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of 278 CITY OF CUPERTINO Agenda Item 22-10420Agenda Date: 2/15/2022 Agenda #: 1. 2»¨°«©º: Commissions and Committees Workshop Conduct Commissions and Committees Workshop and provide direction to staff Presenter: Katy Nomura, Deputy City Manager CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© : CC 02-15-2022 10 of 278 CITYCOUNCILSTAFFREPORT Meeting:February 15,2022 Subject CommissionsandCommitteesWorkshop RecommendedAction Conduct Commissionsand Committees Workshopandprovidedirectionto staff Background Program, the City Council requested that staff explore the possibility of creating additional commissions or committees to address transportationaswellaseconomicdevelopment.AspartoftheFYCityWork supportthe seniorcommunity. the City Council requested a review of the scope of the thedevelopment of ordinances codifying the Fiscal Strategy and Economic Development Committeesaswell asaname change for theFineArts Commission. This item was brought to the City Council in December 2021where the City Council directed staff to bring this item back for a study session in February. Commissions and Committees in Cupertino TheCityCouncilhascreatedatotaloftencommissionsplustheDesignReview Committee,whichisastandingsubcommitteeofthePlanningCommission.Theprimary role of commissions is to advise the City Council in the formation of policy by weighing public input and examining issues to render a recommendation to the City Council. The briefdescriptions of theircommunitypriority areas. 21 CC 02-15-2022 11 of 278 Commission Summary Description Advises Council on transportation matters within Cupertino Bicycle Pedestrian including bicycle and pedestrian traffic, parking, education, Commission and recreation. Advises Council and encourages the realization, preservation, Fine Arts and advancement of fine arts for the benefit of the citizens of Commission Cupertino. Advises Council on housing policies and strategies, affordable Housing housing projects, and sources of funding for affordable Commission housing. Advises Council regarding library service in the community Library Commission and serves as liaison between the City and the Santa Clara County Library JPA. Advises Council on parks and recreation related activities, Parks & Recreation including park site acquisition and development, community Commission activities, and recreation policies. Advises Council on land use matters such as specific and Planning general plans, zonings, and subdivisions. Reviews other Commission matters as specified by City ordinances or Title VII of the Government Code of California. Design Review A subcommittee of the Planning Commission that reviews Committee aspects of site and architectural design. Advises Council on areas relating to public safety, traffic, Public Safety police, fire and other areas where public safety may be of Commission concern. Advises Council on major policy areas related to the Sustainability Commission Resources/Sustainability Element. Advises Council and staff on issues and projects important to Teen Commission youth in the Cupertino community. 22 CC 02-15-2022 12 of 278 Technology, Advises Council on all matters relating to telecommunications Information, & in Cupertino and provides support for community access Communications television. Commission (TICC) Currently, the City has six standing committees. These committees are subject to the Brown Act and are subcommittees of the City Council where one or two councilmembers are assigned as members, along with members from the public or staff. The purpose of committees is generally to review specific topics affecting the City and to take action as delegated by the City Council. However, the Municipal Code prohibits the City Council from delegating the City Manager to any individual councilmember or committee. The following table summarizes the committees with brief descriptions of their priority areas. Committee Summary Description Audit Committee report, and city investment policies. Recommends appointment of external and internal auditors and recommends a budget format. Disaster Council responsibilities. Economic Enhances and promotes a strong local economy to provide Development municipal services that businesses and residents desire and need to Committee maintain the quality of life. Evaluates the initial study of a proposed project to determine Environmental Review whether the project may or may not have a significant effect on the Committee environment. Fiscal Strategic Plan Confers, strategizes, and plans for current as well as future activities Committee that have a fiscal impact on the City. Makes recommendations on legislative advocacy issues and Legislative Review Committee Legislative Platform. 23 CC 02-15-2022 13 of 278 The scopes of these commissions and committees can be viewed in Attachment C, except for the Economic Development and Fiscal Strategic committees as the ordinance codifying those committees will be developed following this City Council discussion. Discussion commissions and committees in 13 other cities in Santa Clara County were also reviewed (Attachments A and B). While cities may use varying terminology, bodies that included members of the public to advise Council were included as commissions for the purposes commissions and include members of Council were included as committees in this report. The following table shows that only Mountain View has more commissions and committees than count, excluding police and fire departments, and its overall population for comparison. /ƚƒƒźƭƭźƚƓƭ ğƓķ /ƚƒƒźƷƷĻĻƭ źƓ hƷŷĻƩ /źƷźĻƭ # of commissions and City Population FTE* committees 82,272 253 Mountain View 19 66,762 198 Cupertino 17 84,196 230 Milpitas 17 8,300 26 Los Altos Hills 16 31,190 95 Los Altos 15 67,019 711 Palo Alto 14 128,717 530 Santa Clara 14 58,756 138 Gilroy 11 42,288 104 Campbell 11 156,503 735 Sunnyvale 11 31,439 90 Los Gatos 9 31,030 57 Saratoga 9 45,742 123 Morgan Hill 4 3,492 7 Monte Sereno 3 * Excluding Fire and Police Departments On average, cities have 12 commissions and committees. Cupertino has a large number of commissions and committees, especially when considering its population size in comparison to neighboring cities. For a breakdown of the topics of each commission and committee, see Attachments A and B respectively. 24 CC 02-15-2022 14 of 278 Commissions in Other Cities Of the 13 other cities reviewed, the most common commissions were related to planning, parks and recreation, transportation, youth, libraries, and the arts. Ten of the cities surveyed, including Cupertino, have a commission for each of these topics. Aside from Cupertino, only two other cities have a housing commission and public safety related commission. Cupertino and Milpitas are currently the only cities with a technology related commission. The below table shows that there are only two cities, Los Altos Hills and Milpitas, with more commissions than Cupertino, while Gilroy and Los Altos have the same number as Cupertino. /ƚƒƒźƭƭźƚƓƭ źƓ hƷŷĻƩ /źƷźĻƭ City # of commissions Population FTE* 8,300 26 Los Altos Hills 15 84,196 230 Milpitas 12 66,762 198 Cupertino 11 58,756 138 Gilroy 11 31,190 95 Los Altos 11 82,272 253 Mountain View 10 67,019 711 Palo Alto 9 128,717 530 Santa Clara 9 156,503 735 Sunnyvale 9 31,439 90 Los Gatos 8 31,030 57 Saratoga 7 42,288 104 Campbell 6 3,492 7 Monte Sereno 3 45,742 123 Morgan Hill 3 * Excluding Fire and Police Departments The average number of commissions among the cities surveyed was nine. Palo Alto, Sunnyvale, and Santa Clara all have nine commissions despite having the largest employee counts. Los Altos Hills has an unusually large number of commissions and is only able to maintain them by having the commissioners manage their own meetings, agendas, and minutes without staff liaisons. As a result, not date records and minutes. In addition, Los Altos Hills and Los Altos share the Senior and Library Commissions but they are still reflected in both totals. Committees in Other Cities The following table shows that only Mountain View has more committees than Cupertino. In general, committees tend to be specific and unique to the corresponding city, such as for specific community events, local school districts, and railroads. Some of 25 CC 02-15-2022 15 of 278 the most common committees include finance and audit committees, disaster councils, and economic development committees. Cupertino currently has all of the most common committees compared to the other cities reviewed in this report. /ƚƒƒźƷƷĻĻƭ źƓ hƷŷĻƩ /źƷźĻƭ City # of Committees Population FTE* 82,272 253 Mountain View 9 66,762 198 Cupertino 6 84,196 230 Milpitas 5 67,019 711 Palo Alto 5 128,717 530 Santa Clara 5 42,288 104 Campbell 5 31,190 95 Los Altos 4 156,503 735 Sunnyvale 2 31,030 57 Saratoga 2 31,439 90 Los Gatos 1 8,300 26 Los Altos Hills 1 45,742 123 Morgan Hill 1 58,756 138 Gilroy 0 3,492 7 Monte Sereno 0 * Excluding Fire and Police Departments Commission Membership Requirements Currently, commissioners are generally required to be residents of Cupertino. There are some exceptions when the commissioner is a business representative or provides a certain area of expertise. However, for the Planning Commission and TICC, the resident requirement is stated as a requirement that members be qualified electors. A qualified elector is someone who is eligible to vote in Cupertino, meaning they are at least 18 years of age, live in Cupertino, and are a US citizen. The remaining commissions only refer to a residency requirement. Staff needs policy direction from the City Council on whether the qualified elector requirement should be changed to a residency requirement for consistency. Once direction is received, a municipal code amendment will be brought for the City if a change is required. Traffic and Transportation In 2017 and 2019 respectively, Los Altos and Los Gatos expanded their bicycle and pedestrian related commissions to Complete Streets Commissions to include other traffic and transportation related issues. The purpose of the complete streets commissions is to creat On June 2, 2020, it was expanded to a Complete Streets Commission. However, the proposal failed, and the Bicycle Pedestrian Commission remained unchanged. No other city surveyed has both a 26 CC 02-15-2022 16 of 278 bicycle pedestrian related commission and a transportation commission. However, Saratoga does have both a traffic safety and a trails related commission. In its current capacity, the Cupertino Bicycle Pedestrian Commission regularly addresses topics that relate to Complete Streets and multiple modes, as the various modes often affect one another and must be considered holistically. Staff needs further direction from the City Council on whether they would like to pursue a Transportation Commission, a Complete Streets Commission, or continue resolving traffic and transportation issues as part of the Bicycle Pedestrian Commission. Housing Commission In November 2020, Vice Mayor Chao and former Mayor Scharf expressed a desire to expand the scope of the Housing Commission to include social services. This is not recommended because the City does not have a social services component aside from providing Housing and Human Services Grant funding to social services providers. The County of Santa Clara Social Services Agency and the Office of Supportive Housing provides social services to residents of Cupertino. Regional social services providers, such as West Valley Community Services also provide these services to Cupertino. Currently, the Housing Commission is already responsible for the review and recommendation of all Housing and Human Services Grant funding. This is an essential function of the Commission that enables the City to ensure that social services are being provided to Cupertino residents. The Housing and Human Services Grants program provides approximately $550,000 annually in grant funding directly to eligible social service agencies. Of that $550,000, the City provided West Valley Community Services with approximately $330,000 in Housing and Human Services Grant funding in the cities surveyed, Sunnyvale is the only city with a Housing and Human Services Commission. Their commission is responsible for reviewing funding to human services Expanding the scope of the Commission beyond its existing functions, which include advising on the Housing and Human Services Grant funding, would require significant is not expanded at this time. Staff needs further direction from the City Council on what they would like to consider for the Housing Commission. Senior Commission/Senior Advisory Council Of the 13 cities surveyed, six cities have a senior related commission, with Los Altos Hills and Los Altos sharing their Senior Commission. In Los Gatos, the Community Health and Senior Services Commission is more focused on community and human services in general and is not specifically addressing the senior community. The City of Cupertino had a Senior Commission previously; however, in 2009, the commission and the City Council agreed to dissolve it as there were significant overlapping functions with the Senior Advisory Council (SAC). The SAC has four Board Members and 15 committee members, which meet every other month. Currently, the SAC discusses programs at the Senior Center and receives updates on community group activities. 27 CC 02-15-2022 17 of 278 They address any issues or topics involving senior citizens such as Age Friendly Cities. Staff estimates that the Advisory Council requires about 3.5 hours of staff time a month. Given that the Advisory Council requires minimal staff time with costs incorporated into the Senior Center program, staff has evaluated that the Senior Advisory Council is operating efficiently and does not require a new Senior Commission to be formed. At the November 20, 2018 City Council meeting, the City Council revisited the idea of partnership with the SAC with an addition to request the SAC to provide quarterly updates to the Parks and Recreation Commission. Fine Arts Commission The City currently has a Fine Arts Commission made up of five residents appointed by the City Council. The purpose of the commission is to foster, encourage and assist in the realization, preservation and advancement of fine arts for the benefit of the citizens of Cupertino. The Commission was first codified in 1987 and was originally named the change the name of the Fine Arts Commission, which was recommended by the commissioners. The Commissioners goal is to change the name of the commission in and better align with commission goals. Staff is working on this name change for completion this fiscal year and will be presenting the City Council with the updated ordinance for consideration. Economic Development Committee The City currently has an Economic Development Committee (EDC) made up of four City staff members, two City Council members, one Planning Commissioner, and four representatives from the business community, including the Cupertino Chamber of Commerce. The primary purpose of this committee is to discuss news about local businesses and to provide staff ini projects. The City Council has requested that the EDC be codified as an official committee as part in this report, only Santa Clara and Campbell currently have active economic development focused committees that are subcommittees of Council. Gilroy has an ad hoc Economic Development Committee, which has not been active for many years. Currently, two cities in Santa Clara County have economic development related commissions, which are made up of members of the public. The City of Milpitas has an Economic Development and Trade Commission and the City of Mountain View has a Downtown Committee, which works to encourage economic development in Downtown Mountain View. The City is conducting research on economic development 28 CC 02-15-2022 18 of 278 committees in other cities to evaluate what would work best for Cupertino. Staff anticipates presenting this research for the consideration in April 2022. Fiscal Strategic Plan Committee Currently Cupertino has a Fiscal Strategic Plan Committee that confers, strategizes, and plans for current as well as future activities that have a fiscal impact on the City. This committee meets annually and is made up of two councilmembers and staff. This committee generally reviews the upcoming Fee Schedule and discusses the financial strategy for the City. The City Council has requested that the Fiscal Strategic Plan City Work Program. establishment of the internal audit function, staff have researched and recommend the Fiscal Strategic Plan Committee be converted to a Finance Committee that is recommended to be codified to meet monthly and be charged with the following powers, duties, and responsibilities: A.Review Monthly Report of Receipts, Disbursements and Fund Balances B. C.Review Budget Format D.To review City investment policies and internal controls of such policies E.Review Annual Fee Schedule Update F. powers, duties, and responsibilities are recommended to Staff plans to prepare the amendments for Audit Committees consideration in the coming months and will then bring the amendments for the City year. Environmental Review Committee Environmental Quality Act (CEQA) to determine whether a project may or may not have a significant effect on the environment by evaluating the preliminary analysis, also known as the Initial Study. As part of the FY City Work Program, the City Council requested that a review of the scope of the ERC and research on best practices in other cities. Of the other 14 cities surveyed, none had a commission or committee related to Environmental Review. The majority of cities have staff, sometimes along with an environmental consultant, determine if an Environmental Impact Report (EIR) is needed based on the environmental impact of a proposed project. This review of the scope of the ERC was presented to the ERC on April 15, 2021. During that discussion there was a concern that there may be perceived conflict of interest issues with a Planning Commissioner and a City councilmember serving on the ERC prior to 29 CC 02-15-2022 19 of 278 projects coming to the Planning Commission or the City Council for review. While the makeup of the ERC does not violate procedural process or fair hearing rights, the Planning Commissioner and Councilmember appointed to the ERC would need to be careful not to say or do anything during the ERC meetings (or during any other times) that would give the impression that they have made up their mind on how they will ultimately vote on the project application. The ERC ultimately made the following three suggestions: 1.Roll the environmental review aspect of the duties into the Planning Commission, which would result in either dissolving the ERC or changing the scope. 2.Expand the scope to act in an advocacy capacity and provide education and engagement opportunities to the community. 3.Considering changing the composition of the ERC to address the potential for perceived conflicts issues. Staff needs further direction from the City Council on which approach they would like to consider for the ERC. Considerations for Adding Commissions In Cupertino, each commission is assigned a staff liaison whose role is to provide administrative support and information that will assist commissioners throughout the process of advising the City Council. In addition to staff liaisons, department directors and administrative staff all work in certain capacities to facilitate and engage with commissioners. The following table shows an estimate of the number of hours staff spends on commissions annually, not including policy development and implementation as that would have occurred whether or not there was a commission to advise the City Council. These hours include staff time spent on administrative and staff liaison duties, such as attending meetings, writing minutes, and creating agendas. Commission Hours Spent Annually Bicycle Pedestrian 240 Committees Hours Spent Annually 200 Fine Arts Audit 230 Housing 220 Disaster Council 30 350 Library Economic 750 Parks and Recreation 60 Development Planning 1100 Environmental 80 Review 40 Review 200 Public Safety Fiscal Strategic 15 Sustainability 220 Planning 300 Teen Legislative Review 400 TICC 120 TOTAL 812 TOTAL 3,740 2: CC 02-15-2022 20 of 278 administrative duties for commissions such as orientation, training, and assisting with agendas. Hours from the City and committee items, particularly Planning Commission and ERC. This does not include staff support for numerous other boards and committees that the City maintains. Recommendation It is recommended that the City Council review this report and provide direction as needed. Sustainability Impact No sustainability impact. Fiscal Impact If the City Council chooses to add commissions or committees, additional staffing resources may be required and will be analyzed at that time. It is estimated that an additional would require the commission or committee. Prepared by: Astrid Robles, Management Analyst Reviewed by: Chris Jensen, City Attorney Dianne Thompson, Assistant City Manager Katy Nomura, Deputy City Manager Approved for Submission by: Jim Throop, City Manager Attachments: A Matrix of Commissions in Other Cities B Matrix of Committees in Other Cities C Scopes of Commissions and Committees 31 02-15-2022 CC ATTACHMENT A 02-15-2022 CC ATTACHMENT B ATTACHMENT C 23 of 278 34 1 ATTACHMENT C 24 of 278 35 2 ATTACHMENT C 25 of 278 36 3 ATTACHMENT C 26 of 278 37 4 ATTACHMENT C 27 of 278 38 5 ATTACHMENT C 28 of 278 39 6 ATTACHMENT C 29 of 278 3: 7 ATTACHMENT C 30 of 278 41 8 ATTACHMENT C 31 of 278 42 9 ATTACHMENT C 32 of 278 43 10 ATTACHMENT C 33 of 278 44 11 ATTACHMENT C 34 of 278 45 12 ATTACHMENT C 35 of 278 46 13 ATTACHMENT C 36 of 278 47 14 ATTACHMENT C 37 of 278 48 15 ATTACHMENT C 38 of 278 49 16 ATTACHMENT C 39 of 278 4: 17 ATTACHMENT C 40 of 278 51 18 ATTACHMENT C 41 of 278 52 19 ATTACHMENT C 42 of 278 53 20 ATTACHMENT C 43 of 278 54 21 ATTACHMENT C 44 of 278 55 22 ATTACHMENT C 45 of 278 56 23 ATTACHMENT C 46 of 278 57 24 ATTACHMENT C 47 of 278 58 25 ATTACHMENT C 48 of 278 59 26 ATTACHMENT C 49 of 278 5: 27 CC 02-15-2022 ATTACHMENT C 50 of 278 61 28 CC 02-15-2022 ATTACHMENT C 51 of 278 62 29 CC 02-15-2022 ATTACHMENT C 52 of 278 63 30 CC 02-15-2022 53 of 278 CITY OF CUPERTINO Agenda Item 22-10419Agenda Date: 2/15/2022 Agenda #: 1. Subject:ProclamationsupportingUnitedNationsHumanRightsCouncilresolutionrecognizing access to a healthy and sustainable environment as a universal right PresentproclamationsupportingUnitedNationsHumanRightsCouncilresolutionrecognizing access to a healthy and sustainable environment as a universal right CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 64 CC 02-15-2022 55 of 278 CITY OF CUPERTINO Agenda Item 22-10408Agenda Date: 2/15/2022 Agenda #: 2. 2»¨°«©º ȎɎɎ/¸«¹«´º§º¯µ´Ɏ¨¿Ɏ"§¶º§¯´Ɏ1¯©®Ɏ4¸«´§Ɏµ¬Ɏº®«Ɏ2§´º§Ɏ"²§¸§Ɏ"µ»´º¿Ɏ2®«¸¯¬¬ȟ¹Ɏ#«¶§¸º³«´º ¸«§¸ª¯´Ɏ¶»¨²¯©Ɏ¹§¬«º¿ 1«©«¯¼«¶¸«¹«´º§º¯µ´¨¿"§¶º§¯´1¯©®4¸«´§µ¬º®«2§´º§"²§¸§"µ»´º¿2®«¸¯¬¬ȟ¹#«¶§¸º³«´º ¸«§¸ª¯´Ɏ¶»¨²¯©Ɏ¹§¬«º¿ CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 66 278 of 56 02-15-2022 CC Cupertino February 15, 2022 Police Services and Statistics 67 278 of 57 02-15-2022 CC The Mission of the Santa Clara County SheriffÔs Office West Valley Patrol Division is to provide professional, responsive, and effective law enforcement services to the communities we serve. We strive to enhance public safety through proactive problem solving and community awareness. West Valley Patrol Mission Statement 68 278 of 58 02-15-2022 CC Programs (PERT) and Programs Burglaries Emergency TimesTeam Burglaries Statistics Initiatives CrimeResidentialVehicleRobberiesResponseNewPsychiatricResponseCommunityQ&A Agenda 69 278 of 59 02-15-2022 CC 6: Crime Statistics 2021 49% 278 Evening5PM - 12AM of 60 02-15-2022 CC Day7AM - 5PM 2021 Time of Day Early morning12AM - 7AM 14% 18% Multiple days -time of day unk 19% 79 93 121 122 114 Residential Burglaries 2012 -2021 172 212 184 2012 to 2021 139 2012201320142015201620172018201920202021 117 Residential Burglaries 71 0 50 250200150100 278 of CommercialApartment/CondoComplexResidenceHotelSchoolParkChurch 61 02-15-2022 CC ЏАі ǤƦĻ Њі Ќі Њі \[ƚĭğƷźƚƓ Ќі ЊЍі ЊЊі 176 188 464 330 298 180 196 272 202 2012201320142015201620172018201920202021 161 Vehicle Burglaries 2012 to 2021 0 50 500450400350300250200150100 72 278 of 62 02-15-2022 CC 18 21 11 13 21 13 23 21 22 Robberies 2012 to 2021 21 2012201320142015201620172018201920202021 50 25201510 73 278 of 63 02-15-2022 11 CC 7 YesNo Weapon Involved 86420 1210 2 Shoplifter vs Employee/Security Over 00 Home InvasionPharmacy Take- Type 10 and Grab 6 Robberies in 2021 0 Bank RobberyDemand or FearForce or Snatch 86420 1210 74 278 of 64 02-15-2022 CC 11.41 2021 6.35 Priority 3 (Target 20 Min) 4 11.77 2020 5.98 2019-2021 Priority 2 (Target 9 Min) 3.08 Average Response Times 11.7 2019 6.43 4.4 Priority 1 (Target 5 Min) 75 278 of 65 02-15-2022 CC Customer Satisfaction Survey CardsNew Computer Aided Dispatch System (CAD) Online Incident ReportingPsychiatric Emergency Response Team (PERT) Body Worn Cameras New Records Management System New Initiatives and Programs 76 278 of 66 02-15-2022 CC Regional Intelligence Regional Auto Center (NCRIC) Theft Task Force Northern California Force (JTTF) Sheriff Detectives Joint Terrorism Task (REACT) Regional Patrol Deputies Computer Team Enforcement Allied Investigating Crime in Cupertino 77 278 of 67 02-15-2022 CC Total Calls 52Referrals 44Total Contacts 96 Cupertino 2021 Statistics: Email: shf-pert@shf.sccgov.org Toprovideacollaborativeteamapproachforindividualsandfamiliesexperiencingpsychiatriccrises.PERTcombinesmentalhealthserviceswithpost-crisispeersupporttoreducetheneedforfutureencounterswithlawenforcemen t. Psychiatric Emergency Response Team (PERT) 78 278 of 68 02-15-2022 CC OEM@Cupertino.org Community and Teen AcademyHome Security AssessmentRide AlongNeighborhood Safety PresentationsNational Night OutStation TourCoffee with a Cop EventsPresence at Community EventsNeighborhood Watch ProgramBlock Leader Program 79 Community Programs 278 of 69 02-15-2022 CC Text 9-1-1 Oem@Cupertino.org SheriffÔs Office West Valley Substation Non-Emergency 408.299.2311Emergency 9-1-1 or Tips: WVPTips@shf.sccgov.org Neighborhood Watch/Block LeaderAdministrative Offices 408.868.6600 1601 S. De Anza Boulevard Suite 148 7: Cupertino, CA 95014 278 of 70 02-15-2022 CC THANK YOU! 81 CC 02-15-2022 71 of 278 CITY OF CUPERTINO Agenda Item 21-10214Agenda Date: 2/15/2022 Agenda #: 3. 2»¨°«©º Ȏ.ƩźĻŅ ƩĻƦƚƩƷƭ ƚƓ ĭƚǒƓĭźƌƒĻƒĬĻƩ ğĭƷźǝźƷźĻƭ ğƓķ ĬƩźĻŅ ğƓƓƚǒƓĭĻƒĻƓƷƭ wĻĭĻźǝĻ ĬƩźĻŅ ƩĻƦƚƩƷƭ ƚƓ ĭƚǒƓĭźƌƒĻƒĬĻƩ ğĭƷźǝźƷźĻƭ ğƓķ ĬƩźĻŅ ğƓƓƚǒƓĭĻƒĻƓƷƭ CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 82 CC 02-15-2022 72 of 278 CITY OF CUPERTINO Agenda Item 21-10225Agenda Date: 2/15/2022 Agenda #: 4. Subject: Report on Committee assignments Report on Committee assignments CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 83 CC 02-15-2022 73 of 278 CITY OF CUPERTINO Agenda Item 21-10236Agenda Date: 2/15/2022 Agenda #: 5. 2»¨°«©º: City Manager update Receive City Manager update on emergency response efforts and other City business CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 84 CC 02-15-2022 74 of 278 CITY OF CUPERTINO Agenda Item 22-10415Agenda Date: 2/15/2022 Agenda #: 6. 2»¨°«©º:Approve the January 24 City Council minutes Approve the January 24 City Council minutes CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 85 CC 02-15-2022 75 of 278 DRAFT MINUTES CUPERTINO CITY COUNCIL Monday, January 24, 2022 SPECIAL MEETING At 5:30 p.m. Mayor Darcy Paul called the Special City Council meeting to order. This was a teleconference meeting with no physical location. ROLL CALL Present: Mayor Darcy Paul, Vice Mayor Liang Chao, and Councilmembers Kitty Moore, Hung Wei, and Jon Robert Willey. Absent: None. All Councilmembers teleconferenced for the meeting. COMMISSION INTERVIEWS 1.Subject: Interview applicants for commission terms expiring on the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission Recommended Action: Conduct interviews and make appointments to the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission; and make appointments for any alternates Council conducted the interviews for the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission. Councilmembers asked questions and made comments. Paul moved and Wei seconded to appoint Angan Das to the Housing Commission for a full term ending 1/30/26. The motion carried unanimously. Paul moved and Wei seconded to appoint Steven Poon as the Alternate on the Housing Commission. The motion carried with Chao voting no. 86 CC 02-15-2022 76 of 278 City Council January 24, 2022 Minutes Willey moved and Moore seconded to appoint Seema Swamy to the Parks and Recreation Commission for a full term ending 1/30/26. The motion carried unanimously. Chao moved and Wei seconded to appoint Tracy Kosolcharoen as the Alternate on the Parks and Recreation Commission. The motion carried unanimously. Willey moved and Chao seconded reappoint Hymanand Nellore and appoint Bobby Toda to the Public Safety Commission for full terms ending 1/30/26. The motion carried unanimously. Moore moved and Wei seconded to appoint Rohan Pandit as the Alternate on the Public Safety Commission. The motion carried unanimously. Chao moved and Moore seconded to appoint Sonali Padgaonkar and Steven Poon to the Sustainability Commission for full terms ending 1/30/26; and to appoint Zenglian Xu to the Fine Arts Commission for a full term ending 1/30/26; and to maintain the current alternate appointments for those commissions. The motion carried unanimously. ADJOURNMENT At 9:14 p.m., Mayor Paul adjourned the meeting. ________________________________ Lauren Sapudar, Deputy City Clerk Ɏ /§«ɎŵɎ 87 CC 02-15-2022 77 of 278 CITY OF CUPERTINO Agenda Item 22-10416Agenda Date: 2/15/2022 Agenda #: 7. 2»¨°«©º:Approve the January 27 City Council minutes Approve the January 27 City Council minutes CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 88 CC 02-15-2022 78 of 278 DRAFT MINUTES CUPERTINO CITY COUNCIL Thursday, January 27, 2022 SPECIAL MEETING At 6:02 p.m., Mayor Darcy Paul called the Special City Council Meeting to order. This was a teleconference meeting with no physical location. OPEN SESSION ROLL CALL Present: Mayor Darcy Paul, Vice Mayor Liang Chao, and Councilmembers Kitty Moore, Hung Wei, and Councilmember Jon Robert Willey. All Councilmembers teleconferenced for the meeting. COMMISSION INTERVIEWS 1.Subject: Continue interview of applicants for expiring commission terms on the Fine Arts Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission Recommended Action: Conduct interviews and further consider appointments to the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission; and further consider appointments for any alternates Chao moved and Moore seconded to reopen the commission interview process to allow candidates who missed the interviews for any reason to be reconsidered. The motion carried unanimously with Willey absent. Council conducted the interviews for the Fine Arts Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission (Willey absent). Councilmembers asked questions and made comments. 89 CC 02-15-2022 79 of 278 City Council January 27, 2022 Minutes Paul moved and Moore seconded to table the discussion for this item to a date certain on Tuesday, February 1 at 5:00 p.m. The motion carried unanimously with Willey absent. RECESS At 6:39 p.m., Mayor Paul reconvened the Special City Council Meeting. This was a teleconference meeting with no physical location. In open session before Council convened in closed session, the Mayor called for any members of the public who were present to provide comment regarding any item on the agenda. No members of the public requested to speak. CLOSED SESSION Councilmember Willey joined the closed session in progress. 2.Subject: Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9) a.People v. Jennifer Chang, Santa Clara County Superior Court Case No. C1899743 Conducted Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9); People v. Jennifer Chang, Santa Clara County Superior Court Case No. C1899743. No reportable action was taken. b.Harshit Shrama & Poonam Salekar v. City of Cupertino, Santa Clara County Superior Court Case No. 22CV392971 Conducted Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9); Harshit Shrama & Poonam Salekar v. City of Cupertino, Santa Clara County Superior Court Case No. 22CV392971. No reportable action was taken. 3.Subject: Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to Government Code § 54956.9(d) (one case) Conducted Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to Government Code § 54956.9(d) (one case) /§«ɎŵɎ 8: CC 02-15-2022 80 of 278 City Council January 27, 2022 Minutes No reportable action was taken. OPEN SESSION REPORT REGARDING CLOSED SESSION Mayor Paul conducted the open session report regarding the closed session. ADJOURNMENT At 8:36 p.m., Mayor Paul adjourned the Special City Council Meeting. _________________________ Kirsten Squarcia, City Clerk /§«ɎŶɎ 91 CC 02-15-2022 81 of 278 City Council January 27, 2022 Minutes Ɏ /§«ɎŷɎ 92 CC 02-15-2022 82 of 278 CITY OF CUPERTINO Agenda Item 22-10452Agenda Date: 2/15/2022 Agenda #: 8. 2»¨°«©º: Approve the February 1 (Commission Interviews) City Council minutes Approve the February 1 (Commission Interviews) City Council minutes CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 93 CC 02-15-2022 83 of 278 DRAFT MINUTES CUPERTINO CITY COUNCIL Tuesday, February 1, 2022 SPECIAL MEETING At 5:00 p.m. Mayor Darcy Paul called the Special City Council Meeting to order. This was a teleconference meeting with no physical location. ROLL CALL Present: Mayor Darcy Paul, Vice Mayor Liang Chao, and Councilmembers Kitty Moore, Hung Wei, and Jon Robert Willey. Absent: None. All Councilmembers teleconferenced for the meeting. COMMISSION INTERVIEWS 1. Subject: Continue consideration of applicants interviewed for expiring commission terms on the Fine Arts Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission Recommended Action: Further consider appointments to the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission; and further consider appointments for any alternates Mayor Paul opened the public comment period and, seeing no one, closed the public comment period. Council further considered appointments to the Fine Arts Commission, Housing Commission, Parks & Recreation Commission, Public Safety Commission, and Sustainability Commission; and further considered appointments for any alternates. Moore moved and Wei seconded to 2022 appointing Zenglian Xu as Primary to the Fine Arts Commission for a full term ending 1/30/26; and to appoint Carol Maa as Primary to the Fine Arts Commission for a full term ending 1/30/26 and to appoint Priscilla Grille as Alternate. The motion carried unanimously. 94 CC 02-15-2022 84 of 278 City Council Minutes February 1, 2022 ADJOURNMENT At 5:18 p.m., Mayor Paul adjourned the Special City Council Meeting. _________________________ Kirsten Squarcia City Clerk /§«ɎŵɎ 95 CC 02-15-2022 85 of 278 CITY OF CUPERTINO Agenda Item 21-10247Agenda Date: 2/15/2022 Agenda #: 9. 2»¨°«©º: Approve the February 1 City Council minutes Approve the February 1 City Council minutes CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 96 CC 02-15-2022 86 of 278 DRAFT MINUTES CUPERTINO CITY COUNCIL Tuesday, February 1, 2022 SPECIAL MEETING At 5:30 p.m., Mayor Darcy Paul called the Special City Council Meeting to order. This was a teleconference meeting with no physical location. ROLL CALL Present: Mayor Darcy Paul, Vice Mayor Liang Chao, and Councilmembers Kitty Moore, Hung Wei, and Jon Robert Willey. Absent: None. All Councilmembers teleconferenced for the meeting. STUDY SESSION 1. Subject: Study session to discuss the awarded PDA Planning Grant funds from the Association of Bay Area Governments/Metropolitan Transportation Commission (ABAG/MTC) for the Heart of the City Specific Plan Update in conjunction with the Housing Element Update Recommended Action: That the City Council receive the report and provide input on the next steps Written Communications for this item included a commission presentation and emails to Council. Associate Planner Erika Poveda gave a presentation. Mayor Paul opened the public comment period and the following people spoke. Jennifer Griffin opposed accepting funds from MTC or ABAG with conditions attached and supported two separate consultants handling process. Peggy Griffin opposed extending the contract and accepting funds with conditions attached, and was concerned about outreach, the data presented, and the stakeholders. 97 CC 02-15-2022 87 of 278 City Council Minutes February 1, 2022 Lisa Warren was concerned about extending the contract, linking the two projects, and the outreach process. Mayor Paul closed the public comment period. Councilmembers asked questions and made comments. Moore moved and Chao seconded to refer this item to the Planning Commission and to decouple the Heart of the City Specific Plan Update from the Housing Element Update to look at it as a separate process. Staff will return to City Council with Planning Commission Housing Element Update process, decoupling the Heart of the City Update from the Housing Element Update, and the Heart of the City Update consultant selection process. The motion carried unanimously. ADJOURNMENT At 6:35 p.m., Mayor Paul adjourned the Special City Council Meeting. REGULAR MEETING At 6:45 p.m. Mayor Darcy Paul called the Regular City Council Meeting to order. This was a teleconference meeting with no physical location. ROLL CALL Present: Mayor Darcy Paul, Vice Mayor Liang Chao, and Councilmembers Kitty Moore, Hung Wei, and Jon Robert Willey. Absent: None. All Councilmembers teleconferenced for the meeting. CEREMONIAL MATTERS AND PRESENTATIONS 1.Subject: Re-Issued Proclamation honoring Paul Haayer for his military service Recommended Action: Present Re-Issued Proclamation honoring Paul Haayer for his military service Paul Haayer received the proclamation. Mayor Paul presented the Re-Issued Proclamation honoring Paul Haayer for his military service. /§«ɎŵɎ 98 CC 02-15-2022 88 of 278 City Council Minutes February 1, 2022 2.Subject: Recognition of Fine Arts Commission Artists Award winners Recommended Action: Present awards to Fine Arts Commission Artist Award winners Written Communications for this item included a commission presentation. Fine Arts Commission Chair Sudha Kasamsetty gave a presentation. Award winners Kalpana Adesara and Sanvika Mishra received their awards. Mayor Paul presented the awards to Fine Arts Commission Artist Award winners. POSTPONEMENTS AND ORDERS OF THE DAY - None ORAL COMMUNICATIONS Peggy Griffin wished Council a Happy Chinese New Year. REPORTS BY COUNCIL AND STAFF (10 minutes) 3.Subject: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements Council received brief reports on councilmember activities and brief announcements. 4.Subject: Report on Committee assignments Recommended Action: Report on Committee assignments Councilmembers highlighted the activities of their various committees. 5.Subject: City Manager update Recommended Action: Receive City Manager update on emergency response efforts and other City business Council received the City Manager update on emergency response efforts. CONSENT CALENDAR (Items 6-10) Paul moved and Willey seconded to approve the items on the Consent Calendar except for Item Nos. 8 and 9 which were pulled for discussion. Ayes: Paul, Chao, Moore, Wei, and Willey. /§«ɎŶɎ 99 CC 02-15-2022 89 of 278 City Council Minutes February 1, 2022 Noes: None. Abstain: None. Absent: None. 6.Subject: Approve the January 13 City Council minutes Recommended Action: Approve the January 13 City Council minutes 7.Subject: Approve the January 18 City Council minutes Recommended Action: Approve the January 18 City Council minutes 8.Subject: Consider Accounts Payable for the period ending December 20, 2021 Recommended Action: Adopt Resolution No. 22-015 accepting Accounts Payable for the period ending December 20, 2021 Deputy City Manager Katy Nomura reviewed the staff report. Councilmembers asked questions and made comments. Council unanimously consented to table this item to a future meeting pending staff provisions of answers to Councilmember questions. 9.Subject: Consider Accounts Payable for the period ending January 3, 2022 Recommended Action: Adopt Resolution No. 22-016 accepting Accounts Payable for the period ending January 3, 2022 Public Works Director Jimmy Tan reviewed the staff report. Councilmembers asked questions and made comments. Mayor Paul opened the public comment period and the following people spoke. Jean Bedord was concerned about a payment for legal services to Aleshire & Wynder, LLP. Mayor Paul closed the public comment period. Moore moved and Paul seconded to adopt Resolution No. 22-016 accepting Accounts Payable for the period ending January 3, 2022. The motion carried unanimously. 10.Subject: Administrative Record for a development proposal to demolish an existing commercial building and construct a new nine (9) unit single-family home development including one (1) home containing an Accessory Dwelling Unit (ADU). (Application No(s): EA-2020-001, Z-2020-001, DP-2020-001, TM-2020-001, ASA-2020-003, and U-2020- /§«ɎŷɎ 9: CC 02-15-2022 90 of 278 City Council Minutes February 1, 2022 001; Applicant(s): Alan Enterprise LLC; Location: 22690 Stevens Creek Boulevard; APN#s 341-14-066, 342-14-104 & 105) Recommended Action: Adopt Resolution No. 22-022 to correct the administrative record for the Bateh Brothers development project SECOND READING OF ORDINANCES 11.Subject: Consider second reading and enactment of an Ordinance approving the Rezoning of two parcels from Planned Development with General Commercial Uses (P(CG)) to Planned Development with General Commercial and Residential Uses (P(CG, Res))" to allow the Canyon Crossing development (Application No(s): EA-2018- 06, Z-2018-02; Applicant(s): Dan Shaw (SCR Enterprises); Location 10625 South Foothill Boulevard; APN#s 342-16-087, -088) Recommended Action: Conduct the second reading and enact Ordinance No. 22-2236: two parcels from Planned Development with General Commercial Uses (P(CG)) to Planned Development with General Commercial and Residential Uses (P(CG, Res))" Mayor Paul opened the public comment period and, seeing no one, closed the public comment period. City Clerk Kirsten Squarcia read the title of Ordinance No. 22- Ordinance of the City Council of the City of Cupertino approving the Rezoning of two parcels from Planned Development with General Commercial Uses (P(CG)) to Planned Development with General Commercial and Residential Uses (P(CG, Res))" (Z-2018-02). Chao moved and Willey seconded to read Ordinance No. 22-2236 by title only, and that . Ayes: Moore, Wei, Willey, Chao, and Paul. Noes: None. Abstain: None. Absent: None. Chao moved and Willey seconded to enact Ordinance No. 22-2236. Ayes: Moore, Wei, Willey, Chao, and Paul. Noes: None. Abstain: None. Absent: None. 12.Subject: Consider second reading and enactment of an Ordinance approving the Rezoning of three parcels from Planned Development Zoning with General Commercial uses (P(CG)) to Planned Development Zoning with General Commercial and Residential uses (P(CG, to allow development of the Bateh Brothers site (Application No(s): EA-2020-001, Z-2020-001; Applicant(s): Alan Enterprise LLC; Location: 22690 Stevens Creek Boulevard; APN#s 341-14-066, 342-14-104 & 105) Recommended Action: Conduct the second reading and enact Ordinance No. 22-2237: Ordinance of the City Council of the City of Cupertino approving the Rezoning of /§«ɎŸɎ :1 CC 02-15-2022 91 of 278 City Council Minutes February 1, 2022 three parcels from Planned Development Zoning with General Commercial uses (P(CG)) to Planned Development Zoning with General Commercial and Residential uses (P(CG, Mayor Paul opened the public comment period and, seeing no one, closed the public comment period. City Clerk Kirsten Squarcia read the title of Ordinance No. 22- the City Council of the City of Cupertino approving the Rezoning of three parcels from Planned Development Zoning with General Commercial uses (P(CG)) to Planned Wei moved and Willey seconded to read Ordinance No. 22-2237 by title only, and that No. 22-2237. Ayes: Moore, Wei, Willey, Chao, and Paul. Noes: None. Abstain: None. Absent: None. PUBLIC HEARINGS 13.Subject: Consider an amendment to the Fiscal Year (FY) 2021-22 Fee Schedule C - Planning Fees to add a Miscellaneous Ministerial Permit fee pursuant to Urgency Ordinance No. 21-2235 regarding the ministerial processing of up to two unit projects pursuant to Senate Bill 9 Recommended Action: Adopt Resolution No. 22-023, amending the Adopted FY 2021- 22 Fee Schedule C - Planning Fees to add a Miscellaneous Ministerial Permit fee pursuant to Urgency Ordinance No. 21-2235 regarding the ministerial processing of up to two unit projects pursuant to Senate Bill 9 Written Communications for this item included a staff presentation. Housing Manager Piu Ghosh gave a presentation. Mayor Paul opened the public hearing and the following people spoke. Jennifer Griffin was concerned about loss of local control and supported the proposed fees. Peggy Griffin supported the proposed fees. Mayor Paul closed the public hearing. /§«ɎŹɎ :2 CC 02-15-2022 92 of 278 City Council Minutes February 1, 2022 Councilmembers asked questions and made comments. Moore moved and Chao seconded to adopt Resolution No. 22-023, amending the Adopted FY 2021-22 Fee Schedule C - Planning Fees to add a Miscellaneous Ministerial Permit fee pursuant to Urgency Ordinance No. 21-2235 regarding the ministerial processing of up to two unit projects pursuant to Senate Bill 9. The motion carried unanimously. 14.Subject: Consider an extension of an Interim Ordinance to implement new state legislation (Senate Bill 9), that provides for ministerial approval of up to two units and/or a lot split in a residential single-family zone (Application No.: MCA-2021-005; Applicant: City of Cupertino; Location: Citywide in all residential single family zones) Recommended Action: Conduct a public hearing pursuant to Government Code section 65858(a), and following that hearing: 1.Find that the proposed action is exempt from CEQA; and 2.Conduct the one and only reading of Ordinance No. 22-2238: "An Interim Ordinance of the City Council of the City of Cupertino Extending Interim Ordinance Number 22- 2235 Adding or Amending Cupertino Municipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.12.110, 19.28.040, 19.28.050, 19.28.110, 19.28.150, 19.28.170, 19.40.050, 19.40.060, 19.40.090, and 19.112.060 to Adopt Standards for Ministerial Approval of Duplexes and Lot Splits in Single-Family Residence Districts," extending the effective date of the previously adopted interim Ordinance No. 22-2235 for a period of 10 months and 15 days. Written Communications for this item included a staff presentation and an email to Council. Housing Manager Piu Ghosh gave a presentation. Mayor Paul opened the public hearing and the following people spoke. Jennifer Griffin supported extending the Interim Ordinance. Peggy Griffin supported extending the Interim Ordinance. Lisa Warren supported extending the Interim Ordinance. Mayor Paul closed the public hearing. Councilmembers asked questions and made comments. /§«ɎźɎ :3 CC 02-15-2022 93 of 278 City Council Minutes February 1, 2022 City Clerk Kirsten Squarcia read the title of Ordinance No. 22-2238: "An Interim Ordinance of the City Council of the City of Cupertino Extending Interim Ordinance Number 21-2235 Adding or Amending Cupertino Municipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.12.110, 19.28.040, 19.28.050, 19.28.110, 19.28.150, 19.28.170, 19.40.050, 19.40.060, 19.40.090, and 19.112.060 to Adopt Standards for Ministerial Approval of Duplexes and Lot Splits in Single-Family Residence Districts," Willey moved and Wei seconded to: 1.Find that the proposed action is exempt from CEQA; and 2.Read Ordinance No. 22-2238 by title only, and that the Cit constitutes the one and only reading thereof; and to enact Ordinance No. 22-2238. Ayes: Moore, Wei, Willey, Chao, and Paul. Noes: None. Abstain: None. Absent: None. Council recessed from 8:17 p.m. to 8:23 p.m. ORDINANCES AND ACTION ITEMS 15.Subject: Consideration of Notice of Intent to Vacate a Public Pedestrian Walkway Easement through Tract 9405 (Campo De Lozano.) Recommended Action: 1) Consider adopting Resolution No. 22-024 (Attachment A) to notice the public of the intent to vacate a public pedestrian walkway easement through Tract 9405, and to set a public hearing on March 1, 2022 at 6:45p.m. 2) Consider the option of reducing City of Cupertino collected fees, established by the adopted fee schedule, for the action Written Communications for this item included a staff presentation. Assistant Director of Public Works/City Engineer Chad Mosley gave a presentation. Mayor Paul opened the public comment period and the following people spoke. Lisa Warren supported the proposed vacancy. Mayor Paul closed the public comment period. Councilmembers asked questions and made comments. Paul moved and Moore seconded to: 1) Adopt Resolution No. 22-024 to notice the public of the intent to vacate a public pedestrian walkway easement through Tract 9405, and to set a public hearing on March 1, 2022 at 6:45p.m. /§«ɎŻɎ :4 CC 02-15-2022 94 of 278 City Council Minutes February 1, 2022 2) Waive the City of Cupertino collected fees, established by the adopted fee schedule, for the action The motion carried unanimously. 16.Subject: Consider adopting the proposed 2022 Legislative Platform Recommended Action: Adopt the proposed 2022 Legislative Platform Written Communications for this item included a staff presentation. Casey Elliott, Vice President of Townsend Public Affairs, gave a presentation. Mayor Paul opened the public comment period and the following people spoke. Peggy Griffin supported state funding for redevelopment or affordable housing for local communities. Jennifer Griffin supported informing the public about the realignment of senate and assembly districts. Mayor Paul closed the public comment period. Councilmembers asked questions and made comments. Moore moved and Chao seconded to adopt the proposed 2022 Legislative Platform. The motion carried unanimously. ORAL COMMUNICATIONS - CONTINUED (As necessary) None COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS Councilmembers made brief comments and provided follow-up for staff from items heard during earlier discussions. ADJOURNMENT At 8:59 p.m., Mayor Paul adjourned the Regular City Council Meeting. _________________________ Kirsten Squarcia City Clerk /§«ɎżɎ :5 CC 02-15-2022 95 of 278 CITY OF CUPERTINO Agenda Item 22-10463Agenda Date: 2/15/2022 Agenda #: 10. 2»¨°«©º: Approve the February 7 City Council minutes Approve the February 7 City Council minutes CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© :6 CC 02-15-2022 96 of 278 DRAFTMINUTES CUPERTINOCITYCOUNCIL Monday,February7,2022 SPECIALMEETING At8:00a.m.,MayorDarcyPaulcalledtheSpecialCityCouncilMeetingtoorder. ROLLCALL Present:MayorDarcyPaul,ViceMayorLiangChao,andCouncilmembersKittyMoore,Hung Wei,andJonRobertWilley.Absent:None. InopensessionbeforeCouncilconvenedinclosedsession,theMayorcalledforanymembers ofthepublicwhowerepresenttoprovidecommentregardinganyitemontheagenda.No membersofthepublicrequestedtospeak. CLOSEDSESSION 1.Subject:PublicEmployeePerformanceEvaluation(Gov.Code§54957(b)(1));Title:City Manager ConductedPublicEmployeePerformanceEvaluation(Gov.Code§54957(b)(1));Title: CityManager Noreportableactionwastaken. ADJOURNMENT At9:28a.m.,MayorPauladjournedtheSpecialCityCouncilMeeting. _________________________ KirstenSquarcia,CityClerk :7 CC 02-15-2022 97 of 278 CITY OF CUPERTINO Agenda Item 22-10343Agenda Date: 2/15/2022 Agenda #: 11. Subject:Consideradoptingaresolutionauthorizingcontinuedremoteteleconferencemeetingsofthe legislativebodiesoftheCityofCupertinofortheperiodFebruary15,2022throughMarch16,2022pursuant to the Brown Act, as amended by AB 361 AdoptResolutionNo.22-025authorizingcontinuedremoteteleconferencemeetingsofthelegislativebodies oftheCityofCupertinofortheperiodFebruary15,2022throughMarch16,2022pursuanttotheBrownAct, as amended by AB 361 CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© :8 CC 02-15-2022 98 of 278 CITYCOUNCILSTAFFREPORT Meeting:February15,2022 Subject Consideradoptingaresolutionauthorizingcontinuedremoteteleconferencemeetingsof thelegislativebodiesoftheCityofCupertinofortheperiodFebruary15,2022through March16,2022pursuanttotheBrownAct,asamendedbyAB361 RecommendedAction AdopttheDraftResolutionauthorizingcontinuedremoteteleconferencemeetingsofthe legislativebodiesoftheCityofCupertinofortheperiodFebruary15,2022throughMarch 16,2022pursuanttotheBrownAct,asamendedbyAB361 Background OnMarch2,2020,GovernorNewsomdeclaredastateofemergencyduetothepublic healththreatposedbyCOVID19.OnMarch4,2020,GovernorNewsomissuedExecutive OrderNo2920,whichsuspendedcertainelementsoftheBrownActandspecifically allowedlegislativebodiestoholdmeetingsentirelyelectronicallywithnophysical meeting.InaccordancewiththeExecutiveOrder,theCityhelditsfirstteleconference meetingonMarch24,2020,tohelpstopthespreadofCOVID19.OnJune11,2021, GovernorNewsomissuedExecutiveOrderNo0821,whichstatedthattheprovisionsin ExecutiveOrderNo2920,suspendingcertainelementsoftheBrownAct,wouldcontinue toapplythroughSeptember30,2021. OnSeptember15,2021,GovernorNewsomsignedAB361intolaw,whichallowsstate andlocalagenciestocontinueusingteleconferencingduringcertainstatedeclared ective emergenciesundermodifiedBrownActrequirements.AB361becameeff immediatelyaftersigningduetoitsemergencyclauseandissettosunsetonJanuary1, 2024.UnderAB361,teleconferencemeetingsmaybeheldduringastateofemergencyif (1)stateorlocalofficialshaveimposedorrecommendedmeasurestopromotesocial distancing,or(2)alegislativebodydeterminesbyamajorityvotethatmeetinginperson wouldpresentimminentriskstothehealthorsafetyofattendees.(Gov.Code,§ 54953(e)(1).) 1 :9 CC 02-15-2022 99 of 278 Tocontinueteleconferencemeetingsbeyonda30dayperiod,AB361requirestheCouncil tomakeadeterminationthateither(i)\[t\]hestateofemergencycontinuestodirectly impacttheabilityofthememberstomeetsafelyinperson,or(ii)Ƞ2º§º«orlocalofficials de,§ continuetoimposeorrecommendmeasurestopromotesocialª¯¹º§´©¯´Ȍȡ(Gov.Co 54953(e)(3)(B).)Thatdeterminationmustbereviewedeach30daysthereaftertocontinue teleconferencemeetings.((¨¯ªȌ) Discussion AB361allowstheCityCouncilandotherCitylegislativebodiestocontinuemeeting exclusivelyviateleconferencesolongasastateemergencydeclarationremainsinplace andthe¹º§º»º«ȟ¹conditionsforpermittingremotemeetingsaremet.Tocontinuemeeting remotely,theCityCouncilmustfindthatstateorlocalofficialshaveimposedor recommendmeasurestosupportsocialdistancing,orthatthestateofemergency continuestodirectlyimpacttheabilityofthememberstomeetsafelyinperson. OnJanuary18,2022,CounciladoptedResolutionNo.22112affirmingfindingsrelatedto AB361andauthorizingtheCityManagerandlegislativebodiesoftheCityofCupertino tomeetexclusivelybyteleconferenceinaccordancewithGovernmentCodesection 54953(e)(3)andotherapplicableprovisionsoftheBrownActthroughFebruary16,2022 (AttachmentB).Councilmaymakeeitherorbothofthepermittedfindingstoextendthe timetoallowteleconferencemeetingstocontinue.TheSantaClaraCountyHealthOfficer continuestorecommendthatgovernmentalentitieslimitindooractivitiestoprotect participantswhoarenotfullyvaccinated.(HealthOfficerOrder,June21,2021.)In addition,stateDepartmentofIndustrialRelationsEmergencyTemporaryStandards continuetorequireorrecommendsocialdistancingincertaincircumstances.These measuresarerequiredorrecommendedbasedonevidencethatindooractivitiescontinue topresentimminenthealthandsafetyrisks,particularlyforunvaccinatedindividuals.It isthereforerecommendedthatCounciladopttheDraftResolutionauthorizingcontinued teleconferencemeetingsfortheCityofCupertinµȟ¹legislativebodiesinordertoprotect thehealthandsafetyofallattendeesandparticipants,particularlythosewhoare unvaccinated(AttachmentA). SustainabilityImpact Conductingmeetingsremotelyhasreducedpaperconsumption. FiscalImpact Nofiscalimpact. _____________________________________ Preparedby:KirstenSquarcia,CityClerk ApprovedforSubmissionby:DianneThompson,AssistantCityManager Attachments: AɋDraftResolution BɋAdoptedResolutionNo.22112 :: CC 02-15-2022 100 of 278 RESOLUTIONNO.22___ ARESOLUTIONOFTHECUPERTINOCITYCOUNCIL AUTHORIZINGCONTINUEDREMOTETELECONFERENCEMEETINGSOFTHE LEGISLATIVEBODIESOFTHECITYOFCUPERTINOFORTHEPERIOD FEBRUARY15,2022THROUGHMARCH16,2022PURSUANTTOBROWNACT PROVISIONS WHEREAS,theCityofCupertinoiscommittedtopreservingandnurturingpublic accessandparticipationinmeetingsoftheCityCouncil,commissions,andcommittees; and WHEREAS,allmeetingsoftheCityof"»¶«¸º¯´µȟ¹legislativebodiesareopenand public,asrequiredbytheRalphM.BrownAct(GovernmentCodesectionsŸŷżŸųɋŸŷżŹŶșȍ sothatanymemberofthepublicmayattend,participate,andwatchthe"¯º¿ȟ¹legislative bodiesconducttheirbusiness;and WHEREAS,theBrownAct,GovernmentCodesection54953(e),makesprovisions forremoteteleconferencingparticipationinmeetingsbymembersofalegislativebody, withoutcompliancewiththerequirementsofGovernmentCodesection54953(b)(3), subjecttotheexistenceofcertainconditions;and uiredconditionforholdingmeetingsexclusivelyby WHEREAS,areq teleconferenceisthatastateofemergencyisdeclaredbytheGovernorpursuantto GovernmentCodesection8625,proclaimingtheexistenceofconditionsofdisasterorof extremeperiltothesafetyofpersonsandpropertywithinthestatecausedbyconditions asdescribedinGovernmentCodesection8558;and WHEREAS,GovernmentCodesection54953(e)furtherrequiresthatinorderto authorizemeetingsexclusivelybyteleconference,alegislativebodymustdeterminethat stateorlocalofficialshaveimposedorrecommendedmeasurestopromotesocial distancing,orthatmeetinginpersonwouldpresentimminentriskstothehealthand safetyofattendees;and WHEREAS,onOctober5,2021,November2,2021,November30,2021,December 21,2021,andJanuary18,2022,theCupertinoCityCouncilmadethefindingsrequired underGovernmentCodesection54953(e)andresolvedthatthelegislativebodiesofthe CityofCupertinoshallconducttheirmeetingswithoutcompliancewithGovernment Codesection54953(b)(3),asauthorizedbyGovernmentCodesection54953(e),andthat 211 CC 02-15-2022 101 of 278 Resolution No. 22-___ Page 2 suchlegislativebodiesshouldcomplywiththerequirementstoprovidethepublicwith accesstothemeetingsasprescribedinsection54953(e)(2);and WHEREAS,GovernmentCodesection54593(e)(3)providesthattocontinueto holdingmeetingsoflegislativebodiesexclusivelybyteleconference,thelegislativebody mustreconsiderthecircumstancesofthestateofemergencyevery30days,andfindthat either(i)thestateofemergencycontinuestodirectlyimpacttheabilityofthemembers tomeetsafelyinperson,or(ii)Stateorlocalofficialscontinuetoimposeorrecommend measurestopromotesocialdistancing;and WHEREAS,theCityCouncilhasreconsideredthecircumstancesofthestateof wexists,specificallydefinedin theCountyofSantaClara emergencythatno proclamationofalocalemergencybeginningFebruary3,2020,theCityofCupertino proclamationofalocalemergencyonMarch11,2020,theGovernoroftheStateof CaliforniaproclamationofastateofemergencybeginningonMarch4,2020,andthe nationalemergencydeclarationinProclamation9994ofMarch13,2020,beginningMarch 1,2020,concerningtheCOVID19pandemic;and WHEREAS,theCountyofSantaClaraHealthOfficerorderdatedAugust2,2021 andtheCaliforniaDepartmentofIndustrialRelationsRevisedEmergencyTemporary Standards,effectiveJune17,2021,continuetorequireorrecommendsocialdistancingin theworkplaceincertaincircumstances;and WHEREAS,theHealthOfficerOrder,theRevisedEmergencyTemporary Standards,andevidencedocumentingthetransmissionofCOVID19inindoorspaces establishesthatthestateofemergencycontinuestodirectlyimpacttheabilityofthe memberstomeetsafelyinperson;and WHEREAS,basedontheabovefindings,theCupertinoCityCouncilhereby determinesthatthelegislativebodiesoftheCityofCupertinoshallcontinuetoconduct theirmeetingswithoutcompliancewithGovernmentCodesection54953(b)(3),as authorizedbyGovernmentCodesectionŸŷżŸŶȄȍandthatsuchlegislativebodiesshall complywiththerequirementstoprovidethepublicwithaccesstothemeetingsas prescribedinsection54953(e)(2);and WHEREAS,theCityhasandwillcontinuetoprovideaccessforthepublicto legislativemeetingsandproceduresthroughvideoteleconferencetechnologies. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityof Cupertino,asfollows: 212 CC 02-15-2022 102 of 278 Resolution No. 22-___ Page 3 1. RemoteTeleconferenceMeetings.TheCityManagerandlegislativebodies oftheCityofCupertinoareherebyauthorizedanddirectedtomeet exclusivelybyteleconferenceandtotakeallactionsnecessarytocarryout theintentandpurposeofthisResolution,includingconductingopenand publicmeetingsinaccordancewithGovernmentCodesection54953(e)and otherapplicableprovisionsoftheBrownAct. 2.EffectiveDateofResolution.ThisResolutionshalltakeeffectimmediately uponitsadoptionandshallbeeffectivethroughMarch16,2022,orsuch timeastheCityCounciladoptsasubsequentresolutioninaccordancewith ichthe GovernmentCodesection54953(e)(3)toextendthetimeduringwh CityCounciloftheCityofCupertinomaycontinuetoteleconference withoutcompliancewithGovernmentCodesection54953(b)(3). PASSEDANDADOPTEDataregularmeetingoftheCityCounciloftheCityof th Cupertinothis15dayofFebruary2022,bythefollowingvote: VoteMembersoftheCityCouncil AYES: NOES: ABSENT: ABSTAIN: SIGNED: _______________________________________________________ DarcyPaul,MayorDate CityofCupertino ATTEST: _______________________________________________________ KirstenSquarcia,CityClerkDate 213 CC 02-15-2022 103 of 278 214 CC 02-15-2022 104 of 278 215 CC 02-15-2022 105 of 278 216 CC 02-15-2022 106 of 278 CITY OF CUPERTINO Agenda Item 22-10421Agenda Date: 2/15/2022 Agenda #: 12. Subject:ConsiderPlanningCommission'srecommendationtoselectStevenScharfasthe Environmental Review Committee representative AcceptPlanningCommission'srecommendationtoselectStevenScharfastheEnvironmentalReview Committee representative CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 217 CC 02-15-2022 107 of 278 CITY COUNCIL STAFF REPORT Meeting: February 15, 2022 Subject Planning Commission's recommendation to select Steven Scharf as the Environmental Review Committee representative Recommended Action Committee Discussion On January 25, 2022, the Planning Commission made its annual recommendations for the selection of a member to the Environmental Review Committee. In accordance with Municipal Code 2.84.020, the City Council shall review and affirm the selection. Vice ChairSteven Scharf was recommended by the Planning Commission to serve in this role for calendar year 2022. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. _____________________________________ Prepared by: Cyrah Caburian, Administrative Assistant Reviewed by: Gian Martire, Senior Planner Approved for Submission by: Dianne Thompson, Assistant City Manager Attachments: A Municipal Code chapter 2.84 Environmental Review Committee 218 CC 02-15-2022 108 of 278 219 CC 02-15-2022 109 of 278 21: CC 02-15-2022 110 of 278 221 CC 02-15-2022 111 of 278 CITY OF CUPERTINO Agenda Item 22-10440Agenda Date: 2/15/2022 Agenda #: 13. 2»¨°«©º: Consider Accounts Payable for the period ending January 10, 2022 Adopt Resolution No. 22-026 accepting Accounts Payable for the period ending January 10, 2022 CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 222 CC 02-15-2022 112 of 278 RESOLUTION NO. 22-XXX A RESOLUTION OF THE CUPERTINO CITY COUNCIL ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING JANUARY 10, 2022 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby allow the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register. PASSED AND ADOPTED at a regular meeting of the City Council of the City of th Cupertino this 15 day of February, 2022 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: SIGNED: ________ ________________________ Darcy Paul, Mayor Date City of Cupertino ATTEST: ________ ________________________ Kirsten Squarcia, City Clerk Date 223 CC 02-15-2022 113 of 278 Resolution No. 22-XXX Page 2 CERTIFICATION The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment. 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NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby allow the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register. PASSED AND ADOPTED at a regular meeting of the City Council of the City of th Cupertino this 15 day of February, 2022 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: SIGNED: ________ ________________________ Darcy Paul, Mayor Date City of Cupertino ATTEST: ________ ________________________ Kirsten Squarcia, City Clerk Date 23: CC 02-15-2022 130 of 278 Resolution No. 22-XXX Page 2 CERTIFICATION The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment. 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NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby allow the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register. PASSED AND ADOPTED at a regular meeting of the City Council of the City of th Cupertino this 15 day of February, 2022 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: SIGNED: ________ ________________________ Darcy Paul, Mayor Date City of Cupertino ATTEST: ________ ________________________ Kirsten Squarcia, City Clerk Date 255 CC 02-15-2022 145 of 278 Resolution No. 22-XXX Page 2 CERTIFICATION The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment. 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NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby allow the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register. PASSED AND ADOPTED at a regular meeting of the City Council of the City of th Cupertino this 15 day of February, 2022 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: SIGNED: ________ ________________________ Darcy Paul, Mayor Date City of Cupertino ATTEST: ________ ________________________ Kirsten Squarcia, City Clerk Date 269 CC 02-15-2022 159 of 278 Resolution No. 22-XXX Page 2 CERTIFICATION The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment. 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Subject:ConsiderapprovaloftheLibraryCommission'srecommendationtoextendJingJingYang's appointment as the Cupertino Poet Laureate until the end of 2022 AdoptResolutionNo.22-030approvingtheLibraryCommission'srecommendationtoextendJing Jing Yang's appointment as the Cupertino Poet Laureate until the end of 2022 CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 286 CC 02-15-2022 176 of 278 CITY COUNCILSTAFF REPORT February 15, 2022 Subject Consideration of to extendJing Jing Yangappointment as theCupertino Poet Laureateuntil the end of 2022. Recommended Action AdoptresolutionNo. 22-______ approving the Library Commissionrecommendation Cupertino Poet Laureateuntil the end of 2022. Discussion Resolution No. 10-230designated a Cupertino Poet Laureate program. The Library Commission currently appointsa subcommittee to oversee and administer the program including recruitment. In 2020,Jing Jing Yang was thefinalist selected by the selection committee and approved by the Library Commission to serve as the Cupertino Poet Laureate for 2020 through 2021. City Council adopted resolution 20-023 (Attachment B) to appointJing Jing as the Cupertino Poet Laureatefor a two-year term. In 2021, the selection committee advertised and recruited for a new Poet Laureate.Due to the objectives of the program and the application received, the committee recommended to extend term until the end of 2022.Jing Jing is happy fulfill thisrole for another year. This recommendation was presentedto the Library Commission for consideration on Wednesday, February 2. The CommissionvotedunanimouslywithCommissioner Panda absentto supportthis recommendation to City Council for approval. Sustainability Impact None. Fiscal Impact None. 287 CC 02-15-2022 177 of 278 _____________________________________ Prepared by: Joanne Magrini, Director of Parks and Recreation Reviewed by: Joanne Magrini, Director of Parks and Recreation Approved for Submission by: Dianne Thompson, Assistant City Manager Attachments: A Draft Resolution B City Council Resolution No. 20-023 288 CC 02-15-2022 178 of 278 RESOLUTION NO. ________ A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING THE WHEREAS, the Resolution No. 10-230 designated a Cupertino Poet Laureate; and WHEREAS, the Cupertino Poet Laureate will be charged to stimulate cultural and literary awareness in Cupertino, introduce youth and adults to the personal and community benefits of poetry both as personal expression, and as reflective of our history and culture, reveal, recognize and engage literary talent residing in the community and promote our Library as the cultural center of Cupertino; and WHEREAS, the Resolution No. 20-023 appointed Jing Jing Yang as the Cupertino Poet Laureate from 2020 to 2021; and WHEREAS, after an extensive search effort, the Poet Laureate Selection Committee and the Library Commission have recommended to extend Jing Jing NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby BE IT FURTHER RESOLVED that this Resolution is not a project under the requirements of the California Environmental Quality Act, together with related because it has no potential for resulting in physical change in the environment. In the event that this Resolution is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action to extend the appointment would have no or 289 CC 02-15-2022 179 of 278 Resolution No. __________________ Page 2 only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment. PASSED AND ADOPTED at a regular meeting of the City Council of the City of th Cupertino this 15 day of February, 2022, by the following vote: Members of the City Council AYES: NOES: ABSENT: ABSTAIN: SIGNED: ________ ________________________ Darcy Paul, Mayor Date City of Cupertino ATTEST: ________ ________________________ Kirsten Squarcia, City Clerk Date 28: CC 02-15-2022 180 of 278 291 CC 02-15-2022 181 of 278 292 CC 02-15-2022 182 of 278 CITY OF CUPERTINO Agenda Item 22-10464Agenda Date: 2/15/2022 Agenda #: 18. 2»¨°«©º Ȏ Options for Acquisition of Lehigh Cement Plant and Quarry by Santa Clara County Provide direction to the City Manager and City Attorney to prepare a letter in support of, and otherwise regarding, efforts by Santa Clara County to explore options for the acquisition of the Lehigh Cement Plant and Quarry and the termination of plant and quarry operations Presenter: Christopher Jensen, City Attorney CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 293 CC 02-15-2022 183 of 278 CITY COUNCIL STAFF REPORT Meeting: February 15, 2022 Subject Options for Acquisition of Lehigh Cement Plant and Quarry by Santa Clara County Recommended Action Provide direction to the City Manager and City Attorney to prepare a letter in support of, and otherwise regarding, efforts by Santa Clara County to explore options for the acquisition of the Lehigh Cement Plant and Quarry and the termination of plant and quarry operations Discussion The Lehigh Cement Plant and Quarry is located on 3,510 acres, primarily within unincorporated Santa Clara County. Portions of the Lehigh property extend into the incorporated cities of Cupertino and Palo Alto. Large-scale mining and manufacturing began on the site in 1939. The Plant’s eight decades of operation have resulted in numerous violations of environmental regulations. A few recent examples include illegal discharges of sediment to Permanente Creek; exceedances of Regional Water Quality Control Board waste discharge requirements for selenium; and the illegal grading of haul road that ran from the Plant to the Stevens Creek Quarry. The Plant also contributes to dust, traffic, and noise in residential areas of Cupertino that are immediately adjacent to the Plant. On February 15, 2022, the Santa Clara County Board of Supervisors will consider a referral from Supervisor Joseph Simitian to County staff to report to the Board within 90 days with options for consideration relating to the potential acquisition of the Lehigh Plant. (Attachment A.) Supervisor Simitian’s referral recognizes that dramatic changes in the County over the last 80 years, including the development of residential communities near the plant, warrant a reevaluation of the plant’s continued operation. His referral would allow the County and West Valley cities to consider how to transition to new land uses that would benefit the surrounding communities. Separately, Supervisor Simitian has asked County staff to provide more information on the long history of environmental violations at the Lehigh Plant. 294 CC 02-15-2022 184 of 278 Council placed monitoring pollution from the Lehigh and Stevens Creek Quarries on the FY 2021-22 Work Program as a high priority (ranked No. 5). Supporting County efforts to explore the acquisition and conversion of the Lehigh Plant to a new land use, such as open space, would be consistent with the Work Program’s goals and would address long-standing community concerns about traffic and pollution from plant and quarry operations. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Environmental Impacts The proposed action is not a project under the requirements of the California Environmental Quality Act, Public Resources Code Section 21000 et. seq., and the State CEQA Guidelines, California Code of Regulations Section 15000 et. seq. (collectively, “CEQA”), because it has no potential for resulting in physical change in the environment. _____________________________________ Prepared by: Christopher D. Jensen, City Attorney Reviewed by: Dianne Thompson, Assistant City Manager Approved for Submission by: Jim Throop, City Manager Attachment: A - Lehigh Cement Plant and Quarry Acquisition Options (Santa Clara Board of Supervisors Agenda Item No. 13, Feb. 15, 2022) 295 CC 02-15-2022 185 of 278 "µ»´º¿Ɏµ¬Ɏ2§´º§Ɏ"²§¸§ !µ§¸ªɎµ¬Ɏ2»¶«¸¼¯¹µ¸¹Ɏ 2»¶«¸¼¯¹µ¸¯§²Ɏ#¯¹º¸¯©ºɎŸɎ 2»¶«¸¼¯¹µ¸Ɏ2ȌɎ)µ¹«¶®Ɏ2¯³¯º¯§´ 21:655! 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Bmup/ Uif!dvssfou!)3123*!Sfdmbnbujpo!Qmbo!dpoufnqmbuft!gvmm!sfdmbnbujpo!pg!uif!tjuf!cz!Kvof!41-! 3143/!Uibu!fyjtujoh!Qmbo!dpoufnqmbuft!ijmmtjef!pqfo!tqbdf!bt!uif!qspqptfe!foe!vtf!gpmmpxjoh! sfdmbnbujpo/!Jo!312:-!bt!opufe!bcpwf-!Mfijhi!tvcnjuufe!bo!bqqmjdbujpo!gps!b!Sfdmbnbujpo! Qmbo!Bnfoenfou!)SQB*/!Uif!qfoejoh!SQB!xpvme!ibwf!qfsnjuufe!npejgjfe-!fyqboefe! pqfsbujpot!boe!fyufoefe!uif!sfdmbnbujpo!ujnfmjof/! Cpbse!pg!Tvqfswjtpst;!Njlf!Xbttfsnbo-Djoez!Dibwf{-!Puup!Mff-Tvtbo!Fmmfocfsh-T/!Kptfqi!Tjnjujbo Page Ŷ of Ŷ Dpvouz!Fyfdvujwf;!!Kfggsfz!W/!Tnjui 298 Agenda Date: February 15, 2022 CC 02-15-2022 188 of 278 CITY OF CUPERTINO Agenda Item 21-9692Agenda Date: 2/15/2022 Agenda #: 19. Subject:ConsideranupdateontheVia-CupertinoOn-DemandCommunityShuttlePilotProgram andproposedgrantapplication:CaliforniaStateTransportationAgency(CalSTA,)Transitand Intercity Rail Capital Program (TIRCP) ReceiveanupdateonVia-Cupertinoridershipsinceitsre-launchonOctober19,2021andconsider authorization of a competitive grant application to CalSTA to fund 50% of shuttle costs in the future Presenter: Chris Corrao,{ĻƓźƚƩ ƩğƓƭźƷ ε ƩğƓƭƦƚƩƷğƷźƚƓ tƌğƓƓĻƩ CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 299 CC 02-15-2022 189 of 278 CITY COUNCIL STAFF REPORT Meeting: February 15, 2022 Subject Consider an update on the Via-Cupertino On-Demand Community Shuttle Pilot Program and proposed grant application: California State Transportation Agency (CalSTA,) Transit and Intercity Rail Capital Program (TIRCP.) Recommended Action Receive an update on Via-Cupertino ridership since its re-launch on October 19, 2021 and consider authorization of a competitive grant application to CalSTA to fund 50% of shuttle costs in the future. Background The Via-Cupertino Community Shuttle launched on October 29, 2019, with the goal of attracting motorists to a sustainable and affordable transportation option. The service features nine vans that provide shared rides anywhere in Cupertino, and three locations outside Cupertino (Sunnyvale Caltrain, Kaiser Permanente Santa Clara, and Rancho San Antonio) for a flat fare. Program information, including hours of operation, service area, and fares are available on the City of Cupertino website at cupertino.org/shuttle. A budget allocation of $1.75 million was approved by City Council for this program on June 18, 2019, and an agreement with Via-Cupertino was approved by City Council on August 20, 2019. Service was paused on August 24, 2020, due to COVID-19, and resumed on October 19, 2021. A contract amendment was approved by Council on July 20, 2021. The purpose of the contract renewal was to extend the program expiration date to October 31, 2022, to account for time lost during the pause, and to include new contract language related to Assembly Bill 5 (AB) and Proposition 22. (The bill requires contract employees to be treated as employees and the proposition exempts ride share companies from AB 5.) Discussion Ridership has grown steadily since the re-launch on October 19, 2021 and is currently the highest it has been at any point during the pandemic. Several changes were made at the re-launch to grow ridership in response to community feedback. These included new vans that are lower to the ground and easier to enter, bicycle racks, plexiglass dividers between the driver and riders, and updated fares. Since the relaunch, 1,748 trips have been made, 29: CC 02-15-2022 190 of 278 and 16,708 trips have been made overall since the program began in October 2019 (this is the most recent number, as of the time of submittal of this report.) Sunnyvale Caltrain station and high schools are the most popular pick-up and drop-off points. Ridership is increasing, although overall ridership is still below what was experienced in February 2020, prior to the pandemic. In that month, 3,956 rides were completed. By comparison, in January 2022, 487 rides were completed. Despite this difference, growth has been consistent since the re-launch, even during the Omicron variant. It is anticipated that ridership will continue to grow through the spring and summer, with the speed of recovery increasing as more employees return to office and as students resume activities on campus at De Anza College. Survey Data Several surveys conducted at various points in the pilot program consistently showed strong community support for Via-Cupertino. Survey results show a broad appeal across various community groups, such as seniors, students, office workers, and persons with disabilities. A 2021 rider survey indicated that if not for Via-Cupertino, 85% of riders would travel by private vehicle. This indicates that the pilot program has been successful in reducing Vehicle Miles Traveled (VMT) and greenhouse gas (GHG) emissions. It has also been successful in better connecting Cupertino residents to the Sunnyvale Caltrain station. Budget Update The Via-Cupertino On-Demand Community Shuttle program is currently on budget, with allocated funding anticipated to last until the end of the contract on October 31, 2022. As of January 2022, $20,927.09 has been collected in fare revenue since the start of the pilot program. Staff expects the pilot program to exhaust most of the funds as ridership is anticipated to continue growing until the end of the pilot program. Transit & Intercity Rail Capital Program The TIRCP is a , and urban rail networks. The funding comes from the GHG Reduction Fund. In addition to funding rail projects, it also funds projects that can increase the use of rail transit, such as Via-Cupertino. The grant application for this is due on March 3, 2022. For the first time, this grant includes micro transit as a category and cities are eligible to apply for funds. As this is a very large grant with larger projects likely to score higher, staff has reached out to the Cities of San José, Sunnyvale, and Santa Clara regarding a potential multi-jurisdictional application. If awarded, the grant could cover up to 50% of capital and 50% of operating costs annually for a five-year period. (Attachment A.) The Cities of Sunnyvale and San José have expressed interest but have not yet decided whether to participate as they need to first identify their fund matching capacity. As a result, City staff has discussed a grant application that would be structured to enable other cities to participate in years two and three, giving those jurisdictions more time to secure funding for their local match. The City would be able to use grant funds to add destinations outside of the City that are frequently requested but would require more 2:1 CC 02-15-2022 191 of 278 vans, such as the City of Mountain View Caltrain station (which has Baby Bullet service) and El Camino Hospital. Applying for this grant does not commit the City to funding Via- Cupertino in the future, nor does it lock in a vendor, should the City seek to contract with a different on demand vendor in the future. Next Steps If Council authorizes submission of an application for the TIRCP grant, staff will prepare application materials to submit by March 3, 2022. CalSTA will notify applicants of a decision by June 2022. Transportation staff will return to the City Council Summer 2022 with another ridership update and more information on next steps, including what steps would need to be taken if the City Council elects to make the program permanent. Sustainability Impact Via-Cupertino is an on-demand ride sharing program that reduces the amount of VMT in the City, also reducing GHG emissions and local traffic congestion. In addition, as the most frequent destination and pickup point is Sunnyvale Caltrain, the program supports rail transit ridership and lessens parking demand for Caltrain. Vehicles are currently powered by internal combustion engines. However, a transition to electric vehicles (EV) is planned and will occur as vehicles become available from the current lessor (Avis), or if Via-Cupertino is able to secure an alternate provider sooner. If the CalSTA grant is awarded to the City, this will facilitate the transition to EVs by covering the increased capital costs of fleet electrification. It is anticipated that vehicles would be swapped out as soon as available, with the entire fleet in the City becoming electric in three to five years. Another EV strategy under consideration is for staff to pursue grants to acquire EVs that would become City assets, and then have Via-Cupertino manage and operate the fleet. Currently, most grants for EVs that are available require a 50% City match, which would require a significant investment from the City, unless it is able to acquire it through alternate means (such as through a donation, or through VMT Mitigation Funds.) Fiscal Impact This ridership update has no fiscal impact. Via-Cupertino was approved as part of the 2019 Budget at a cost of $1.75 million for the entirety of the pilot program in the Traffic Engineering budget unit, special project account, 100-88-844 750-061 The amount of $718,812.53 has been spent to date. If the grant is awarded by CalSTA, and if the City Council decides to continue the Via-Cupertino program beyond its current expiration date (October 31, 2022,) the ongoing cost to operate Via-Cupertino is estimated to be $1.2 million per year. The CalSTA grant could cover up to 50% of capital costs and 50% of operating costs annually for five years, leaving the City responsible for paying the other 50% and/or finding alternate funding sources to cover those costs. _____________________________________ Prepared by: Chris Corrao, Senior Transit and Transportation Planner Reviewed by: Jimmy Tan, Acting Director of Public Works Reviewed by: Dianne Thompson, Assistant City Manager 2:2 CC 02-15-2022 192 of 278 Approved for Submission by: Jim Throop, City Manager Attachments: A Proposed Expansion Map 2:3 2:4 278 of 193 02-15-2022 CC Cupertino Expansion: Phase 1 - Via 2:5 278 of 194 02-15-2022 CC Cupertino Expansion: Phase 2/3 - Via CC 02-15-2022 195 of 278 CITY OF CUPERTINO Agenda Item 22-10380Agenda Date: 2/15/2022 Agenda #: 20. Subject:ConsideranupdateonStevensCreekBoulevardSteeringCommitteeandconsiderationof the City of Cupertino's participation in the Stevens Creek Boulevard Transit Vision Study ConsiderapprovingparticipationintheStevensCreekBoulevardCorridorTransitStudytocreatea cohesivevisionfortheStevensCreekBoulevardCorridor,includingastudyofthepotentialfor transit Presenter: Chris Corrao,{ĻƓźƚƩ ƩğƓƭźƷ ε ƩğƓƭƦƚƩƷğƷźƚƓ tƌğƓƓĻƩ CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 2:6 CC 02-15-2022 196 of 278 CITY COUNCIL STAFF REPORT Meeting: February 15, 2022 Subject Consider an update on the Stevens Creek Boulevard Steering Committee and consideration of the City of participation in the Stevens Creek Boulevard Transit Vision Study. Recommended Action Consider approving participation in the Stevens Creek Boulevard Corridor Transit Study to create a cohesive vision for the Stevens Creek Boulevard Corridor, including a study of the potential for transit. Discussion In 2019, the jurisdictions of the City of San José, the City of Cupertino, the City of Santa Clara, and the County of Santa Clara adopted resolutions formalizing their interest in creating a common vision for high-capacity transit along the Stevens Creek Corridor. Soon after, the City of San José formed a Steering Committee of elected representatives of each jurisdiction to discuss shared transportation issues along the Stevens Creek Boulevard Corridor. The City adopted a resolution in support of the study of high- capacity transit in the corridor on July 26, 2019 (Attachment A.) Cupertino Mayor, Darcy Paul, and Transportation Division staff have continued to participate in the group since its formation. On July 20, 2020, the Steering Committee recommended to proceed with developing a funding strategy for a transit study of the corridor. However, on November 17, 2020, the Council decided not to act, or participate at the time, citing concerns that the Interstate 280 (I-280) corridor should be included and noting the scope lacked sufficient detail to be a useful document. After that time, staff of the participating jurisdictions continued to meet Cupertino, which resulted in the attached scope of work (Attachment B.) In October 2021, the Metropolitan Transportation Commission (MTC) adopted Plan Bay Area 2050. Plan Bay Area envisions a $2.8 billion value to a future transit project in the Transportation Plan does not predetermine a project, but instead enables future California State and Federal funding for the corridor, should a project materialize. 2:7 CC 02-15-2022 197 of 278 At the most recent Steering Committee meeting on December 13, 2021, a presentation was given by City of San José staff on the scope of the Vision Study, the proposed cost share breakdown, and an overview on other planning activities in the corridor. City of San José staff also discussed the Airport Connector, a project intended to link Diridon Station to Mineta San José International Airport. Scope of Work In connection with the Multi-Jurisdictional Vision Study, the City of San José has a project underway called the West San José Multimodal Transportation Plan (MTIP.) This larger project is being used as a vehicle for the Stevens Creek Corridor Project since it already aligns with its scope and includes Stevens Creek Boulevard as part of the study area. Iteris and Winter Consulting both have experience in preparing similar types of studies for other agencies. The firm scope of work (Attachment B) lays out a 19-month duration project schedule with two months allocated to Project Initiation, eight months allocated to the development of a Vision Statement, and nine months allocated to the Vision Implementation development. The total cost estimate of the consulting services is $794,400. The largest contributor is the Santa Clara Valley Transportation Authority (VTA) with the remainder shared by jurisdictions along the corridor. If Cupertino does not participate in the study, the overall cost decreases by $87,035 for the remaining jurisdictions, although it is unknown if other jurisdictions would proceed with the study in absence of Cupertino. The consultant team will prepare the draft and final Stevens Creek Boulevard Corridor Vision Plan that summarizes relevant information from previous deliverables (existing conditions report, public outreach results, vision statement, alternative improvement concepts considered and evaluated, final vision concept, and implementation and a funding strategy.) The report will include a high-level non-technical executive summary and high-quality visual graphics illustrating the vision concepts for the corridor. The executive summary will reflect and relate to community priorities and be developed for an audience comprised of community members and elected officials. Next Steps If the City Council is supportive of moving forward with the corridor study, staff will return within one to two months with a funding agreement between the City of San José and the City. Other study participants also anticipate executing funding agreements in Spring 2022. The study is anticipated to begin in Summer/Fall 2022. Sustainability Impact A transportation study has minimal impact on the environment. However, if the study results in improvements to Stevens Creek Boulevard for bicyclists, pedestrians, and/or transit, this could lead to reductions in Vehicle Miles Traveled, greenhouse gas emissions, and improved safety for non-motorized street users. Although Cupertino currently has separated bikeways already constructed in a segment of Stevens Creek Boulevard, with the remaining segments in designcould become even more 2:8 CC 02-15-2022 198 of 278 valuable when neighboring communities build similar improvements in their jurisdictions, allowing for longer bicycle and pedestrian trips. The study will also study transit and multimodal mobility, sustainability goals. Fiscal Impact The overall estimated cost to the City is $154,059. Costs are calculated based on linear miles on Steven Creek Boulevard. If Council wishes to participate in the study, staff will return at a future Council meeting with a funding request and a funding agreement between the City and the City of San José. _____________________________________ Prepared by: Chris Corrao, Senior Transit and Transportation Planner Reviewed by: Jimmy Tan, Acting Director of Public Works Reviewed by: Dianne Thompson, Assistant City Manager Approved for Submission by: Jim Throop, City Manager Attachments: A Resolution No. 19-089 B Scope of Work 2:9 CC 02-15-2022 199 of 278 2:: CC 02-15-2022 200 of 278 311 CC 02-15-2022 201 of 278 312 CC 02-15-2022 202 of 278 Iteris and Winter Consulting’s Proposal for Stevens Creek Boulevard Corridor Vision Study Submitted to: November, 2021 08063-145.22 313 CC 02-15-2022 203 of 278 COVER LETTER June 1, 2021 Stevens Creek Corridor Transit Steering Committee c/o City of San José District 1 Attn: Raania Mohsen 200 East Santa Clara Street, San José, California Re:Stevens Creek Corridor VisionStudy 08063-145.22 Dear Sir/Madam: Iteris, Inc. (Iteris) is the leader in smart mobility infrastructure management for the transportation industry headquartered in California. Our firm specializes in providing solutions in transportation planning, traffic engineering, Traffic Signal Systems, and Intelligent Transportation Systems (ITS). Iteris combines its specialties to design and implement innovative solutions that help agencies reduce traffic congestion, enhance system reliability, improve mobility and safety, and advance the development of thriving communities. We are also pleased to be joined by Winter Consulting, specializing in outreach to provide comprehensive, complete, and seamless consulting services to this project with an integrated team. Thisscope of work is based on the VTA Stevens Corridor Vision Study: Add-on task to the Strategic Plan for Advancing High-Capacity Transit Corridors. However, it was modified to broaden the scope beyond a transit corridor study to bring all types of mobility improvements to support the vision of the corridor. While transit certainly will be a large part of the discussion and analysis, the corridor has many vehicle, operational, bicycle and pedestrian, and land use issues, which when taken in consideration, canlead to a stronger corridor vision to meet overall mobility and safety goals. We are proposing an experienced and highly responsive management team for this important assignment, as follows. Mr. Sean Daly, AICP, PTP, will serve as the Project Manager. With over 20 years of experience. Sean is one of Iteris’ most seasoned transportation professionals. He has over a decade of experience completing successful community-driven transportation planningprojects Ms. Corinne Winter will serve as the Deputy Project Manager. Corinne formed Winter Consulting in 2015 after a decade of leadership in the nonprofit transportation community as the Executive Director of Silicon Valley Bicycle Coalition and the Board Chair of TransForm. Corinne is a recognized leader in all aspects of community strategy and outreachservices. Mr. Viggen Davidian, PE, will serve as the Program Manager and Principal in Charge. A registered engineer, with nearly 40 years of experience, Viggen is the Practice Leader for Iteris’ Transportation PlanningDiscipline. Thank you for the opportunity to submit our proposal. Iteris looks forward to assisting the Stevens Creek Boulevard corridor agencies on this important project. Please contact me at (949) 270-9527 or rmm@iteris.com should you have any questions. Sincerely, Iteris,Inc. Ramin Massoumi, PE Senior Vice President and General Manager Consulting Solutions 314 CC 02-15-2022 204 of 278 TABLE OF CONTENTS ProjectTeam......................................................................................................................................................................... 1 ProjectApproach.................................................................................................................................................................. 6 ScopeofWork...................................................................................................................................................................... 9 Proposed ScheduleandCost..............................................................................................................................................19 Tables Table 1 – ReleventIterisExperience..................................................................................................................................... 5 Table 2 – Relevent WinterConsultingExperience................................................................................................................ 5 Figures Figure 1 - ProposedProject Structure.................................................................................................................................. 8 Figure 2 - Proposed Project ScheduleandCost..................................................................................................................19 SHARED GOALS FOR SAFETY AND ENHANCED MOBILITY Iteris is the global leader in smart mobility infrastructure management – the foundation for a new era of mobility. We apply cloud computing, artificial intelligence, advanced sensors, advisory services, and managed services to achieve safe, efficient, and sustainable mobility. Our end-to-end solutions monitor, visualize, and optimize mobility infrastructure around the nation to help ensure that roads are safe, travel is efficient, and communities thrive. Stevens Creek Vision Study |iii 315 CC 02-15-2022 205 of 278 PROJECT TEAM PROJECT TEAM Our staff have many years of extensive experience with on-call consulting services for various clients, having successfully managed and completed hundreds of on-call task orders for a wide variety of public agencies. Iteris, Inc., a publicly traded corporation (NASDAQ: ITI), is the market leader in smart mobility infrastructure management since 1987. Iteris’ 425+ staff have decades of expertise in traffic management, along with superior services and patented products that help detect, measure, and manage traffic and vehicular performance, minimize traffic congestion, enhance safety, and empower Iteris clients with The Iteris team brings solutions to better manage their transportation networks. Iteris team local knowledge with members are experts in the fields of transportation planning, traffic national expertise to help engineering and transportation technology. Knowledge of these our clients navigate and practice areas enables Iteris to provide comprehensive services ranging execute their from initial studies, forecasting, planning, and design, through transportation goals. implementation and performance monitoring to integrate land use planning, urban design and land use policy.The firm is headquartered in Santa Ana, CA and has offices nationwide, including Oakland. Winter Consulting Group, LLC, was established March 9, 2015. Their team brings 45 years of combined experience engaging diverse stakeholders—from city and transit agency staff and elected officials to community leaders, Winter Consulting brings business representatives, and stakeholders from the general public. In their firm’s six years of business, they have developed a strong deep local transportation reputation for performing high-quality outreach on behalf of their outreach experience in clients. They have extensive experience interfacing with the business the community. community along with a special passion for increasing the use of rail in the Bay Area and the mega-region beyond. 316 Stevens Creek Vision Study | 1 CC 02-15-2022 206 of 278 PROJECT TEAM The Iteris team possesses a tremendous depth of experience of traffic engineering, design, and planning experience that are required for a multijurisdictional corridor planning project. Iteris is well known within the industry and has a long history of successful projects similar in scope for several California agencies. Iteris has initiated over 1,000 transportation planning and engineering projects within the last five years for a wide range of public and private entities including local agencies, counties, MPOs, and Caltrans. With a proven track record of on-time, within-budget performance, approximately 70% of these projects represent repeat clients - a testament to Iteris’ ultimate goal of client satisfaction. Iteris implements high-quality deliverables through adherence to a quality assurance program that ensures accuracy, product usability, and an overall commitment to product excellence and client satisfaction. As project manager, Mr. Sean Daly, AICP, PTP ensures the team commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris’ project management process is designed with checks and balances that have resulted in Iteris’ impressivetrackrecordofsuccess on similar projects. Iterisprojectmanagementobjectivesaredevelopedto: Provide a comprehensive technical description and work definition for the entireproject. Develop a viable cost and schedule plan that reflects the planned performance of thework. Establish a comprehensive control system that provides the necessary status information to the Project Development Team (PDT) and Iterismanagement. Identify problem areas early and initiate correctiveaction. Communicate information to the PDT on a regular and timelybasis. Ensure thorough documentation through an effective Quality Assurance/Quality Control process. : 317 Stevens Creek Vision Study | 2 CC 02-15-2022 207 of 278 PROJECT TEAM Our Team Sean Daly AICP, PTP Project Manager Mr. Sean Daly, AICP, PTP, is our proposed Project Manager. He has 20 years of public sector and professional consulting experience in transportationplanning and started with Iteris in 2006—and has worked nearly continuously on Port projects since that time. His approach to planning puts people first to ensure access and connectivity rather than barriers and isolation. He is supported by Iteris’ focus on to bring professional planning services to his clients through a broad array of knowledge, expertise and experience in transportation impact Sean Daly, AICP, PTP analysis; multimodal studies; corridor analysis; analytics; transportation finance; and the regional travel demand modelprocess. Corinne Winter Deputy Project Manager Ms. Corinne Winter formed Winter Consulting in 2015 after a decade of leadership in the nonprofit transportation community as the Executive Director of Silicon Valley Bicycle Coalition and the Board Chair of TransForm. Corinne is a recognized leader in all aspects of community strategy and outreach services. Corinne’s experience includes robust outreach to diverse stakeholders including city and transit agency staff, elected officials, developers, community leaders, Corinne Winter and business leaders. Viggen Davidian, PE Principal-In-Charge Mr. Viggen Davidian, PE serves as a Vice President for Iteris and has been with the firm since February 1994. He has over 40 years of comprehensive project and management experience in transportation planning, traffic engineering design, and civil engineering, in both the private and public sectors. Mr. Davidian’s technical expertise includes comprehensive multimodal area and corridor studies, traffic operations,travel demand forecasting, alternatives analyses, and environmental impact assessment for major highway and transit Viggen Davidian, PE projects. David Huynh, PE Senior Advisor Mr. David Huynh, PE serves as an Associate Vice President and has been with Iteris since June 2014. He brings over 23 years of transportation experience having worked in both the public and private sectors with a focus on traffic engineering, design, Intelligent Transportation System, operations, signal systems, communications design, Transit Signal Priority design and implementation, connected vehicle, and system engineering. David is an expert on the traffic signal systems in the South Bay and previously served as the Senior Transportation Engineer for the City of Fremont. David was the project David Huynh, PE manager for the Signal retiming for Stevens Creek Boulevard from Bubb Road to Tantau Avenue as part of MTC’s PASS program. 318 Stevens Creek Vision Study | 3 CC 02-15-2022 208 of 278 PROJECT TEAM Ted Huynh, PE, TE Technical Lead Mr. Ted Huynh, PE, TE serves as a Senior Engineer for Iteris and has been with the firm since November 2017. He has over 10 years of experience working in thefieldoftransportationengineering.Hisexpertiseincludestrafficoperations analyses, transportation impact analyses, traffic microsimulations, parking management planning, rail planning, complex spreadsheet and dataset analyses, cost estimation, and benefit-cost analyses. Mr. Huynh’s software experience includes VISSIM, Synchro, SimTraffic, Traffix, ArcGIS, HCS, Adobe Creative Suite, Microsoft Office and AutoCAD. He worked on the Stevens Creek Bus Rapid Transit Project – Conceptual Engineering services while with a Ted Huynh, PE, TE previousemployer. Ellena Tran Outreach Coordinator As an outreach coordinator at Winter Consulting, Ms. Ellena Tran has developed strong relationships with community-based organization leaders. Through these collaborations, Ellena has developed a broad understanding of best engagement practices for a number of different communities throughout the Bay Area. She is a seasoned outreach coordinator who has run many pop- up tabling events, workshops, and focus group meetings (both in-person and online). Her welcoming and cheerful attitude helps her successfully connect Ellena Tran with community members. Stephanie Mak, AICP Technical Support Ms. Stephanie Mak, AICP serves as an Associate Engineer with Iteris and has been with the firm since April 2018. She has over five years of experience working in the fields of transportation planning and analytics. Her expertise includes transportation performance monitoring/metrics, benefit-cost analyses, transit operations analysis, dataset analyses, data visualization and database development. Ms. Mak has extensive experience with GIS and using the “R” scripting language to manage large datasets, performing statistical Stephanie Mak, analysis and developing transportation performance metrics. She previously AICP worked at MTC. Jin Eo Technical Support Jin serves as an Assistant Planner for Iteris and has been with the firm since December 2019. She has over six years of experience working in the fields of transportation planning with specific experience as a traffic modeler and analyst. Ms. Eo will be supporting the modeling and transportation planning facets of Iteris’ Mobility group. Prior to Iteris, Ms. Eo worked for an established transportation planning firm and has held internships with the Los Angeles County Metropolitan Transportation Authority (Metro), the City of LosAngeles, and the Orange County Transportation Authority (OCTA). She has experience Jin Eo applying regional and local transportation models, GIS, and is skilled at using such tools as TransCAD, PeMS, Vistro, Synchro, and Streetlight data. Jin is a native of SantaClara. 319 Stevens Creek Vision Study | 4 CC 02-15-2022 209 of 278 PROJECT TEAM Our Relevant Experience A selection of relevant experience of past and ongoing projects are shown in Table 1 for Iteris and Table 2 for Winter Consulting. Table 1 – Relevant Iteris Experience Traffic Transportation Multimodal Transit ProjectsOutreach Engineering PlanningCorridorCorridor Santa Monica Boulevard Transit Parkway Omnitrans West Valley Connector BRT US 101 Communities Connected- West San Jose Multimodal Transportation Improvement Plan Elk Grove BRT Feasibility Study-- Metro Orange Line Canoga Extension-- Lincoln Boulevard Corridor Plan Wilshire Boulevard BRT Study El Camino Real BRT Peer Review Support- East Broadway Feasibility Study- San Fernando Valley North-South Transit - Corridor Major Investment Study Metro Bus Speed and Street Design - Improvement Plan Orange Grove Roadway Reconfiguration- Valley Boulevard PAED Slauson Corridor Transit Neighborhood Plan MTC’s Program for Arterial Signal Synchronization (PASS) for Wolfe Road, Tantau -- Avenue, El Camino Real, Stevens Creek Boulevard MTC’s Next Generation Arterial Operations --- Program (NextGen AOP) San Jose 18/19 TFCA Signal Retiming---- AC Transit Line 97 Transit Performance Initiative- MTC IDEA Conditional Transit Signal Priority in --- Walnut Creek and Concord MTC’s Program for Arterial Signal Synchronization (PASS) for Wolfe Road, Tantau --- Avenue, El Camino Real, Stevens Creek Boulevard Table 2 – Relevant Winter Consulting Experience Transportation Traffic Multimodal Transit ProjectsOutreach PlanningEngineeringCorridorCorridor --- ACE Outreach Services --- Southern Alameda County Rail Study ---- San Jose Downtown Transportation Plan --- Dublin Bicycle & Pedestrian Master Plan Update --- Union City Bicycle & Pedestrian Master Plan Update ---- ACE Outreach Services 31: Stevens Creek Vision Study | 5 CC 02-15-2022 210 of 278 PROJECT APPROACH PROJECT APPROACH Understanding TheStevensCreekBoulevardprovidesvitaltransportationconnectionsamonglanduseandactivitycentersin southwesternSantaClaraCountyasitpassesthroughtheCityofCupertino,CitySantaClara,CityofSanJose, and County of Santa Clara, while also providing an important transit corridor for VTA services. With limited parallel arterial corridors, it is expected that increases in travel demand in the general area will be heavily concentratedalongStevensCreekBoulevard.Thepartneringagenciesrecognizethe needtodevelop a vision andprinciplesforthecorridorandprovideformalimprovementconceptsandprojectsforimplementation. The unique jurisdictional borders in the corridor require a coordinated and cooperative multijurisdictional approachtoplanforthefutureofthecorridortoensuretheplanservesallstakeholdersincludingresidents, businesses, and visitors with safe, convenient, and practical multimodalmobility. This effort will build on previous and ongoing efforts while providing a new opportunity to empower stakeholders to guide the future of mobility in the Stevens Creek Corridor. With a complete recognition and understandingofthese issues, theconsultantteamofIterisandWinterConsultingarepleasedtosubmitthis proposal for yourconsideration. 321 Stevens Creek Vision Study | 6 CC 02-15-2022 211 of 278 PROJECT APPROACH Scope Concepts ThisscopeofworkisbasedontheVTAStevensCorridorVisionStudy:Add-ontasktotheStrategicPlanfor Advancing High-Capacity Transit Corridors. However, it was modified to broaden the scope beyond a transit corridorstudytobringalltypesofmobilityimprovementstosupportthevisionofthecorridor.Whiletransit certainlywillbealargepartofthediscussionandanalysis,thecorridorhasmanyvehicle,operational,bicycle andpedestrian,aswellaslanduseissues,whichwhentakeninconcert,canleadtoastrongercorridorvision tomeetoverallmobilityandsafetygoals. Key concepts in the scope are: Leadership The Current Steering Committee is the policy lead on theproject A ProjectDevelopmentTeam(PDT)composedofrepresentativesfromparticipatingagenciesisthe project coordination group—empowered to make technical decisions throughout theproject. Duetothemultijurisdictionalnatureofthestudy,itisrecommendedthatthePDTmakedecisions based on committee consensus for corridor-wide choices but to accommodate the responsible agency’s discretion over infrastructure and service assets. The intent is for the study process to foster continued cooperation and not create new, or perpetuate existing, barriers to multimodal mobility in thecorridor. Consensus Consensusdoesnotmeanfullagreementonall issues. In a multijurisdictionalstudythereis a high potential for disagreements over both style and substance since each participating agency brings different perspectives and emphasis on priorities, policy direction and leadershipformat. Theteamwilladdressdisagreementthrough a determinationofacceptance,avoidance,or mitigation as not to result in delays to the project schedule anddeliverables. Involvement Public Outreach is integral to the development of the Vision Statement and the selection of preferred solutions in the corridor based onneeds. Input will be treated the same regardless of venue: workshop, online, phone, or email. Feedback and description of the use of input, follow-up events that show progression and development. Schedule The schedule is divided into three primary parts with technical and outreachcomponents: 1. ProjectInitiation2. VisionStatement3. ImplementationPlan Focus The Study will be mobility and safety-focused rather than modally specific in the early stages. The focusonopportunitiesandconstraintsratherthanspecificsolutionsinthefirstphasesoftheproject is intended to encourage open expression of issues and concerns by stakeholders outside of a specific “pre-determined”decision. The Consultant Team is highly focused on deliverables andschedule. Conceptual Improvement Alternatives Developedatmultiple scales: Corridor-wideinvolvingmultipleagencies,City-levelinvolvingoverall City policy, and block level which can provide localized improvements to address specific focused needs. 322 Stevens Creek Vision Study | 7 CC 02-15-2022 212 of 278 PROJECT APPROACH The proposed project structure for coordination, technical and outreach components is shown in Figure 1. Figure 1 - Proposed Project Structure ProjectManagement Project Development Team Steering Committee Technical Advisory Committee Project InitiationPart 1: Vision Statement Part 2: Vision Strategy Existing Conditions Project Charter Design Guidelines Planned Conditions Conceptual Improvement Alternatives Outreach Plan Opps and Constraints Cost/Benefit Analysis Vision Statement Preferred Improvements Final Vision and Implementation Plan Outreach Events Listening PrinciplesVisionConcurrence DevelopReviewApprove Decision Makers Council/Commission Interviews DirectContactFocusGroups Office Hours Workshops PublicEvents OpenHouse DesignCharettes Corridor Audits Com.Presentations FieldEvents Pop Up Events Online Engagement 323 Stevens Creek Vision Study | 8 CC 02-15-2022 213 of 278 PROJECT APPROACH SCOPE OF WORK 1ProjectManagement The purpose of project management is to ensure accurate and timely management of general tasks required to kickoff, coordinate, oversee, and advance the Study through completion, and ensure the Study aligns with other multi-jurisdictional planning efforts in the corridor. 1.1TEAM AND WORKING GROUPCOORDINATION 1.1.1Project DevelopmentTeam The Project Development Team (PDT) will be the primary coordinating group for the duration of the project. It will be composed of representatives of VTA, City of San Jose, City of Santa Clara, County of Santa Clara, City of Cupertino and the consultant team. The PDT is scoped for monthly meetings, however bi-weekly meetings may be necessary at certain phases of the study where the status of project milestones, progress achieved, schedule, cost and budget status, and issues and areas of concern may need to be addressed more frequently. The consultant team will create minutes and action items for each subsequent PDT meeting. The PDT willbe a forum to resolve project issues and to identify additional areas of coordination. Risks to the schedule or accomplishment of deliverables will be identified and resolved through acceptance, avoidance, or mitigation. Draft mitigation actions will be developed by the consultant team and included in a risk register to accompany the meeting minutes and for resolution at the following PDT meeting. 1.1.2SteeringCommittee The Stevens Creek Corridor Transit Steering Committee reviewed and evaluated the Vision Study scope of work. The Steering Committee will be the lead policy decision-making body for the study. The Project Development Team will present to the Steering Committee either on a quarterly basis or at major milestones in the study such as: 1.Completion of ProjectInitiation 2.Draft VisionStatement 3.Draft ImplementationPlan 4.Nextstepsandongoingcoordination – thePDTwillidentify“earlyaction”projectsandcoordination actions by corridoragencies 1.1.3Technical AdvisoryCommittee A Technical Advisory Committee may be assembled from technical staff of relevant participating agencies to address specific technical requirements identified through the study and may include Caltrans District 4. 1.2PROJECT INITIATION (TWOMONTHS) Once the Notice to Proceed is issued, the consultant team will convene a Kick-Off Meeting to review expectations and responsibilities, refine the scope of work and develop a detailed schedule. Various decisions on communication protocols, standing coordination meetingtimes, and designation of a representative(s) for each participating agency will be made. The PDT meeting composition will be finalized, and the standing monthly/biweekly meetings will be scheduled. 324 Stevens Creek Vision Study | 9 CC 02-15-2022 214 of 278 PROJECT APPROACH 1.2.1ProjectCharter At the first biweekly PDT meeting, a draft Project Charter will be compiled which will include: Communicationprotocols Points ofContact TechnicalApproach ProjectLimits A summary of participating agency projectpriorities Draft public meetingschedule A second biweekly PDT meeting will finalize the Project Charter. 1.2.2OutreachPlan The consultant team will develop an outreach plan in consultation with the PDT and agency outreach professionals. The Outreach Plan will be a guide for the approach to public materials, and engagement and outreach and will contain a stakeholder register with contact information and touchpoints with various stakeholders. It is expected that the Outreach Plan will take two PDT meetings (draft and final) to produce. The outreach strategy will be reevaluated after the first part: Vision Statement, to consider revised outreach activities to address any identified shortcomings. Components of the outreach plan are expected to be: 1.2.2.1Outreach TargetAreas Targeted outreach (*note all comments on other study areas and topics will be accepted at all venues). The intent of targeted outreach is to ensure a cross-section of input throughout the corridor. 1.2.2.2MessagingMaterials Team will create high quality graphics, presentations, reports, fact sheets, or other materials as necessary for communication with the public, steering committee, boards of directors, city councils, and committees. The project branding will identity the study and ensure consistency in product look. Where appropriate, outreach materials and fact sheets will be published in three languages: English, Spanish and Simplified Chinese. 1.2.2.3Community BasedOrganizations Community Based Organizations (CBOs) will be identified for partnership in strategy development, implementation, and interpreting of outreach efforts. The draft budget allocates $5,000 stipends for five CBOs ($25,000 total). Identification of CBOs will be based on an equitable geographic and social distribution. CBOs will be invited to participate in reviewing the Outreach Plan and to co-create a set of outreach principles supportive of a community-led process for identifying needs, honoring community decisions and providing equitable strategies. 1.2.2.4DisadvantagedCommunities The consultant team will work with the PDT toenact strategies to engage disadvantaged communities, including people with limited English proficiency, low-income households, racial and ethnic minorities, people with various immigration status, and people with limited time or resources to go to standard public meetings. The location of disadvantaged communities will be identified in the existing conditions technical work. Translation and interpretation services for Spanish and Mandarin Chinese are expected to be provided on as needed basis. 325 Stevens Creek Vision Study | 10 CC 02-15-2022 215 of 278 PROJECT APPROACH 1.2.2.5OutreachAdvertisement The success of a public outreach program often hinges on the ability to get the message out to the community. The consultant team will work with the PDT, CBO partners, VTA’s Community Outreach and Public Engagement (COPE) Department, and the Cities and County to identify best ways to advertise events and collect input from local community members. Multimedia advertisement of the project website and events through mailers, agency email service, blog posts, social media posts, materials provided to neighborhood associations, local organizations and bicycle advocacy groups, city council and county supervisor communications, and local agency communication services will be explored in the Outreach Plan. 1.2.2.6Coordination with OtherOutreach Understanding that several recent and ongoing planning outreach efforts are underway in each City and within the corridor, the consultant team and PDT will develop an outreach strategy which will have synergy and not redundancy with these other efforts. Opportunities for co-hosting events and access to the technical products of these other efforts, if appropriate and feasible, will be explored. However, the Stevens Creek Boulevard Vision Study will have a unique identity with a clear purpose as to maintain a focus on delivering a unified Vision and actionable implementation plan for the corridor. 1.3OUTREACHEVENTS The consultant team will conduct outreach in several formats to involve community members, stakeholders and other interested parties in the development of corridor opportunities and constraints, review of draft documents, and help interpret the technical analysis by bringing experience, values and observations into the planning process. Outreach event types may vary by jurisdiction depending on what will be the most successful approach to reach a variety of community members. The consultant team will work with the PDT and community-based organizations to advertise, staff, and communicate the outreach events in their jurisdiction. Outreach touchpoints will be concentrated to coincide with technical and policy milestones in the project. The events are proposed to be: Interviews – ½ hour one-on-one phone or web conference interviews to solicit direct feedback. A few promptquestionswouldbepreparedbytheconsultantteam,butmostlythiswillbe a forumto listen to stakeholderneeds. Focus Groups – Small groups facilitated by the consultant team will have topical prompt questions and will focus on listening to needs. Workshops – An opening presentation describing the purpose of the workshop will be followed by breakout small groups by topic. Hands-on activities such as map drawing, prioritization and scenario planning. Walk / Bike / Transit Audits – The consultant team will lead modal audits focused on identifying barrierstocasualusers,impedimentstotravelandareaswherespotimprovementscanimprovethe multimodal transportation system. Open House – The open house format will be used to discuss draft documents with stakeholders, allowing them to ask question, provide comments, and interact with the consultant team and the PDT. 326 Stevens Creek Vision Study | 11 CC 02-15-2022 216 of 278 PROJECT APPROACH Office Hours – Office hours present an opportunity for the consultant team and the PDT to be available to stakeholder for an open discussion of corridor issues. Pop-Up Events – During all phases, host pop ups at bus stops, grocery stores, local events and locations within the study area, as well as previously scheduled community meetings, schools and localareaswithhighfoottraffic.Tables/presentations/pop-upeventswillbestaffedbytheoutreach team with VTA COPE and staff from each member agency joining as schedules allow. Depending on the specific neighborhood demographics, pop ups will include people fluent in common local language(s). CBO partners can help to identify suitable places for pop-up tables, opportunities for residents to assist with tabling or collecting community information, and preferred methods of communication. Presentations to community and neighborhood groups – There are a number of community and neighborhood groups throughout the corridor that it will be important to communicate with. The outreach team will conduct outreach to these groups and coordinate project presentations at their meetings. Agency staff can take the lead on these presentations or ask that the outreach team conducts them and reports back keyfindings. Council/Commission Meetings – Formal presentations to decision-making bodies are important in developing momentum for a sustainable corridor improvementprogram. These events may be in-person or online. Online events will have the capacity for live interaction and feedback and direction to the website for additional offline feedback as well as contact information to set up one-on-one interviews. 1.4PROJECT WEBSITE AND ONLINE ENGAGEMENT The consultant will work with the PDT agencies to develop a project website to clearly describe the purpose of the Study, share project documents, public outreach event schedules, surveys, and contact information. The website engagement will include surveys appropriate for different points in the study as well as an open-ended comment submission capability. Input received through the online engagement will be consolidated with the input from interviews and public events to ensure equitable access across all outreach formats. 327 Stevens Creek Vision Study | 12 CC 02-15-2022 217 of 278 PROJECT APPROACH 2Part 1 – Vision Statement (8 months) Part 1 is intended to be an 8-month process with bi-weekly agency technical working group meetings and public outreach events/touch points. The end product is a consensus-based Vision Statement composed of principles and measurable objectives to inform Part 2: The Implementation Plan. Technical analysis of existing and planned conditions will be performed and shared through the Outreach process to interpret and expand on the conditions analysis to identify opportunities and constraints for the Corridor. 2.1EXISTINGCONDITIONS “This task focuses on understanding existing land use and transportation conditions for the study area. The consultant team will collect relevant data, maps, and plans from local agencies, and will review and summarize the information in a memorandum. The consultant will also develop a base map that will help guide the community collaboration and visioning process. This task will give the Project Team and members of the public a common understanding of the current conditions in the study area.” The existing conditions analysis will be a compilation of technical information that describes the multimodal transportation infrastructure, mobility services and travel demand in the corridor. This will include analysis of the corridor’s interaction with parallel and connecting facilities such as I-280, Diridon Station Connection / Airport Connection, Bascom Avenue, I-880, Winchester Boulevard, San Tomas Expressway, Lawrence Parkway, Wolfe Road, and De Anza Boulevard. Due to the complex interaction of multiple travel patterns along various corridors in the study area, it is recommended that vendor supplied origin/destination probe data be obtained to analyze the travel patterns in and around the Stevens Creek Boulevard corridor. Understanding the need to focus the VTA contribution on the Measure A criteria of improving the speed and reliability of bus service in the corridor, specific technical tasks and outreach components are described and apportioned specifically for these purposes. Three categories of corridor improvements analyzed in the study are proposed to be: 1.Transit Operations Improvements –Speed, frequency and service improvements with comparison to any changes in vehicle operation conditions 2.Transit Stop Improvements and Access – Amenities and enhancements to improve stop identification, comfort and information as well as localized (1/4 mile) access for walking, biking and transfer from other transit services 3.Multimodal Connectivity – Walking and biking facilities serving the corridor connecting corridor land use The existing conditions analysis will start with an inventory of infrastructure and transportation demand in the corridor: Existing Condition Inventory Existing conditions data collection will be inclusive of: TransportationInfrastructure o Corridor geometric and operationalconditions o Laneconfiguration o Signalequipment •Timing sheets with coordination plans •Signal timing preferences; •Speed studies •Synchro files from previous projects as available o Communications o Intersection crossings 328 Stevens Creek Vision Study | 13 CC 02-15-2022 218 of 278 PROJECT APPROACH o Roadway ROWallocation o On-streetparking inventory o Bicycleinfrastructure TransportationDemand o Trafficvolumes(existing and forecasted basedon theVTA Countywide travel demand model) o Transitboardingsandalightings o Travelpatternsusing vendororigin and destinationdata Landuse COVID-19PeriodAnalysis to demonstrate the change intravel andmobilityconditions Collision data (CHP SWITRS data for the available past5-year period) Developbasemap inGIS Parking inventory andsurveyof Stevens CreekBoulevard and cross streets within 200 feetof Stevens Creek Boulevard for twoweekdays. The existing conditions inventory will be analyzed and summarized to identify current mobility and safety issues in the corridor to supplement those identified by technical analysis by corridor agencies, agency partners through coordination and other stakeholders through outreach events. The existing conditions analysiswill set the baseline of analysis for corridor improvement options The existing conditions will include identification location of signal or other delay, collision hot spots and potential of right-of-way for new modal designation coupled with stakeholderidentified barriers and opportunities for increased transit access and multimodal connectivity. The findings will be summarized in a succinct, high-level memorandum, with maps, graphics, and photographsasappropriate.Theopportunitiesandconstraintsfromtheexistingconditionswillbe summarized. Deliverables: Existing Conditions in the Corridor Report (technicalmemorandum) PowerPoint ExecutiveSummary Parking Inventoryand Survey DataInventory 329 Stevens Creek Vision Study | 14 CC 02-15-2022 219 of 278 PROJECT APPROACH 2.2PLANNEDCONDITIONS “This task focuses on understanding planned land use and transportation conditions for the study area. The consultant team will collect relevant data, maps, and plans from local agencies, and review and summarize the information in a memorandum. This task will give the Project Team and members of the public a common understanding of the planned conditions in the study area.” The Planning and Policy Context Synthesis will include planning documents and policies relevant to the study corridor. These documents will include General Plans, Specific Plans, Urban Village Plans, Corridor Studies, Bus Rapid Transit Studies, the High-Capacity Transit Corridors Study, Stevens Creek Boulevard Focus Area, Community-Based Transportation Plans, Capital Improvement Programs (CIP), West San José Multimodal Transportation Improvement Plan, the New Transit Service Plan, I-280 Corridor Study, Pedestrian Plans, and Bike Plans. Future travel demand and patterns in the corridor will be described and highlight how forecasted and planned conditions will alter the use of transportation facilities in the corridor. Gaps, conflicts and inconsistencies among plans and policies along the corridor will be summarized as opportunities and constraints. The findings will be summarized in a succinct, high-level memorandum, with maps, graphics, and photographs as appropriate. 2.2.1Future Conditions Option Analysis Options for potential corridor improvements will be organized into three proposed categories (as described in task 2.1). These categories will structure the technical analysis of actions to address identified issues and improve mobility and safety in the corridor. The analysis framework presented here will be reviewed with VTA and the corridor agencies to ensure all standard and methodologies of the assessment are consistent with agency policiessuch as VTA’s Transit Speed Policy. 1. Transit Operations Improvements Transit Operating Speed will be assessed by reviewing fourperformance metrics: Locations of signal or other delay of overall roadway operations in the corridor which could be addressed through signal coordination or other systemic improvements. Potential of corridor-wide bus signal priority through assessment of existing signal systems, communications, and vehicle hardware. This includes inventory of signal controller type, firmware, WLAN equipment, and communications compatibility to determine actions necessary for deployment of corridor bus signal priority. Assessment of potential queue-jump locations based on right-of-way and signal hardware to determine potential locations and actions necessary for queue jump deployment. The only vehicle loading component that will be analyzed as part of this study will be front door boarding vs. all door boarding which would be an improvement implemented throughout the corridor and platform height. Other components such as fare collection and stop spacing will not be studied as fare collection is an overall VTA system issue and stop spacing will be studied as part of the Fast Transit – Bus Stop Balancing project. The team will coordinate with and build upon VTA’s Fast Transit – Bus Stop Balancing project which is reviewing potential stop removals in the Stevens Creek Corridor, and not duplicate that effort but share relevant information as necessary. Right-of-way assessment for bus running way options of mixed traffic(existing conditions), shared bus/HOV lanes, shared bus/bike lane, peak hour bus-only lane, and bus-only lane. Impacts to vehicle operations and parking will be assessed quantitatively utilizing existing Synchro networks or 32: Stevens Creek Vision Study | 15 CC 02-15-2022 220 of 278 PROJECT APPROACH through Synchro or Visto analysis of representative intersection locations. 2. Transit Stop Improvements and Access Transit Stop Improvements will be assessed consistent with VTA’s Better Bus Stops Program. Current VTA data through the Program and field review will identify potential upgrades to stops in the corridor. Five-minute, ten-minute and fifteen-minutewalk and bike sheds to each transit stop will be mapped. Gaps due to barriers or other connectivity issues will be identified along with potential site access improvements frommajor land uses in the corridor. This analysis will also integrate comments provided by stakeholders. 3. Multimodal Connectivity City and County active transportation plans will be the basis for understanding multimodal connectivity to the Stevens Creek Boulevard corridor. Connectivity and connection points will be mapped. This will go beyond the station access analysis to analyzed multimodal system improvements in and connecting to the corridor for active transportation. Vulnerable road user analysiswill be conducted based on the existing conditions collision analysis and identify potential safety countermeasures for concentrations of pedestrian and bicycle involved collisions. Physical countermeasures in addition to innovative technology applications of passive detection at crossings and virtual detection via smartphones will be reviewed. This analysis will inform the development of the Vision Statement (Task 2.3.3) and the Conceptual Alternatives (Task 3.3). Deliverable: Planned Conditions in the CorridorMemorandum Technical Analysis of Future Conditions Options 2.3EXPERIENCE AND NEEDSOUTREACH “The outreach in Part 1 will focus on listening to community priorities and concerns and build to the development of a vision statement withprinciples and objectives.” The consultant team and the PDT will conduct a multifaceted outreach in partnership with community- based organizations and agencies to understand the experience, perspectives, and needs of corridor stakeholders—its residents, businesses and visitors. Outreach will be concentrated during the Opportunities and Constrains needs assessment. This is an important opportunity to allow stakeholders to express their experiences and values to help shape and interpret the complimentary technical analysis. Outreach events will coincide with project technical deliverables and decision points. Recommended outreach events during this part of the Study process are: 2.3.1Listening Period A Listening Period at the beginning of the project to allow stakeholders to focus on needs and values. Stakeholders will be asked about their experience in the corridor, how the transportation works or does not work for them, and their needs at various outreach events. Two (2)Workshops Two (2) OpenHouse 331 Stevens Creek Vision Study | 16 CC 02-15-2022 221 of 278 PROJECT APPROACH Four (4) FieldAudits Three (3) FocusGroups Thirty (30)Interviews Eight (8) Pop-Up Events Five (5)Council/Commission presentations Ten (10) Presentations to Community and NeighborhoodGroups The field audits of walking, biking and transit will coincide with the public workshops and open houses (on the same or consecutive days) to allow stakeholders to demonstrate and shape the field review. 2.3.2Existing Conditions and Planned Conditions Technical Deliverables ReviewPeriod The public release of the Existing Conditions and Planned Conditions Technical Deliverables will have two (2) workshops, two (2) office hours, and two (2) focus group events for stakeholders to review and comment on the deliverables. Summary presentations of the Listening Period and Existing Conditions and Planned Conditions Technical Deliverables will be presented at five City Council/Commission and/or Board of Directors meetings. 2.3.3Vision StatementDevelopment The consultant team and PDT will review feedback obtained in the outreach workshops, meetings, corridor audits, and other feedback mechanisms in the context of existing conditions, opportunities, and constraints of the technical analysis and outreach. Opportunities and constraints will be categorized and used to develop draft principles and objectives in the corridor. The consultant team will facilitate the refinement of principles and objectives and a consensus vision statement. Principles are the value-based goals for the corridor while the objectives will be measurableindicators in the achievement of the vision. This is scoped to include two (2) workshops, ten (10) interviews, and five (5) focus groups culminating in a Vision Statement Workshop to refine a draft Vision Statement document. 2.3.4VisionStatement After the workshop, the consultant team and PDT will refine and organize the draft Vison Statement and post for public review. During this period, the consultant team will present to the Steering Committee and individual City Councils and Boards of Directors of the participating agencies. Each decision-making body will be asked to vote to approve the Vision Statement to set a consensus basis for the implementation plan in part two of the Vision Study. Deliverables: Vision Statement of Principles andObjectives Consensus Approval of ParticipatingAgencies 332 Stevens Creek Vision Study | 17 CC 02-15-2022 222 of 278 PROJECT APPROACH 3Part 2 – Vision Strategy (9 months) This is the implementation of the Vision Strategy. It develops the framework of design guidelines, technology architecture, cooperative agreements, transit station/stop access planning and early action projects. 3.1EVALUATION OF PART 1 The results of Part 1 will be evaluated for areas of success or improvement. This will include a review of both the technical and outreach components of the project. It is expected that some issues raised in Part 1 will need to be further investigated before the development of alternative concepts. This may include a specific workshop or “short” technical studies of two-week investigations of specific issues. The PDT will determine the level of effort and time to allocate to additional outreach or analysis before the initiation of Task 2. 3.2DESIGN GUIDELINES It is expected the VTA Community Design and Transportation Manualwill be utilized to developdesign guidelines for the corridor. The Vision Statement development and outreach may revise or add some elements to the guidelines specific to the Stevens Creek Corridor. 3.3IDENTIFY AND ANALYZE CONCEPTUAL IMPROVEMENTALTERNATIVES “In this task, the Consultant will apply the vision statement and the design guidelines to create high-level design alternatives for corridor improvements. Corridor improvements will be based on opportunities and constraints and modal alternatives will be assessed for benefits and costs. Flexibility in the scale of alternatives will include corridor-wide, city-level and block level improvement alternatives. Concepts will be detailed enough to permit a general assessment of the feasibility of different design concepts and calculate planning-level cost estimates. No complex design, engineering, or environmental work will be conducted. Concepts will be presented for feedback in community outreach.” 3.3.1Conceptual ImprovementAlternatives Conceptual alternatives considered will include recommendations to improve mobility and safety through enhanced transit services, vehicular operations, and infrastructure improvements; bicycle facilities; pedestrian facilities, roadway lane allocation and designation, curb modifications, pedestrian enhancements, parking strategies, and signal timing improvements. Alternatives will be mapped and presented using plan-view graphics, cross-sections, and similar examples from other peer locations. The consultantteam will utilize industry-standard techniques to forecast existing and future conditions with and without conceptual alternatives by evaluating quantitative and qualitative assessment of impacts to transit, bicyclists, pedestrians, and drivers. Key performance indicators (KPIs) will be developed with the PDT based on the types of improvements considered and preference of technical tools and data. Evaluations will be based on user-perspective performance measures of travel time, delay, aesthetics, cost, and safety. Impacts to residential streets, on-street parking, and construction conditions will also be assessed. Results will be summarized in a memo and matrix, and will be posted for public review and used in the communication of potential benefits, costs, and impacts of potential improvements to be considered for priority implementation. 333 Stevens Creek Vision Study | 18 CC 02-15-2022 223 of 278 PROJECT APPROACH 3.3.2Cost BenefitAnalysis The consultant will evaluate the cost and benefits of alternatives and improvements with key performance indicators and magnitude cost estimates of capital and operating costs. Data will be obtained from plans and analysis from the technical component of Part 1. Results will be summarized in a memo and matrix. 3.3.3Conceptual Improvement StakeholderReview Conceptual improvement alternatives will be presented to members of the public. Input from the public and participating agencies will be used to revise the alternatives and guide the development of a preferred corridor concept. Outreach to support the development of conceptual improvement alternatives includes twenty (20) presentations to community and neighborhood groups. The consultant team will present and facilitate three (3) design charettes to review potential concept improvement alternatives. The presentationswill include how each alternative concept may address the principles and objectives of the Vision Statement and the results of the benefit/cost analysis. The consultant team will coordinate with the PDT to develop and manage the strategic planning for meetings, facilitation, preparation of meeting materials, presentation, and meeting summaries. Two rounds of revisions will be provided to refine concept improvements. A memorandum and matrix will summarize the concept improvement impact analysis and cost benefit analysis. 3.3.4Preferred ConceptualImprovements The consultant team will work with the PDT and through the public outreach process to develop a prioritization based on feasibility, funding opportunities and effectiveness. Each agency will perform a high- level evaluation of the feasibility of concepts based on right-of-way, funding, design, and environmental considerations. Lead agencies for each implementation action will be identified. Some potential improvements may be a various stages of project development (e.g., in design, environmental, concept or not a concept at this point). Potential funding mechanisms will be considered for the various improvements including opportunities for funding partnerships, traffic impact fees, CEQA mitigation, development fees, and local matches for the regional Transportation Improvement Program. The results of the preferred conceptual improvement analysis will be used to formulate an implementation strategy. The consultant team will present the concepts to the Steering Committee and individual City Councils and Boards of Directors of the participating agencies. 3.4IMPLEMENTATIONSTRATEGY Based on the previous tasks, the consultant team will develop an implementation strategy that describes the readiness of the Corridor for implementation of the preferred concept improvements. The plan will include the principles and objectives of the Vision Statement, the key performance indicators and costs, and the feasibility assessment by agencies. The implementation will be describedwithin the context of additional supportive policies, land use development, planning processes and funding mechanisms to achieve the corridor vision. The implementation strategy will include a section with near term-tangible actions with clear steps for responsible agencies. This “early action program” will be the near-term improvement component of the funding strategy. The long-term funding strategy will include an identification of most likely funding sources for the magnitude cost estimates of the improvements. 334 Stevens Creek Vision Study | 19 CC 02-15-2022 224 of 278 PROJECT APPROACH 4Final Vision and ImplementationPlan The consultant team will prepare the draft and final Stevens Creek Corridor Vision Plan that summarizes relevant information from previous deliverables (existing conditions report, public outreach results, vision statement, alternative improvement concepts considered and evaluated, final vision concept, and implementation and funding strategy). The report will include a high-level non-technical Executive Summary to sharewith in the community outreach and high-quality visual graphics illustrating the vision concepts for the corridor. The Executive Summary will reflect and relate to community priorities and be developed for an audience comprised of community members and elected officials. Deliverable: Draft and Final Stevens Creek Corridor VisionPlan 335 Stevens Creek Vision Study | 20 278 of All Tasks 225 02-15-2022 CC Plan Implementation Final Alternative Preferred Benefit Concepts/ Cost/ Guidelines Design Part 1 Evaluation of Vision Statement Conditions Needs Initiation Milestones 278 of All Tasks 226 02-15-2022 CC Plan Implementation Final Alternative Preferred Benefit Concepts/ Cost/ Guidelines Design Part 1 Evaluation of StatementVision Conditions Needs Initiation Milestones 278 of All Tasks 227 02-15-2022 CC Plan Implementation Final Alternative Preferred Benefit Concepts/ Cost/ Guidelines Design Part 1 Evaluation of Vision Statement Conditions Needs Initiation Milestones CC 02-15-2022 228 of 278 TM Innovating through Informatics About Us Iteris is the global leader in smart mobility infrastructure management – thefoundationfor a neweraofmobility.Weapplycloudcomputing, artificial intelligence, advanced sensors, advisory services and managed services to achieve safe, efficient and sustainablemobility. Our end-to-end solutions monitor, visualize and optimize mobility infrastructure around the world to help ensure that roads are safe, travel is efficient, and communitiesthrive. www.iteris.com 339 CC 02-15-2022 229 of 278 CITY OF CUPERTINO Agenda Item 22-10365Agenda Date: 2/15/2022 Agenda #: 21. 2»¨°«©º: FY 2021-2022 City Work Program Q2 Update Receive FY 2021-2022 City Work Program Q2 Update Presenter: Katy Nomura, Deputy City Manager CITY OF CUPERTINOPage 1 of 1Printed on 2/10/2022 powered by Legistar© 33: CC 02-15-2022 230 of 278 CITY COUNCILSTAFF REPORT Meeting: February 15, 2022 Subject City Work ProgramSecond Quarter Update Recommended Action Receive City Work Program Second Quarter Update Background This City Work Program update focuses on the secondquarter of the FY 2021-2022City Work Programfrom Octoberthrough December2021. The City Council adopted the FY21-22City Work Program at the May 26, 2021City Council meeting. As requested bytheCity Council, the City has been providing updates on the City Work Program on a quarterlybasis through the City Work Program dashboard at cupertino.org/cityworkprogram. A printout of these updates can be found in Attachment A for review. Discussion The following highlights are to provide a second quarter update and a brief preview of what can be expected in the upcoming third quarter update. These items items in the FY 21-22 City Work Program. 1.Single-:Significant outreach, 1 including surveys, stakeholdermeetings, a dedicatedwebpage, tabling events such as the Day N Night Fun Fest, and presentations to the Chamber of Commerce and Teen Commission, have been completed.Engagement responses wereanalyzed, and findings and ordinance element suggestions werepresented to aSustainability Commission subcommitteein December. In January, the full Sustainability Commission recommended thatthe CityCouncil adopt the draft Single-use Plastics Ordinance with amendments to addtraining for businesses, recommend a charge for both cups and containers, and phase in a ban on the retail sale of plastic food service wareby 2023. They also recommended that the current bag ordinance should be amended to ban plastic bags from takeout and food delivery. A Study Session is scheduled withthe CityCouncil on March 1, 2022 and food service providers and retailers are being made aware of that opportunity to learn more and contribute. Various planning sessions in preparation for the Challenge will continue. 1 https://engagecupertino.org/single-use-plastics 341 CC 02-15-2022 231 of 278 2.Consider options to develop extremely low-income (ELI) and below market rate (BMR) housing units for Developmentally Disabled Individuals on City-owned property along Mary Avenue as well as the Outback Steakhouse location: -22 Notice of Funding Availability for affordable housing funds is open from November 2021 February 2022. Non-profits, developers, and service providers will receive technical assistance on affordable housing developments during the application process and once funds have been awarded. The feasibility of an affordable housing project on City owned parcels will be determined. Staff has completed a draft parcel map and will be presenting to City Council at its regularly scheduled meeting on March 15 to provide an update on progress on the project and to solicit direction going forward. 3.Revisit 5G, including, but not limited to, recording, responding to complaints, transparency on existing applications: The City continues to record all inquiries, including a street image of the location, and communicates the concerns to the cell providers. To date, the City has received 194 inquiries on small cells. Of those, 176 have opposed the installation, 12 had questions or requests, and 6 supported the installation. Nearby cities are continually monitored for any updates on 5G cells in residential areas. The Public Works Department are developing revised guidelines for the placement of wireless facilities and an ordinance for consideration by the City Council. Staff anticipates presenting the guidelines and ordinance to the City Council in April. 4.Senior Strategy: The survey assessing resource awareness and need among Cupertino seniors is complete. Staff is analyzing the survey results to create a summary based on the focus items. The analyses and summary of the results will be compiled into a report and posted to the survey website. 5.Lehigh and Stevens Creek Quarry: plan, which County Planning staff determined to be complete. The County led Board of Supervisors had a meeting scheduled for November 2021 to consider vested rights determination for Lehigh, but that meeting has been postponed. A new date for consideration of this item has not been determined at this time. Correspondence to and 2 from the County can be accessed at the Quarry Information webpage here. The City has contracted with Envirosuite to place noise and air quality sensors at three to four locations near the quarries. A site survey of four locations was conducted by staff and Envirosuite. Envirosuite have ordered the sensors and are drafting design documents for staff approval. Sensors are scheduled to be installed in March, followed by six months of data analysis. A public website with real-time sensor data is to be published in April, 2022. 6.Homeless Jobs Program: The pilot program launched in October. Two unhoused residents from Cupertino were selected to begin employment at jobs located at WVCS in Cupertino. 2 https://www.cupertino.org/our-city/city-news/2018-2020-issues-between-lehigh-quarry-stevens-creek-quarry- county-city 2 342 CC 02-15-2022 232 of 278 One individual is assisting in the Food Pantry and the second individual is assisting with Facilities. The City will continue to monitor the pilot program and will provide assistance, as needed. 7.City Plan to End Homelessness: The City and its consultant, Homebase, are underway with the City Plan on Homelessness, an implementation plan to address the needs of the unhoused residents of Cupertino as identified in the Santa Clara County Community Plan to End Homelessness. In December 2021, the City launched the community engagement process with a Community Kick-Off Meeting, focus groups, and a stakeholder survey all to help inform and create the City Plan on Homelessness. The Plan will be presented to the Housing Commission and the City Council for adoption in Spring. 8.Memorial Park Improvements: This project is on schedule per the City Work Program Dashboard. The City has selected a design professional to prepare plans and specifications to go out to competitive bids to remove the existing ponds and landscape the impacted area in the short term. Competitive bids for construction are tentatively scheduled to be released in March, with City Council award of the contract anticipated in late April. Construction could begin as early as May 2022. The long-term planning for amenities that will replace the ponds will be explored during the development of the specific plan. The City is preparing the documents to begin the design for amphitheater improvements and the specific plan design. 9.Consider New Commissions and Committees: This item was brought to the City Council in December. The City Council discussed the item and directed staff to bring the item back to allow for further discussion. This item is scheduled to be considered at the February 15 City Council meeting. 10.Shuttle Bus Pilot Program Implementation: The Via-Cupertino Shuttle service resumed operations on October 19, 2021, after being paused due to COVID-19. To communicate the relaunch there were articles published in the October and November 2021 issues of the Scene, along with a robust community outreach program to notify the community of the re-launch. There were a total of 1,087 trips completed by Via-Cupertino in the second quarter and ridership continues to grow. Via is currently looking into the potential of adding two electric vehicles to the Via-Cupertino fleet. A comprehensive Via-Cupertino ridership update along with a possible grant opportunity will be brought to City Council on February 15, 2022. The pilot program is set to end on October 30, 2022. The Via- 3 Cupertino website is frequently updated and includes all pertinent information such as fares, maps, hours of operation, etc. are notable highlights from the current items in the FY 21-22 City Work Program that may be of particular interest to the City Council. For more details and updates on all items, see the dashboard printout in Attachment A. RHNA Related General Plan Updates and Rezoning (Housing Element): Staff organized 3 www.cupertino.org/shuttle 3 343 CC 02-15-2022 233 of 278 two joint study sessions for the Housing Commission, Planning Commission, and City Council in April and May 2021. Following this initial outreach, the Santa Clara County Planning Collaborative conducted a public outreach session through its initiative for Cupertino, Monte Serreno, and Los Altos in August 2021. About 35 people (residents and others interested in the process) attended the Cupertino breakout session. Following this, the City and consultants presented the planned public outreach and timeline for the Housing Element project at a City Council study session on October 5, 2021. Robust public outreach began in the second quarter, with the first community outreach event on December 9, 2021. In addition, there has been outreach to the Housing Commission, on December 9, 2021, and to the Planning Commission, on January 22, 2022, with additional outreach meetings in February and March 2022 to continue the discussion on Housing Element sites. The final RHNA for each of the 109 jurisdictions in the Bay Area was finalized in December 2021 by ABAG/MTC. Per state law, the Housing Element update must be completed by January 31, 2023. It is important to begin the environmental review process in Spring 2022 in order to meet this deadline in state law. Staff has determined that an Environmental Impact Report will likely be required and will make a presentation to the Environmental Review Committee on the environmental Lawrence Mitty: The annexation process with the City of San Jose and LAFCO is ongoing with completion expected as early as April 2022. In December 2021, the City contracted with MIG, Inc. to complete the Master Planning process for the park. Current activities include site environmental investigations and public outreach planning. Extensive public outreach is anticipated from March 2022 through November 2022. Final Concept design completion is expected by November 2022. Environmental review is anticipated to be complete by March 2023. Once environmental review is completed and approved by Council, design development and construction to follow. Municipal Water System: A presentation of key terms and a proposed amendment of the existing lease agreement (to add additional time for increased flexibility) was brought for on November 2, 2021. The Municipal Water System RFP was completed and advertised on December 14, 2021. A mandatory pre-submittal proposal meeting was conducted on January 12, 2022, and two water retailers attended the meeting. Responses to the RFP are expected in early 2022 with a recommendation for a future operation of the system, including an analysis of City staff operation, considered by the City Council in early 2022. Mental Health Support: The City is continuing research on local mental health resources 4 for the Mental Health webpage published in September. The resources on the webpage are currently suicide prevention based and will be updated to include more mental health resources on an ongoing basis. Other mental health resources offered through Santa Clara County were presented to the Teen Commission in October, and the Bobateeno youth event returned on October 9 to connect youth and teens with local mental health resources. 4 cupertino.org/mentalhealth 4 344 CC 02-15-2022 234 of 278 Feedback was received from the Teen Commission on the mental health website and programming at their November 10, 2021 meeting. Pilot Adaptive Traffic Signaling: Intelligent traffic management devices and associated software have been installed, configured, and tested and now operational at the following four intersections: 1.DeAnza & Mariani Ave 2.DeAnza & 280 N 3.DeAnza & 280 S 4.DeAnza & Homestead Data collection is currently underway for analysis scheduled for March 2022. The below item from the FY 20-21 City Work Program is pending completion. General Plan Authorization Process: This item was expected to be completed in FY 20-21 and has been extended in order to address comments from the City Council at the February 2, 2021 City Council meeting. For background, a study session to discuss this project was held on July 7, 2020 and a Planning Commission hearing was held on January Council on February 2, 2021 where the City Council provided additional direction to staff. This item was then heard by the City Council on August 17, 2021, and staff was directed to look at voluntary community amenities. This item has been further delayed due to staffing challenges and is now expected to be completed in July 2022. For more details on this item, see the dashboard printout for FY 20-21 outstanding item in Attachment B. Conclusion FY 21-22 updates highlighted in this report can be found on the FY 21-22 City Work Program dashboard webpage at cupertino.org/cityworkprogram. The third quarter update on the FY 21-22 City Work Program will be available on the dashboard in April and will be presented at a City Council meeting in May. Sustainability Impact There are no sustainability impacts associated with this update. Fiscal Impact There are no fiscal impacts associated with this update. Prepared by: Astrid Robles, Management Analyst Reviewed by: Chris Jensen, City Attorney Dianne Thompson, Assistant City Manager Katy Nomura, Deputy City Manager Approved by: Jim Throop, City Manager Attachments: A FY 21-22 City Work Program Q1 Dashboard Printout B FY 20-21 City Work Program Outstanding Item Dashboard Printout 5 345 CC 02-15-2022 235 of 278 6 346 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 236 of 278 1 347 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 237 of 278 2 348 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 238 of 278 3 349 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 239 of 278 4 34: CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 240 of 278 5 351 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 241 of 278 6 352 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 242 of 278 7 353 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 243 of 278 8 354 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 244 of 278 9 355 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 245 of 278 10 356 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 246 of 278 11 357 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 247 of 278 12 358 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 248 of 278 13 359 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 249 of 278 14 35: CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 250 of 278 15 361 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 251 of 278 16 362 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 252 of 278 17 363 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 253 of 278 18 364 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 254 of 278 19 365 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 255 of 278 20 366 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 256 of 278 21 367 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 257 of 278 22 368 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 258 of 278 23 369 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 259 of 278 24 36: CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 260 of 278 25 371 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 261 of 278 26 372 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 262 of 278 27 373 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 263 of 278 28 374 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 264 of 278 29 375 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 265 of 278 30 376 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 266 of 278 31 377 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 267 of 278 32 378 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 268 of 278 33 379 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 269 of 278 34 37: CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 270 of 278 35 381 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 271 of 278 36 382 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 272 of 278 37 383 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 273 of 278 38 384 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 274 of 278 39 385 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 275 of 278 40 386 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 276 of 278 41 387 CC 02-15-2022 A - FY 21-22 City Work Program Q2 Dashboard PrintoutATTACHMENT A 277 of 278 42 388