eligibility
criterion.
OTHER RESOURCES
Housing Mitigation Program
The Office and Industrial Mitigation Program acknowledges housing needs created by
the development of office and industrial projects. A fee is applied to new square footage
of office and industrial development in the City. The fees collected are deposited in the
/18-/3
City's Affordable Housing Fund and are to be used for the provision of affordable
housing.
The City's Residential Mitigation Program applies to all new residential developrnent of
one unit or greater. Residential developers are required to designate at least 15% of the
units in a development as affordable. These units are identified as the "BMR" (Below
Market Rate) units. For developments of six or fewer units, the developer may pay a fee
in-lieu of building the affordable units. All affordable units developed under the BMR
program must remain affordable for 99 years from the date of first occupancy and, if for
sale units are resold during that period, a new 99 year time period is established.
The City administers the Affordable Housing Fund, which is currently supported with
fees paid through the Housing Mitigation Program. Potential options for use of the
housing funds include:
a. Development of new affordable units.
b. Conversion of existing market rate units to affordable units.
c. Down payment assistance programs.
d. Second mortgage programs.
Cupertino Community Services - Cupertino Community Services (CCS) is a non-profit
organization that assists in administering housing programs on behalf of the City of
Cupertino. CCS administers the Rotating Shelter Program for homeless individuals and
also manages a transitional housing facility. Further, CCS acts as the administrative
agent on behalf of the City in managing and rnonitoring the BMR program.
"Move In For Less" Program - In cooperation with the Tri-County Apartment
Association, this program recognizes the high cost of securing rental housing. The
program is geared to classroom teachers in public or private schools who meet income
criteria. Apartment owners/managers who agree to participate in the program require
no more than 20% of the monthly rent as a security deposit from qualified teachers. This
reduced security deposit hopefully makes it more financially feasible for a teacher to
move into rental housing.
Mortgage Credit Certificate (MCC) Program -The MCC program provides assistance to
first-time homebuyers by allowing an eligible purchaser to take 20% of his or her
annual mortgage interest payment as a tax credit against federal income taxes. Santa
Clara County administers the MCC Program on behalf of the jurisdictions in the
County, including Cupertino. The program does establish maximum sales price limits
on units assisted in this program and, due to the high housing costs in Cupertino, there
have been few households assisted in Cupertino in recent years.
liB-fit
Second Unit Prograrn -- The City's Second Unit Ordinance allows an additional unit to
be built on any single-family residential parcel. The objective of this Ordinance is to
encourage additional units on already developed parcels, such as parcels with single-
family dwellings.
Teacher Housing Assistance Program - The City of Cupertino has made up to $200,000
available to assist qualified teachers in the Fremont High School, Cupertino Union and
Foothill-De Anza Community College Districts for the purchase of a home within the
City of Cupertino corporate limits. Neighborhood Housing Services Silicon Valley
(NHSSV), administers the program for the City of Cupertino for a $20,000 fee.
Below are some program highlights:
· Maximum loan amount of $66,666 per household
· Loans are 0% interest and deferred until the change of title, refinance for cash out,
or the end of the 30-year loan term, whichever comes first.
· Loan is subject to a 45-year affordability restriction that is recorded against the
property .
· Resale restrictions will apply to the new home.
· Home to be purchased must be located within the City of Cupertino corporate
limits.
Density Bonus Ordinance -- The City's Density Bonus Ordinance allows a 25% increase
in density for developments greater than 5 units that provide a proportion of units for
very low or low-income households or housing for senior citizens. In addition to the
density bonus, certain concessions can also be provided to the development, which can
include:
a. Reduction of Parking Requirements,
b. Reduction of Open Space Requirements,
c. Reduction of Setback Requirements,
d. Approval of Mixed Use Zoning,
e. Reduction of Park Dedication Fees,
f. Reduction of application or construction permit fees, or
g. Provision of tax-exernpt or other financial assistance.
CITIZEN PARTICIPATION
The Housing Services Division of the Community Development Department is the lead
agency for overseeing the development of the Consolidated Plan and Annual Action
Plan.
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This Annual Action Plan development process began with an advertised public hearing,
held by the Cupertino Housing Commission on March 9, 2006 to make funding
recommendation to the city council. In addition, to the public notice, written
notification of the hearing was made to numerous non-profit service agencies and the
city's CDBG Steering Committee for the purpose of gaining greater input for
determining the best use of anticipated federal funds for addressing community needs.
The City Council held an advertised public hearing on April 4, 2006, to determine the
allocation of CDBG funds for the 2005 Program Year. The Annual Plan 30 day public
review period occurred March 4 through April 4, 2005. The City did/ did not receive
any public comments.
CONSULT A TION WITH OTHER JURISDICTIONS
As standard practice, CDBG entitlement jurisdictions from throughout Santa Clara
County meet at least quarterly to discuss issues of common interest. Meeting agendas
cover such topics as projects receiving multi-jurisdictional funding, performance levels
and costs for contracted public services, proposed annual funding plans, HUD program
administration requirements, and other topics of mutual concern. These quarterly
meetings provided the opportunity for the City to consult with other jurisdictions on its
proposed use of federal funds for the 2006 Program Year.
CONSOLIDATED PLAN (CON PLAN) PRIORITIES
The City of Cupertino participated in a pilot program to streamline the Consolidated
Plan process by allowing communities to substitute existing local plans for
Consolidated Plan components. As part of the streamlined Con Plan, the City of
Cupertino adopted the priorities listed in Table 2A and 2B in 2003. These tables are
attached and incorporated by reference as Exhibit B of this document. Cupertino is in
the process of updating its Consolidated Plan for the 2006-2009 fiscal years.
GEOGRAPHIC DISTRIBUTION
A map outlining geographic areas considered to be of low and rnoderate-income
concentration is included as part to this subrnittal. In the map, three Census tracts
indicate a higher percentage of low/mod population than all other Cupertino Census
tracts. It is from these three Census tracts that the City of Cupertino recruits three
representatives of the CDBG Steering Committee. Funding support for the listed
projects is based more on expressed need within the community rather than upon
geographical priority.
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ANTI-POVERTY STRATEGY
In a continuing effort to reduce poverty, the city of Cupertino will make it a priority to
fund agencies that provide direct assistance to the homeless and those in danger of
becoming homeless and make a corrunitment to improve the corrununication and
service delivery capabilities of agencies and organizations that provide prograrns to
assist the homeless.
Depending on funding availability, Cupertino will continue to provide assistance to
public agencies and nonprofit organizations providing neighborhood housing services,
supportive services to the homeless, older adults with physical or mental impairment,
the mentally ill, victims of domestic violence, and households with abused children
among others.
Coordinate with public agencies providing job training, life skills training, lead
poisoning prevention and remediation and other education programs that listed in the
City's Consolidated Plan strategies.
HOMELESS AND SPECIAL NEEDS
In previous years, the City of Cupertino appropriated $20,000 in CDBG funds for the
Sobrato Family Living Center Project.
In 2000, the City will also contributed to the Horne Safe-Santa Clara providing
transitional housing for survivors of domestic violence who are considered at-risk for
homelessness.
In addition to these capital project subsidies, the City will fund public service activities
related to homelessness. During the 2006 program year, the city will provide $21,409 to
the Faith in Action Rotating Shelter Program and $3,987 to Emergency Housing
Consortium for emergency shelter to Cupertino families. The City of Cupertino will
also continue to coordinate services to the homeless through such inter-agency efforts as
the Collaborative, Help House the Homeless, and the Community Technology Alliance
and support the regional Continuurn of Care.
In addressing senior services, the City will continue advocacy for the increased
dissemination of accurate information and counseling for seniors and other persons
regarding housing options available. This will be accomplished through a cooperative
effort with the Cupertino Senior Center, Cupertino Corrununity Services and the
Cupertino Public Library.
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LEAD-BASED PAINT
Lead-based paint awareness and abatement will be fully integrated by the City of
Cupertino into its assisted housing programs. Each tenant, landlord and property
owner will be informed of the dangers, symptorns, testing, treatment and prevention of
lead-based paint poisoning. Lead-based paint hazard stabilization or abatement will be
provided in each and every rehabilitation project. Furthermore, adherence to Federal
guidelines for reduction activities with lead-based paint is provided for in every
federally funded rehabilitation loan.
PUBLIC HOUSING
The City will continue to encourage the local Public Housing Authority to develop
affordable units in the city of Cupertino.
FAIR HOUSING
Cupertino continues to support both the purpose and goal of fair housing and works to
achieve fair housing in administering federal, State and local programs. The City also
supports the development of affordable housing stock that is an important part of a fair
housing initiative, given the high cost of local housing.
In conjunction with other jurisdictions in Santa Clara County, the City corrunissioned a
comprehensive survey to identify urunet needs and unidentified barriers, to assess the
delivery of fair housing services, and to recommend action steps to meet the County's
fair housing needs. The study was completed in 2003 and the city will be working with
the other Santa Clara County to review program changes as a result of the study. The
City prepared an Analysis of Impediments to Fair Housing Choice (AI) in 2004.
The proposed actions to be undertaken by the City in the 2006 Program Year consist of
the following:
· The City will continue to require developers to provide relocation assistance
when residents will be displaced.
· The City will continue to provide a housing program that allows for modification
of existing housing facilitating the needs of persons with disabilities.
· The City will continue to support non-profit organizations whose purpose is to
aid in the furthering of fair housing in the community. Methods of support could
include notification of fair housing rights and responsibilities distributed in
brochures located in public buildings, public service announcements on the local
access channel or similar methods.
118-/8
· The City will continue to allow for the construction of higher occupancy housing
complexes on a case-by-case basis when possible, for all economic segments of
the community.
PROGRAM MONITORING
Performance monitoring for compliance to federal program requirements is scheduled
at least once annually for projects that are under service contract. Monitoring of
federally funded activities is undertaken for projects that are either under an annual or
longer-term performance period. In addition, the City undertakes an annual Single
Audit according to the requirements of the federal Office of Management and Budget.
As standard practice, notification is made to HUD on the availability of the City's
annual audit.
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Exhibit A
SUMMARY OF CDBG AND AFFORDABLE
HOUSING FUND APPLICATIONS
PUBLIC SERVICE GRANTS:
A. Catholic Charities of Santa Clara County
Long Term Care Ombudsman Program
2006-07 Request: $4,375
Annual Goal: Provide advocacy for 240 unduplicated Cupertino
residents and investigate and resolve 20 cornplaints.
Project Description: Provide advocacy for Cupertino residents in long term
care facilities to ensure they have a voice in their own
care and treatment. The program will receive,
investigate and resolve any complaints associated with
the care of the long term care facility residents.
Recommendation: $0 frorn CDBG, encourage City Council to consider
funding $3,187 frorn Human Service Grants program.
The program meets a high priority according to Table 2B of the Cupertino
Consolidated Plan. This program was previously funded at the same level
through the Human Services Grants program of the Cupertino General Fund.
B. Community Technology Alliance
Homeless Management Information System Santa Clara County
2006-07 Request: $5,000
Annual Goal: Provide training and support to 100 programs offering
support services to the homeless.
Project Description: Create a web-based system collecting information on
homeless services and collecting uniform data
countywide on the homeless served by each service
provider.
Recommendation: $0 from CDBG and Human Service Grants program.
The program does not meet a high priority according to Table 2B of the
Cupertino Consolidated Plan since it is indirectly serving the homeless
population. With a overall decrease in funding of 13.5% this year, staff does not
believe it is prudent to add another agency to the funding list.
II ß -2.{
Exhibit A
C. Cupertino Community Services
Comprehensive Assistance Program
2006-07 Request: $54,000
Annual Goal: Provide support services to 1500 unduplicated Cupertino
households.
Project Description: Cupertino Community Services has provided support
services to the West Valley's low and very-low income
households since 1973. Support services include a food
pantry, clothing closet and rental assistance.
Recommendation: $16,435 from CDBG, encourage City Council to fund
$17,601 frorn the Human Service Grants Program.
The agency provides necessary services to Cupertino residents. This activity is a
medium priority need in the Cupertino Consolidated Plan.
D. Cupertino Community Services
Rotating Shelter Program
2006-07 Request: $25,000
Annual Goal: Provide a maximum of 90 days shelter to 80 homeless
persons per year in churches located in Cupertino,
Saratoga and Sunnyvale. The program also provides
counseling and other support services to help stabilize
the guest's long term housing situation.
Project Description: A total of 11 churches and one synagogue in Cupertino,
Sunnyvale, Saratoga and Santa Clara participate in the
prograrn, 11 of which are "host" churches. Each of the
"host" churches provides shelter for a 3D-day period.
These "host" churches have the responsibility of
providing the guest with meals; YMCA passes for
showers, etc. CCS provides additional support to the
shelter guests, including job counseling and assistance in
finding transitional and permanent housing.
Recommendation: $21,409
Cupertino Community Services has been very successful in administering this
program and it remains one of the most successful rotating shelter programs in
the county. CCS has applied to the cities of San Jose and Sunnyvale and has been
successful at receiving County Emergency Shelter Grant funding. Staff
recommends the City continue its commitment to the Rotating Shelter Program.
Jl 8-22-
Exhibit A
E. Emergency Housing Consortiurn, Inc.
Emergency Shelter Prograrn
2006-07 Request: $4,000
Annual Goal: Provide emergency shelter to 25 unduplicated Cupertino
residents at emergency shelter facilities throughout Santa
Clara County.
Project Description: Provide 2,000 nights of shelter and supportive services to
meet the needs of 25 unduplicated homeless Cupertino
residents.
Recommendation:
The program meets
Consolidated Plan.
$3,987
a high priority
according to Table 2B of the Cupertino
F. Live Oak Adult Day Services
Adult Day Care for Seniors
2006-07 Request: $16,886
Annual Goal: Provide "scholarships" to 11 Cupertino low-income
seniors enabling them to receive adult day care at the
facility.
Project Description: Cupertino Senior Day Services provides services for
seniors at risk of being institutionalized. Seniors can be
dropped off at the Cupertino facility to receive care and
participate in recreational activities while family
members are working.
Recommendation: $8,737 from CDBG and encourage City Council to fund
$5,983 from the Human Service Grants Program.
As the Cupertino population ages, more seniors are in need of this valuable
service. Cupertino does not have a large inventory of senior assisted living units,
programs such as Cupertino Senior Day Services provides families with an
alternative to moving parents and older family members into an assisted living
setting.
116-23
Exhibit A
G. Outreach and Escort
Special Needs Transportation
2006-07 Request: $10,800
Annual Goal: Provide 9,900 discounted trips to 210 eligible Cupertino
residents.
Project Description: Provides frail seniors and disabled adults with door-to-
door transportation to rnedical appointments, shopping,
adult daycare, senior nutrition programs, etc. Requested
funds will be used to subsidize $1.00 of the $3.50 rider's
fare charged to Cupertino residents under the
ADA/Paratransit Program.
Recommendation: $0 from CDBG, encourage City Council to consider
funding $7,115 from Human Service Grants program.
Although this is a worthwhile program that provided a needed service a
Cupertino population, there is not enough money in the CDBG Public Service
budget to fund this program.
H. Second Harvest Food Bank of Santa Clara and San Mateo Counties
Operation Brown Bag
2006-07 Request: $4,000
Annual Goal: Provide food a\1otments to 75 unduplicated Cupertino
residents.
Project Description: Provide brown bags filled with food donations to
Cupertino seniors at Union Church of Cupertino.
Recommendation: $0 from CDBG, encourage City Council to consider
funding $3,512 from Human Service Grants program.
The prograrn meets a high priority according to Table 2B of the Cupertino
Consolidated Plan. This program was previously funded at this same level
through the Human Services Grants program of the Cupertino General Fund.
I. Senior Adults Legal Assistance
2006-07 Request: $11,500
Annual Goal:
Serve 60 Cupertino seniors.
/l8~¡)1
Exhibit A
Project Description: Senior Adults Legal Assistance (SALA) provides free
legal services to low and very low-income seniors at the
Cupertino Senior Center. Legal seryices provided are in
the area of consumer complaints, housing, elder abuse,
and simple wills.
Recommendation: $9,948
Several years ago, the city council directed staff to work with SALA to increase
their services and funding level. The Cupertino Senior Center has stated that the
increased grant has helped tremendously during the past few years and would
like to encourage the city to continue funding the agency at the increased
funding level.
J. The Support Network for Battered Women
Domestic Violence Services for Cupertino Families
2006-07 Request: $4,451
Annual Goal: Serve a total of 14 unduplicated Cupertino residents.
Project Description: The Support Network operates Santa Clara County's
only 24-hour, crisis line for victims of domestic violence.
The shelter provides support services including
emergency housing to battered women.
Recommendation: $1,600 from CDBG and encourage City Council to fund
$2,602 from Human Service Grants program.
The Support Network for Battered Women provides a valuable resource to
Cupertino residents as well as law enforcernent officers in the city. However,
the agency has not had a representative present at the CDBG Steering Committee
rneeting for the past two years and the Committee views this as a lack of
commitment to the program.
CONSTRUCTION/ ACQUlSITIONfREHABILIT A TION PROJECTS:
K. Rebuilding Together Silicon Valley
Neighbor-to-Neighbor Program
2005-06 Request: $15,000
Annual Goal:
Serve
2-4
eligible
Cupertino
households.
Project Description: Maintenance and repairs to assist very low and low
income homeowners in maintaining their housing units.
IIß-,J:j
Exhibit A
Recommendation: $15,000 frorn 2005-06 CDBG Allocation
Rebuilding Together Silicon Valley will take the place of Economic and Social
Opportunities to make minor repairs in homes of eligible Cupertino households.
ADMINISTRA TION/F AIR HOUSING:
L. Eden Council for Hope and Opportunity (ECHO)
Fair Housing Services
2006-07 Request: $11,159
Annual Goal: Fair housing education to the housing industry,
investigating allegations of discrimination (11 cases a
year).
Project Description: Provide fair housing assistance to the city of Cupertino,
including conducting presentations, counseling housing
providers, and investigating allegations of
discrirnination.
Recommendation: $8,823 ($802 per low and moderate incorne client)
The program will provide a valuable service to the City of Cupertino, however, it
appears that the agency serves fewer and fewer low and moderate income clients
each year. At the recommendation of the local HUD office, the agency will only
receive reimbursement for serving low and moderate-income Cupertino
residents. Staff is suggesting a reimbursement rate of $802 per low and
moderate-income client. ECHO has been providing Cupertino's fair housing
services for many years. Staff likes the consistency of having ECHO continue the
program. Staff would like to require that the agency be required to meet with
local apartment managers annually to review fair housing law and provide
informational meeting for tenants on fair housing.
AFFORDABLE HOUSING FUND:
M. Mfordable Housing Placement Program
Cupertino Community Services, Cupertino
2006-07 Request: $65,000
Annual Goal: Provide placement and necessary support services to 75
households (250 individuals). Continue current services.
Project Description: Cupertino Community Services has been responsible for
the screening and placement services for ten senior units
located at Chateau Cupertino as well as below market
rate rental units. They maintain a waiting list for
1/ 8~2(P
Exhibit A
qualified applicants and provide services to those placed
in the affordable units.
Recommendation: $65,000 (Mfordable Housing Fund)
The agency has successfully performed the necessary task of screening and
placement for Chateau Cupertino, City Center Apartments and compiling
waiting lists for the below market rate program. Cupertino Community Services
also continues to expand services beyond the scope specified by the City.
The city of Cupertino oversaw the Below Market Rate prograrn and monitored
the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited
staff time made auditing the Aviare and Forge-Homestead programs impossible.
Last year's $10,000 funding increase enabled CCS to devote a full-time employee
to the program. This employee is responsible for auditing Aviare and Forge-
Homestead Apartments, as well as handling all BMR ownership resale requests.
The staff person would also assemble procedural manuals for both the
ownership and rental programs. These manuals will assist any new staff person
taking over the program as well as document procedures.
//8'~1
Exhibit B
TABLE2A
Priority Needs Summary Table
PRIORITY Priority Need
HOUSING NEEDS Level Unmet GOALS
(households) High, Medium, Low Need -
0-30% H 121 64
Small Related 31-50% H 130 95
51-80% L 33 38
0-30% M 41 3
Large Related 31-50% M 43 41
51-80% L 32 38
Renter 0-30% M 65 21
Senior 31-50% M 65 25
51-80% L 30 10
0-30% L 0 0
All Other 31-50% L 0 0
51-80% L 0 0
0-30% H 104 25
Owner (BMR ownership units) 31-50% M 64 3
51-80% L 56 40
Special Needs (Rotating shelter, Housing authority 0-80% H 343 115
numbers and Su ort Network
Total Goals 518
Total 215 Goals
518
Total 215 Renter Goals
450
Total 215 Owner Goals
68
118~23
Exhibit B
TABLE 2B
Community Development Needs
. . . . .
. .. ,
'"
· , , :
. . . . . "' .. ,
PUBLIC FACILITY NEEDS (projects)
Senior Centers L
Handicapped Centers L
Homeless Facilities M 26 $6,500.000 $25.000
Youth Centers L
Child Care Centers M 37 $9,250.000
Health Facilities L
Neighborhood Facilities L
Parks and/ or Recreation Facilities M $1,325,000 $800.000
Parking Facilities L
Non-Residential Historic Preservation L
Other Public Facility Needs L
INFRASTRUcrURE (projects)
Water/Sewer Improvements L
Street Improvements M $3,750.000 $750,000
Sidewalks M 30,000 LF $375,000 $75,000
Solid Waste Disposal Improvements L
Flood Drain Improvements M $1,275,000 $975.000
Pedestrian/Bicycle Facilities M $5,975,000 $875,000
Traffic Facilities M $795,000 $795.000
PUBLIC SERVICE NEEDS (people)
Senior Services H 350 $595,000 $21,867
Disabled Services L
Youth Services L 32 $40,677 $10.000
Child Care Services M 37 $55,500
Transportation Services M $10.800
Substance Abuse Services L
Emplovment Training H 59 $147,500 $10.000
Health Services L
Lead Hazard Screeninl! L
Crime Awareness L
Domestic Violence Support H 26 $11.700 $5,900
Food, Clothing and Other Basic Needs M 1,910 $47,750 $8,333
ECONOMIC DEVELOPMENT
ED Assistance to For-Profits(businesses) M ·
ED Technical Assistance(businesses) M ·
Micro-Enterprise Assistance(businesses) L
Rehab; Publicly- or Privately-Owned
Commercial/Industrial (proiects) L
C/l' Infrastructure Development (projects) L
Other C/l' Improvements(proiects) L
PLANNING
Planning M $750,000 $50,000
TOTAL ESTIMATED DOLLARS NEEDED: $30,893,127 $4,411,900
/J8-2q
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: February 14. 2006
Agency Name:
Communitv Technologv Alliance
Street Address: 115 E. Gish Rd. #222
City: San Jose
State: CA
EXECUTIVE DIRECTOR: Rav Allen
Signature: ~ ~~
Phone No: 4084378800 Fax No: 4084379169
EcMail: Rav@CT AgrouP.org
2. PROJECT NAME: HMIS SCC - Homeless Management Information Svstem Santa Clara County
Brief Project Description: Countywide collaborative homeless client management and data collection
tool for coordinating service delivery, encouraging holistic solutions, and collecting HUD required,
uniform data.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): The Consolidated Plan
stresses the need to coordinate services, maximize funding and marshal the collective will towards
addressing homelessness. (p. 23) HMIS SCC is a public service activity designed to address needs a, b,
e, fand g of the funding priorities.
Project Address/Location: Countv-wide
CONTACT PERSON/TITLE: Rav Allen. Executive Director
E-Mail: Rav(tì!CT Agroup.org
Phone No: 408 437 8800
Fax No: 4084379169
3.
FUNDS REQUESTED: $5.000
Total Project Costs $376.030
Is this a Public Service Project: Yes x No D Cost Per Service Unit or Per Client: $100
Funds Requested from Cupertino in FY 05/06:~ Funds Received in FY 05/06: 0
Number of proposed unduplicated Cupertino beneficiaries: 50 homeless individuals
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low)
50
31-50% (Very low)
51-80% (low)
City of Cupertino
Standardized Application for Funding FY 06/07
/IB-?£;
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description ofthe specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
HMIS SCC is a HUD mandated county-wide, collaborative web-based system that increases the effectiveness
and efficiency of all homeless shelter and service providers and serves as the primary client data collection and
management tool in order to better coordinate client services and collect uniform data. The system currently
holds records on 14,221 homeless clients receiving services from 181 participating programs. HMIS gives
policy makers and funders an accurate count of those receiving services and helps determine which services u
and combination of services -- work best to alleviate homelessness and to assess the gaps in service. Of the
9,518 clients who reported a last known zip code upon intake into the system (3,336 of whom last resided
outside of Santa Clara County), 31 reported that their last permanent address was 95014 - very much in line
with the estimated fifty homeless Cupertino residents sited on page six of Cupertino's Consolidated Plan.
The Plan states on page 23 that "the City additionally supports efforts to ... Promote cooperation and sharing of
housing information among the various groups and organizations working with persons with special needs" and
"encourage projects that provide linked services and services on-site." HMIS SCC is designed to encourage
these efforts. Plans for the funded year include better utilization of the referral function to ensure that clients
receive better coordinated services to shorten episodes ofhomelessness. We will continue to conduct trainings
for partners, including Cupertino Community Services and EHCLifeBuilders' winter shelter at the Sunnyvale
National Guard Armory, to ensure better data quality; continue our outreach to providers with emphasis on
mainstream service providers, collect, evaluate and prepare research data, statistical and narrative reports, and
develop, maintain and ensure quality control of databases and research findings. Funds will be used towards
purchasing annual software licenses for partnering agencies that serve homeless Cupertino individuals and
families.
The database will contain information on a minimum of 31 homeless individuals and families who report a last
known zip code in Cupertino. The system captures all Cupertino clients receiving services from partnering
agencies throughout the county.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
The Cupertino Consolidated Plan recognizes that "homeless individuals and families need a wide range of
services, not just housing" to end and shorten their episodes ofhomelessness and the power of our community's
Continuum of Care and The Santa Clara County Collaborative on Affordable Housing and Homeless Issues to
provide holistic solutions. The Collaborative's Five Year Plan identifies efforts to secure HUD funding through
the McKinney Vento SuperNOF A process - a process that provided $9,360,889 for 2006. HUD requires that
each county receiving SuperNOF A funding have an HMIS in place, and that HUD funding for the project be
matched with twenty percent local funding, including CDBG funds. Santa Clara County jurisdictions must
continue to prioritize sUPl'0rt ofHMIS SCC to ensure continued funding from HUD. The Collaborative's Ten
Year Plan, "Keys to Housing", expected to be adopted by the Cupertino City Council, refers to Community
Technology Alliance's projects as our County's "infrastructure for information and referral" to end and prevent
homelessness. HMIS SCC is a public service project which provides coordinated case management for holistic
solutions to homelessness.
City of Cupertino
Standardized Applicationfor Funding FY 06/07
If B- 3/
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
The Executive Director chairs the Technology Committee ofthe Collaborative, represents our County in
regional HMIS discussions, and oversees the 3.5 full time staff assigned to HMIS. The Network Administrator
interfaces with the software developer, monitors and maintains the secured central system server, issues
exception reports to agency administrators, and oversees user licenses. The Training Coordinator develops and
conducts all training, designs and produces all forms, develops and maintains the web portal and offers ongoing
user support. The Data Manager provides data to funders and policy makers, to guide policy on the needs of
homeless community members and gaps in services provided by our Continuum of Care ensures adherence to
HUD standards, customizes the application for project partners, assists with their specific data collection and
reporting needs, assures usage by partnering agencies, oversees data monitoring and validity, and aggregate data
reporting and extraction. The Project Coordinator (.50 fte HMIS SCC) oversees all aspects ofthe project, offers
ongoing support to all partnering agencies, and interfaces with partners to ensure best use of the system. All
other agency staff is actively involved in HMIS SCc.
Because "homelessness is a regional issue, and is not restricted to a specific jurisdiction" we have sought or
plan to seek funding from all jurisdictions in the County to support HMISSCC, however, most CDBG funding
cycles are two years and applications are closed this year. Current or recent funding has been received from the
Cities of San Jose, Gilroy and Santa Clara and the County of Santa Clara.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. Ifpreviously funded, what
where goals and accomplishments ofCDBG projects.
Community Technology Alliance emerged from the 1989 Santa Clara County Homeless Task Force Study that
identified the need for greater communication and collaboration in the delivery of services to the homeless and
populations at risk. Because no one agency or service provider can furnish all the needs 0 f a struggling
individual, we act as a bridge between a diverse range of shelter and emergency service providers, members of
the Collaborative, local jurisdictions, and homeless clients by providing the technical tools and infrastructure
that lead to self-sufficiency and better delivery ofservice without duplication of technology or effort. HUD
recently recognized us for our unique combination of collaborative and technical expertise for our work with the
BACHIC. We received a HUD Best Practices Award as well as the prestigious ComputerWorld/Smithsonian
Institution Medal for Innovative Use of Technology to Serve the Community for our work with BAHA and
recent NOVA award as an Outstanding Community Partner. Current agency projects include HMIS SCC,
Community Voice Mail, the Shelter Bed Hotline, HelpSCC, HousingSCC and several tools designed and
maintained for the Collaborative, including the list serve of over 200 homeless service providers and advocates
and the website at www.CollabSCC.org.
We continue to reach or exceed all goals set forth in all CDBG-funded projects.
City of Cupertino
Standardized Application for Funding FY 06107
liB-3d-
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any fIndings or concerns
that may have been cit.ed in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
Our audit for the fiscal year ending June 30, 2005 was performed by the Berger Lewis Accountancy
Corporation and shows no findings or concerns. A copy of our audit is attached.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT1:
SOURCE ESTIMATED AMOUNT STATUS<
HUD 303,716 committed
McKinney
Vento
50,000 Anticipated renewal (6/06)
City of San
Jose HTF
County of 6,956 Anticipated renewal (6/06)
Santa Clara
CDBG
Sobrato 10,000 Pending
Foundation
Contributions 358 Anticipated
ESTIMATED TOTAL PROJECT
COST: $376.030
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocalions.
2 Should indicate ihe slams of commitmenl of funding source, i.e. secured, commiUed or applicalion pending wiih
anlicipated dates of final timding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
/1/3-33
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
14.2006
DATE PREPARED Februar
Alliance
AGENCY NAME Communit
PROJECT NAME HMIS SCC
Specific Activities
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2nd 3'" 4'"
lit
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
100 pro-
grams'
100
pro-
grams
,
100
pro-
grams
,
100
pro-
grams
,
100
pro-
grams'
100 programs that offer housing, services and
shelter to Urban County residents use HMIS as the
primary data tracking tool. Partners trained and
supported. System maintained and upgraded.
C' noncumulative)
Provide ongoing training and support to 100
(noncumulative) programs that offer services,
shelter and housing to 50 homeless Cupertino
residents. Provide and maintain shared
Homeless Management Information System.
Ensure all HUD requirements met so that
continued funding is available to our County
and the City of Cupertino.
1 report
1
report
1
report
I
report
report
1
Quarterly reports provided to help identify the
homeless in our County and Cupertino and which
services - and combination of services - best lead
to self sufficiency.
Provide policy makers with demographic
information on those receiving homeless
servIces.
on for Funding FY 06/07
StandardIZed Applleatl
--
......
Q;¡ City of Cupertino
,
W
--..¡:.
BUDGET
For AmOlUlt Requested
FY 2006/2007
Alliauce Date Prepared: Februal 14.2006
BUDGET FOR YEAR
Software licenses and fees for staff and partnering programs available to Cupertino homeless.
$5,000
$5,000
Standardized Application for Funding FY 06/07
HMISSCC
OFFICE EXPENSE:
Reut
Telephone/Fax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment Maintenance
IRepair
Communit
II
Agency Name:
Project
Name:
CATEGORY
SALARIES:
Personnel
Benefits
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
TOTAL
City of Cupertino
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CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FORTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
DATE: Februarv 16.2006
Agency Name: Cupertino Communitv Services
Street Address: 10104 Vista Drive
City: Cupertino
Zip: 95014
EXECUTIVE DIRECTOR: Nao~akan«:~a~moto
Signature: ~ r;;;;¡;¡;r-~ 6--
Phone No: 408-255-8033 Fax No: 408-366-6090 Email: naomín@cuoertinocommunitvservices.org
2. PROJECT NAME: Comprehensive Assistance Program
Brief Project Description: The Comprehensive Assistance Program provides basic needs support to
3,000 extremelv low to low-income West Vallev residents. Cupertino residents and homeless
individuals comprise of 30% of CCS client population. Services include food. clothing. shelter.
emergenCV cash assistance, information/referral and case management.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Food, Clothing and Other
Basic Needs (M) The Cupertino Consolidated Plan states an unmet prioritv need of 1.910.
Project Address/Location: 10104 Vista Drive. CupertinoNarious Host Congregations
CONTACT PERSON/TITLE: Kim FermlDirector of Direct Services
Phone No: 408-255-8033 x102 Fax No: 408-366-6090
Email: kimf@cuoertinocommunitvservices.or!l
3,
FUNDS REQUESTED: $54.000
Total Project Costs: $405,500
Is this a Public Service Project: Yes X No 0
Cost Per Services Unit or Per Client: $135/client
Funds Requested from Cupertino in FY 05/06: $54.000
Funds Received in FY 05/06: $19.000
Number of proposed unduplicated Cupertino beneficiaries: 600 homeless or low-income individuals
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low) 81%
31-50% (Very low) 15% 51-80% (Low) 4%
1
Standardized Application/or Funding FY 06107
II ß- 3(p
City of Cupertino
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographical boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
In fiscal year 2006-2007, Cupertino Community Services' Comprehensive Assistance Program (CAP) will serve
over 3.000 extremely-low to low-income residents and homeless people from West Valley area. including
Cupertino, West San Jose, surrounding areas, De Anza college students. and families in the Cupertino School
District. More than 600 residents will reside in the City of Cupertino.
The CAP Food Pantry, staffed by community volunteers. will distribute over 150,000 pounds offood to 3.000
very-low and low-income individuals. Clients can visit the food pantry on a weekly basis. Services are tracked in
a central database. Food sources include Second Harvest Food Bank. USDA food program. community food
drives and local groceries stores. CAP also solicits from the community and distributes special need items such
as fresh vegetables and holiday food baskets. Vouchers are available for dietary and ethnic specific needs.
A special area will be dedicated to mothers and infants including baby food. diapers, and clothing. Vouchers to
the Salvation Army Thrift Store will be issued for clothing and household items.
The CAP Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers for
rental assistance. deposits. utilities payments, clothing, medical expenses. hotel/motel and transportation to 400
households. CCS administers funds provided by United Way Emergency Assistance Network, PG&E Reach,
Northern California Grantmakers. FEMA, EHAP, The Salvation Army. St. Joseph's Catholic Church Outreach
Fund. Assistance League. The Housing Trust, County of Santa Clara Cal Works program and the Housing
Industry Foundation. Case managers work closely with individuals andfamilies to determine qualifications.
needs and capabilities to stabilize. Cash assistance is not for on going support but to help people who face
unexpected financial setbacks. The one-time financial assistance prevents the destabilization of individuals and
households with critical needs.
In addition to meeting the basic physical needs of our clients, CCS also offers a variety of unique holiday
programs. During the December holidays, CAP Adopt-a-Family program channels the generosity of the
community to those in need. Staff matches families who have little with which to celebrate the holidays, to those
who want to share what they have with others. Other seasonal programs include back to schóol shopping spree.
summer camps, and backpack giveaway programs. Over $100,000 of in-kind gifts will be leveraged to benefit
participants.
All of CCS' services and outreach efforts are available in English. Spanish, Chinese and Russian. CCS continues
to recruit linguistically diverse staff and volunteers to ensure our accessibility to the diverse population that we
serve.
City of Cupertino
Standardized Application/or Funding FY 06/07
2
/ I B - 37
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
According to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The
Non-Profit Housing Association of Northern California and the Greenbelt Alliance, a fulltime worker
must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to
approximately a $56.900 annual salary. The average household income for people seeking services at
CCS continues to be approximately $25,000. Many of the households served are working poor. While
they have a difficult time making ends meet, they may not necessarily qualify for public assistance. CCS
is their primary source of basic support.
The United Way Trends Report states that one-fifth of all households in Silicon Valley have trouble
achieving economic self-sufficiency due to the high cost of living. CCS programs and services represent
a regional approach and is recognized in the City of Cupertino 2003-2005 Consolidated Plan as
"necessary services to Cupertino residents" to prevent "at-risk" individuals and families from becoming
homeless.
The goal of the program is to help individuals and families become stabilized or to prevent them from
becoming destabilized.
The Food Pantry will distribute over 150,000 pounds offood to 3,000 very-low and low-income
individuals.
The Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers to
400 West Valley households.
The Seasonal programs. including back to school shopping spree. summer camps. and backpack
giveaway programs. will leverage over $100,000 of in-kind gifts to 300 benefit participants.
CCS is the main provider of critical basic human services to West Valley communities. The majority of
CCS clients are single mothers and their children.
·
·
·
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
Program Director (ZOO%): ensure Program compliance withfunders and CCS policies and procedures;
case management; analyze case records; maintain program statistics and produce reports; maintain in-
kind donation network; monitor and distribute direct assistance cash fund; solicit community resources.
Program Manager (100%): perform client intake and annual re-certification; provide on-going case
management; manage all seasonal special programs.
Program Assistant (50%): manage day-to-day operation of the Food Pantry & Clothing Closet; assist
with client intake & information referrals.
Volunteer Manager (50%): volunteer recruitment, training and scheduling; community outreach and
community relations.
The Executive Director (10%), Bookkeeper (15%): Provide operational and administrative support.
City of Cupertino
Standardized Application/or Funding FY 06/07
3
//ß-3ß
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
were goals and accomplishments of CDBG projects?
CCS has been serving the community for 33 years. CAP uses best practices to achieve our results. CCS
consistently surpasses program goals and milestones. During the last fiscal year 2005-2006, CCS
served 4,353 individuals, an 11% increase over the previous year; distributed the $113,328 in vouchers
and cash assistance; distributed 390,885 pounds offood. 1n a recent CCS client survey. 74% reported
that they "strongly agree" there has been a drastic improvement in their lives as a result of their contact
with CCS. The success of the program is that we are able to respond in a timely manner to the multitude
of clients' emergency needs, ranging from food to permanent housing. More clientele also reported that
they utilize the food pantry as their primary source of food. This is a significant finding, because the
food pantry is intended to supplement a family for up to 3 days per week.
1n response to the on-going increase in demand for services, the City of Cupertino has supported CCS
through the Human Services General Fund and CDBG. More families have multiple needs primarily
because their incomes are not increasing. As rents and transportation costs continue to rise, the need for
basic services will continue to increase as well.
The total Program budgetfor CAP is $405,500. We are requesting 13%from the City of Cupertino in
the amount of $54,000 to fund CAP.
We have a dedicated staff working on this project. The CCS staff is diverse and represents the
community that we serve. Staff language skills include English, Spanish, Vietnamese, Chinese and French.
The fund will be used to support staff salaries and benefits. Our strong infrastructure enables us to
respond to the changing needs of our clientele.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
We received a clean audit with no accompanying management letter for the FY 200412005.
City of Cupertino
Standardized Application/or Funding FY 06/07
4
J I ß- 31
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTl:
SOURCE ESTIMATED AMOUNT STATUS
Cuoertino CDBG 54,000 Pending
Cupertino Human Services 30,000 Pending
City of San Jose 75,000 Committed
United Wav-EAN 17,000 Pending
Salvation Army 43,000 Committed
Housing Trust 12,500 Committed
Corporations 20,000 Anticipated
Individuals & Groups 74,000 Anticipated
County of Santa Clara -Cal Works 20,000 Committed
In-kind resources 60,000 Anticioated
ESTIMATED TOTAL PROJECT COST: $405.500
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of
final funding decisions.
City of Cupertino
Standardized Applicationfor Funding FY 06/07
5
/IB-'f-O
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 200612007
16.2006
DATE PREPARED Februar
Services
AGENCY NAME Cupertino Communit
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
ram
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
rehensive Assistance Pro
Specific Activities
PROJECT NAME Com
4th
3rd
2nd
TOTAL
600
150
150
150
l'
150
3.000 individuals annually.
·
Provide ongoing support through
a food pantry, clothing closet and
seasonal programs.
·
50,000
12,500
12,500
12,500
12,500
be
· 50,000 pounds of food wi
distributed
Provide vouchers for
transportation, clothing, medical
needs, baby & new mother needs
·
$24,000
$6,000
$6,000
$6,000
$6,000
· $24,000 direct assistance cash and
vouchers will be distributed
Provide emergency cash
assistance to decrease eviction
utility shut-ofts, and unmet
medical needs.
·
120
30
Standardized Application for Funding FY 06/07
30
30
30
receive
cash
6
· 120 households wi
emergency vouchers or
assistance.
Provide a variety of volunteer
opportunities for the community.
City of Cupertino
·
-
-
tJ:)
,
±
BUDGET
For Amount Requested
FY 2006/2007
16.2006
Date Prepared: Februar
Services
Agency Name: Cupertino Communit
ram
rehensive Assistance Pro
Com
Name:
Project
BUDGET FOR YEAR
$54,000
CATEGORY
SALARIES:
Personnel
Benefits
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Tra vel
Utilities
Office Supplies
Postage
Equipment
MaintenancelRepair
PROJECT CONSTRUCTION:
Accounting Services
Auditing Fees
Insurance.
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/Design
Acquisition
$54,000
TOTAL:
Standardized Application for Funding FY 06/07
7
City of Cupertino
-
-
rn
\
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\;'oJ
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: 2/13/06
Agency Name: Cupertino Communitv Services
Street Address:
10104 Vista Dr. City:
Cupertino
State: CA 94501
EXECUTIVE DIRECTOR: Nao~ Naka9sumoto
SIgnature: ~ _ L
Phone No: (408)255-8033 Fax No: (408) 6090 Email: naomin@cupertinocommunitvservices.org
2.
PROJECT NAME:
Rotating Shelter Program
Brief Project Description: The Rotating Shelter program provides shelter, meals. intensive case
management and a wide varietv of support services. The shelter program can accommodate fifteen (I5)
participants per night and participants can stav UP to ninetv (90) davs.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Special Needs Housing:
Homeless (m: Emplovment Training (H): Food. Clothing and other basic needs eM): Transportation
Services (M)
Project AddresslLocation:
10104 Vista Drive, Cupertino. CAlVarious Host Congregations
CONTACT PERSON/TITIE: JacQuev Carev/Program Director of Housing Services
Phone No: (408) 255-8033Fax No: (408)366-6090 E-Mail: ;acQuevc@cupertinocommunitvservices.org
3:
FUNDS REQUESTED: $ 25.000
Total Project Costs: $282.284
Is this a Public Service Project: Yes X No 0 Cost Per Service Unit or Per Client: $45.00/client per night
Funds Requested from Cupertino in FY 05/06: $25,000 Funds Received in FY 05/06:
$24.750
Number of proposed unduplicated Cupertino beneficiaries: 80
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low) 100%
31-50% (Very low)
51-80% (low)
City of Cupertino
Standardized Application for Funding FY 06/07
/ I 8-43
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds wil1 be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
Cupertino Community Services, in collaboration with an alliance of religious congregations known as, "Faith in
Action," began operation of its Rotating Shelter Program in August 1991. The Rotating Shelter Program provides
shelter, meals, intensive case management and a wide variety of support services. The Shelter Program can
accommodate fifteen (15) participants per night and participants can stay for up to ninety (90) days.
The Shelter Program rotates on a monthly basis to various participating congregations. The host congregations
provide the housing facility, meals and additional support to the participants. CCS provides operational support,
program management, case management, and staff overnight supervision. The funding requested from Cupertino
CDBG will be used for shelter staff salaries and operational expenses.
There is no other program in the immediate Cupertino area providing the shelter and support services offered by
the Rotating Shelter Program. The shelter serves approximately 80 homeless men annually
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
Each potential participant is carefully screened to ensure they are alcohol and drug free, as well as ready to seek,
find, and maintain employment. All applicants have no or very-low income. The Shelter Program objectives are:
o To meet the basic human needs of the participants;
o To provide participants with the tools necessary to secure qainful employment;
o To assist the participants in openinQ and buildinQ a savinQs account;
o To assist the participants with findinQ secure housinQ.
CCS focuses on the long-term goal of stabilization through extensive case management and providing supportive
services. CCS provides a continuum of care to aid the individual with finding employment, permanent housing and
acquiring savings. Through CCS, participants can access the new onsite Technology Center, private voicemail,
laundry services, medical care, dental care, optical care, counseling, transportation, and many various
vouchers. CCS' annual project outcomes are:
o 80 homeless men will receive shelter, food, and case manaQement;
o 60% will find and/or maintain employment durinq their stay at the shelter;
o 60% will find stable housinq upon leavinq the shelter.
Graduating shelter participants will have access to resources through our After Care Program. The CCS
Transitional Housing and Affordable Housing Placement Program are available to qualified graduates of the Shelter
Program.
City of Cupertino
Standardized Application for Funding FY 06/07
2
/ / !3 -lf4
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
Program Manager (75%): conduct intake and assessment of applications; provide referrals; process applicants for
admission; provide ongoing case management; provide shelter and food; provide overnight supervision; provide
support and referral for guest to gain employment; coordinate and meet with shelter host faith groups, Faith in
Action; solicit community resources for guests (work clothes, medical care, counseling, etc.).
The Shelter Supervisors (100%): provide overnight supervision; provide referrals; provide ongoing peer support;
ensure nightly compliance with program policies and procedures.
The Director of Housing Services (5%): ensure Program compliance with funders and CCS policies and
procedures; volunteer coordination; community outreach and community relations; analyze case records; maintain
program statistics and produce reports; solicit community resources for participants (work clothes, medical care,
counseling, etc.).
The Executive Director (15%), Bookkeeper (15%), and Program Assistant (15%): Provide operational and
administrative support.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
where goals and accomplishments of CDBG projects.
For over the past 30 years, CCS has been the primary source of emergency services for families and individuals in
the West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. The
Rotating Shelter was established in 1991 at the request of local churches. The Program has tremendous
community support. The Program is designed to provide services specifically called for in the Santa Clara County
Consolidated Plan 2000-2005 of "preventing homelessness and shortening the time people are homeless through
provisions of housing with supportive services". The participants receive high-quaiity services and mentorship from
community members. In FY 2004-2005, CCS served 100 shelter participants with a 82% success rate of
graduating clients' achieving/maintaining employment, staying clean and sober, and transitioning into stable
housing.
CCS is a community based organization and places an emphasis on community involvement. Many of our
volunteers are former clients. Additionally, we also hire former homeless individuals as program staff.
We also seek the feedback from the service population with periodic client surveys. Case managers receive input
from clients and share them with all program staff on a regular basis. Addilionally, CCS is a small agency where
Program Directors and the Executive Director come in daily contact with clients. This allows for direct community
communication with CCS management.
Through immediate and ongoing assistance and the "continuum of care," CCS will continue to improve the general
welfare of the low-income and homeless clients served.
City of Cupertino
Standardized Application for Funding FY 06/07
3
118-4'5
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
CCS received a clean audit with no accompanying management letter for the FY 2004-2005.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!:
SOURCE ESTIMA TED AMOUNT STATUS"
Citv of Cupertino $25,000 Pending
FEMA $21,000 Pendina
City of Sunnvvale $15,000 Pending
Salvation Army $5,000 Committed
City of San Jose $9,000 Pending
CCS - individual and $57,284 Anticipated
corporate donations
and special events.
In-kind rent and food· $150,000 Committed
from Faith in Action
Churches
ESTIMATED TOTAL PROJECT COST: $282,284
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of final funding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
4
/I ß -/f(p
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2005/2006
10
2006
13
DATE PREPARED Februar
Services
Cupertino Communit
AGENCY NAME
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2M yo ¡tn
1st
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
Rotating Shelter
Specific Activities
PROJECT NAME
100
25
25
25
25
100 homeless people will receive general
assistance and referrals annually.
·
Provide referrals
·
80
20
20
20
20
food & case
80 homeless men will receive shelter
management annually
60% will find employment
60% will find stable housing
·
·
·
Provide shelter and food
Provide overnight supervision
Provide support and referral for shelter guests
to gain employment and find stable housing
·
·
·
5,400
1,360
1,360
1,350
1,350
Provide approximately 5,400 individual meals,
shelter space, and on-going case management
·
$150,000
$37,500
$37,500
$37,500
$37,500
Standardized Application for Funding FY 06/07
5
30 community groups and congregations wi
provide over $150,000 worth of food, volunteer time
and space annually
·
Provide support services:
-- Volunteer coordination
-- Community relations & outreach
-
-
~
.:f:: City of Cupertino
~
·
BUDGET
For Amount Requested
FY 200512006
Date Prepared: Februarv 13. 2006
-
BUDGET FOR YEAR
-
-
-
-
-
-
Standardized Application for Funding FY 06/07
6
11.
Services.
Cupertinº-Communit
Agency Name:
ram
$22,000
$3,000
Pro
Affordable HO!lsin
Name:
CATEGORY
SALARIES:
Personnel
Benefits
Project
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment Maintenance
/Repair
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
$25,000
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
ArchitecturallDesign
Acquisition
TOTAL:
City of Cupertino
-
-
w
,
tt
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
SECOND YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: 2/10/06
Agency Name: Emergencv Housing Consortium (dba EHC LifeBuilders)
Street Address: 2665 North 1st. Street. Ste.210 City:
San José
State: CA
E~ECUTIVE ~~TOR: B~ Del Bu~ __
Slgnature:~ ~l~
Phone No: (408) 539-2115 Fax No: (408) 894-9270 E-Mail: bdelbuono@,ehclifebuilders.org
2. PROJECT NAME: Housing and Services for Cupertino Homeless Program
Brief Project Description: Provides 1.500 nights of shelter and services to 25 unduplicated homeless
Cupertino residents. including emergencv shelter. transitional housing and permanent supportive housing.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Provide shelter and
affordable rental housing with supportive services to verv low income homeless Cupertino residents.
Project Address/Location: Multiple locations throughout Santa Clara County - see Addendum A
CONTACT PERSON/TITLE: Evette Hood. Development Associate
Phone No: (408) 539-2134 Fax No: (408) 894-9270
E-Mail: ehood@,ehclifebuilders.org
3.
FUNDS REQUESTED: $4,000
Total Project Costs $49.608
Is this a Public Service Project: Yes ~ No 0 Cost Per Service Unit or Per Client: $33.07/PSD*
($2.66 PSD cost to Cupertino)
*PSD = Person Shelter Day
Funds Requested from Cupertino in FY 05/06: $4.000 Funds Received in FY 05/06: $4.000
Number of proposed unduplicated Cupertino beneficiaries: 25
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low) 24 (95%) 31-50% (Very low) 1(5%)
51-80% (low)
City of Cupertino
Standardized Application for Funding FY 06/07
I I 13 - 1ft:¡
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state what the
project intends to provide or accomplish and the specific activities for which funds will be used. It should
describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the
specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless
persons, 100 lower income households, etc.).
The Housing and Services for Cupertino Homeless Program will serve 25 unduplicated homeless Cupertino
residents by providing 1,500 nights of housing, shelter and supportive services designed to help participants
attain self-sufficiency and permanent stable housing. Program participants include homeless families with
children, single adults, and unaccompanied homeless and runaway youth. 95% are extremely low income,
earning less than 30% of Area Median Income. Cupertino residents will have access to EHC LifeBuilders' full
Continuum of Care, including emergency shelter, transitional housing programs, and permanent supportive
housing. EHC LifeBuilders' services include basic needs (food, clothing, etc.), housing location assistance,
vocational training, job development, computer classes, ESL and educational services for adults, educational and
recreational activities for children, and referrals and assistance accessing public services. Cupertino residents can
receive services at all of EHC LifeBuilders' sites throughout Santa Clara County. The majority are served at our
regional shelters and housing programs in Sunnyvale, Santa Clara and San José.
The bulk of services provided in this prograrn focus on housing services, housing counseling and employment·
training to facilitate clients' success in attaining self-sufficiency and finding and maintaining permanent housing.
Housing counseling is provided in case management sessions and in housing search workshops, as . well as
through individual information and referral. Employment services include comprehensive assessments of
vocational skills and needs conducted by case managers in one-on-one sessions in addition to workshops and
classes on job search techniques and vocational skills. Case managers also provide support and guidance to help
clients follow through with their individual plans for achieving employment and housing. The success of this
program in providing shelter and supportive services to help clients move from shelter housing to owner-
occupied or rental permanent housing has earned EHC LifeBuilders' two Blue Ribbon Best Practice Awards
from HUD in 1998 and 1999.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the
purpose and objectives meet the priority needs?
The purpose of the Housing and Services for Cupertino Homeless Program is to end the homelessness of
Cupertino residents through the provision of affordable rental housing or shelter and a comprehensive array of
supportive services, including housing counseling and employment services. The project proposes to serve 25
unduplicated Cupertino residents with 1,500 Person Shelter Days (PSD). (A "PSD" is EHC LifeBuilders'
unit of service, representing a single day/night of shelter and the attendant support services for one person.)
The outcomes that will be achieved by this project are:
· 75% of case-managed clients will attain stable housing;
· 80% of case-managed clients will increase their self-sufficiency, as measured by increased skills and/or
income; and·
· 80% of clients in permanent supportive housing will maintain their housing for at least 6 months.
The project meets high priority needs in the Cupertino Consolidated Plan by providing affordable rental housing,
shelter and supportive services to very low and extremely low income homeless families and individuals.
City of Cupertino
2
Standardized Applicationfor Funding FY 06/07
If 8- '5D
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and staff
functions.
Overseen by EHC LifeBuilders' Board of Directors, this project is administered by EHC LifeBuilders' President
and CEO, supported by a team of Division Directors. The project will be managed by the Assistant Director of
the Singles Division (10%) and the Assistant Director of the Family Division (10%). They will be responsible for
the implementation and evaluation ofthe program. These managers will be assisted by case managers and shelter
staff to ensure efficient and effective assistance is provided to the target population. The program staff will
continue to maintain and build on our well-established collaborative relationships with other social service
agencies and private companies, and will oversee the solicitation and collection of in-kind donations and the
recruitment and training of volunteers.
Additional project staff includes the following:
. Case Manager (50%) provides housing referrals, housing counseling and day-to-day support and guidance
in the development of a personal housing and financial plan for each shelter client. Case managers anchor
EHC LifeBuilders' extensive network of services, personalizing resources and facilitating each client's
transition to independent living.
. Shelter Workers (1 - 100%; 2 part-time for 5 months) provide for the day-to day needs of shelter
residents, including reception of the guests, providing information and referrals, distributing personal
necessities such as clothing, linens and toiletries, assisting with meals, and assuring the safety of the guests
and shelter.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief description
of your agency's experience in providing the proposed services. If previously funded, what were goals and
accomplishments of CDBG projects?
EHC LifeBuilders is a non-profit shelter, housing, and service organization that has been providing housing and
services to homeless residents of Santa Clara County for 25 years. EHC LifeBuilders serves a diverse population,
including families, single adults, runaway and homeless youth, domestic violence victims, seniors, veterans, and
people with mental illness, substance abuse issues or dual diagnosis (both mental illness and substance abuse
disorder). EHC LifeBuilders provides a full Continuum of Care, including emergency shelters, transitional
housing programs, and permanent supportive housing. At each point along the Continuum, EHC LifeBuilders
enhances its housing with a wide range of supportive services designed to address the variety of circumstances
that cause homelessness and help people overcome barriers to self-sufficiency. These services include
educational and vocational programs, medical and mental health care, substance abuse recovery programs, life
skills workshops and legal support.
EHC LifeBuilders has a strong record of successfully meeting or exceeding contract goals. In the past few years,
the number of Cupertino residents receiving services in EHC LifeBuilders' programs has grown tremendously. In
program year 2004-2005, EHC LifeBuilders served 31 homeless Cupertino residents. A little more than halfway
into the first year of CDBG funding received from the City of Cupertino, EHC LifeBuilders has already served
20 homeless Cupertino residents for program year 2005-2006. In addition, homeless Cupertino residents served
in the program to-date have been provided 857 person shelter days (PSD's), more than 150 workshops and each
has received individualized case-management sessions.
8. AUDIT INFORMATION:
City of Cupertino
3
Standardized Applicationfor Funding FY 06/07
/ I ß -51
Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may
have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of
CDBG funds. Also, describe any actions taken to correct identified findings or concerns.
Include current audit statement
Please see the attached Audit, Management Letter, and Agency Response completed September 7, 2005.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT1:
SOURCE ESTIMATED AMOUNT STATUS·
U.S. Dept. ofHUD $13,500 Committed
FEMA $1,000 Projected
SCC Cold Weather
Shelter Program $3,328 Committed
SCC Mental Health
Department $1,393 Pending (05/06)
SCC Social Services
Agency $2,458 Pending (05/06)
Program Rent $5,152 Committed
United Way $2,000 Committed
Private Donations $20,777 Committed
ESTIMATED TOTAL PROJECT COST: $49.608
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of fmal funding decisions.
City of Cupertino
4
Standardized Applicationfor Funding FY 06/07
116-<)2
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10.
DATE PREPARED 2/10/06
AGENCY NAME EHC LifeBuilders
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantifv When Possible
2"" 3'" ¡tn
l'
Cupertino Homeless
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
and Services for
PROJECT NAME Housin
Specific Activities
Operate Sobrato Family Living Center, Markham
Terrace and Boccardo Reception Center and Open
Sunnyvale Armory for Winter to provide project
services to 25 unduplicated clients with 1,500
PSD's
Provide case
clients.
25
5
6
8
6
Provide shelter and affordable rental housing
to very low and extremely low incorne
families and adults
1,500
25
300
5
400
6
500
8
300
6
unduplicated
25
to
management
(average
Provide case management sessions
I hour per week)
5
1
1
2
1
will develop Individual Service Plans
5 households
Provide housing and financial assessment for
each non-armory family and individual
80
20
20
20
20
Clients will have access to 80 housing and
employment workshops throughout the year to
accomplish their goals (NOTE: other skill building
workshops are offered as well, but their numbers
are not included here).
employment
and
housing
Schedule
workshops
20
5
5
5
5
Make 20 visits to housing and employment
resources to facilitate placing clients in housing
and employment.
with
and cultivate relationships
and employers in target areas
Develop
landlords
Standardized Application/or Funding FY 06/07
5
~
-.
CAJ
\ City a/Cupertino
VI
VJ
11.
BUDGET
For Amount Requested
FY 2006/2007
Agency Name: EHC LifeBuilders Date Prepared: 2/1 0/06
Project Name: Housing and Services for Cupertino Homeless Program
CATEGORY BUDGET FOR YEAR
SALARIES:
Personnel $4,000
Benefits
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Travel
Utilities
Office Snpplies
Postage
Equipment Maintenance
/Repair
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/Design
Acquisition
Standardized Application/or Funding FY 06/07
6
$4,000
TOTAL:
City a/Cupertino
---
~
ù;)
,
VI
~
Addendum A
EHC LifeBuilders' Facilities
February 2006
COLD WEATHER SHELTER* - SUNNYVALE NATIONAL GUARD ARMORY (Emergency Shelter-
Winter Only)
629 West Maude Avenue, Sunnyvale, CA 94086
JAMES F. BOCCARDO REGIONAL RECEPTION CENTER* (BRC) - EMERGENCY AND TRANSITIONAL
FOR SINGLES AND FAMILIES
2011 Little Orchard Street, San Jose, CA 95125
SOBRATO FAMILY LIVING CENTER* -TRANSITIONAL AND PERMANENT HOUSING FOR FAMILIES
1509 Agnew Road, Santa Clara, CA 95054
MARKHAM TERRACE* (FORMERLY MONTEREY GLEN INN) PERMANENT HOUSING FOR SINGLE
ADULTS
2112 Monterey Road, San Jose, CA 95112
MARKHAM PLAZA * PERMANENT HOUSING FOR SINGLE ADULTS
2010 Monterey Road, San Jose, CA 95112
GIFFORD TRANSITIONAL HOUSING FOR SINGLE MOTHERS WITH CHILDREN
325,327,329 Gifford Street, San Jose, CA 95125
OUR HOUSE YOUTH SHELTER AND DROP-IN SERVICE CENTER
31 North Fifth Street, San Jose, CA 95112
SUPPORTIVE HOUSING FOR SINGLE YOUNG ADULTS (OUR HOUSE TRANSITIONAL LIVING
PROGRAM)
282 East Younger Street, San Jose, CA 95112
TRANSITIONAL HOUSING FOR SINGLE ADULTS WITH DISABILITIES
1077-1089 North Fifth Street, San Jose, CA 95112
BOCCARDO FAMILY LIVING CENTER IN SAN MARTIN (BFLC) (EMERGENCY AND TRANSITIONAL FOR
FAMILIES)
13535 Monterey Highway, San Martin, CA 95046
COLD WEATHER SHELTER- GILROY NATIONAL GUARD ARMORY
(EMERGENCY SHELTER - Winter Only)
8490 Wren Avenue, Gilroy, CA 95020
'Primary Sites for Housing and Services for Cupertino Homeless Program
lIB-55
~
..~
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROCRAM
FOUTII YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
,
1.
APPLICANT ORGANIZATION:
Date: February 2, 2006
Agency Name: LIVE OAK ADULT DAY SERVICES
Street Address: 1147 Minnesota Ave.
City: San Jose
Slate: CA 95125
EXECUTIVE DIRECTOR: Colleen Hudge:n
Signature: Cheiu-v, ~~
Phone No: (408) 971-9363 Fax No: (408) 971-d~9 E-Mail: liveoak@attgloba1.net
2. PROJECT NAME: Senior Adult Day Care/Caregiver Respite (Cupertino center)
Brief Project· Description: Recreational adult day care for frail elderly and dependent low-
income, at-risk seniors, prov1 1ng SOC1a an men a y s 1mu a 1ng oppor un ès~
companionship, entertainment and nutritious meals. Caregiver respite and, support
services for c ient aml les nc U lng CQunse lng~ re erra s, support war sops, e c.
Identify City of Cupertino Consolidated Plan Priority N~eds (see attached): Services to address
senior needs are among City's highest priorities (p.24). Frail elderly and physically
disabled are identified as "s eCial needs sub 0 ulations" (p.45). All LIVE OAK
clients are elderly and disabled.
Project Address/Location: 20920 McClellan Road CUDertino. CA 95014
CONTACT PERSON/TITLE: Colleen Hudgen, Executive Director
(408) 971-9363
Phone No:_Fax No: (408) 971-9079 E-Mail: liveoak@att!\loba1.net
3.
FUNDS REQUESTED: $16,886.00
Total Project Costs$165 ,495.00
Cost Per Scrvice Unit or Per Client: $1535/client/yr.
Is this a Public Service Project: Y cs ŒJ No 0
Funds Rcquested from Cupertino in FY 05/06: $40,710 Funds Receivcd in FY 05106: $16,082.30
($10,710 CDBF + $30,000 General Funds) ($10,100 CDBG + $5,982.30 Gen. Funds)
Number of proposed unduplicated Cupertino beneficiaries: 11
Number of proposed unduplicated Cupertino bencficiaries at 01' below curren! countywidc median
Income:
0-30% (Extremely low) 6
31-50'X, (Very low)
3:
51-80% (low)
2
Cizy (~r Cupertino
,)llllJ/(/urdizL'd A/'¡J/ica/ipujin' FIJI/ding FY (}(i/07
If 8-5h
4. I'RO.mCT DESCRIPTION AND NUMBER OF UNDUI'LlCATED CLIENTS SERVED:
Providc a brief description of the specific project being proposcd. This description should cIcarly state
what the project intends to provide or accomplish and lhc specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
arcas. Also indicate the spceifie typc and numbcr of total unduplieatcd project benefieiarics (e.g. 50
lower ineol1lc familics. 2S homeless persons. 100 lowcr incomc houscholds. etc.).
The LIVE OAK adult day care center at 20920 McClellan Road will serve eleven frail, dependent.
low-income Cupertino seniors with a specialized program of recreation, companionship and nutrition
during FY 2006-07. The same number offamily caregivers will receive important respite and
support services. Services will target disabled Cupertino seniors at risk of social isolation and
premature institutionalization. Typical conditions of senior clients include dementia, onset of
Alzheimer's. Parkinson's Disease, stroke recovery, cardiovascular disease and severe depression.
Most program enrollees reside in the cities of Cupertino and Sunnyvale. The day care program is
structured to maximize the social and recreational experience of all participants while enhancing
overall health through personal attention, mental stimulation, companionship and nutritious meals.
Activities include arts and crafts, musical entertainment, games, 'pet therapy, reminiscing, current
events, seated exercise. birthday parties, etc. Sliding-scale fees (0-$52 per day) make the program
accessible and affordable for indIgent and low-income clients. Families are encouraged to contribute
what they can toward the cost of care for their senior. No one is refused enrollment because of
inability to pay. The adult day cafe program is a critical source of much-needed respite for
caregivers, reducing the stress assoclatea with providing 24-hour care to dependent elders.
Counseling, referrals, information on senior services-related resources and Caregiver Support
Workshops help families care for and maintain their dependent senior loved one in the home setting.
A grant amount of$16,886 will be used to assist eleven Cupertino low-income seniors to receive
adult day care services at a significantly reduced rate, based upon our sliding-scale fees, while also
benefiting their liaregiv~rs with respite and support, ~nd op~rating expense~ to ~aintain full
enrollment, quahty servIces, and adequate staff-to-chent ratio at the Cupertino sIte.
5. PROJECT PURPOSE AND OBJECTIVES:
Spccify objcclives project intends to accomplish and identify desircd outcomes and benefits. How does
thc purposc and objectivcs mect the priority nccds?
LIVE OAK will (I) provide 100% of senior clients with recreation, professional care and
attention, socialization. nutritious meals and peer companionship which will reduce isolation and
depression, restore self-esteem and a sense of active community involvement, and generally improve
their overall quality oflife; and (2) provide 100% of our clients' caregivers with respite and support
services to assist them in maintaining their dependent senior loved ones living at home.
Long-term outcomes are (1) to reduce and/or avoid premature, long-term mstitutionalization
and/or repeated hospitalization of disabled, frail elderly persons; and (2) to empower family
caregivers in caring for dependent seniors in the community setting.
Our purpose is to prevent the institutionalization of frail elders by providing a positive, affordable
and life-sustaining alternative to nursin¡?; homes for families conITonted with the burden of caring for
a dependent senior loved one. The socIalization, nutrition and companionship experiences available
to senior participants will enhance their mental and emotional health. overall attitude and quality of
life. and offer a viable option to cost-prohibitive nursing homes. Caregiver respite and support
services will afford family members much-needed "time away" to pursue personal and {>rofessional
res{'onsibilities, and reduction in stress ITom their caregiving duties, facilitating their abIlity to
maintain their dependent senior loved one in the home environment.
The services provided by LIVE OAK directly address the identified priority needs of two at-
risk and underserved populations: (1) rrail, dependent, low-income semors in need of affordable and
accessible recreation, social and nutrition programs; and (2) informal family caregivers, in need of
rcspite rrom the stress of their caregiving duties, and assistance in avoiding unnecessary institutional
placement of their senior loved ones.
City of Cllperril10
2
Standardized Applicalionf{¡r Funding FY 06/07
I 18-57
6. ¡'RO,mCT I\1^NAGI~I\1ENT
Brieily describc how the projcct will bc managed and administered, including proposed ~la(T lime anù
staff functions.
LIVE OAK's model of service is in complete compliance with the National Council of Adult Day
Care and the State of California licensing cnteria for providing adult day care, Santa Clara County
Health Department, SCC Senior Nutrition, individual district fIre marshals, the State of California
Adult Day Care Food Program, and all licensing agencies of Santa Clara County and the cities it
serves. The adult day care program utilizes "Best Practices" standards and guidelines as approved by
the National Council on Aging and National Adult Day Services Association.
The Cupertino adult day care center employs a Program Director, Assistant Program Director and
Program Specialists who provide direct client care, including personalized assistance tlJr those with
special needs, prepare and serve meals and snacks, and schedule a daily program of interesting
activities for the seniors. Each devotes 100% of his/her work time to the program. (Attached is a
page entitled "Staff Duties and Responsibilities" for reference.) Program staff are assisted by
devoted community volunteers, Senior Companions and student interns in gerontology, nursmg and
social services who provide companionship for the seniors, help with housekeeping duties, and share
talents and innovative ideas for games and activities. Local corporations and businesses (Starbucks,
IBM, Hewlett-Packard, Los Gatos Brewing Co., etc.) contribute employee time to provide ice cream
socials, dancing and sing-a-longs for the seniors at various times throughout the year. The agency
also contracts with college instructors, musicians, entertainers, and arts and crafts teachers to
stimulate the clients with news and current events discussions, travelogues, crafts projects, etc.
7. AGENCY DESCRIPTION AND PREVIOUS CDßG, HOME OR ESG ACCOMPLlSIIMF.NTS:
Please give a brief gcneral description of your agency and the services provided. Also provide a brief
description of your agency's expèrience in providing the proposed services. If previously funded, what
where goals and accomplishments ofCDBG projects.
LIVE OAK ADULT DAY SERVICES is a nonprofit [501 (c)(3)], community-based, social
services agency with over 23 years' experience providing recreational adult day care for frail seniors
and respite for family caregivers. Our mission is to improve the quality of life and prevent the
institutionalization and/or repeated hospitalization of disabled, low-income seniors who are being
cared for in the family home. Founded in Los Gatos in 1983 as a small, part-time program to
respond to the growing need for appropriate servic~s for the frail. elderly popula!ion, LIVE OAK has
earned consistent support from government and pnvate commumty partners which has enabled
expansion to five full-time adult day care f~cilities s~rving the entIre County ofS~ta Clara. Our
most recent site at 20920 McClellan Road m Cupertmo resulted from a merger wIth the former
Cupertino Senior Day Services. .
LIVE OAK seniors have mobility and functional limitations which make it impossible for them to
partake in mainstream community senior programs geared for healthy, able-bodied adults. Yet, they
are not at a degree of infirmity requiring skilled nursing care. The LIVE OAK program provide~ a
dignified and affordable mode of care for families confronted with the difficult challenges ofcarmg
for a dependent older loved one, and is a life-enhancing, cost-effective alternative to institutional
placement. for families caring for dependent senior loved ones.
The agency requests and receives CDBG funding from all cities whose residents are served by the
program, ncluding the City of Cupertino for the McClellan Road center since it began operating
under the LIVE OAK name in July 2003. Fundraising efforts are an ongoing priority and include
renewing proposals with known donors, researching and approaching new sources, keeping abreast of
developments in the nonprofIt arena, participating in community and business fundraism.g events, and
implementing ideas &om staff, Board members and associates for special agency fundralsers.
City of Cl/perrillo
3
StulIda/'di:t'd Al'P!icIIIÎpn/ÎI1' Flllldillg FY 06/07
I'ß-~
8. AUDIT INFOHMATION:
Please providc the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pel1aining to the use of CDBG funds. Also, describe any actions taken to correct identi fied findings or
concerns.
The most recent agency audit is dated June 30, 2005, completed ~ Froshman, Billings,
Williams, Chan & Lewandowski. A copy is on file with the City of Cupertino. No
findings·or concerns were noted.
A copy of the audit is attached.
9. OTIŒRSOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT1:
SOURCE ESTIMATED AMOUNT STATUSL
City of Cupertino $ 16,886 Application pending
4/4l06
City of Sunnyvale 29,400 l'roj ected
City of Los Altos 2,309 P~nding
Foundations 11,000 Proj ected
United Way 2,250 ecured
,
Individuals/Clubs 1,000 roj ected
Board Fundraisin~ 1 571 'roi ected
Program servo fees 97,079 roj ected
5.tate reimb. ior 4,000 roj ected
1m"" .
ESTIMATED TOT At PROJECT COST: $165,495
(Should cqualtotal project cost on covcr pagc)
I Include all suurces of funds including CDBG allocations.
2 Should indic:1tc the status of commitrnent of funding source, i.e. set.::ured, committed or application pending with
anticipated llatcs or final fUllLling decisions.
4
,~'"",lllr"ize" Applicationfor Funding FY 06/07
/I ß-:5 9
City ofClfpe/'lillo
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10
2,2006
DATE PREPARED Februar
AGENCY NAME LIVE OAK ADUL T DAY SERVICES
PROJECT NAME Adult Dav Care/Care ite
Cupertino Center
Benchmarks or Beneficiaries
For Each Quarter
When Possible
3"' 41h TOTAL
Products or Milestones to be accomplished
(Use Specific Numerical Data When possihle)
Specific Activities
l'
Complete in-home visits and intake forms.
Six seniors enrolled and participating in
day care program.
Locate appropriate Cupertino seniors.
Enroll six Cupertino low-income seniors
in adult day care program.
6
I
I
2
2
Schedule, conduct daily activities, contract
with entertainers & instructors, meet with
caregivers to determine needs for service.
Provide social, life-enhancing recreational
program for frail seniors in Cupertino and
respite for their family caregivers.
NG
I
ON GO
Two meals (breakfasts and lunches) plus
snacks served per day to all participants.
and snacks to
Provide nutritious meals
all senior clients.
NG
I
ON GO
Interviews held with client and family
to determine special needs and services.
Provide referrals to appropriate social
seryice agencies.
NG
I
ON GO
Staff and volunteers convened to partici-
pate in educational classes, training, etc.
Provide training/educational programs
for agency staff and volunteers.
4
8
2
I
2
I
2
1
2
Set up booth at Health Fairs, schedule
speaking engagements at corporate and
local businesses, issue press releases for
agency fundraising events. openhQuses. etc.
Increase outreach efforts to educate
public about adult day care.
Standard Applicationfor Funding FY 06/07
5
::::. City of Cupertino
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CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 200612007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: Februarv 14,2006
Agency Name:
Senior Adults Legal Assistance (SALA)
Street Address:
160 E. Virginia St. #260 City:
San Jose
State: CA
EXECUTIVE DIRECTOR: Georgia Bacil
Signature:
ß~\'\
Phone No:
(4 8) 295-5991
Fax No: (408) 295-7401
E-Mail:
gbacil@,sala.org
2, PROJECT NAME: Legal Assistance to Cupertino Elders
Brief Project Description: SALA will maintain our expanded program of free legal services to Cupertino
elders primarilv bv continuing our current level of appointments at the Cupertino Senior Center.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): SALA's project provides
Public Service Activities. specificallv Senior Services because it targets services to elders. It also
provides Domestic Violence Support as some clients are victims of domestic violence/elder abuse.
Project Address/Location: Cupertino Senior Center, 21251 Stevens Creek Blvd, Cupertino CA 95014
CONTACT PERSON/TITLE: Georgia Bacil, Directing Attornev
Phone No:
(408) 295-5991 Fax No:
(408) 295-7401 E-Mail:
gbacil(iLisala.org
3,
FUNDS REQUESTED: $ 11,500
Total Project Costs
$27.300
Is this a Public Service Project: Yes ~ No D Cost Per Service Unit or Per Client: $191.66 per client
Funds Requested from Cupertino in FY 05/06:
$11.667 Funds Received in FY 05/06: $11,500
Number of proposed unduplicated Cupertino beneficiaries: 60 Cupertino seniors (age 60 or older)
Number of proposed unduplicated Cupertino beneficiaries at/below current countywide median income:
0-30% (Extremely low) 30 (50%) 31-50% (Very low) 12 (20%) 51-80% (low) 6 (10%)
City of Cupertino Standardized Applicationfor Funding FY 06/07
If ß~(P2
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
SALA is a nonprofit law office that has provided free legal services to Santa Clara County elders for 32 years.
SALA provides services, by appointment, at 23 sites in the County, including the Cupertino Senior Center. Services are
targeted to elders who are low income or at risk of abuse, exploitation or institutionalization. Legal services (advice/
referrals, consultations, legal representation, and community education) are provided for: Public Benefits; Elder Abuse;
Nursing Homes; Advance Health Care Directives; Consumer; Housing; and Simple Wills (by SALA's Wills Panel).
Services are delivered by our 5 attorneys, legal secretary, 10 intake volunteers, or our 20 pro bono Wills Panel attorneys.
SALA has served Cupertino seniors since 1979. From 1997-98 through 2001-2002, support from Cupertino's
CDBG program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4
monthly (the 1996-97 level) to 10 monthly (the 2001-2002 level). Increased support from Cupertino from 2002-2003
through 2005-06 enabled SALA to increase our appointments to 15 monthly. CDBG funds are requested for 2006-2007 to
maintain SALA's current expanded service levels at the Cupertino Senior Center. SALA also proposes to continue home
visits to Cupertino elders who are homebound/institutionalized. Clients with urgent legal problems will also he served on
an "emergency" basis by telephone. Cupertino elders who appear at SA LA intake sites in other cities will also be served.
Project services will be limited to seniors living within the geographic boundaries of Cupertino (i.e., Cupertino residents).
Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a
result, only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino Center,
16% were served by telephone, and the remainder (42%) had to travel to a SALA intake site in another city. The
continued expansion of SALA's services for 2006-2007 will enable more Cupertino elders to be served locally instead of
being forced to seek services at other SALA sites or forgoing services altogether because of transportation barriers to
these sites. The long waiting time for a SALA appointment at the Cupertino will also be reduced. Since the latest service
expansion in 2002-2003, approximately 75% of the Cupertino elders served by SALA were seen at the Cupertino Center.
As detailed in the Work Plan, SALA will complete the following objectives by 6/30/07: (1) provide Legal
Services to 60 Cupertino clients (age 60 or older) primarily through intake sessions three times monthly at the Cupertino
Senior Center, as well as at other SALA sites, by telephone intake (for emergencies and homebound clients), and home
visits 'and (2) to conduct one Community Education presentation at the Cupertino Center or another Cupertino site,
Project beneficiaries will be individual Cupertino residents, age 60 or older, targeting those who have low
incomes, are frail, or are at risk. SALA's statistics for Cupertino elders for 2004-2005 indicate 68% were very low income
(less than 50% of median) and 51 % were age 75 or older (a demographic indicator placing them at risk). Significantly,
according to Santa Clara County's Older Adults: Key Indicators of Well Being, produced by the County Public Health
Department in October 200 I, of the 236,874 county residents age 60 or older, 22% are very low income and 30.5% are
age 75 or older. SALA's statistics for 2004-05 also indicate 72% of our Cupertino clients were female. SALA expects
similar demographics for Cupertino clients in 2006-07.
The $11,500 requested will support direct personnel costs (attorney and legal secretary time) to maintain our
expanded service levels at the current frequency of three sessions monthly in Cupertino. This amount represents our
current (2005-06) funding level. Cupertino CDBG funds will be leveraged by six other sources of ongoing funding
support, See Part 9. Ifless than $11,500 is received, SALA may have to reduce service levels and the number of clients
served in Cupertino in proportion to the amount of SALA staff time that will be lost. If no CDBG funding is received,
SALA services at the Cupertino Center will likely be reduced to bi-monthly appointment sessions or could be eliminated.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
To address the priority needs identified helow, the Project's purpose is to provide free legal services to support
seniors (especially those that are low income or at risk) to live independently, safely, non-institutionalized, and with
dignity by protecting their rights, preventing their abuse, ensuring their access to services/entitlements, and planning for
their future. The critical nature of SA LA's services is illustrated by the cases we open. The breakdown of our countywide
open caseload as of January 31, 2006 indicated that 17% of the clients had problems with public benefits, 5% had a
2
Standardized Applicationjor Funding FY 06/07
)f ß -(P3
City oj Cupertino
housing problem, 42% needed intervention for elder abuse, 28% requested an Advance Health Care Directive, I % had a
nursing home problem, 5% had a Medicare HMO or Medi-Gap dispute, and 3% needed help with probate alternatives.
The Project objectives to be completed by 6/30/07 are: (I) to provide free Legal Services to 60 Cupertino clients
(age 60/+), through intake sessions (of 5 half hour appointments each) three times monthly at the Cupertino Senior Center,
intake sessions at other SALA intake sites, telephone intake (for emergencies/homebound clients), and home visits, and
(2) to conduct one Community Education presentation at the Cupertino Senior Center or at another site in Cupertino.
All of the tasks that the Project will undertake to accomplish each objective set forth above will be conducted by
an attorney on SALA's staff, an intake volunteer, or a pro bono Wills Panel attorney. All attorneys on SALA's staff and
the Wills Panel are licensed by the California State Bar. The Cupertino Senior Center staff will schedule and confirm
SALA's appointments at their site. The Center will also provide rental-free use of a private office for our appointments.
The Project outcomes to be accomplished by 6/30/07 are set forth below. Because SALA provides only one
service countywide, legal services, our funders allow us to use countywide outcomes.
Outcome # I is that ofthe countywide clients whose cases were closed in 2006-07, 80% will have experienced
increased access to legal information, knowledge/tools, and services regarding elders' benefits, rights, safety, protection,
and planning. This will be measured by pre and post data from intake forms or closing reports documenting the primary
legal problem and its disposition. Outcome #2 is that of the countywide clients receiving consultation, brief service, or
representation services whose cases were closed in 2006-07, and who returned a survey, 80% will have experienced
satisfaction with the quality/professionalism of SA LA's services, as well as an increased sense of safety, security, or
peace of mind. This will be measured by surveying a sample of clients as to their satisfaction and if they experienced
increased safety, security, or peace on mind. All clients with open cases will be sent a survey after their case is closed.
The results of SALA's 2005-2006 Outcome Evaluations indicated that 99% of our countywide clients achieved
Outcome #1 and 95% of the sampling of countywide clients that returned a survey achieved Outcome #2.
With respect to priority needs, SALA's project meets the definition of a Public Service under the federal CDBG
program and targets services to the elderly, a group presumed to be "very low and low income" for the CDBG
program. It also falls within the "Senior Services" category in the 2006-067 CDBG Funding Priorities for Cupertino
and is identified as a "High" priority Public Service Need (Senior Services) in Cupertino's Consolidated Plan. (Table
2B, Community Development Needs). As noted in Part 4, SALA statistics for Cupertino elders served in 2004-05 also
indicate that 68 % were very low income (less than 50 % of median). These statistics also indicated that 51 % were age
75 or older (a demographic indicator that they may be frail or at risk). Moreover, SALA's legal assistance or
intervention to prevent physical abuse and domestic violence against elders also addresses another "high" priority
Public Service Need in the Consolidated Plan, Domestic Violence Support. Thus, SALA's project meets a national
objective for CDBG, and jurisdictional objectives/priority needs for Cupertino, because it provides services that benefit
very low and low-income persons and it targets the elderly, some of whom are also victims of domestic violence or
physical elder abuse. The project also meets the preference for Cupertino-based agencies because it provides services at
the Cupertino Senior Center.
In addition to the priority needs identified in the City's Consolidated Plan, Council on Aging's (COA) needs
report, Coming of Age (1994), documents the specific and critical need for legal services for seniors in Santa Clara County
elders, including Cupertino, particularly for the low-income and at risk populations. It states that for elders "who need
assistance in dealing with agencies, Legal Assistance is needed to establish eligibility and to secure benefits." This COA
report also notes the importance of legal services for physical and financial abuse, as well as competence, and indicates
that legal issues are imbedded in many other areas of service essential to the elder population's daily survival. The COA
Area Plan on Agingfor 2005-2009 adopted April 25, 2005 affirms that legal assistance continues to be a priority need in
Santa Clara County "to help older persons obtain services and benefits including protective services for financial abuse.
competence and conservatorship ". Unmet Civil Legal Needs of Indigent Residents of Santa Clara County, a report for the
Board of Supervisors in August 200 I, also confirms the findings of the above cited reports and notes: "legal
representation and counsel can be essential to the elderly and their families in gaining access to health, income. and
social services. "
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
SALA has a bilingual and culturally diverse staff with extensive expertise in legal problems of low income and at
risk elders. SALA's managing attorneys have extensive experience (32 years) in this area. Directing Attorney Georgia
Bacil (1.0.'79), allocated .04 FTE to the Cupertino project, has 22 years experience in that position and Supervising
Attorney Michele Schroeder (1.0.'94), allocated .05 FTE to Cupertino, has worked at SALA for 10 years. These two
attorneys supervise and train SALA's Staff Attorneys and our volunteers. Other project staff includes Staff Attorney Fawn
City oj Cupertino Standardized Application Jor Funding FY 06/07
3 116-(P~
Reed (J.D. '02), allocated .09 FTE to Cupertino, who has worked at SALA since August 2002 and Staff Attorney Beatriz
Lopez, allocated .0 I FTE to the project, who has worked at SALA since April 2001. Legal Secretary Victoria Saucedo,
allocated .046 FTE to the project, has worked at SALA for 5+ years and Secretary Sandra Mirrione (allocated .02FTE)
joined SALA this year. SALA Administrator Cindy Boone, who handles the agency's fiscal functions and is allocated .04
FTE to the project, has 16 years' experience in non-profit accounting; she joined SALA's in December 2004.Bacil, Lopez,
and Mirrione are bi-lingual in English/Spanish. Ms. Boone, Ms. Lopez, Ms. Saucedo, and Ms. Mirrione are Hispanic.
SALA's Directing Attorney has overall responsibility for the legal services performed by SALA. With the
exception of the Directing Attorney, all attorneys on SALA's staff provide the direct legal services described herein. All
SALA attorneys also provide community education and participate in collaborative activities and outreach. As noted in
Part 4, SALA's staff is augmented by 10 volunteer intake workers who interview clients at senior centers. In addition a
minimum of 10 pro bono attorneys serve on SALA's Wills Panel. Since 1988, the Wills Panel has provided Simple Wills,
free of charge, to SALA clients with modest assets at Will Days at senior Centers arranged by SALA. SALA's Legal
Secretaries support the work of the SALA staff and volunteer attorneys/intake workers; they also conduct telephone intake
and screening for any client emergencies (such as elder abuse matters) that cannot wait for a senior center appointment.
All attorneys on SALA's staff and the Wills Panel are licensed by the California State Bar. The Cupertino Senior Center
staff will schedule SALA's appointments at their site and will also provide rental-free use of a private office.
By virtue of SA LA's 32 years of serving elders in Santa Clara County, SALA has well-established internal and
external monitoring procedures to evaluate program performance and SALA continues to meet or exceed our all of our
funders' performance goals. See Part 7 for detail.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. Ifpreviously funded, what
where goals and accomplishments ofCDBG projects.
SALA is a nonprofit law office that provides free legal services to Santa Clara County elders by appointment, at
23 sites, including the Cupertino Senior Center. Services are targeted to elders who are low income or at risk, and focus
upon: Public Benefits; Elder Abuse; Nursing Homes; Advance Directives; Consumer; Housing; and Simple Wills.
Founded in 1973, SALA is one of three most experienced legal service programs for seniors in the nation. In
1975, SALA was funded as a Model Project by the Administration on Aging, serving as a prototype for similar programs
nationwide. Today, SALA is supported by the Older Americans Act and 16 other funders, including Cupertino. SALA
continues to be the only agency designated by Council on Aging to provide legal' services exclusively to local elders.
By virtue of SALA's 32 years of service, the agency has strong qualifications and experience in providing services
of the type proposed. In fact, SALA has been serving Cupertino seniors since 1979. Each year, SALA provides legal
services to approximately 2,000 clients countywide. In 2004-2005, SALA served 1,991 clients through senior center
appointments, home visits, or by telephone (for emergencies or homebound clients). Annually, SALA also makes at least
20 presentations to elders or their advocates. Last year, at least 1,252 persons attended one of SALA's 32 presentations.
With respect to previous CDBG projects in other cities, SALA has met or exceeded our contract goals since we
were funded. As for Cupertino CDBG, SALA has met or exceeded goals since the project was funded by Cupertino in
1997-98. For 1997-98,1998-99, and 1999-2000, our goal was to serve 40 clients; we served 50 clients (1997-98),61
clients (1998-99), and 46 clients (1999-2000). In 2000-0 I and 2001-02, the goal was 50 clients and we served 50 and 70
clients, respectively. For 2002-03 through 2004-05, the goal was 65 clients; in 2002-03 we served 77, in 2003-04 we
served 69, and in 2004-05 we served 73 clients. We note that our goal for 2005-06 is 60 clients.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
SALA's 2004-05 audit, completed on September 2, 2005, and the internal control letter is included with this
proposal. There were no negative findings or concerns cited, so no actions were needed to correct findings or concerns.
4
Standardized Application for Funding FY 06/07
1/ ß -b5
City of Cupertino
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!:
SOURCE ESTIMATED AMOUNT STATUS"
Application pending with this
City of Cupertino 11,500 proposal. Decision expected in
Avril 2006.
CA. Dept. of Aging/Health 40 Pending Approval. No application
Insurance Counseling and process for 06-07. Expected renewal
Advocacy Program of ongoing grant in June 2006.
Pending Approval. In a 4-year grant
Council on Aging/Older 5,428 cycle. Expected renewal/approval of
Americans Act ongoing grant in June 2006.
Pending Approval. Applied for
State Bar/Legal Services 767 continued funding from this
Trust Fund Program ongoing grant source in January
2006. Expected renewal/approval of
onQoinQ Qrant bv Avril 06.
Pending Approval. In 3-year grant
United Way Silicon Valley 890 cycle. Expected renewal/extension
of grant for 2005-07 in June 2006.
Pending Approval. In 2-year grant
Santa Clara County General 1,463 cycle. Expected renewal/approval of
Fund' onlloinQ Qrant bv June 30, 2006.
To be raised by June 30, 2007.
Contributions 3,740 Estimated amount based upon
revenues raised in previous years.
To be donated by June 30, 2007.
In-kind Services and Space 3,472 Estimated mount based upon in-
kind SUDDort from Drevious vears.
ESTIMATED TOTAL PROJECT COST: $27.300
(Should equal total project cost on cover page)
, NOTE: SALA does not receive any County CDBG funds for our Cupertino project or any other services
provided by the agency.
I Include all sources of funds including CDHO allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of final funding decisions.
City oj Cupertino
5
Standardized Application Jor Funding FY 06/07
/1/3-(P0
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10.
10.2006
F ebrua
DATE PREPARED
Assistance (SALA
Legal
Adults
Senior
AGENCY NAME
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
zmr 3'" 4'"
l'
to Cupertino Elders
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
Legal Assistance
Specific Activities
PROJECT NAME
60
elders
served by
year-end or
June 30,
2007'
12
elders
served
by June
30,
2007
2
elders
served
by
March
30,
2007
12
elders
served
by Dec.
31.
2006
24
elders
served
by Sept.
30,2006
Serve a total of 60 Cupertino elders by year-end or by
June 30, 2007
LEGAL SERVICES:
Provide direct legal services to Cupertino
elders by offering 36 intake days (consisting of 5
half hour appointments each) annually at the
Cupertino Senior Center, through other SALA
intake sites, by home visits, or through telephone
intake.
1
presentation
by year-end
or June 30
1
presen-
tation
by June
30
o
o
o
Make one education presentation by year-end or by
June 30, 2007
COMMUNITY EDUCATION
Provide community education at the Cupertino
Senior Center or at another site in the City of
Cupertino.
of 60 Cupertino elders served by the end of the 2006-2007 year.
Standardized Application Jar Funding FY 06/07
6
'This represents a cumulative total
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11.
BUDGET
For Amount Requested
FY 200612007
Agency Name: Senior Adults Legal Assistance (SALA) - Date Prepared: Februarv 10.2006
Project Name: Legal Assistance To Cupertino Elders -
CATEGORY -
BUDGET FOR YEAR
(9,630 to be funded by Cupertino CDBG).
(1,870 to be funded by Cupertino CDBG).
18,362
2,954
SALARIES:
Personnel
Benefits
2,592
400
68
68
o
360
100
324
448
158
124
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment MaintenancelRepair
Law Lihrarv/Publications
TraininQlBar Dues
Miscellaneous
87
320
935
o
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/Design
Acquisition
Standardized Application Jor Funding FY 06/07
7
$27,300
TOTAL
City oj Cupertino
--
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CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: Februarv 13, 2006
Agency Name:
Support Network for Battered Women
Street Address:
1257 Tasman Drive, Suite C
City: Sunnyvale
State: CA
EXECUTIVE DIRECTOR: Desa Bubnovich Interim Executive Director
Signature:
408541-1333 E-Mail:
dbubnovich(aJ,snbw.org
Phone No:
2.
PROJECT NAME:
Domestic Violence Services for Cupertino Families
Brief Project Description: Comprehensive domestic violence services to Cupertino residents including
toll free, 24-hour crisis hotline, emergencv shelter, psvchotherapeutic support services, legal assistance,
social advocacv and communitv outreach/education.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Support Network
services are listed under Hi!!h Priority on Table 2A of the Consolidated Plan.
Project Address/Location: 1257 Tasman Drive, Suite C, Sunnyvale, CA 94089
CONTACT PERSON/TITLE: Regarding application: Gail Easton. Grant Writer, Fund Development
Phone No: 408 541-6100 ext 121
Fax No: 408541-1333
E-Mail: geaston(aJ,snbw.org
3,
FUNDS REQUESTED: $ 4,451.00
Total Project Costs $1.641.623.
Is this a Public Service Project: Y es ~ No 0 Cost Per Service Unit or Per Client: $318/client*
* Based on funds requested and number of proposed 06/07 Cupertino beneficiaries
Funds Requested from Cupertino in FY 05/06: $5,900. Funds Received in FY 05/06:$4,451 *
*Combined CDBG and Human Services Grant Funds
Number of proposed unduplicated Cupertino beneficiaries: 14
Number of proposed un duplicated Cupertino beneficiaries at or below current countywide
median income:
0-30% (Extremely low) 12
31-50% (Very low) 1
51-80% (low) 1
City of Cupertino
Standardized Application for Funding FY 06/07
118-70
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description shonld clearly
state what the project intends to provide or accomplish and the specific activities for which funds
will be used. It should describe the City of Cupertino target population and geographic
boundaries of target areas. Also indicate the specific type and number of total unduplicated
project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income
households, etc.).
Support Network for Battered Women invites the investment of the City of Cupertino in providing domestic
violence services to very and extremely low income Cupertino residents through a CDBG grant in the amount
of $4,451.00.
Domestic violence is a devastating social disease. It can occur in any household or neighborhood - from the
extremely low income to the very affluent. Cupertino residents are not immune to everyday pressures that give
rise to domestic conflicts and escalate into violence - work related stress, financial burdens, lack of personal
time, diminished family involvement and alienation. Domestic violence can be a learned reaction from
childhood, a cycle of violence repeated as habit. Women financially dependent on a batterer or afraid of losing
their children will rationalize not seeking help, thereby placing themselves and their children in greater danger.
To address this problem, Support Network's Domestic Violence Services for Cupertino Families Project will
provide 14 unduplicated city residents with the following services during fiscal year 2006-2007. The target
population served under this program falls within the HUD definition of very low and extremely low income.
A. Counselin!! Services: Support Network will provide counseling services to 10 unduplicated
Cupertino residents.
Cupertino domestic violence victims will have access to the full array of psychotherapeutic support services we
offer including clinical therapy, individual, peer and group counseling, crisis and drop-in counseling, in-take,
case management, support groups, parenting classes operated in accordance with county protocols and
children's activity groups and therapy. Cupertino residents will have full access to our cutting edge La Familia
(targeted to the Latino community) and STARS (teen dating violence education) programs.
B. Emer!!ency Shelter: Support Network will provide emergency shelter to 4 unduplicated
Cupertino residents.
Cupertino residents will have access to the emergency shelter where domestic violence victims and their
children can remain up to 8 weeks and the shelter's After Care Program. When the shelter is full or during times
shelter staff is unavailable, hotel accommodations are available.
Support Network satisfies HUD criteria for funding. During fiscal year 2004/05,100% of Cupertino clients
served by Support Network fell within the HUD criteria of very low to extremely low income. Ninety (90)
percent of all agency clients fell under the definition extremely low income to very low income.
Support Network meets a particularly urgent community need by providing intervention counseling through
crisis calls and drop-ins and emergency shelter to Cupertino families in immediate danger. When the shelter is
City oj Cupertino
Standardized ApplicationJor Funding FY 06/07
2
J I ß- 7/
full to capacity or staff is unavailable, hotel space is offered to victims in peril. We assist battered partners in
obtaining emergency and permanent restraining orders to protect their safety and that of their children.
The agency-wide breakdown of service units provided to ethnic groups in 2004-05 was: 36% Caucasian, 21 %
Asian, 29% Latino, 14% other. The agency-wide ethnicity of our clients during that time was: Caucasian, 29%;
African American, 5%; Native American, .8%; Asian, 10%; Latino, 48%; Other, 5%; Unknown, 2%.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How
does the purpose and objectives meet the priority needs?
Support Network, the onlv provider of comprehensive domestic violence services in north Santa Clara County,
addresses a priority need in the City of Cupertino by rendering critical support and shelter to the most
vulnerable residents - women and children living with violence in the home. Support Network provides services
not otherwise addressed by any branch of the government. Without community-based organizations like
Support Network, domestic violence victims would simply have nowhere to go.
There is a critical need for domestic violence services in Cupertino. In 2005, the Santa Clara County Sheriffs
Office reported 99 cases of domestic violence in Cupertino, up from 58 incidents in 2004. Twenty-seven
residents were arrested for violating domestic violence restraining orders. Countywide, 10 people were
murdered as the result of domestic violence. Three (3) were children. The District Attorney prosecuted 4,007
domestic violence cases (3,477 misdemeanor, 530 felony) out of 5,871 referred by local police departments.
Children were involved in 1,324 of those criminal actions. (Source, Santa Clara County District Attorney's
Office).
Support Network addresses these needs through comprehensive services. Our desired outcomes for the
Domestic Violence Services for Cupertino Families Project are:
B.
Sixty five (65) percent of clients completing at least 15 weeks of individual therapy or
one IO-week cycle of psycho-educational group counseling, will increase their Domestic
Violence Self Efficacy Score by 25%.
Seventy five (75) percent of Cupertino residents on leaving the shelter will have an
improved understanding of personal safety issues and a more stable living situation.
A.
We assess the effectiveness of our programs and services by a variety of protocols and measurement tools.
General agency procedure requires that a file be created and maintained for every client seen in person. That file
logs each type and unit of service rendered and tracks the client's progress toward understanding the impact of
domestic violence and strategies to increase personal safety.
Each month, our Data Management Coordinator enters that data into our Star Database system. Crisis call
records are manually tracked, then recorded into an excel file. The Data Management Coordinator disseminates
monthly, quarterly and annual reports that enable personnel to assess their performance, client progress and
determine if changes are needed. Client files are kept under double lock and maintained for seven years by the
Executive Director and the Director of Client Services.
We utilize surveys, questionnaires and scales to assess program effectiveness and client needs. Client responses
are logged in client records during walk-in counseling sessions. Crisis call counselors record whether a safety
City of Cupertino
Standardized Application for Funding FY 06/07
3
I I ß-72
plan has been developed. At the emergency shelter, intake and exit surveys are administered to determine client
needs and, on departure, whether a safety plan is in place. Exit surveys also track whether the client has
increased her understanding of domestic violence issues and has established a clear plan of action.
Therapy clients take a Self Efficacy Scale test (SES) at the commencement of counseling and again after 10-15
weeks of therapy. Tests measuring children's behavioral symptoms associated with witnessing domestic
violence are administered to parent/clients before therapy begins and 15 weeks into therapy. Parents rate the
severity of symptoms including children's anxiety, poor concentration, fighting, fear of new situations,
disobedience and cruelty.
Legal clients are surveyed before their files are closed to track the client's increased knowledge of legal rights,
opinions regarding assistance they received at Support Network and their level of safety after having completed
legal processes.
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time
and staff fnnctions.
Responsible Staff Person Staff Functions Percentage of Time Charged To
Domestic Violence Services for
Cnpertino Families Pro.ject
Denise Henderson, Director of Responsible for supervising all 8%
Client Services, M.A. Counseling, agency counseling services and
Education and Psychology, Santa programs to Cupertino residents
Clara University. under this proj ect.
Lupe Lucero, Shelter Manager Responsible for supervising case 8%
management of women and
children in the shelter program and
management of the shelter and its
facilities. Ms. Lucero oversees day-
to-day operation of the shelter, all
educational programs including
children's activity groups and the
After Care Program.
City of Cupertino
Standardized Application for Funding FY 06/07
4
11£3-73
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a
brief description of your agency's experience in providing the proposed services. If previously
funded, what where goals and accomplishments of CDBG projects.
For a quarter of a century, Support Network for Battered Women - the onlv domestic violence agency
providing comprehensive services to north Santa Clara County - has rendered critical services and shelter to
Cupertino women and children living with violence at home. Our mission to empower victims to live free of
domestic violence integrates a multicultural perspective and brings services to the whole family, with an
emphasis on children. Eighty-one (81) percent of our support staff is bilingual (English/Spanish).
The services provided by Support Network include:
· The only toll-free, 24-hour domestic violence crisis hotline in Santa Clara County.
· Emergency shelter for up to 8 weeks where domestic violence victims and their children will receive
case management, counseling, domestic violence education and after departure, access to the After Care
Program for food, clothing, household necessities coupons, vouchers and referrals.
· Full psychotherapeutic support services including clinical therapy, individual and group counseling,
crisis and drop-in counseling, support groups, parenting classes operated in accordance with county
protocols conducted by Master's level interns and experienced social workers.
· Children's activity and therapy groups scheduled to coincide with adult support follow an approved
curriculum of domestic violence education.
· La Familia Program. Our culturally competent service model targeted to Latino clients who want to keep
the family intact and stop home violence which provides home visitation to victims and counseling to
batterers.
· Legal assistance and advocacy including paralegal assistance in completing and filing legal forms,
explanation of court processes and court accompaniment.
· Victim's Advocacy Program through which local police departments refer Support Network to domestic
violence victims for follow-up support and information.
· Community education including meetings with community leaders, presentations, attendance at fairs and
community events and dissemination of collateral. We have recently partnered with Kaiser Hospital to
provide domestic violence educational presentations to staff and the public at Kaiser hospitals and
clinics.
Since 1994 Support Network has partnered with the City of Cupertino in the CDBG program to better the lives
of your most vulnerable residents - battered women and children. We are currently on track to meeting our
direct service obligations under both the CDBG and Human Services Grants.
In fiscal year 04/05 we met or exceeded all of our goals by providing counseling to 16 Cupertino residents
(goal, 10) and shelter to 4 residents (goal, 4). In addition to our contract objectives we answered 84 crisis calls,
rendered legal assistance to 3 residents and provided 156 service units to Cupertino residents. That year, clients
from Cupertino represented 2% of agency-wide clients. The actual cost of services to Cupertino residents was
$31,850. Support Network subsidized over 81 % of Cupertino costs that year by diverting funds generated from
other sources such as private foundations and corporations, individual donors and government grants (Cupertino
CDBG funded $5,900.)
City oj Cupertino
5
Standardized ApplicationJor Funding FY 06/07
If 8-14
No victim in need is turned away by Support Network. This year, we anticipate that state budgetary reductions
and trickle down decreases in federal funds will impact our existing government grants. United Way, a stalwart
Support Network funder, has announced across the board reductions of 80% of2005 funding. In these difficult
times, the support ofthe City of Cupertino is greatly appreciated. It is our privilege to provide necessary
services and our pleasure to continue to partner with the City of Cupertino in serving your citizens.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or
concerns that may bave been cited in the audit or in any accompanying management letter
particularly auy pertaiuiug to the use of CDBG fuuds. Also, describe auy actions takeu to correct
identified findings or concerns.
The Audited Financial Statement for year ending June 30, 2005 was completed October 10, 2005. That audit
was conducted in accordance with auditing standards generally accepted in the United States, and the standard
for financial and compliance audits contained in the Standards for Audit of Governmental Organization,
Programs, Activities and Functions issued by the U.S. General Accounting Office and included tests of the
accounting records and other necessary auditing procedures. The report identified no problems in need of
correction. The findings were clean in every respect.
We have previously provided the City of Cupertino with this audit. For your convenience, we are appending
another copy.
City of Cupertino
Standardized Application for Funding FY 06/07
6
If 13- 7'3
9
OTHER SOURCES OF FUNDS ANTICIPATED FOR THE PROJECT:
Source Estimated Amount Status
Individual Donations 603,180 Pending
Corporations 25,000 Pending
Foundations 200,000 Pending
United Way Grant 38,319 Pending
Federal
Grants Encourage Arrest 55,000 Secured
State
Office of Emergency Services 200,071 Pending
Health Services- Maternal and Child Health 221,422 Secured
County
County of Santa Clara General Funds 18,867 Pending
County of Santa Clara Empowerment 82,864 Pending
Unmet Legal Needs 12,500 Pending
Probations 55,000 Pending
Cities
City of Campbell-CDBG 4,500 Pending
City of Cupertino-CDBG/Genera1 Funds 4,451 Pending
City of Los Altos-CDBG 2,629 Pending
City of Los Altos Hills 2,000 Pending
City of Milpitas-CDBG 4,500 Pending
City of Mountain View-General Funds 32,000 Pending
City of Santa Clara-CDBG 7,420 Pending
City of Sunnyvale-CDBG 32,000 Pending
Town of Los Gatos-General Funds 4,800 Pending
Program Fees/Other Income 35,100 Pending
TOTAL
1,641,623
7
fl B-7 b
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2005/2006
13, 2006
DATE PREPARED Februar
Network for Battered Women
t
Sunnor
AGENCY NAME
Benchmarks or Beneficiaries
For Each Quarter
Quantifv When Possihle
2M 3' 4"'
l'
Violence Services for Cunertino Families
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
PROJECT NAME Domestic
Specific Activities
TOTAL
3 I 2 I 3 I 10
1 1 1 4
2
Support Network will provide counseling
services to 10 unduplicated Cupertino residents.
Counseling Services:
Support Network will provide Cupertino
residents with counseling services and
programs including, but not limited to,
tbose described in section 4A of this
application.
1
Standardized Application for Funding FY 06/07
Support Network will provide emergency
shelter to 4 un duplicated Cupertino residents.
Emergency Shelter:
Support Network will provide Cupertino
residents with emergency shelter at our
confidential shelter or through hotel
accommodations.
City of Cupertino
-
-
w
.
-.!
-..¡
BUDGET
For Amount Requested
FY 2006/ 2007
11
13, 2006
Date Prepared: Februar
ort Network for Battered Women
Su
AGENCY NAME
Services to Battered Women
PROJECT NAME
CATEGORY
BUDGET FOR YEAR
3,072.00
559.00
SALARIES:
Personnel
Benefits
450.00
166.00
OFFICE EXPENSE:
Rent
Telepbone/Fax
Printing
Travel
Utilities
Office Supplies
'Ú
204.00
Postage
Equipment
Maintenance
/Repair
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/ Design
Acquisition
Funding FY 04/05
Standardized Application for
.Ot
I
4,45
TOTAL:
Office of Affordoble Housing
-::::
iJ.)
I
'-J
~
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: February 13,2006
Agency Name: Eden Council for Hope and Opportunity
City: Havward
State: CA
Phone No:
1-9380 Fax No: 510-537-4793
E-Mail: margieíaìechofairhousing.org
2. PROJECT NAME: Fair Housing Services
Brief Project Description: Fair housing services through education, investigation of discrimination
complaints, housing audits. and enforcement of fair housing laws in the City of Cupertino.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policv 3-12: Support
programs & organizations that seek to eliminate housing discrimination.
Project Address/Location: 457 Kingslev Avenue, Palo Alto, CA 94301
CONTACT PERSON/TITLE: Audrev Perrott, Program Director
Phone No: 650-327-1718 Fax No: 650-327-1859
E-Mail: audrevíaìechofairhousing.org
3.
FUNDS REQUESTED: $11.159,00
Total Project Costs $210.126.00
Is this a Public Service Project: Yes D No ¡¿s¡
Cost Per Service Unit or Per Client:$55.74 per hour
Funds Requested from Cupertino in FY 05/06:$10.500.00 Funds Received in FY 05/06: $10.200.00
Number of proposed unduplicated Cupertino beneficiaries: 31 + 6 audits
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low)
1
31-50% (Very low)
5
51-80% (low)
4
Office of Affordable Housing
Standardized Application for Funding FY 06/07
1/ ß-n
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number oftotal unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
Eden Council for Hope and Opportunity (ECHO Housing), formerly known as Midpeninsula Citizens for Fair Housing, will
address the problem of illegal housing discrimination in the City of Cupertino. Under federal and state laws it is illegal to
deny housing to a person based on race, color, creed, gender, sexual orientation, national origin, age, marital stalus,
presence of minor children, disability, or any other arbitrary reason. As a result of ECHO's educational and outreach
efforts, the City of Cupertino's residents and housing providers are becoming more informed of their rights, responsibilities,
and legal protections from discrimination.
We will provide lhe following services: (1) Conduct an Owner/Manager training; (2) Conduct 4 fair housing presentations; (3)
Distribute 1,000 brochures at public locations, such as libraries, community centers, govemment offices, etc; (4) Staff booth
at the TCM Expo; (5) Conduct a Fair Housing Month activity; (6) Broadcast 40 public service announcements over local
radio and television; (7) Provide information & referrals to inquiries regarding discrimination & landlord/tenant issues, &
availability of housing to 20 households; (8) Provide information, investigation, counseling, legal referral, & follow-up
services, as appropriate, to 11 persons with allegalions of illegal discrimination; (9) Conduct a random fair housing audit of 6
properties 10 determine levels of illegal discrimination and offer training where discrimination is suspected; (10) Recruit,
train, and maintain adequate pool of trained testers and conduct one tester training; (11) Mainlain panel of 8 cooperating
attorneys and conduct an Attorney Training; (12) Attend 4 fair housing collaborative meetings.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
Stale and federal fair housing laws assure that everyone has the right to be treated in terms of his or her individual merits
and qualifications in seeking housing. Further, lhe City of Cupertino Housing Element dictates, that "a fundamental right is
the ability for all persons to have equal access to housing, regardless of factors such as religion, ethnicity, age or sexual
orientation. It is important that the City continue to ensure equal access to housing and to support groups and organizations
that provide fair housing counseling/information services."
Unfortunately, discrimination in housing still occurs, disrupting the lives of victims and damaging the quality of life in our
community. The need for fair housing services is illustrated by the fact that in lhe City of Cupertino service area, MCFH has
consistently provided information, investigation, counseling, legal referral, and follow-up services to residents.
In order to meet the priority needs, the objectives of the FY 2006-07 program are (1) to assist households who feel that
housing discrimination has interfered with the achievement of their housing goals; (2) to educate households regarding fair
housing laws and resources for resolving discrimination and landlord and tenant issues; (3) to educate housing providers
and their agents regarding fair housing law and methods of compliance; (4) to investigate allegations of discriminalion and
enforce fair housing laws; (5) work with other community stakeholders to provide fair housing presentations and services;
(6) to approach fair housing discrimination in a proactive manner by conducting fair housing audits; (7) to attend
collaborative meetings for exchange of information and to further staff education as pertains to fair housing.
Office of Affordable Housing
Standardized Application for Funding FY 06/07
2
IIBÞ¿P
6. PROJECT MANAGEMENT
Briefly describe how the project will be rnanaged and administered, including proposed staff time and
staff functions.
On Seplember 13, 2005, Midpeninsula Citizens for Fair Housing (MCFH) was merged into Eden Council for Hope and
Opportunity (ECHO Housing). ECHO's management structure remains basically the same as MCFH's during its previous
years of work for the County, The Executive Director, who was also the director of MCFH throughout the merger process,
and the Program Director, provides administrative oversight, and the Board of Directors. comprised of four former MCFH
board members, meets monthly and makes major policy decisions, The Executive Director and the Program Director
monitors progress toward achieving program objectives through oversight of monthly progress reports.
Direct responsibility for project work rests with the Fair Housing Specialist. Her responsibility includes telephone
counseling, conciliation between complainants and owners or managers, testing of alleged discriminatory practices,
community education, and referral to attorneys or other enforcement agencies. She is responsible for data collection and
reporting. ECHO Housing has a full-charge bookkeeper lhat handles all aspects of bookkeeping including general ledger,
accounts payable/receivable, and payroll.
ECHO Housing's operational management includes the following cost-cutting measures: (1) rented space in housing shared
by other non-profits; (2) shared use of copy machine; (3) shared use of meeting rooms and facilities; (4) conducting careful
cost comparisons when shopping for services and supplies; (5) publishing and printing our own outreach materials.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
where goals and accomplishments of CDBG projects.
ECHO Housing satisfies the HUD definition of Fair Housing Enforcement Organization (FHO) and Qualified Fair Housing
Enforcement Organization (QFHO). ECHO Housing has 40 years experience in testing for fair housing violations and
enforcement of meritorious claims, and is merged with one of lhe oldest fair housing organizations in the nation, MCFH, who
has pioneered many of the investigative techniques, which are now standard procedures across the country. The following
are accomplishments for fiscal year 2004-2005:
.. -;:- Service Annual Goals . Actual Achievements .. Percentage of Goal
.....\ .... I . I ÁcéòmôIished
..... '.
Owner/Manaoer Trainino 1 0 0%
Fair Housina Presentations 4 4 100%
Brochure distribution 1,000 1.000 257%
Staff booth at TCM EXDo 1 1 100%
Staff booth at Abiiities Exoo 1 1 100%
Fair Housinn Month actiV¡¡;;' 1 1 100%
Broadcast PSA's 40 97 243%
Provide information & referral 40 17 43%
Provide investioation & enforcement 6 9 150%
Conduct Fair Housinn Audit 6 4 67%
Recruit & maintain 20 testers 1 2 200%
Attornev>s Workshon 1 1 100%
Attend fair housino coalition meetinos 4 6 150%
City of Cupertino
Standardized Applicationfor Funding FY 06/07
3
II B-&'1
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
The most recent financial audits were issued in September 2005 by the firm of Robert L. Hicks, CPA. No managemenl
letlers were issued as a result of the audits and no problems were found concerning the use of CDBG funds. See financial
audits appended to this proposal.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT1:
SOURCE ESTIMATED AMOUNT STATUS2
Application pending -
Cupertino CDBG $11,159 June 2006
Alameda County $33,279 Secured/Commitled
Application pending -
Havward CDBG $77,979 June 2006
Application pending -
Menlo Park GF $8,058 June 2006
Application pending -
Redwood City CDBG $45,980 June 2006
Applicalion pending -
San Leandro CDBG $15,435 June 2006
Applicalion pending -
Sanla Clara Co CDBG $3,982 June 2006
Union City CDBG $5,454 Secured/Commitled
Discretionarv fundina $8,000 Secured/Commitled
ESTIMATED TOTAL PROJECT COST: $210.126
(Should equal total project cost on cover page)
1 Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of fmal funding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
4
If fv gZ
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10.
2006
15
DATE PREPARED Febr
AGENCY NAME ECHO Housin
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2M 3'" 4'"
l'
Products or Milestones to be accomplished
(Use Specific Numerical Data When
Possible)
Housing Services
Specific Activities
PROJECT NAME Fair
1
4
1,000
1
1
40
-
1
250
1
1
250
1
-
1
250
-
1
250
One training
Four trainings
1,000 brochures
One outreach to Owners/Managers
35
11
1
10
9
3
-
10
9
3
-
10
9
2
-
10
9
3
One activity
1 psa disseminated each quarter over 10 radio
and/or television stations
Respond to 20 inquiries
Eleven cases
investigations,
1. Conduct Owner/Manager Training
2. Conduct fair housing presentations
3. Distribute brochures
4. Staff booth at TCM Expo
5. Fair Housing Month activity
6. Broadcast public service announcements
over local radio and television
7. Provide information & referrals
8. Provide information, counseling
and enforcement
6
1
1
4
.
-
1
1
6
-
1
1
1
-
1
Standardized Application for Funding FY 06/07
5
Six properties
Provide one training
Conduct an Attorney Training
Attend four meetings
9. Conduct a random fair housing audit of
Cupertino properties
10. Recruit, train, and maintain tester pool
11. Maintain panel of 8 cooperating attorneys
12. On-going attendance at fair housing
collaborative meetings
-::::: City of Cupertino
~
\
~
BUDGET
For Amount Requested
FY 2006/2007
11
2,2006
Februa
Date Prepared
ECHO HQusin
Agency Name:
Services
Fair Housin
Name:
Project
BUDGET FOR YEAR
CATEGORY
SALARIES:
Personnel
Benefits
$5,749
$1,242
$1,492
$710
$20
$207
$10
$94
$40
$226
$45
OFFICE EXPENSE
Rent
Telephone/Fax
Printing
Travel
Advertising
Office Supplies
Postage
Equipment Maintenance
/Repair/Rental
Mem berships/Publications
PROJECT EXPENSES:
DP/Consultant Services
$5
$43
$38
$48
$540
$650
Anditing Fees
Insurance
Training/Education
FH Education Program
Tester Compensation
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/Design
Acquisition
Standardized Application for Funding FY 06/07
6
$11,159
TOTAL
City of Cupertino
......
......
Q::\
,
~
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
THIRD YEAR FUNDING CYCLE FY 2005/2006
.~._-_...-.-. .
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: December 5,2005
Agency Name:
Rebuilding Together Silicon Vallev
Street Address: 2885 Aiello Drive, Ste. A City:
San Jose
State: CA
EXECUTNE DIRECJOR: Beverlev Jackson
Signature: : \...g;;adf;JuJ~
Phone No: 408-578-9519 Fax No: 408-578-9359 E-Mail: biackson(a),rebuildingtogether-sv.org
2. PROJECT NAME: Rebuilding Together Home Repair Program
Brief Proj ect Description: Rebuilding Together will repair and rehabilitate homes ofverv
low-income Cupertino homeowners; so that thev mav live in warmth. safetv and independence. 74% of
the homeowners that we serve are seniors and/or people with disabilities.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Citv of Cupertino,
Consolidated Plan Goal C, Enhanced Residential Neighborhoods. Maintenance and repair to assist very
low and low - income homeowners in maintaining and repairing their housing units. Rebuilding
Together Silicon Vallev also provides repairs to non-profit facilities, so that thev can better serve our
communitv.
Project Address/Location: various addresses throughout the Citv of Cupertino
CONTACT PERSON/TITLE:
Beverlev Jackson, Executive Director
Phone No: 408-578-9519
Fax No: 408-578-9359 E-Mail: biackson@rebuildingtogether-sv.org
3.
FUNDS REQUESTED: ~ 15.000
Total Project Costs $20,000
Is this a Public Service Project: Yes 0 No x 0
Cost Per Service Unit or Per Client: $5.000/repair
Funds Requested from Cupertino in FY 004/05:
o
Funds Received in FY 04105:
o
Number of proposed unduplicated Cupertino beneficiaries: 2-4
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
Income:
0-30% (Extremely low)
2-4
31-50% (Very low)
51-80% (low)
City of Cupertino
Standardized Application for Funding FY 05/06
If ß ~g5
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be .
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
Rebuilding Together will repair two or more homes for very low-income people in Cupertino, with the primary
consideration being the correction of safety hazards. Services are open to all Cupertino residents and non-profit
community facilities. This project will impact 2-4 unduplicated residents with 3-5 safety repairs. Work on a home might
include: modifications for safety including wheelchair ramps and other accessibility improvements, electrical repairs and
rewiring, roof repair and replacement, interior and exterior painting, yard cleanup, p1umbing repairs and replacement,
bathroom modification, appliance replacement, flooring (linoleum, carpet, or tile) repair or replacement, heating
installation and repair, outdoor lighting and fencing for safety, doors handrails, safety rails, ramps, steps entryways
(tripping hazards, replacement and/or repair of windows, locks security bars in windows, smoke alarms, weatherization,
repair of water damage and securing and earthquake proofing water heaters.
The clients ofRTSV are all very low-income, earning an average annual income of $16,800 so they are unab1e to pay for
more than the most basic of needs. The average homeowner age is 72 and has lived in their home on average for 32 years.
59% of our homeowners are single or widowed and 90% are disabled. These people are living in homes that are lillsafe or
unsightly and they have no resources to make needed repairs. RTSV pays for all repairs; the recipients pay nothing. By
making necessary repairs, we increase the likelihood that low-income and often !Tail homeowners will be able to remain
safe and independent.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
Homeowners/community facilities served by this project will be City of Cupertino residents. Our project is a direct
expression of our Mission Statement, which is to "rehabilitate the homes oflow-income homeowners so that they may
live in warmth, safety, and independence..." By making necessary repairs, we increase the likelihood that very low-
income and often frail homeowners will be able to remain independent and keep living in homes the have owned on
average 32 years.
We improve the safety of the living environment by fixing hazardous conditions and stabilize the home by ensuring
warmth and comfort. Currently, homeowners and project management staff and volunteers sign off on completed project
work. This has the effect of (I) assuring that the project and components have been completed and (2) provides an
opportunity to assess the results via our five criteria: safety, warmth, independence, financial status, and neighborhood
health and vita1ity. Our results have indicated that our efforts have been effective, have provided a targeted solution
(address the need), and have been life-changing for everyone involved. For example, respondents have said that they feel
safer in their homes because repairs have been made to crumbling steps, electrical hazards, and other dangerous
conditions.
City oj Cupertino
Standardized Application Jar Funding FY 05/06
2
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6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
The Executive Director oversees operations, manages all aspects of the agency programs and operations. The Program
Director coordinates Rebuilding Day events, logistics, resources development for Rebuilding Day events and project work
scope supervision, volunteer leadership training, and coordination of building trades and other skilled volunteers. The
Program Associate focuses on all application outreach and review and coordination of the project selection committee and
volunteer recruitment and coordination during project days. The Neighbor to Neighbor Coordinator supervises all project
activity related to the Neighbor to Neighbor repair program.
Once an applicant has been recommended for repair work and income status has been verified, projects are evaluated by
Program Director and identified for completion through the Neighbor to Neighbor program for small accessibility and
mobility repairs or Rebuilding Day project, involving larger repair needs and completion in one to two days. Some
projects are completed by both methods of program delivery. The Neighbor to Neighbor Program Coordinator evaluates
the materials needed, schedule the project completion date and identifies a trained volunteer work team to complete the
work. Each Rebuilding Day project is assigned a House Captain, who is responsible for the planning and management of
a safe, quality work project. Working with the Homeowner and Rebuilding staff the House Captain (with a
constructionlbuilding experience and background) creates the final scope of work, determines how many volunteers are
needed to do the work, purchases materials and is the on site supervisor for work completion.
After work is completed the Homeowner/Client signs the final work scope, indicating satisfaction and completeness of the
work.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of yo.ur agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
where goals and accomplishments ofCDBG projects.
Rebuilding Together Silicon Valley, formerly known as Christmas in April South Bay, was founded in 1991. Since our
inception, we have mobilized over 14,000 volunteers to repair 370 homes and nonprofit facilities throughout Santa Clara
County. Our work impacted 486 County residents in 2005 through 60 project rehabilitations. In 2005-06 Rebuilding
Together Silicon Valley expects to complete rehabilitation CDBG projects with the City of San Jose, City of Campbell
and Town of Los Gatos and Urban County of Santa Clara.
Rebuilding projects leverage community dollars with the experience and willingness of Rebuilding volunteers to impact
the health and safety of area residents. Our projects are life-changing - for the residents, the neighborhood, and the
volunteers. Imagine finally feeling warm and safe in your own home: your heater now works, and you're no longer afraid
of falling on torn carpet or curling linoleum. Imagine the change to your view of the world to live in surroundings that
nourish your spirit and make you feel better about yourself. We can all identify with feeling good about where we live,
and volunteers complete a project and leave tired but with big smiles. They know they have profoundly changed the
quality of daily experience for someone else. In so doing, they change the quality of their own lives as well.
City oj Cupertino
Standardized Application Jor Funding FY 05/06
3
116-87
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
Audit date of November 16, 2005 for Year ended July 31,2005. No concerns or findings identified in our audit and none
pertaining to CDBG funds.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!:
SOURCE ESTIMATED AMOUNT STATUS'
Project sponsors from $5,000. Pending. Finalized by February
the corporate and faith 06
communities, individual
donors
ESTIMATED TOTAL PROJECT COST: $20,000
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of fmaI funding decisions.
City of Cupertino
Standardized Application for Funding FY 05/06
4
//8-'98
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2005/2006
10.
DATE PREPARED
To!!:ether Silicon Valle
Rebnildin
AGENCY NAME
12/5/05
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2" 3'" 4'"
l'
ram
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
To!!:ether Home Re
PROJECT NAME: Rebuildin
Specific Activities
TOTAL
2
1
1
Distribution of outreach flyers to 5
Cupertino community agencies and 90
Brown Bag recipients
·
Client application outreach
application review
selection
Project
Project
Recruitment of volunteers
·
·
·
·
Complete 3-5 safety repairs
& project
Serve 2-4 unduplicated Cupertino
homeowners
Standardized Application for Funding FY 05/06
5
·
·
sponsors
Recruitment of supplies and donations
Team leader recruitment and training
Collect homeowner agreement and
finalize project workscope
Complete repairs
Process post project paperwork and
project evaluation
--
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Q::) City of Cupertino
,
I:>:.
-0
·
·
·
·
·
12/5/05
Date Prepared:
BUDGET
For Amount Requested
FY 2004/2005
11.
Agency Name: Rebuilding Together Silicon Valle
Project Name: Rebuilding Togeth~r Home Rei
CATEGORY BUDGET FOR YEAR
SALARIES:
Personnel
Benefits
OFFICE EXPENSE:
Rent
TelephonelFax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment Maintenance
/Repair
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Equipment
Materials
Repair costs
$15,000.
TOTAL: $15,000.
Standardized Application for Funding FY 05/06
6
City of Cupertino
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CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOURTH YEAR FUNDING CYCLE FY 200612007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: Februarv 2.2006
Agency Name: Catholic Charities of San Jose. dba Catholic Charities of Santa Clara County
Street Address: 2625 Zanker Road. Suite 200 City: San Jose
State: CA 95134-2107
EXECUTIVE D~: Kepferle
SIgnature: ~ . e~
.
CHIEF FINANCIAL OFFICER: Michael Veuve
Phone No: (408) 468-0100
Fax No: (408) 944-0275
E-Mail: mveuve(ÍV,ccsi.org
2. PROJECT NAME: Long Term Care Ombudsman Program
Brief Project Description: Ombudsmen have a combination of functions: visitation, complaint
and crisis response and advocacy. Ombudsmen will advocate for the dignity, compassionate
treatment, quality of life and quality of care for residents of Cupertino's long term care facilities to
make sure they have a voice in their own care and treatment. Our clients are the frail, chronically ill,
primarily elderly individuals with physical andlor mental impairments that prevent them from living
independently. Ombudsmen will provide community contact through regular visitation to long term
care facilities and positively influence the outcome of complaints
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Seniors / Disabled
Project Address/Location: 2625 Zanker Road. Suite 200 San Jose. CA 95134-2107
CONTACT PERSON/TITLE: Peggv Owen
Phone No: (408) 944-0567
Fax No: (408) 944-0776
E-Mail:
powen(ÍV,ccsi.org
3.
FUNDS REQUESTED: $ 4.375.
Total Project Costs $426.918
Is this a Public Service Project: Yes ,¡ No 0
Cost Per Service Unit or Per Client: $18.23
Funds Requested from Cupertino in FY 05/05: $ 4.375. Funds Received in FY 05/06: $3.186
Number of proposed unduplicated Cupertino beneficiaries: 240
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
mcome:
0-30% (Extremely low)
73
31-50% (Very low) 69
51-80% (low)
50
City of Cupertino
Standardized Application for Funding FY 06/07
II /3-1/
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly
state what the project intends to provide or accomplish and the specific activities for which funds will
be used. It should describe the City of Cupertino target population and geographic boundaries of
target areas. Also indicate the specific type and number of total unduplicated project beneficiaries
(e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.).
On behalf of the residents of Cupertino long term care facilities the Long Term Care Ombudsman Program will
provide advocacy to make sure they have a voice in their own care and treatment. The Program will
demonstrate and maintain a regular, ongoing visibility to these residents (240 unduplicated/yr) through the
presence of trained and certified Ombudsmen. Unannounced visitation (56/yr) allows the Ombudsman to
personally observe any actual or potential problems and the opportunity to identify and address issues before
they become larger systemic problems. Ombudsmen will identify, receive, investigate, and resolve complaints
(20/yr), including violations of personal rights and allegations of elder abuse for primarily elderly (60+)
residents in Cupertino's 3 Nursing Facilities and 6 Assisted Living/Residential Care Facilities for the Elderly.
As independent advocates, certified Ombudsmen will provide community contact through unannounced regular
visitation to long term care facilities. Unannounced regular visits provide residents with the opportunity to
develop personal and confidential relationships and create an environment for registering complaints.
Ombudsman advocacy will promote an improved quality of care and positively influence the outcome of
complaints ensuring the protection of residents' rights. Residents will be better able to recognize violations of
their personal rights and enhance their quality of life by exercising the right to intervention by an Ombudsman
to mediate fair resolution of problems.
The Program will provide guidance, information and referral to residents, their families, the public. It will raise
community awareness of its services, the long term care setting and trends, available community resources
and issues of relevance to long term care residents through outreach and education.
Ombudsman services are delivered at the place of beneficiary's residence either the Nursing Facility or
Assisted Living/Residential Care Facility for the Elderly. Our clients are in the presumed benefit categories of
seniors (85%) and persons with disabilities (15%). The Program is unique and unduplicated, the only provider
of services to residents of Cupertino's 24 hour licensed long term care facilities with legal access to long term
care facilities and residents 7 days a week.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the ouroose and obìectives meet the orioritv needs?
1. OMBUDSMAN PRESENCE The Program will demonstrate and maintain an
Regular Ombudsman visitation will promote an improved ongoing presence to residents in Cupertino's long
quality of care and positively influence the resolution of term care facilities through a sufficient number of
complaints, emphasizing the protection of residents' trained and certified Ombudsmen.
rights. 1.a. Personal contact with a minimum of 240
residents in Cupertino long term care facilities
1.b. Conduct 56 on site visits to Cupertino long
term care facilities.
2. COMPLAINT INVESTIGATION The Program will receive, identify, respond to,
The regular presence of Ombudsmen will provide frail, investigate, and mediate fair resolution of
vulnerable, chronically ill individuals with physical and/or residents' problems in long term care facilities.
mental impairments that prevent them from living 2.a. 100% response to complaints received by
independently the opportunity to develop confidential telephone or during facility visits.
relationships and create an environment for safely
registering complaints. Residents will be better able to 2.b. Investigate a minimum of 20 complaints and
recognize violations of their personal rights and enhance advocate for fair resolution.
their quality of life by exercising the right to intervention
by an Ombudsman to mediate fair resolution of
problems.
City of Cupertino
Standardized Application for Funding FY 06/07
2
/1 ß-12
3. COMMUNITY EDUCATION
The Program will provide guidance, information and
referral to residents, their families, the public, raise
community awareness of its services; the long term care
setting and trends, available community resources and
issues of relevance to long term care residents through
outreach and education.
Residents, providers and the community at large
will gain greater understanding of long term care
issues or trends through a presentation by the
Program.
3.a. 100% response to consumer inquiries for
information about long term care facilities'
location, services, performance and citation
records and practices.
3.b. 100% response to requests for information
and referral to community resources.
3.c. Conduct 1 community presentation on long
term care issues or trends.
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and staff
functions.
Catholic Charities has administered the Long Term Care Ombudsman Program in Santa Clara County since
1981. The Program Director oversees daily operations, including the monitoring of facility coverage and
complaint investigation by paid and volunteer certified Ombudsmen. The Program Director will supervise the
paid staff and, ultimately, the volunteer Ombudsman. On a monthly basis Ombudsmen are required to submit
Monthly Activity Reports and complaint investigation documentation. This documentation is reviewed and
analyzed in relationship to measurable objectives. The Program Director will review objectives and activity
plan on a quarterly basis in order to assign staff and resources to maximize the potential of the Program to
individual residents. At the present time, the experience of the Ombudsmen assigned to Cupertino ranges
from 2 months - 16 years. Staff have backgrounds in long term care, social work, finance, health care
management, training, counseling and mediation.
Field Ombudsman receive, identify, respond, investigate and seek resolution to complaints made by or on
behalf of residents in long term care facilities. This positions focus is advocacy for the institutionalized. The
Field Ombudsman Supervisor oversees the staff Field Ombudsmen work. The Program Assistant's primary
purpose is to provide comprehensive administrative support services to the Program Director, staff and
volunteers and to conduct detailed telephone intake of complaints and reports of elder/dependent adult abuse.
The Volunteer Supervisor recruits, trains, supervises and supports Long Term Care Ombudsman volunteers.
An Ombudsman possesses a varied and complex set of skills, with an emphasis on effective communication.
Ombudsmen must be effective communicators in order to solve problems and advocate in various
environments. The ability to work with providers, regulators, and family members, representatives of other
social and community organizations and especially residents who may be frail or disabled limiting their ability to
communicate is essential to the core element of the Ombudsman to investigate complaints. Communication
skills must include interviewing techniques in order to ascertain the facts and the ability to document the
information obtained during interviews. Ombudsmen generally possess good verbal and written communication
skills, strong interpersonal skills, are adept in problem solving and negotiating, and familiar with the long term
care environment and with other local community resources.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. Ifpreviously funded, what where
goals and accomplishments ofCDBG projects.
Catholic Charities serves and advocates for families and individuals in need, especially those living in poverty.
Rooted in gospel values, we work to create a more just and compassionate community in which people of all
cultures and beliefs can participate. Catholic Charities clientele include frail elderly, youth-at-risk, single parent
and kinship care families, individuals with disabilities and mental illness, and those newly settled in this county.
The Long Term Care Ombudsman Program, within the Older Adult Services division, serves individuals who
City oj Cupertino
Standardized Application Jar Funding FY 06/07
3
/18-13
due to frailty or chronic illness, and the need for twenty four hour care and supervision, are unable to live or be
cared for in their own homes and reside in licensed long term care facilities. Catholic Charities has held the
contract to provide Long Term Care Ombudsman Services in Santa Clara County for over 20 years.
In recent years, the Program has received funding from the City of Cupertino's CDBG or General Fund
Program. Project goals for fiscal year 04/05 were to contact 210 unduplicated residents, make 50 regular
unannounced facility site visits and investigate 18 complaints. In FY 04/05 all CDBG-funded goals for the Program
were surpassed. The Program contacted 275 unduplicated residents during 73 regular unannounced facility site
visits and investigated 112 complaints. Additional services provided in 04/05 include 2 community education
presentations and witnessing 5 Advance Health Care Directives.
Project goals for fiscal year 05/06 are to contact 160 unduplicated residents, make 38 regular unannounced facility
site visits and investigate 14 complaints. During the first half of fiscal year 05/06, the Program contacted 323
unduplicated residents during 38 regular unannounced facility site visits and investigated 33 complaints.
Additional services provided during to date in 05/06 include witnessing 4 Advance Health Care Directives and
assignment of 1 volunteer Ombudsman to Cupertino.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
The last audit was conducted for the year ending June 30, 2004 and was completed on September 27, 2004.
The audit for the year ending June 30, 2005 is expected to be completed in February 2006.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTt:
SOURCE ESTIMATED AMOUNT STATUS·
Older American Acts Funds 242,027 Anticipated renewal of existing allocation
Federal/ State
Cities/Towns of Campbell, Los 114,335 Applications submitted and pending.
Altos, Los Gatos, Milpitas,
Morgan Hill, and Santa Clara
Palo Alto, San Jose, Su,:,nyvale Anticipated renewal of 2"d funding for 2 year
grant
City of Cupertino 4,375
United Wav 3,560 Anticipated renewal of existing allocation
Catholic Charities Community 22,621 Anticipated renewal of existing allocation
Contribution
Fundraising / Donations 38,000 Anticipated revenue
Fees for Services 2,000 Anticipated revenue
ESTIMATED TOTAL PROJECT COST: $ 426.918
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of final funding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
4
/I B- Cfc.¡
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10.
2.2006
Februa
DATE PREPARED
AGENCY NAME: Catholic Charities of San Jose. dba Catholic Charities of Santa Clara Count
PROJECT NAME: Lonq Term Care Ombudsman Proqram
Benchmarks or Beneficiaries
For Each Quarter
Qu:ntify When Possible
28 Jñ' ¡th
Prodncts or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
Specific Activities
TOTAL
240
60
60
60
l'
60
1.a. Personal contact with a minimum of 240
residents in Cupertino long term care facilities
56
14
14
14
14
to Cupertino long
1.b. Conduct 56 on site visits
term care facilities
1. OMBUDSMAN PRESENCE
The Program will demonstrate and maintain
an ongoing presence to residents in
Cupertino's long term care facilities through
a sufficient number of trained and certified
Ombudsmen
100%
100%
100%
100%
100%
2.a. 100% response to complaints received by
telephone or during facility visits.
2. COMPLAINT INVESTIGATION
The Program will receive, identify, respond
to. investigate, and mediate fair resolution of
residents' problems in long term care
facilities.
20
5
5
5
5
2.b. Investigate a minimum of 20 complaints and
advocate for fair resolution.
100%
100%
100%
100%
100%
for
3.a. 100% response to consumer inquiries
information about long term care facilities'
location, services, performance and citation
records and practices.
3. COMMUNITY EDUCATION
Residents, providers and the community at
large will gain greater understanding of long
term care issues or trends through a
presentation by the Program.
100%
Di%
1
100%
100%
100%
3.b. 100% response to requests for information
and referral to community resources
3.c. Conduct 1 community presentation on long
term care issues or trends.
1
1
Standardized Application for Funding FY 06/07
5
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\ City of Cupertino
~
V\
2006
·0 eCl l"ame; Lana Term Care Ombudsman Proaram
Cateaorv BUDGET FOR YEAR
Salaries 2,775
Employee Benefits/Taxes 700
Professional Fees - Auditing
Professional Fees- Financial
Professional Fees - Other
Professional Fees - Legal
Supplies - Food
Supplies - Office
Supplies - Recreation - Other
Telephone
Postage
Occupancy! Space! Rent
Equipment
Equipment Maintenance
Printing
Transportation - Employee Mileage --goo
Transportation - Bus, Taxi, etc.
Conferences -Education /Training
Conferences - Hotel! Meals
Due - Organization! Publications
Miscellaneous Advertising
Insurance
Depreciation - Equipment -Building
Administration! Management
Information Svstems Support
Total Expenditures 4,375
2
Date Prepared: Februa
BUDGET
For Amount Requested
FY 2006/2007
Agency Name: Çatholic Charities of San Jose, dba Catholic Charities of Santa Clara Count
Pr, L
11
Standardized Applicationfor Funding FY 06/07
6
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~City of Cupertino
l
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CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOURTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: February 16,2006
Agency Name:
Street Address:
Outreach and Escort, Inc. (OUTREACH)
926 Rock Ave., Suite 10
City: San Jose
State: California
Signature:
Kathryn B. Heatley, President/CEO
1S
Phone No: (40) 436-2865
Fax No: 4,0) 382-0470
E-Mail: katiehíaJ,outreach2.org
2. PROJECT NAME: Special Needs Transportation
Brief Project Description: The Project will provide frail seniors and disabled adults door-to-door
transportation to medical appointments, shopping, adult day-care, senior nutrition programs, etc.
Requested funds will be used to subsidize $1.00 ofthe $3.50 rider's fare charged to Cupertino residents
using the ADA/Paratransit Program. Funding will subsidize 9,900 trips by Cupertino residents.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policy 3-11: Special
Needs Households. Support organizations that provide services to special needs households in the City;
such as homeless, elderly, disabled and single parent.
Project Address/Location: City-wide service
CONTACT PERSON/TITLE Paul Tatsuta, Program Manager
Phone No: (408) 436-2865, x264
Fax No: (408) 382-0470
E-Mail: paultíaJ,outreach2.org
3.
FUNDS REQUESTED:
$10,800
Total Project Costs: $ 290,970
$1.10 per
Cost Per Service Unit or Per Client? service unit
Is this a Public Service Project: Yes ¡:g¡ NoD
Funds Requested from Cupertino in FY 05/06: $13,500
Funds Received in FY 05/06: $7,114.50
Number of proposed Cupertino beneficiaries: 210 individuals
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
Income:
0-30% (Extremely low)
31-50% (Very low) 30%
51-80% (low) 70%
City of Cupertino
Standardized Applicationfor Funding FY 06/07
11/3 -17
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of unduplicated project beneficiaries (e.g.. 50 lower
income families, 25 homeless persons, 100 lower income households, etc.)
OUTREACH's Special Needs Transportation (ADA/Paratransit) program provides door-to-door
transportation services for frail seniors and disabled adults who are unable to use fixed-route, public
transportation (i.e., bus and light rail systems) through funding from the Santa Clara Valley
Transportation Authority (VT A). Riders utilizing this service are charged a fare of $3.50 per one-way
trip, regardless of the distance of the trip. This fare is established by the VT A and is a requirement of
the federally mandated ADA/Paratransit Program. Funding is sought to subsidize the cost of the rider's
fare by $1.00 per trip thereby reducing the Cupertino rider's fare to $2.50 per trip and making the
transportation service more affordable for lower income Cupertino residents.
Transportation services are available 365 days of the year and riders can travel at any time except
between 2:00am and 5:00am daily. Fares are pre-paid with client funds maintained in individual client
accounts in OUTREACH's computerized client database system. Fare subsidies are credited to riders
based on their city of residence. Program benefits will be restricted to Cupertino residents who have
been qualified for the ADA/Paratransit Program. Each rider will have their fare reduced by $1.00 per
one-way trip until all budgeted funds are expended. Based on the proposed budget, an estimated 210
unduplicated Cupertino residents will benefit from 9,900 ride subsidies.
5. PROJECT PURPOSE AND OBJECTIVES
SpecifY objectives project intends to accomplish and identifY desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
The purpose of this program is to make transportation for basic need trips more affordable for
lower income frail seniors and disabled adults. Basic needs trips include transportation to medical
and health related appointments, supermarkets, pharmacies, banks, senior nutrition sites, etc. ADA/
Paratransit Program regulations require that riders pay a share of the cost of their trip. Since 2002, the
ADA/Paratransit Program rider's fare has increased from $2.50 to $3.50 per trip (a 40% increase). The
requested funding will be used to subsidize $1.00 of the fare thereby reducing the rider's cost to $2.50
per trip. The objective of the program is to serve an estimated 210 unduplicated, low-income frail
seniors and disabled adults who are Cupertino residents. These individuals will benefit from having
9,900 ADA/Paratransit trips partially subsidized by funding from the City of Cupertino.
The proposed program addresses the City's priority need to support organizations that provide
services to special needs households in the City (Consolidated Plan, Goal D, Policy 3-11), by providing
transportation services to frail senior and disabled adult residents of Cupertino.
The anticipated outcomes of the program include: an improved quality oflife (i.e., enhanced well-
being and dignity), strengthened independence and self-reliance, and improved access to safety-net and
basic needs services experienced by program participants as a result of the Special Needs Transportation
Program.
City of Cupertino
Standardized Applicationfor Funding FY 06/07
2
/1 B -13
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
Management and administration of the proposed project will be integrated into OUTREACH's
ADA/Paratransit Program and no staffing costs associated with these responsibilities will be charged to
this grant. A small portion of the grant has been reserved for costs associated with the preparation of
financial reports to the City. The ADA/Paratransit Program is OUTREACH's largest program and is
subject to close monitoring by the organization's Operations Management and Executive staff. Client
account and trip information are recorded in detail in OUTREACH's Intelligent Transportation System
database and available for review and audit. The productivity of the program is measured monthly by
through a review of the number of Cupertino residents served, rides provided, trip purposes/ride
destinations and total fare-box subsidies. The effectiveness of the program is measured quarterly
through quality assurance surveys that record client satisfaction with the services provided.
7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
were goals and accomplishments ofCDBG projects?
OUTREACH serves over 14,000 county residents annually through five major programs that provide
a range of services that includes: Special Needs Transportation for frail seniors and disabled adults,
transportation to work and training for CalWORKs participants (Guaranteed Ride Program), after-
school transportation services for children of CalWorks participants and low-income families (Give
Kids a Lift!), case management and benefits counseling services for home-bound and isolated seniors
(Senior Outreach), and transportation for seniors (Senior Transportation Program). The Special
Needs Transportation Program was established by OUTREACH in 1979 to assist frail seniors and
disabled adults with escorted transportation for basic needs trips. From 1993 to the present
OUTREACH has served as the county's ADA Paratransit Program broker in partnership with the Santa
Clara Valley Transportation Authority (VTA). Last year (FY2004-05) OUTREACH assisted over
10,500 county residents with over 912,000 rides through the ADA/Paratransit Program.
OUTREACH has met or exceeded all performance goals established for all prior City of Cupertino
grants. All funds were fully expended during the term of the agreement, reports submitted on a timely
basis and the organization has never received any negative performance or audit findings.
Through 12/31/05, OUTREACH's current Cupertino funded program assisted 206 Cupertino
residents with over 5,800 rider's fare subsidies thereby placing the program ahead of its performance
objectives for FY2005/06. The following is a summary of OUTREACH's accomplishments under
previous Cupertino grants.
;pecla - ee s ransportatlOn rOl!ram
funding grant City 0 Cupertino Fundinll* Total Cuvertino activity
year amount ~oal· actual clients served total riders total trips
2005-06 $7,115 160 206 5,811
2002-03 $10,800 220 220 372 26,282
2001-02 $10,800 220 220 374 27,009
2000-0 I $10,400 210 210 350 24,178
S 'IN dI:
p
*City of Cupertino General Fund/Human Service Grant Program
City of Cupertino
Standardized Applicationfor Funding FY 06/07
3
11(3-11
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or
concerns that may have been cited in the audit or in any accompanying management letter particularly
any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings
or concerns.
OUTREACH's financial audit for the fiscal year ending June 30, 2005, was completed on August 20,
2005. No findings or concerns were cited in the audit or in any accompanying management letter
prepared by our auditors.
Attached please find a copy of OUTREACH's most recent audit.
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!
SOURCE ESTIMATE AMOUNT ST A TUS2
VTA - ADA/Paratransit $255,420 secured
Rider Fares $24,750 secured
Subtotal $280,170
Citv of Cupertino grant $10,800 application pending
ESTIMATED TOTAL PROJECT COST: $290,970
(Should equal total project cost on cover page)
] Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of final funding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
4
J I ð - 10 6
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10
16.2006
Februa
DATE PREPARED
ortation
OUTREACH
Needs Trans
ecial
s
AGENCY NAME
PROJECT NAME:
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2 no )i"f ;¡m
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
Specific Activities
TOTAL
9,900
2,475
2,475
2,475
l'
2,475
Ride Subsidies for ADAlParatransit Program
qualified Cupertino residents
A. Provide ADAlParatransit Program
subsidized rides to frail seniors and
disabled adults who are Cupertino
residents.
210
CDBG/HOME Funding Attachments 2006/2007
50
55
55
50
Program qualified
5
Serve ADAlParatransit
Cupertino residents
B. Serve 210 unduplicated Cupertino
residents
........
- City of Cupertino
U3
I
-
0>
......
BUDGET
For Amount Requested
FY 2006/2007
16,2006
Februa
DATE PREPARED
11
AGENCY NAME OUTREACH
PROJECT NAME: Special Needs Transportation
CATEGORY BUDGET FOR YEAR
SALARIES
Personnel
Benefits
OFFICE EXPENSE:
Rent
Teleohone/Fax
Printing
Travel
Utilities
Office Suoolies
Postage
EQuioment Maintenance/
/Renair
Ride Fares $9,900
PROJECT EXPENSES:
Accounting Services $900
Auditing Fees
Insurance
Davis Bacon Comoliance
PROJECT CONSTRUCTION
Aooraisal
Engineering Services
ArchitecturallDesign
Acouisition
TOTAL: $10,800
CDBG/HOME Funding Attachments 2006/2007
5
-
-- City of Cupertino
V;)
\
--
o
\'J
CITY OF CUPERTINO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: Februarv 13.2006
Agency Name: Second Harvest Food Bank of Santa Clara and San Mateo Counties
Street Address: 750 Curtner Avenue City: San Jose
State: CA
;: ; c B~ ¡-,If-'::; {)~
p:y~EB 1 fj 2006 )
I.~".,._c~,
EXECUfIVE pO"; D,,;d A S~dreU"
Signature: :b( ~ ~ ~ ~...(' r
Phone No: (408) 266-8866 ext 218 Fax No: (408) 266-9042 E-Mail: dsandretto@shfoodbank.com
2. PROJECT NAME: Operation Brown Bag
Brief Project Description: Operation Brown Bag assists low-income seniors 60+ vears old and low-
income disabled individuals 55 to 59 vears old with their food needs. Annuallv. through this program.
an average of 75 senior households in the Citv of Cupertino will receive a bag of groceries each week at
one communitv site. benefit from nutrition educational activities, receive a Quarterlv newsletter, and
participate in an annual recognition event Program participants are also provided the opportunitv to
serve as volunteers.
Identify City of Cupertino Consolidated Plan Priority Needs: Public service activitv - senior services
Project Address/Location: Union Church, 20900 Stevens Creek Blvd.. Cupertino, CA 95014
CONTACT PERSON/TITLE: Tami Cárdenas. Grants Manager
Phone No: (408) 266-8866 ext 289 Fax No: (408) 266-9042 E-Mail: tcardenas@shfoodbank.com
3.
FUNDS REQUESTED: $4,000
Total Project Costs: $2.390.297
Is this a Public Service Project: Yes ~ No D
Cost Per Client Household: $311.89
Funds Requested from Cupertino in FY 05/06: $5,000 Funds Received in FY 05/06: $3,511
Number of proposed unduplicated Cupertino beneficiaries: 75
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
Income:
0-30% (Extremely low): 100% 31-50% (Very low)
51-80% (low)
City of Cupertino
Standardized Application for Funding FY 06/07
If B-ID3
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds wi1\ be
used.
The Food Bank respectfully requests funding for Operation Brown Bag for Cupertino residents.
Operation Brown Bag provides nutritious groceries to seniors (ages 60+) and disabled individuals (ages
55+) on a weekly basis. Each Brown Bag member receives a grocery bag, containing an average of 19
pounds of fresh, frozen, and packaged food items at their neighborhood distribution site, or delivered to
their homes. Currently, there is one main site located at Union Church in Cupertino. This program also
provides seniors with a social outlet and a sense of purpose because participants have the opportunity to
volunteer in the program on a regular basis. Several volunteers deliver food directly to homebound
individuals which affords them the opportunity to ensure that participants are safe, healthy and well. With
our help, seniors have more resources available to pay for rent, utilities and medical expenses.
Operation Brown Bag wi1\ serve eligible Cupertino households city wide and proposes to serve a
minimum of 75 households during FY 2006-07. During FY 2004-05 we served 137 Cupertino senior
households through the Brown Bag program.
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How do
the purpose and objecti ves meet the priority needs?
Operation Brown Bag is recognized as a high priority in section 2 - Public Service Activities under
Senior Services. Second Harvest Food Bank's Operation Brown Bag meets the priority needs by
providing a safety net for low- and very low-income seniors 60+ years old and people with disabilities
55-59 years of age, especially those who are homebound and live alone in the City of Cupertino.
Program Outcomes:
· To decrease hunger among low-income seniors and disabled persons during the program period.
· To make it possible for program participants to receive the food they need to continue to live
independently in their homes. This is especially important for participants who are homebound and
unable to attend programs.
· To let program participants offset food expenses to pay for other basic needs (for example: rent,
utilities, or prescription medication).
· To provide participants the opportunity to socialize and interact with other participants and
volunteers, alleviating loneliness and depression that can contribute to poor health.
· To increase health and wellness awareness, and provide onsite nutrition information among low-
income seniors and disabled persons in the community during the program period through
Community Nutrition Program activities.
Organization Outcomes:
· Provide quality and nutrient rich foods
· A void duplication of services.
· Benefit from economies of scale in food purchase.
· Utilize multiple large quantity food donations.
City of Cupertino
Standardized Application for Funding FY 06/07
2
I/ß-Irxf
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
We currently have 8 full time positions dedicated to Operation Brown Bag.
1. Sf. Director of Operations - Programs and Services - oversees functions of programs and operations
2. . Program Manager - responsibilities include supervision of Program Coordinator, program
administration, reporting duties, program monitoring and evaluation.
3. Program Coordinator - responsibilities include program monitoring and evaluation, supervision of
volunteers, renewal applications, and record keeping.
4. Deliverv Driver- delivers food to program sites
5. Forklift Drivers-loads food onto trucks at the San Jose Distribution Center for delivery to program
sites
6. Purchase Manager - purchases food for distribution, maintains relationships with food venders
7. Inventorv Manager - tracks all food inventory, poundage and distribution
8. Inventorv Assistant - maintains database
% of Time to
Hours per Cupertino
Position TitleJFunction Week Activitv
Sr. Director of Operations, Programs &
Services 40 1%
Program Manager 40 3%
Program Coordinator 40 3%
Deliverv Driver 40 3%
Forklift Dri vers 40 3%
Purchase Mana2:er 40 3%
Inventory Manager 40 3%
Inventory Assistant 40 3%
3
Standardized Application for Funding FY 06/07
11 8-/65
City of Cupertino
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
where goals and accomplishments of CDBG projects.
Our mission is simple at Second Harvest Food Bank: We provide food for people in need in our
community. At the Food Bank we imagine a time when hunger has been eradicated, a time when seniors
don't have to choose between eating or feeding their cherished pets; a day when parents don't have to go
without eating so that their children can. To that end, we collaborate with over 700 nonprofit agencies
and distribution sites each year, providing food to low income seniors, families with children and the
disabled. During fiscal year 2004-2005 we distributed over 28 million pounds of food to an average of
156,000 people each month. Our service area spans from Daly City to Gilroy and from the ocean to the
bay. The Food Bank has been providing food to low income seniors since we were founded in 1974.
Second Harvest Food Bank's Quarterly Reports for the last three years confirm that our grant
performance is accurate and precise in all areas monitored. There were no unexpected funds to be
accounted for, and there were no unresolved performance issues. During FY 2004-05 we exceeded our
projected program goal by 62 households.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
The most recent outside audit performed for Second Harvest Food Bank was published on August 11,
2005 and covered FY 2004-2005. There were no findings or concerns noted.
City of Cupertino
4
Standardized Application for Funding FY 06/07
jIB-(ó0
9
SECOND HARVEST FOOD BANK OF SANTA CLARA AND SAN MATEO COUNTIES
Funding Sources: Operation of Brown Bag Program
Fiscal Year 2006 - 2007
Cupertino Funding Proposed
SOURCES '^ USE Request Amount STATUS
125,709 Anticipated
15.000 Anticipated
46,237 Anticipated
23,525 Anticipated
39.948 Anticipated
$ 250,419
785,012 Anticipated
85,500 Anticipated
1,059,626 Anticipated
33.331 Anticipated
45,504 Anticipated
15.381 Anticipated
$ 2,024,354
4,000 $ 2,390,297
CITIES
City of Campbell
è!iyofè'ii~¡;li(\tÎo
City of Daly City
City of Gilroy
Town of Los Gatos
Town of Calma
City of Menlo Park
City of Milpitas
City of Morgan Hill
City of Mountain View
City of Palo Alto
City of Redwood City
City of San Bruno
City of San Jose
City of San Mateo
City of Santa Clara
City of South San Francisco
City of Sunnyvale
Salary, Utility, Insurance
Salary
Utility
Salary
Salary
Salary
Salary
Salary
Salary
Salary
Salary
Utilities
Salary
Salary
Salary
Salary
SUB TOTALS $
4,000 $
9.500
5,700
4,300
2,500
7,200
5.500
4.665
5.200
7.372
5.500
1,000
17.687
10,500
7.000
4.500
5.900
115,524
OTHER GOVERNMENT
Food
Salary
Food
Salary
Brown Bag Program
SUB TOTALS
County of Santa Clara~Dept of Social Services
County of San Mateo-Dept. of Social Services
FEMA
Department of Aging
USDA
COMMUNITY SUPPORT
Corporation
Foundation
Individual
Organization
United Way
Program Services
Brown Bag Program
Brown Bag Program
Brown Bag Program
Brown Bag Program
Brown Bag Program
Brown Bag Program
SUB TOTALS
TOTALS
$
Anticipated
Ån'ti~ipàt'éø ,\;:
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
Anticipated
If B ~ /6 7
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2006/2007
10.
13. 2006
DATE PREPARED: Februar
Food Bank
Second Harvest
AGENCY NAME:
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
zru 3" :¡tI
l'
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
eration Brown Ba
Specific Activities
o
PROJECT NAME:
75
households
75
75
75
75
Number of households receiving food
Provide weekly bags of groceries to 75
Brown Bag households and homebound
members to sustain their health, nutritional
well being, and independent lifestyle.
4 per
year
1
1
1
1
Number of nutrition education activities
quarterly nutrition education
Conduct
activities
9
volunteers
9
9
9
9
Number of volunteers
Provide volunteer opportunities for
participants at the Brown Bag site and at the
Food Bank's distribution Center.
4 per
year
1
1
1
1
Brown Bag newsletter distributions
Distribute written materials relevant to
seniors
Standardized Application for Funding FY 06/07
6
~
-
(X¡
-.:.. City of Cupertino
&s
BUDGET
For Amount Requested
FY 200512006
2.2006
Date Prepared: Februar
11
Agency Name: Second Harvest Food Bank
'\JV""!UUlJ7 .LJI.UYVII JJu.J;..
CATEGORY BUDGET FOR YEAR
Salaries/Benefits/Payroll Taxes $ 711,536
Food Purchases 1,247,993
Food Distribution Expenses (Including: Freight. Cold Storage, Vehicle Fuel, RepairlMaint) 215,339
Utilities 26,1 02
Insurance 18,757
Operating Expenses (Including: Telephone. Printing. Supplies and Depreciation) 170,570
TOTAL: $ 2,390,297
B
B
Standardized Appllcat
6
~ City of Cupertino
~
\
--
C>
-S;)
CITY OF CUPERTINO
COMMUNITY DEVELOPlVIENT BLOCK GRANT (CDBG) PROGRAM
FOUTH YEAR FUNDING CYCLE FY 2006/2007
STANDARDIZED APPLICATION FOR FUNDING
1.
APPLICANT ORGANIZATION:
Date: Feb. 13.2006
Agency Name:
Cupertino Communitv Services
Street Address: 10104 Vista Drive
City: Cupertino
State: CA 95014
EXECUTIVE DIRECTOR: Nao~ Naka~sumoto
Signature: ¡ ~_ Z~
.
Phone No: (408) 255-8033 Fax No: (408) 366-6090 E-Mail: naomin@cupertinocommunitvservices.org
2. PROJECT NAME: Affordable Housing Program
Brief Project Description: CCS has successfullv implemented the Affordable Housing Program
(ARP) for the Citv of Cupertino for the past 13 vears. The CCS ARP is comprised of administrating
the Cupertino Bwlow Market Rate (BMR) Rental and Sales Programs. Also, CCS manages the
Transitional Housing Program.
Identify City of Cupertino Consolidated Plan Priority Needs (see attached):
Affordable renter units for all size households (0 - 30% ill (30-50% H) (50-80% L): Affordable Owner
Units (0-30% ill (30-50% M) (50-80% L)
Project Address/Location: 10104 Vista Drive, Cupertino. CA 95014
CONTACT PERSON/TITLE: JacQuev CarevlProgram Director Housing Services
Phone No: (408)255-8033 Fax No: (408) 366-6090 E-Mail: iacQuevc@cupertinocommunitvservices.org
FUNDS REQUESTED: $ 65,000 Total Project Costs: $209,553
Is this a Public Service Project: Yes X No OCost Per Service Unit or Per Client:$500/application
Funds Requested from Cupertino in FY 05/06:$65.000
Funds Received in FY 05/06: $65,000
Number of proposed unduplicated Cupertino beneficiaries: 250 households annuallv
Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median
income:
0-30% (Extremely low)
15% 31-50% (Very low) 50%
51-80% (low) 35%
1
Standardized Application for Funding FY 06/07
/f{3-//0
City of Cupertino
4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED:
Provide a brief description of the specific project being proposed. This description should clearly state
what the project intends to provide or accomplish and the specific activities for which funds will be
used. It should describe the City of Cupertino target population and geographic boundaries of target
areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50
lower income families, 25 homeless persons, 100 lower income households, etc.).
According to the City of Cupertino General Plan, it is estimated that 1,547 households in Cupertino are considered
"very-low income" and 801 households are "low-income". Overall, it states that in 2001 at least 1,651 of these
lower income households are "overpaying" for housing (paying more than 30% of their income). Many residents are
one paycheck away from homelessness; increasingly, professionals find themselves in this situation.
Cupertino Community Services, Inc. (CCS) addresses the needs for affordable housing available to the homeless to
moderate-income members in our community. CCS has successfully implemented the Affordable Housing Program
for the City of Cupertino for the past thirteen years. The CCS Affordable Housing Program administers the
Cupertino Below Market Rate (BMR) Rental Program and Sales Program, as well as owns and manages the CCS
Transitional Housing Program.
The BMR Rental Program places low and very low income residents in over 100 BMR rental units. CCS
documents eligibility and maintains an open working waiting list for prospective tenants. CCS re-qualifies all tenants
on the anniversary of their move-in date or when the HUD guidelines are announced. CCS also screens and places
eligible seniors into affordable units identified by the City. Currently, CCS manages 10 units at Chateau Cupertino
and provides subsidies for very low income seniors to allow them to stay at The Chateau.
The BMR Sales Program identifies, qualifies and places median and moderate income home buyers. CCS
qualifies and maintains a waiting list for future sales projects. CCS also administers any resale of BMR purchased
units to appropriate qualified buyers. CCS staff conducts annual residency verifications and audits.
The Transitional Housing Program is a four-plex that houses up to 22 homeless men, single mothers and
children. Successful graduates of the Rotating Shelter Program and referred women and children qualify for this
program for a maximum of two years. CCS provides on-going intensive case management, supervision and
resources to ensure the progress of these tenants in becoming self sufficient.
CCS creates and distributes outreach materials to publicize the availability of all Affordable Housing Programs.
CCS staff provides annual updated BMR informational brochures and statistical information to the City and the
public. Staff works with the Housing Commission to ensure that the Program follows City goals and objectives on a
continuous basis.
Do to the nature of the affordable housing crisis in the Silicon Valley, CCS not only works to place households in the
BMR Program but offers case management to find appropriate housing for all populations.
City of Cupertino
Standardized Application for Funding FY 06/07
2
JlB-II(
5. PROJECT PURPOSE AND OBJECTIVES:
Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does
the purpose and objectives meet the priority needs?
Each potential participant is carefully screened to ensure they qualified based on the guidelines set by the City of
Cupertino. The Affordable Housing Program objectives are:
o To provide & maintain an adeQuate supply of residential units for all economic seQments:
o To provide support to the City of Cupertino to meet their Qoals for affordable housinQ:
o To advocate for housinQ that is affordable for a diversity of Cupertino households:
o To assist the participants with findinQ secure housinQ.
CCS' annual project outcomes are:
o 100 BMR rental units will be occupied:
o Maintain BMR sales waitinQ list and notification list.
o All BMR rental units & sales homes will be verified annually:
o 22 homeless men, women & children receive shelter & case manaQement in the Transitional
HousinQ ProQram. 60% will find stable housinQ upon leavinQ the Transitional HousinQ
ProQram.
CCS' Transitional Housing and the Cupertino Below Market Rate Program further the goals stated in the
Cupertino General Plan: Goal A - An adequate supply of residential units for all economic segments; Goal B-
Housing that is affordable for a diversity of Cupertino households.
6. PROJECT MANAGEMENT
Briefly describe how the project will be managed and administered, including proposed staff time and
staff functions.
Director of Housing Services (95%): manages all aspects of the Affordable Housing Program; conducts intake,
assessment and placement of applicants; maintains suitable waiting list; develops and publish outreach materials;
ensures compliance with local, state and federal regulations; maintains statistics for reports and funding; completes
funding requests and reports; conducts annual audits & trainings; advises City staff & Housing Commission on
Program and community trends/needs; provides support services: volunteer coordination, community outreach,
community relations. Screen and place all BMR sales applicants.
Program Manager (40%): manages day-to-day operations of Transitional Housing Program; provides on-going
case management.
Case Manager (75%): assists in the administering of the Affordable Housing Program; provides on-going case
management.
City of Cupertino
Standardized Application for Funding FY 06/07
3
II {3-/12
7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS:
Please give a brief general description of your agency and the services provided. Also provide a brief
description of your agency's experience in providing the proposed services. If previously funded, what
where goals and accomplishments of CDBG projects.
For the past 30 years, CCS has been the primary source of emergency services for families and individuals in the
West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. Programs
include a Food Pantry, Clothing Vouchers, Emergency Cash Assistance, Homeless Shelter, Transitional Housing
and Below Market Rate Housing. Each year, over 3,500 individuals utilize CCS' programs.
CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past thirteen
years. The CCS Affordable Housing Program consists of administering the Cupertino Below Market Rate (BMR)
Rental Program and Sales Program. During FY 04-05, the BMR Rental Program decreased its inventory by 17 units
due to condo conversion. These refurbished condos then were sold to 15 qualified home buyers. CCS is currently
working to close escrow on the final homes as they are completed.
CCS is a community based organization and places an emphasis on community involvement. We seek the
feedback from the service population with periodic client surveys. Case managers receive input from clients and
share them with all program staff on a regular basis. Additionally, CCS is a small agency where Program Directors
and the Executive Director come in daily contact with clients. This allows for direct community communication with
CCS management.
Through immediate and ongoing assistance and the "continuum of care," CCS will continue to improve the general
welfare of all economic segments and the diversity of our service area.
8. AUDIT INFORMATION:
Please provide the date of the most recent audit of your organization. Describe any findings or concerns
that may have been cited in the audit or in any accompanying management letter particularly any
pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or
concerns.
CCS has received a clean audit with no accompanying management letter for the FY 2004/2005.
4
Standardized Application for Funding FY 06/07
/16-/13
City of Cupertino
9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT):
SOURCE ESTIMATED AMOUNT STATUS"
City of Cupertino -- $65,000 Pending
CDBG
HUD $82,533 Committed
Salvation Army $1,200 Committed
CCS - Transitional $35,000 Anticipated
Rental Income
Individual donations $25,820 Anticipated
and Special Event
funds
ESTIMATED TOTAL PROJECT COST: $ 209.553
(Should equal total project cost on cover page)
I Include all sources of funds including CDBG allocations.
2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with
anticipated dates of final funding decisions.
City of Cupertino
Standardized Application for Funding FY 06/07
5
/1 B-JIlf
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 200512006
10.
2/13/06
DATE PREPARED
Services
Cupertino Communit
AGENCY NAME
TOTAL
Benchmarks or Beneficiaries
For Each Quarter
Quantify When Possible
2M 3'" ¡;n
l'
ram
Products or Milestones to be accomplished
(Use Specific Numerical Data When Possible)
Pro
Affordable Housin
Specific Activities
PROJECT NAME
x
x
x
x
To be done on an as needed on-going basis.
(minimum of four times per year)
To be done annually following HUD
·
BMR program
for
Provide PR
·
x
x
release dates
release dates
To be done annually following HUD
·
·
Update informational packets annually
(i.e. application, trifolds, website. etc.)
Distribute packets to appropriate locations (i.e.
library. City Hall. school districts. Community
Centers, etc.)
·
·
x
x
x
x
x
x
x
x
x
Keep adequate households for vacancies.
To be done annually following HUD release dates
·
·
Process applications (inc. interviews and re-
certifications)
Maintain active waiting list and all units occupied
Audit participating rental complexes and sale units
as well as Work with Housing Commission for
advocating according to City goals for affordable
·
·
·
On·going
·
22
x
7
x
5
x
5
x
Standardized Application for Funding FY 06/07
6
5
receive shelter
On-going
22 homeless men. women & children wi
&and case management
·
·
& case management
housing
Provide shelter
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i:)J City of Cupertino
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BUDGET
For Amount Requested
FY 2005/2006
Date Prepared: Februarv 13.2006
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BUDGET FOR YEAR
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Standardized Application for Funding FY 06/07
7
11.
SerYiçes
Agency Name: ---'cupertino Communi
ram
PrQ
AffQrdable HQ\!sio
Name:
CATEGORY
SALARIES:
Personnel
Benefits
Project
$50,000
$15,000
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment Maintenance
/Repair
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
$65,000
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
ArchitecturaVDesign
Acquisition
TOTAL:
City of Cupertino
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