22-019 Wayne Prescott for Park Dedication Fee StudyPark Dedication Fee Study
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PROFESSIONAL/CONSULTING SERVICES AGREEMENT
1. PARTIES
This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”),
and Wayne Prescott and Associates (“Contractor”), a Sole Proprietorship/Individual for Park
Dedication Fee Study, and is effective on the last date signed below (“Effective Date”).
2. SERVICES
Contractor agrees to provide the services and perform the tasks (“Services”) set forth in detail in
Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry
out its work in compliance with any applicable local, State, or Federal order regarding COVID-19.
3. TIME OF PERFORMANCE
3.1 This Agreement begins on the Effective Date and ends on April 18, 2022 (“Contract
Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the
effective date and shall be completed by April 18, 2022. The City’s appropriate department head
or the City Manager may extend the Contract Time through a written amendment to this
Agreement, provided such extension does not include additional contract funds. Extensions
requiring additional contract funds are subject to the City’s purchasing policy.
3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the
Schedule of Performance, attached and incorporated here Exhibit B.
3.3 Time is of the essence for the performance of all the Services. Contractor must have
sufficient time, resources, and qualified staff to deliver the Services on time.
4. COMPENSATION
4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the
Services an amount that will based on actual costs but that will be capped so as not to exceed
$14,500.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and
rates included in Exhibit C, Compensation attached and incorporated here. The maximum
compensation includes all expenses and reimbursements and will remain in place even if
Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted
without prior written approval of City.
4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable
completed and the amount due for the preceding month. Within thirty (30) days of completion of
Services, Contractor must submit a requisition for final and complete payment of costs and pending
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claims for City approval. Failure to timely submit a complete and accurate payment requisi tion
relieves City of any further payment or other obligations under the Agreement.
5. INDEPENDENT CONTRACTOR
5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint
venture of City. Contractor is solely responsible for the means and methods of performing the
Services and for the persons hired to work under this Agreement. Contractor is not entitled to
health benefits, worker’s compensation, or other benefits from the City.
5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors
that they have the qualifications and skills to perform the Services in a competent and professional
manner and according to the highest standards and best practices in the industry.
5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that
they are properly licensed, registered, and/or certified to perform the Services as required by law
and have procured a City Business License, if required by the Cupertino Municipal Code.
5.4 Subcontractors. Only Contractor’s employees are authorized to work under this
Agreement. Prior written approval from City is required for any subcontractor, and the terms and
conditions of this Agreement will apply to any approved subcontractor.
5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials and
equipment required to perform the Services under this Agreement.
5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor
and any of its employees, agents, and subcontractors shall not have any claim under this Agreement
or otherwise against City for seniority, vacation time, vacation pay, sick leave, p ersonal time off,
overtime, health insurance, medical care, hospital care, insurance benefits, social security,
disability, unemployment, workers compensation or employee benefits of any kind. Contractor
shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or
charges applicable to Contractor’s business including, but not limited to, federal and state income
taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf
of Contractor. Should any court, arbitrator, or administrative authority, including but not limited
to the California Public Employees Retirement System (PERS), the Internal Revenue Service or
the State Employment Development Division, determine that Contractor, or any of its employees,
agents, or subcontractors, is an employee for any purpose, then Contractor agrees to a reduction in
amounts payable under this Agreement, or to promptly remint to City any payments due by the
City as a result of such determination, so that the City’s total expenses under this Agreement are
not greater than they would have been had the determination not been made.
6. PROPRIETARY/CONFIDENTIAL INFORMATION
In performing this Agreement, Contractor may have access to private or confidential information
owned or controlled by the City, which may contain proprietary or confidential details the
disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence
all City information provided by City to Contractor and use it only to perform this Agreement.
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Contractor shall exercise the same standard of care to protect City information as a reasonably
prudent contractor would use to protect its own proprietary data.
7. OWNERSHIP OF MATERIALS
7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product,
memoranda, study, report, map, plan, drawing, specification, data, record, document, or other
information or work, in any medium (collectively, “Work Product”), prepared by Contractor in
connection with this Agreement will be the exclusive property of the City upon completion of the
work to be performed hereunder or upon termination of this Agreement, to the extent requested by
City. In any case, no Work Product shall be shown to any third-party without prior written approval
of City.
7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising
out of this Agreement is considered “works for hire” and all copyrights to the Work Product will
be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights.
Contractor may use copies of the Work Product for promotion only with City’s written approval.
7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized
use of any third party intellectual property, including but not limited to patented, trademarked, or
copyrighted intellectual property if incorporated into the Services or Work Product of this
Agreement.
7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City
may use or modify the Work Product of Contractor or its sub-contractors prepared or created under
this Agreement, to execute or implement any of the following:
(a) The original Services for which Contractor was hired;
(b) Completion of the original Services by others;
(c) Subsequent additions to the original Services; and/or
(d) Other City projects.
7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work
Product, on recycled paper and copied on both sides, except for one single-sided original.
8. RECORDS
Contractor must maintain complete and accurate accounting records relating to its performance in
accordance with generally accepted accounting principles. The records must include detailed
information of Contractor’s performance, benchmarks and deliverables, which must be available
to City for review and audit. The records and supporting documents must be kept separate from
other records and must be maintained for four (4) years from the date of City’s final payment.
Contractor acknowledges that certain documents generated or received by Contractor in
connection with the performance of this Agreement, including but not limited to correspondence
between Contractor and any third party, are public records under the California Public Records
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Act, California Government Code section 6250 et seq. Contractor shall comply with all laws
regarding the retention of public records and shall make such records available to the City upon
request by the City, or in such manner as the City reasonably directs that such records be provided.
9. ASSIGNMENT
Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest
therein, directly or indirectly, by operation of law or otherwise, without prior written consent of
City. Any attempt to do so will be null and void. Any changes related to the financial control or
business nature of Contractor as a legal entity is considered an assignment of the Agreement and
subject to City approval, which shall not be unreasonably withheld. Control means fifty percent
(50%) or more of the voting power of the business entity.
10. PUBLICITY / SIGNS
Any publicity generated by Contractor for the project under this Agreement, during the term of
this Agreement and for one year thereafter, will reference the City’s contributions in making the
project possible. The words “City of Cupertino” will be displayed in all pieces of publicity,
including flyers, press releases, posters, brochures, public service announcements, interviews and
newspaper articles. No signs may be posted, exhibited or displayed on or about City property,
except signage required by law or this Contract, without prior written approval from the City.
11. INDEMNIFICATION
11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active
negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, officials, employees , agents,
servants, volunteers, and consultants (“Indemnitees”), through legal counsel acceptable to City,
from and against any and all liability, damages, claims, actions, causes of action, demands,
charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to
litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from
this Agreement or in any manner relating to any of the following:
(a) Breach of contract, obligations, representations, or warranties;
(b) Negligent or willful acts or omissions committed during performance of the Services;
(c) Personal injury, property damage, or economic loss resulting from the work or performance
of Contractor or its subcontractors or sub-subcontractors;
(d) Unauthorized use or disclosure of City’s confidential and proprietary Information;
(e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark,
or service mark or other proprietary or intellectual property rights of any third party.
11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must
accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request,
Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this
Agreement.
11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’
compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in
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the Agreement shall be construed to give rise to an implied right of indemnity in favor of
Contractor against City or any Indemnitee.
11.4. Contractor’s payments may be deducted or offset to cover any money the City lost due to a
claim or counterclaim arising out of this Agreement, a purchase order, or other transaction.
11.5. Contractor agrees to obtain executed indemnity agreements with provisions identical to
those set forth here in this Section 11 from each and every subcontractor, or any other person or
entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement.
Failure of City to monitor compliance with these requirements imposes no additional obligations
on City and will in no way act as a waiver of any rights hereunder.
11.6. This Section 11 shall survive termination of the Agreement.
12. INSURANCE
Contractor shall comply with the Insurance Requirements, attached and incorporated here as
Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as
required by City. City will not execute the Agreement until City approves receipt of satisfactory
certificates of insurance and endorsements evidencing the type, amount, class of operations
covered, and the effective and expiration dates of coverage. Failure to comply with this provision
may result in City, at its sole discretion and without notice, purchasing insurance for Contractor
and deducting the costs from Contractor’s compensation or terminating the Agreement.
13. COMPLIANCE WITH LAWS
13.1 General Laws. Contractor shall comply with all local, state, and federal laws and
regulations applicable to this Agreement. Contractor will promptly notify City of changes in the
law or other conditions that may affect the Project or Contractor’s ability to perform. Contractor
is responsible for verifying the employment authorization of employees performing the Services,
as required by the Immigration Reform and Control Act.
13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If
the Scope of Services includes a “public works” component, Contractor is required to comply with
prevailing wage laws under Labor Code Section 1720 and other labor laws.
13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious
creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy,
age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome
(AIDS), or any other protected classification. Contractor shall comply with all anti-discrimination
laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735,
1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination,
Contractor understands that harassment and discrimination directed toward a job applicant, an
employee, a City employee, or any other person, by Contractor or its employees or sub-contractors
will not be tolerated. Contractor agrees to provide records and documentation to the City on
request necessary to monitor compliance with this provision.
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13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable
to this Agreement and must avoid any conflict of interest. Contractor warrants that no public
official, employee, or member of a City board or commission who might have been involved in
the making of this Agreement, has or will receive a direct or indirect financial interest in this
Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be
required to file a conflict of interest form if Contractor makes certain governmental decisions or
serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of
Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and
employees.
13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City
suspending payments, requiring reimbursements or terminating this Agreement. City reserves all
other rights and remedies available under the law and this Agreement, including the right to seek
indemnification under Section 11 of this Agreement.
14. PROJECT COORDINATION
City Project Manager. The City assigns Jenn Chu as the City’s representative for all purposes
under this Agreement, with authority to oversee the progress and performance of the Scope of
Services. City reserves the right to substitute another Project manager at any time, and without
prior notice to Contractor.
Contractor Project Manager. Subject to City approval, Contractor assigns Wayne Prescott as its
single Representative for all purposes under this Agreement, with authority to oversee the progress
and performance of the Scope of Services. Contractor’s Project manager is responsible for
coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule
of Performance. Contractor must regularly update the City’s Project Manager about the progress
with the work or any delays, as required under the Scope of Services. City written approval is
required prior to substituting a new Representative.
15. ABANDONMENT OF PROJECT
City may abandon or postpone the Project or parts therefor at any time. Contractor will be
compensated for satisfactory Services performed through the date of abandonment, and will be
given reasonable time to assemble the work and close out the Services. With City’s pre-approval
in writing, the time spent in closing out the Services will be compensated up to a maximum of ten
percent (10%) of the total time expended to date in the performance of the Services.
16. TERMINATION
City may terminate this Agreement for cause or without cause at any time. Contractor will be paid
for satisfactory Services rendered through the date of termination, but final payment will not be
made until Contractor closes out the Services and delivers the Work Product.
17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION
This Agreement is governed by the laws of the State of California. Any lawsuits filed related to
this Agreement must be filed with the Superior Court for the County of Santa Clara, State of
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California. Contractor must comply with the claims filing requirements under the Government
Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide
the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award
must be supported by law and substantial evidence and include detailed written findings of law
and fact.
18. ATTORNEY FEES
If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or
other proceedings to enforce its rights or a judgment in connection with this Agreement, the
prevailing party will be entitled to reasonable attorney fees and costs.
19. THIRD PARTY BENEFICIARIES
There are no intended third party beneficiaries of this Agreement.
20. WAIVER
Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract
provision. City’s waiver of a breach shall not constitute waiver of another provision or breach.
21. ENTIRE AGREEMENT
This Agreement represents the full and complete understanding of ever y kind or nature between
the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written,
between the Parties. Any modification of this Agreement will be effective only if in writing and
signed by each Party’s authorized representative. No verbal agreement or implied covenant will
be valid to amend or abridge this Agreement. If there is any inconsistency between any term,
clause, or provision of the main Agreement and any term, clause, or provision of the attachments
or exhibits thereto, the terms of the main Agreement shall prevail and be controlling.
22. INSERTED PROVISIONS
Each provision and clause required by law for this Agreement is deemed to be included and will
be inferred herein. Either party may request an amendment to cure mistaken insertions or
omissions of required provisions. The Parties will collaborate to implement this Section, as
appropriate.
23. HEADINGS
The headings in this Agreement are for convenience only, are not a part of the Agreement and in
no way affect, limit, or amplify the terms or provisions of this Agreement.
24. SEVERABILITY/PARTIAL INVALIDITY
If any term or provision of this Agreement, or their application to a particular situation, is found
by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in
force and effect to the extent allowed by such ruling. All other terms and provisions of this
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Agreement or their application to specific situations shall remain in full force and effect. The
Parties agree to work in good faith to amend this Agreement to carry out its intent.
25. SURVIVAL
All provisions which by their nature must continue after the Agreement expires or is terminated,
including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law,
and Attorney Fees, shall survive the Agreement and remain in full force and effect.
26. NOTICES
All notices, requests and approvals must be sent in writing to the persons below, which will be
considered effective on the date of personal delivery or the date confirmed by a reputable overnight
delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid,
registered or certified, or the next business day following electronic submission:
To City of Cupertino
Office of the City Manager
10300 Torre Ave.
Cupertino, CA 95014
Attention: Jenn Chu
Email: jennc@cupertino.org
To Contractor:
Wayne Prescott and Associates
1108 Robway Ave.
Campbell, CA 95008
Attention: Wayne Prescott
Email: wprescott@valuationconsultant.net
27. EXECUTION
The person executing this Agreement on behalf of Contractor represents and warrants that
Contractor has full right, power, and authority to enter into and carry out all actions contemplated
by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a
legally binding obligation of Contractor. This Agreement may be executed in counterparts, each
one of which is deemed an original and all of which, taken together, constitute a single binding
instrument.
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed.
CITY OF CUPERTINO CONTRACTOR
A Municipal Corporation
By By
Name Name
Title Title
Date Date
Wayne F. Prescott
Wayne F. Prescott
Sole Proprietor/Appraiser
Feb 3, 2022
Chad Mosley
City Engineer
Feb 3, 2022
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APPROVED AS TO FORM:
CHRISTOPHER D. JENSEN
Cupertino City Attorney
ATTEST:
KIRSTEN SQUARCIA
City Clerk
Date
Christopher D. Jensen
Feb 3, 2022
Revised, 01.01.19
Declaration of Sole Proprietorship
DECLARATION AND ADDENDUM TO ALL CONTRACTS ENTERED INTO OR BID
AWARDED TO: ______________________________, hereinafter “Organization”
For the purpose of inducing the City of Cupertino (“City”) to enter into any contracts with
Organization, or to go forward with any contracts awarded to Organization, I declare as
follows:
I am the authorized representative of Organization, an independent contractor for the purposes
of workers' compensation and labor laws in the State of California. This Organization will hire
no employees for work required for any bid awarded or any contract entered into with the City.
All work required will be performed personally and solely by me.
If the Organization hires employees to perform this contract or any portion thereof, the
Organization shall obtain workers' compensation insurance and provide proof of such coverage
to the City.
If the Organization hires a subcontractor to perform this contract or any portion thereof, and the
subcontractor has employees, then the Organization shall require its subcontractor to obtain
workers' compensation insurance coverage. In the alternative, the Organization shall obtain
workers' compensation insurance coverage on behalf of the subcontractor's employees.
This document constitutes a declaration by the Organization against its financial interest,
relative to any claims that it may assert under the applicable workers' compensation and/or
labor laws against the City relating to any bid awarded or contract entered into with this
Organization. The Organization shall defend, indemnify and hold harmless the City from any
and all liability, claims, demands, causes of action, charges, damages, injuries, fees including
attorney fees, costs and expense that may be asserted or established by any person or entity in
the event the Organization hires an employee in violation of this addendum.
I agree that this declaration shall constitute an addendum to any bid awarded or any contract
entered into with this Organization. I declare under penalty of perjury under the laws of the
State of California that the foregoing is true and correct.
______________________________
DATE
______________________________
AUTHORIZED RESPRESENTATIVE
Wayne F. Prescott
Wayne Prescott and Associates
Feb 3, 2022
Revised 1.05.21
Contractor/Consultant Affidavit of No Employees
State of California
County of Santa Clara
City of Cupertino
I, the undersigned, declare as follows:
I am an independent contractor and the owner of .
I wish to enter into a services contract with the City of Cupertino. I am fully aware of the provisions
of section 3700 of the California Labor Code, which requires every employer to provide Workers'
Compensation coverage for employees in accordance with the provisions of that Code. I am also
aware that I must provide proof of workers’ compensation insurance to the City of Cupertino for any
and all employees I may have, pursuant to Section 12 of the City of Cupertino’s contract.
I hereby certify that I do not have any employees nor will I have any employees working for me or
my business during the term of any service contract with the City of Cupertino. I am not required to
have Workers’ Compensation insurance.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true
and correct.
Executed on this ____day of ____________, 2022, at , California.
______________________________
PRINT NAME
______________________________
SIGNATURE
Wayne F. Prescott
Wayne Prescott and Associates
Wayne F. Prescott
3rd February Campbell
Wayne Prescott & Associates Exhibit A
Park Dedication Fee Study
EXHIBIT A
The requirements for Basic Services are set forth in this Exhibit A, including general
requirements and specific Tasks.
This is an exhibit attached to, and made a part of, the Agreement between the City of Cupertino
(“City”) and Wayne Prescott & Associates (“Contractor”) for the provision of Park Dedication
Fee Study (Hereafter referred to as “Services”).
Contractor shall perform the Services as detailed in the following sections.
SECTION 1. GENERAL
A.Scope of Work: The work to be performed under this Agreement includes the
preparation of a report that summarizes the residential land selling prices for the City of
Cupertino. The Contractor will provide each and every service as indicated in the scope
of services set forth in Exhibit A-1.
B.General Performance Requirements:
1.The performance of all services by Contractor shall be to the satisfaction of the
City, in accordance with the express terms hereof, including but not limited to
the terms set out in detail in this scope of services and the standard of care
provisions contained in this Agreement.
2.The City’s Department of Public Works shall manage the Agreement. Contractor
shall receive final direction from the City’s City Engineer or his/her authorized
designee (hereinafter collectively “ City”) only. The City shall resolve any
conflicting direction from other groups, departments or agencies.
3.Contractor shall coordinate this scope of services with the City as well as with
other City Contractors, as needed or as directed by the City. Contractor shall
coordinate all responses to comments through the City.
4.Contractor shall designate and provide to the City the names of their team
members for the Services. The team members shall be satisfactory to the City.
Contractor shall not substitute any team members without the prior approval of
the City.
5.Contractor’s services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly process of the work. The schedule for
the performance included in EXHIBIT B, may be adjusted by mutual agreement.
6.When the City determines that the Services requirements have been sufficiently
identified, Contractor shall prepare and update the Service schedule for the City
at the beginning of each TASK as defined in SECTION 2 - “TASK” of this
EXHIBIT A. The Services schedule shall identify milestone dates for decisions
required of the City, design services furnished by Contractor and Contractor’s
Wayne Prescott & Associates Exhibit A
Park Dedication Fee Study
Subcontractors, deliverables to be furnished by Contractor, completion of
documentation provided by Contractor, and as identified in the exhibits under
this Agreement.
7.Contractor shall submit the report and any necessary documents to the City,
according to SECTION 2 – “TASKS”, of this EXHIBIT A for purposes of
evaluation and approval by the City. The City will review the report during each
phase. Contractor will meet with the City for progress review at various stages of
the Services. Contractor will be responsible for causing the appropriate
Subcontractor(s) to attend any meetings included in this SCOPE OF SERVICES.
Contractor shall make revisions to the documents as required for each task in a
timely manner.
SECTION 2. TASKS
Contractor may provide any or all of the following tasks and subtasks, as is required for the
Services:
Task 1.0
Contractor shall prepare an initial draft report of the study and Contractor’s findings. The
initial draft report should be as complete as possible, with all pertinent data, spreadsheets and
exhibits. The initial draft report will be prepared for the City’s review and comment. The City
will review the report in a timely manner and provide a list of comments and questions to the
Contractor.
Task 2.0
Contractor shall prepare the final report, which incorporates and clarifies the City’s comments
and questions. The final report will be the completed document, with all completed data,
spreadsheets and exhibits as indicated in the scope of services set forth in Exhibit A-1. The City
will review the final report for completeness. In the event the City has further comments or
questions on the final report, the Contractor will work with the City to address these
outstanding issues in order to finalize the document.
ADDITIONAL SERVICES
Contractor Services beyond the work in these tasks may be provided by Contractor as
Additional Services only if such Additional Services are authorized in writing by the City in
advance. An Additional Services amount of TWO THOUSAND FIVE HUNDRED DOLLARS
($2,500.00) is made a part of this agreement. Additional services may be paid for as a
negotiated maximum not to exceed amount or by a time and materials cost accounting with a
maximum not to exceed.
Wayne Prescott and Associates Wayne F. Prescott, MBA, MAI
Real Property Valuation and Consulting (408)891-1956
Wayne Prescott and Associates / 1108 Robway Avenue / Campbell, CA 95008
Serving the Real Property Valuation Needs of Attorneys, Public Agencies and Private Clients throwout
Northern California
January 13, 2022
Jennifer Chu, P.E., Senior Civil Engineer
City of Cupertino | Public Works Department
10300 Torre Ave | Cupertino, CA 95014
Office: 408.777.7604 | Fax: 408.777.3333
JenniferC@cupertino.org
RE: Residential In-Lieu Fee Report 2022
Dear Ms. Chu:
This letter is a proposal for Wayne Prescott and Associates to provide you with valuation
consulting services. The fair market value of residential land in Cupertino will be the subject of
this consultation. You need to know what the unit value ($/SF) cost is for the typical residential
lot, or residential subdivision/multi-family site, in various neighborhoods in Cupertino. I
understand that my work product will be used by you and the City as one tool to establish in lieu
fees for residential land in Cupertino.
I am pleased to advise that we could deliver a summary of residential land selling price data for
Cupertino land that will report the prices paid on a spreadsheet that will delineate:
price paid
street address
lot size (acres)
lot size (square feet)
price paid per unit (SF or acres as appropriate)
market conditions or “time” adjustment factor
adjustment to the appropriate entitlement status and level of
improvement
whether improvements were demolished and/or reconstructed
adjustment for demolition costs if warranted
indicated value for the land sale
Wayne Prescott and Associates / 1108 Robway Avenue / Campbell, CA 95008
Serving the Real Property Valuation Needs of Attorneys, Public Agencies and Private Clients throwout
Northern California
We will discover the sales data using these resources:
MLSListings.com
Realquest Summary of the Public Record
Commercial Sales Databases such as Loopnet
Trulia.com
Zillow.com
City of Cupertino property records
Most of the data for the higher-density categories will come from subscription services that we
utilize when we need data on the sale of development sites. Please send any City Property
Records that you believe may be useful, such as building permit data for new homes that will
identify sites that may be recent land sales.
The data base within each resource will be searched using these parameters:
Located in Cupertino
Date of Sale – January 1, 2019 through December 31, 2021
Land or Lots
Key Words - Bare Land, Finished Lot, Teardown, Fixer-Upper
The data will extend the spreadsheets utilized in the previous report, expanded to include sales
data points created by sales that occurred during 2021. As in the 2021 report, I will place greater
emphasis on the more recent data, and the old data will be adjusted to account for changing
market conditions. No data will be destroyed; the spreadsheet will include pre-2018 data, but it
will not be analyzed in this study.
As in the past, we will adjust each sale to a similar level of entitlement and/or physical status.
“Finished lot” status will be the appropriate level for the lower densities. For the higher density
product, the tentative map stage will be appropriate, since that is the point of entitlement that
typically sets the price for such transactions.
Wayne Prescott and Associates / 1108 Robway Avenue / Campbell, CA 95008
Serving the Real Property Valuation Needs of Attorneys, Public Agencies and Private Clients throwout
Northern California
The data will be displayed on a spreadsheet, arranged within the residential Land Use categories
based on density, discussed in Envision Cupertino 2015-2040:
HD 35 Units per acre
MHD 20-35 Units per acre
MD 10-20 Units per acre
LM 5-10 Units per acre
Low 1-6 Units per acre
VLD Slope-Density formula
VLD 1-2 Acres/Lot; 0.5-1.0 Units per acre
VLD 5-10 Acres/Lot; 0.05-0.10 Units per acre
A further breakdown by Neighborhood identified in Envision Cupertino can also be applied: Oak
Valley, Inspiration Heights, Rancho Rinconada, etc. School district will also be identified. For
those land use categories with limited sales data at either end of the density range (both the
higher density classes and low density/formula classes), I propose that we expand the search to
neighboring cities if necessary to provide enough data points to be meaningful. The theory that
applies here is that a developer with the financial capability to develop a high unit density prodct
will not restrict his search for suitable sites to one municipality; and that a home purchaser
seeking the kind of semi-rural view lot in the slope/density class may not restrict his search to
Cupertino, with due consideration for the quality of the school district.
The narrative report will describe the various sections and discussion points in the Envision
statement and Park Dedication Fee statute that will enable the reader to understand why the
data was prepared and presented in this way. Although this will not be an “Appraisal Report”
since we are not appraising a particular property, it will be prepared and written to conform to
the Uniform Standards of Professional Appraisal Practice (USPAP) and the Code of Ethics and
Standards of Professional Practice of the Appraisal Institute.
I believe our study presented in this manner will enable you to customize the way you apply the
data. I propose to prepare this report at a price capped at a minimum of $10,000 and a maximum
of $12,000, at an hourly rate of $300, to be delivered about 4 weeks after engagement. You may
recall that the total cost last year was $12,700. The exact cost will be largely a function of how
much data we discover. The more data available to evaluate, the more meaningful the results
will be. Delivery in mid-February/early March should occur if we can engage me this month.
Wayne Prescott and Associates / 1108 Robway Avenue / Campbell, CA 95008
Serving the Real Property Valuation Needs of Attorneys, Public Agencies and Private Clients throwout
Northern California
As in the past, I will advise my E & O and General Liability insurance carriers to prepare certificates
naming the City as a Named Insured. I have no employees and no Worker’s Comp coverage. I
understand that you will work with the City Attorney to waive the City as a specified insured on
my auto policy with AAA, who does not issue additional named insured endorsements. As a
matter of fact, the work will be conducted from my desktop; there will be no need to use a vehicle
to accomplish this assignment.
Please send me the City’s records regarding newly issued permits to build and tear down houses,
updating the list from last year.
Very Truly Yours,
Wayne F. Prescott, MAI
Wayne Prescott & Associates Exhibit B
Park Dedication Fee Study
EXHIBIT B
SCHEDULE OF PERFORMANCE
Contractor shall complete all work by April 18, 2022.
This Schedule of Performance establishes the milestones for commencement and completion of
the Tasks for Basic Services as specified in Exhibit A, Scope of Services.
TASK # TASK DESCRIPTION DURATION
Task #1: Draft Report 2 weeks after
Notice to
Proceed (NTP)
for this Task
Task #2 Final Report March 25, 2022
Wayne Prescott & Associates Exhibit C
Park Dedication Fee Study
EXHIBIT C
COMPENSATION
Capitalized terms which are defined in the Agreement have the same meaning in this Exhibit C.
This Exhibit C on Compensation supplements the provisions of Section 4 of the Agreement on
Compensation, as further specified in Section 4.
1. BASIC SERVICES BUDGET SCHEDULE
The following budget schedule will be used to determine monthly compensation for Basic
Services based on the degree of completion, subject to confirmation and agreement by the City,
and budget for each listed Task:
TASK # TASK DESCRIPTION TASK BUDGET
1 Draft Report $9,000
2 Final $3,000
Additional Services 2,500
Total Services: $ _______14,500_____________
Contractor may not bill in excess of the Task Budget amount for any Task without prior written
authorization from the City. The City has the discretion, but not the obligation, to reallocate the
budgeted amounts for each Task, subject to the not to exceed limit specified in Section 4.
2.HOURLY COMPENSATION FOR ADDITIONAL SERVICES
A.Hourly Rate Schedule. The City will compensate the Contractor for satisfactory
performance of duly authorized Additional Services which are subject to hourly billing,
based on the hourly rate(s) set forth below, but subject to the compensation limits in
Section 4 of the Agreement. The hourly rates are deemed to include all costs including,
salary, wages, benefits, taxes, insurance, and the like paid to or on behalf of each
individual providing the Services, and are also deemed to include profit, overhead,
vehicle, equipment and supply costs and the like. The hourly rates do not include
Reimbursable Expenses, which are addressed below and in Section 4 of the Agreement.
These hourly rates will remain in effect for the Term of the Agreement unless changed
by written amendment to the Agreement.
Wayne Prescott & Associates Exhibit C
Park Dedication Fee Study
Consultant Hourly Rates:
Project Manager $ 300.00
Assistant $ 150.00
C.Reimbursable Expenses. The following are allowed Reimbursable Expenses for
authorized Additional Services compensated on an hourly basis (time and expenses),
subject to the compensation limits in Section 4 of the Agreement:
•Necessary subcontractor services
•Individual or multiple document reproductions that exceed 50 pages
•Special software required by City specifically for the Project, excluding standard
software programs such as Microsoft Office suite applications (i.e. Word, Excel,
PowerPoint, Project, etc.), Adobe Acrobat, or standard photo editing programs
END OF EXHIBITS
Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts
1
Form Updated Jan. 2022
Consultant shall procure prior to commencement of Services and maintain for the duration of the contract,
at its own cost and expense, the following insurance policies and coverage with companies doing business in
California and acceptable to City.
INSURANCE POLICIES AND MINIMUMS REQUIRED
1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for
premises operations, products and completed operations, contractual liability, and personal and
advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a
general aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit.
a. It shall be a requirement that any available insurance proceeds broader than or in excess of the
specified minimum insurance coverage requirements and/or limits shall be made available to the
Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the
broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.
b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory,"
will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO
Form CG 20 10 (04/13).
c. The limits of insurance required may be satisfied by a combination of primary and umbrella or
excess insurance, provided each policy complies with the requirements set forth in this Contract. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage
shall also apply on a primary basis for the benefit of City before the City’s own insurance or self-
insurance shall be called upon to protect City as a named insured.
2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned
autos) with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: As required by the State of California, with Statutory Limits and
Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease.
Not required. Consultant has provided written verification of no employees.
4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s
profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written
on a claims made form:
a. The Retroactive Date must be shown and must be before the Effective Date of the Contract.
b. Insurance must be maintained for at least five (5) years after completion of the Services.
c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form
with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase
“extended reporting” coverage for a minimum of five (5) years after completion of the Services.
EXHIBIT D
Insurance Requirements
Design Professionals & Consultants Contracts
Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts
2
Form Updated Jan. 2022
OTHER INSURANCE PROVISIONS
The aforementioned insurance shall be endorsed and have all the following conditions and provisions:
Additional Insured Status
The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers
(“Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile
liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s
insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later
editions are used).
Primary Coverage
Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance
maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance
and shall not contribute to it.
Notice of Cancellation
Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written
notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums.
Waiver of Subrogation
Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the
extent said losses are covered by the insurance policies required herein. Specifically, the Workers’
Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed
by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not
the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either:
the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional
Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim
administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured
retention may be satisfied by either the insured or the City.
Acceptability of Insurers
Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better.
Verification of Coverage
Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies
effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the
CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to
demand verification of compliance at any time during the Contract term.
Subconsultants
Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of
this Contract, including naming the City as an additional insured on subconsultant’s insurance policies.
Higher Insurance Limits
If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be
entitled to coverage for the higher insurance limits maintained by Consultant.
Adequacy of Coverage
City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior
experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice.
ADDITIONAL INSURED – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUSINESSOWNERS COMMON POLICY CONDITIONS
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the
endorsement.
SCHEDULE
The BUSINESSOWNERS LIABILITY COVERAGE FORM is amended as follows:
A.With respect to the additional insured described in Paragraph B. of this endorsement, the following exclusions are added
to Paragraph 1. Applicable To Business Liability Coverage under Section B. Exclusions:
This insurance does not apply to:
1.“Bodily injury” or “property damage” for which the additional insured(s) is obligated to pay damages by reason of
the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the
additional insured(s) would have in the absence of the contract or agreement.
2.“Bodily injury” or “property damage” occurring after:
a.Your ongoing operations at the location of covered operations other than service maintenance or repairs
performed by you or on your behalf have been completed; or
b.The portion of your ongoing operation out of which the “bodily injury” or “property damage” arises has been
put to its intended use by any person or organization.
But in no event shall this insurance apply to “bodily injury” or “property damage” arising out of your operations that
were completed prior to the effective date of this endorsement.
3.“Bodily injury” or “property damage” arising out of any act or omission of the additional insured(s) or any of its
“employees”, agents or contractors other than you, except for general supervision by the additional insured(s) of
your ongoing operations performed for that additional insured.
4.“Property damage” to:
a.Property owned, used or occupied by or rented to the additional insured(s);
b.Property in the care custody or control of the additional insured(s) or over which the additional insured(s)
exercise physical control; or
c.Any work including materials, parts or equipment furnished in connection with such work which is performed
for the additional insured by you.
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
J6840
2nd Edition
J6840-ED2 09-18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 2
93-6840 J6840201
Name Of Additional Insured Person(s)
Or Organization(s):
Location Of Covered Operation(s):
Effective Date Of Endorsement:
If no entry appears above, information required to complete this endorsement will be shown in the Declarations.
THE CITY OF CUPERTINO, ITS CITY COUNCIL,
OFFICERS,
01/28/2021
10300 TORRE AVE
CUPERTINO, CA 95014
607187423
B.Section C. Who Is An Insured is amended to include as an insured the person(s) or organization(s) shown in the
Schedule, but only to the extent that the additional insured(s) is held liable for “bodily injury” or “property damage”
caused in whole or in part by:
1.Your ongoing operations performed for such person or organization at the location designated above;
2.The acts or omissions of your subcontractors acting on “your” behalf on the scheduled project in the performance of
your ongoing operations for the additional insured(s) which start and are completed within the effective period of
this endorsement; or
3.The acts or omissions of such additional insured(s) in connection with its general supervision of such operations.
C.With respect to this endorsement, “wrap up policy” means an Owner or Contractor Controlled Insurance Program
providing one or a series of policies designed to cover a specific construction project that insures all of the persons and
entities working on such project.
The BUSINESSOWNERS COMMON POLICY CONDITIONS are amended as follows:
A.With respect to the additional insured described in Paragraph B. of this endorsement, Section H. Other Insurance is
replaced by the following:
H. Other Insurance
1. Primary and Noncontributory Insurance
The coverage provided to an additional insured under this endorsement shall be primary and noncontributory
ONLY to any insurance issued directly to the additional insured if:
a.The Named Insured agreed in a written contract or written agreement to provide the additional insured
coverage on a primary and noncontributory basis;
b.Such written contract or written agreement referenced in a. above was executed prior to the issuance of this
endorsement;
c.The additional insured designated herein has a policy with an Other Insurance provision making that policy
excess; and
d.There is no “wrap up policy” in effect for the work performed at the location designated in the Schedule of
this endorsement.
2. Excess Insurance
If there is other valid and collectable insurance available to the additional insured(s) as an additional insured
under other policies covering the work performed at the location designated and described in the schedule of
this endorsement, this insurance will be excess over those policies.
J6840-ED2 09-18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 2
93-6840 J6840202
This endorsement is part of your policy. It supersedes and controls anything to the contrary. It is otherwise subject to all the
terms of the policy.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US
___________________________________________
Effective Date Policy Number
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COMMON POLICY CONDITIONS - BP 00 09
SCHEDULE
Name of Person or Organization:
(If no entry appears above, information required to complete this Endorsement must be shown in the Declarations as
applicable to this endorsement.)
The provisions of the Businessowners Common Policy Conditions are modified by this endorsement as follows:
Condition K. Transfer Of Rights Of Recovery Against
Others To Us in the Businessowners Common Policy
Conditions is amended by the addition of the following:
3.We waive any right of recovery we may have against the
person or organization shown in the Schedule above
because of payments we make for injury or damage
arising out of your work done under a contract with that
person or organization and included in the
products-completed operations hazard. This waiver
applies only to the person or organization shown in the
Schedule above.
This endorsement is part of your policy. It supersedes and controls anything to the contrary. It is otherwise subject to
all the terms of the policy.
E3306-ED1 6-97 Includes Copyrighted Material of Insurance Services Office, Inc., with its permission.Page 1 of 1
91-3306 E3306101
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
E3306
1st Edition
607187423
THE CITY OF CUPERTINO, ITS CITY COUNCIL, OFFICERS,
01/28/2022
AMENDMENT OF ADDITIONAL INSURED
This endorsement modifies insurance provided under the:
BUSINESSOWNERS COVERAGE FORM
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUILDING AND PERSONAL PROPERTY COVERAGE FORM
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
APARTMENT OWNERS LIABILITY COVERAGE FORM
CONDOMINIUM LIABILITY COVERAGE FORM
SCHEDULE
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY.
J7105
3rd Edition
Name(s)Of Additional Insured Person(s)Or Organization(s):
J7105-ED3 05-18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission.Page 1 of 2
93-7105 J7105301
THE CITY OF CUPERTINO,
ITS CITY COUNCIL,OFFICERS,
OFFICIALS,EMPLOYEES,AGENTS,SERVANTS AND VOLUNTEERS
60718-74-23
CERTIFICATE OF INSURANCE
Producer:Issue Date:06/11/2021
This Certificate is issued as a matter of information only and
LIA ADMINISTRATORS &INSURANCE SERVICES confers no rights upon the Certificate Holder.This Certificate
P.O.Box 1319 does not amend,extend or alter the coverage afforded by the
Santa Barbara,CA 93102-1319 policy below.
Insured:125069 COMPANY AFFORDING COVERAGE
PRESCOTT,WAYNE &ASSOCIATES
1108 Robway Avenue Aspen American Insurance Company
Campbell,CA 95008
Fax Number:000-000-0000
Authorized Representative
This is to certify that the policy of insurance listed below has been issued to the Insured named above for the policy period indicated.
Notwithstanding any requirement,term of condition of any contract or other document with respect to which this Certificate may be
issued or may pertain,the insurance afforded by the policy described herein is subject to all the terms,exclusions and conditions
of such policy.Limits shown may have been reduced by paid claims.
DISCLAIMER:This certificate of insurance does not affirmatively or negatively amend,extend,or alter the coverage afforded
by the insurance policy.
TYPE OF INSURANCE POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE LIMITS
Professional Liability AAI010179-02 07/13/2021 07/13/2022 Each Claim $1,000,000
General Aggregate $2,000,000
Description of Operations/Locations/Special Items:
REAL ESTATE APPRAISERS PROFESSIONAL LIABILITY INSURANCE
Certificate Holder:Cancellation:
City of Cupertino SHOULD ANY OF THE ABOVE DESCRIBED POLICIES
10300 Torre Ave BE CANCELLED BEFORE THE EXPIRATION DATE
Cupertino,CA 95014 THEREOF,NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
LIA0001 (11/97)
Wayne Prescott for Park Dedication Fee Study
Final Audit Report 2022-02-04
Created:2022-02-03
By:City of Cupertino (webmaster@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAAq6tjnd_gd1pBSWJQqzwfUW1_Z1-L1t9L
"Wayne Prescott for Park Dedication Fee Study" History
Document created by City of Cupertino (webmaster@cupertino.org)
2022-02-03 - 10:01:40 PM GMT- IP address: 35.229.54.2
Document emailed to Julia Kinst (juliak@cupertino.org) for approval
2022-02-03 - 10:06:48 PM GMT
Document approved by Julia Kinst (juliak@cupertino.org)
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Agreement completed.
2022-02-04 - 0:18:12 AM GMT