CDC 05-20-2021Cupertino Disaster Council Minutes May 20, 2021
CUPERTINO DISASTER COUNCIL
FINAL MEETING MINUTES
Thursday, May 20, 2021, 2:00 p.m.
Teleconference meeting without a physical location
CALL TO ORDER
Chair Deborah called to order the meeting of the Cupertino Disaster Council at approximately 2:02 p.m. on Thursday, May 20, 2021 via teleconference.
ROLL CALL
Disaster Council Members Present: City Manager Deborah Feng
Council Member Hung Wei
Kristina Alfaro, Director of Administrative Services
Joanne Magrini, Director of Parks and Recreation
Benjamin Fu, Director of Community Development
Bill Mitchell, Director of Innovation and Technology
Staff Present: Katy Nomura, Assistant to the City Manager
Thomas Chin, Emergency Services Coordinator
Others Present Virtually: Dan Reed, Santa Clara County Office of Emergency
Management
Cindy Stewart, Contractor
Members of the Public
APPROVAL OF MINUTES
1. Subject: Approve October 29, 2020 Minutes
Recommended Action: Approval of the October 29 , 2020 Minutes
Chair Feng identified a typographical error under Item 2 clarifying COVID-19.
Director Bill Mitchell motioned to approve the minutes as amended for the October 29, 2020 meeting;
Director Benjamin Fu seconded the motion. Ayes: Feng, Wei, Alfaro, Fu, Mitchell, and Magrini. Noes:
None. Abstain: None. Absent: Lee.
ORAL COMMUNICATIONS
NONE
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WRITTEN COMMUNICATIONS
NONE
OLD BUSINESS
2. Subject: COVID-19 Report
Recommended Action: Receive report on COVID-19 response and recovery
Thomas Chin, Emergency Services Coordinator, delivered an update on COVID-9 response and recovery
including coordination with the County of Santa Clara. Items of significance include the update Santa
Clara County Health Order requiring ascertainment of vaccination status for all employees, volunteers,
and contractors. Director Bill Mitchell offered that the Innovation and Technology Department is working
on a digital process to meet the requirements of the Health Order.
Disaster Council members asked clarifying questions.
NEW BUSINESS
1. Subject: Continuity of Operations Plan
Recommended Action: Receive a report on the Continuity of Operations Plan and provide any
input
Thomas Chin, Emergency Services Coordinator, delivered a presentation on the Draft Continuity of
Operations Plan. Cindy Stewart, COOP Contractor, provided a description of the comprehensive planning
process including meetings with individual City departments, training, tabletop exercise, and public
comment opportunities.
Disaster Council members asked clarifying questions and discussed the document.
Members of the public were present, but none offered any questions or concerns.
STAFF AND COMMITTEE REPORTS
4. Subject: Report by the Santa Clara County Fire Department
a. Office of Emergency Management
b. Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
Director Dana Reed, Santa Clara County Office of Emergency Management provided an update on
emergency management activities including training, planning, and response. Director Reed covered
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specifics on Countywide COVID-19, Hazard Mitigation Grant Program, Public Safety Power Shut Off
(PSPS), and Wildfire response and preparedness.
Disaster Council members asked clarifying questions.
5. Subject: City of Cupertino Office of Emergency Services (OES)
Recommended Action: Receive report by the City of Cupertino OES liaison
Thomas Chin delivered a report on current activities within the City for disaster response. Thomas Chin
covered items including a May 27, 2021 Windshield Survey Drill using QuickCapture (a software
customized by the City’s GIS Team, training for City employees, ZoneHaven Evacuation planning, and
Citizen Corps development.
Disaster Council members asked clarifying questions.
6. Subject: Report by Citizen Corps
Recommended Action: Receive report by the Citizen Corps liaison
Jim Oberhofer, Citizen Corps Volunteer, provided an update on Cupertino Citizen Corps exercises and
planning. Jim described in detail the Infrastructure Safety Assessment (ISA) exercise on May 15, 2021. Jim
reported approximately 80 hours of volunteer engagement and 24 members participated in the exercise.
Director Dana Reed specifically thanked Jim for his involvement Countywide in the Disaster Service
Worker Volunteer program. Director Reed requested to participate in the City’s Windshield Survey Drill
on May 27, 2021.
Disaster Council members asked clarifying questions.
7. Next Meeting: August 19, 2021 in the EOC at City Hall, Cupertino, California 95014 or virtually
depending on conditions.
FUTURE AGENDA SETTING
ADJOURNMENT
Chair Feng adjourned the meeting at 3:14 p.m.
Minutes prepared by: Thomas Chin Cupertino Office of Emergency Services