08-20-2020 Searchable PacketCITY OF CUPERTINO
DISASTER COUNCIL
AGENDA
This will be a teleconference meeting without a physical location
Thursday, August 20, 2020
2:00 PM
Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 1:00 p.m. on Thursday, August 20 to the Council at
ThomasC@cupertino.org. These e-mail comments will be received by the council members
before the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Council
at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion
to shorten time for public comments). Members of the public that wish to share a document
must email ThomasC@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Council, click on the link below to register in advance and access the
meeting:
Page 1
Disaster Council Agenda August 20, 2020
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_prVONcvFQvSpYg9jhrv1JQ
Phone
Dial 888 788 0099 and enter Webinar ID: 999 0760 1467 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 999 0760 1467
SIP: 99907601467@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER
COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is
hereby called for Thursday, August 20, 2020 commencing at 2:00 p.m. This will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
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Disaster Council Agenda August 20, 2020
“Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Minutes from May 21, 2020
Recommended Action: Approve minutes from May 21, 2020
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Committee on any matter
within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
PUBLIC HEARINGS
OLD BUSINESS
2.Subject: COVID-19 Report
Recommended Action: Receive report by the Office of Emergency Services
Coordinator
NEW BUSINESS
3.Subject: Continuity of Operations Plan
Recommended Action: Receive report and provide input
STAFF AND COMMITTEE REPORTS
4.Subject: Report by the Santa Clara Fire Department
a.Office of Emergency Management
b.Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
5.Subject: City of Cupertino Office of Emergency Services (OES)
Recommended Action: Receive report by the City of Cupertino OES liaison
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Disaster Council Agenda August 20, 2020
6.Subject: Report by Citizen Corps
Recommended Action: Receive report by Citizen Corps liaison
7.Subject: Next Meeting: November 19, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 4
CITY OF CUPERTINO
Agenda Item
20-7992 Agenda Date: 8/20/2020
Agenda #: 1.
Subject: Minutes from May 21, 2020
Approve minutes from May 21, 2020
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Cupertino Disaster Council Minutes May 21, 2020
CUPERTINO DISASTER COUNCIL
DRAFT MEETING MINUTES
Thursday, May 21, 2020, 2:00 p.m.
Teleconference meeting without a physical location
CALL TO ORDER
Mayor Steven Scharf called to order the meeting of the Cupertino Disaster Council at
approximately 2:00 p.m. on Thursday, May 21, 2020 via teleconference.
ROLL CALL
Disaster Council Members Present: Mayor Steven Scharf
City Manager Deborah Feng
Carl Valdez
Bill Mitchell
Kristina Alfaro
Staff Present: Katy Nomura, Assistant to the City Manager
Thomas Chin, Emergency Services Coordinator
Ken Ericksen, Citizen Corps Coordinator
Bob Cascone, Emergency Services Coordinator
Others Present Virtually: Dee King, Santa Clara County Fire Operations
Gina Cali, Santa Clara County Fire
Jim Oberhofer, Citizen Corps Member
Ken Foot, Citizen Corps Member
Judy Halchin, Citizen Corps Member
Richard Stevens, Citizen Corps Member
Steve Hill, Citizen Corps Member
Al Boleda, Citizen Corps Member
Stuart Chessen, American Red Cross
APPROVAL OF MINUTES
1. Subject: Approve February 20, 2020 Minutes
Recommended Action: Approval of the February 20, 2020 Minutes
Bill Mitchell motioned to approve the minutes of the February 20, 2020 meeting; Mayor
Steven Scharf seconded the motion. Motion carried unanimously.
ORAL COMMUNICATIONS
NONE
Cupertino Disaster Council Page 2
WRITTEN COMMUNICATIONS
NONE
NEW BUSINESS
2. Subject: COVID-19 Report
Recommended Action: Receive report on COVID-19 response and recovery
Thomas Chin introduced himself as the new Emergency Services Coordinator for the City of
Cupertino including his background with the City and County of San Francisco Department of
Emergency Management and the County of Santa Clara Public Health Department.
Thomas Chin delivered a report on COVID-19 Response and Recovery including a review of
actions from the beginning of the crisis, current actions, and future planning efforts.
STAFF AND COMMITTEE REPORTS
3. Subject: Report by the Santa Clara County Fire Department
a. Office of Emergency Management
b. Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
a. None
b. Gina Cali presented information on virtual and blended learning classes resumed
with modifications to health guidelines.
4. Subject: City of Cupertino Office of Emergency Services (OES)
Recommended Action: Receive report by the City of Cupertino OES liaison
Thomas Chin delivered an update on future planning items from the Office of Emergency
Services. Projects will include special measures to account for COVID-19.
5. Subject: Report by Citizen Corps
Recommended Action: Receive report by the Citizen Corps liaison
Ken Ericksen, Citizen Corps Coordinator, delivered an update on Citizen Corps activities
including continuing to encourage the community to remain engaged. Additionally, planning
for continued services in a COVID environment is ongoing.
Jim Oberhofer, Emergency Coordinator for Cupertino Amateur Radio Emergency Services
(CARES), provided a review of CARES emergency exercise to anticipate potential impact to
911 communications and potential PSPS event.
Cupertino Disaster Council Page 3
6. Next Meeting: August 20, 2020 in the EOC at City Hall, Cupertino, California 95014 or
virtually depending on conditions.
FUTURE AGENDA SETTING
ADJOURNMENT
Mayor Steven Scharf adjourned the meeting at 2:32 p.m.
Minutes prepared by:
Ken Ericksen, Cupertino OES
CITY OF CUPERTINO
Agenda Item
20-8100 Agenda Date: 8/20/2020
Agenda #: 2.
Subject: COVID-19 Report
Receive report by the Office of Emergency Services Coordinator
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CITY OF CUPERTINO
Agenda Item
20-7994 Agenda Date: 8/20/2020
Agenda #: 3.
Subject: Continuity of Operations Plan
Receive report and provide input
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CITY OF CUPERTINO
Agenda Item
20-7999 Agenda Date: 8/10/2020
Agenda #: 4.
Subject: Report by the Santa Clara Fire Department
a.Office of Emergency Management
b.Community Education
Receive report by the Santa Clara County Fire Department liaison
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CITY OF CUPERTINO
Agenda Item
20-8003 Agenda Date: 8/20/2020
Agenda #: 5.
Subject: City of Cupertino Office of Emergency Services (OES)
Receive report by the City of Cupertino OES liaison
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CITY OF CUPERTINO
Agenda Item
20-8007 Agenda Date: 8/20/2020
Agenda #: 6.
Subject: Report by Citizen Corps
Receive report by Citizen Corps liaison
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CITY OF CUPERTINO
Agenda Item
20-8011 Agenda Date: 8/20/2020
Agenda #: 7.
Subject: Next Meeting: November 19, 2020
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