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CC 02-15-2022 Study Session Item No. 1. Commissions and Committees_Staff Presentation February 15, 2022 Commissions and Committees HousingSenior ServicesFine Arts Name ChangeEconomic Development CommitteeFiscal Strategic Plan Committee Scope of the ERCImpact of Adding CommissionsRecommendation 7.8.9.10.11.12.13.14. Presentation Outline A.CommissionsB.Committees BackgroundCurrent CommissionsCurrent CommitteesCommissions/Committees in Other CitiesCommission Membership RequirementsTraffic and Transportation 1.2.3.4.5.6. Traffic and TransportationEconomic DevelopmentSenior Services Consider new commissions and committees to address CupertinoÔs needs.Review Scope of the ERC FY 2019-20 City Work ProgramFY 2020-21 City Work Program Background Economic Development CommitteeFiscal Strategic Development Committee Fine Arts Name ChangeDevelop ordinances to codify: FY 2021-22 City Work Program Background cont. y o including bicycle and pedestrian traffic, parking, tion, and advancement of fine arts for the benefit o es, including park site acquisition and development, ffordable housing projects, and sources of funding for be of concern. affordable housing. the citizens of Cupertino. education, and recreation. community access television. Santa Clara County Library JPA. community activities, and recreation policies. and General PlanÔs Environmental Resources/Sustainability Element. other matters as specified by City ordinances or Title VII of the Government Code of California. Advises Council and staff on issues and projects important to youth in the Cupertino community. A subcommittee of the Planning Commission that reviews aspects of site and architectural design. Advises Council on all matters relating to telecommunications in Cupertino and provides support for Advises Council regarding library service in the community and serves as liaison between the City and the Advises Council on land use matters such as specific and general plans, zonings and subdivisions. Reviews Advises Council on housing policies and strategies, a Advises Council on parks and recreation related activiti Advises Council on transportation matters within Cupertin Advises Council on major policy areas related to the environmental goals in CupertinoÔs Climate Action Plan Advises Council on areas relating to public safety, traffic, police, fire and other areas where public safety ma Advises Council and encourages the realization, preserva Committee -Design Review Teen Library Housing Fine Arts Planning CommissionSummary Description Sustainability Public Safety Current Commissions Bicycle Pedestrian Parks & Recreation Communications (TICC) Technology, Information, & ative advocacy issues and have a significant effect on the ation that aligns with the City's and residents desire and need to environment. responsibilities. that have a fiscal impact on the City. Council-approved Legislative Platform. maintain the community's quality of life. Enhances and promotes a strong local economy to provide Makes recommendations on legisl Evaluates the initial study of a proposed project to determine Reviews external and internal audit reports, monthly treasurerÔs authorizes position letters for legisl Supports the CityÔs emergency management and preparedness external and internal auditors and recommends a budget format. report, and city investment policies. Recommends appointment of Confers, strategizes, and plans for current as well as future activities municipal services that businesses whether the project may or may not Economic CommitteeSummary Description CommitteeCommittee Development Environmental Fiscal Strategic Disaster CouncilPlan Committee Audit Committee Legislative Review Review Committee Current Committees Commissions and Committees in Other Cities Commissions in Other Cities Committees in Other Cities Qualified Elector=18 years old,resident, and US Citizen Generally required to be a resident (some exceptions for business representative or subject matter expert)Planning Commission and TICC require "qualified elector"Should this be changed to a residency requirement for consistency? Commission Membership Requirements SCC cities have Complete Streets CommissionsSCC cities have Bike Ped CommissionsSCC cities have other transportation related commissions Expanding Bike Ped Commission to Complete Streets Considered and failed 3 of 13 5 of 13 3 of 13 June 2, 2020 City Council MeetingBike Ped currently considers multiple modes of transportation to consider options holistically, as if complete streets Would Council like to pursue a TransportationCommission, CompleteStreetsCommission, orcontinue as is with Bike PedCommission? Traffic and Transportation in the survey only one found Similar to Sunnyvale's Housing and Human Services Commission, the Councilmembers expressed desire to expand scope to include social services County provides social services component Housing Commission reviews and recommends HumanServices Grant Funding ($550k annually)Expanding beyond existing functions would require significant resources and staff time Does Council have further direction regarding the Housing Commission? Housing SCC cities have a Senior Commission Council decided to continue partnership with SAC 6 of 13 Council dissolved Cupertino Senior Commission in 2009 due to overlapping functions with Senior Advisory Council (SAC)November 2018 Council evaluated reinstating Senior Commission Senior Services broaden the reach of potential interestsexplore other artsbetter align with Commission goals FY 2021-22 City Work Program ItemCodified and originally named in 1987Commissioners want to change name in order to:Ordinance for name change will be brought for Council's this FY Fine Arts Name Change SCC cities have similar committeesSCC cities have similar commissions 2 of 13 2 of 13 FY 2021-22 City Work Program ItemMeetings are on hold until ordinance is adopted Staff conducting additional research that is anticipated to be presented to Council in April Economic Development Committee ternal controls of such policies(from SCC cities have financial/audit related commissions/committees Review Monthly Report of Receipts, Disbursements and Fund BalancesReview Quarterly TreasurerÔs Investment Report (from Audit Committee)Review Budget Format(from Audit Committee)To review City investment policies and inAudit Committee)Review Annual Fee Schedule UpdateReview CityÔs Annual Fiscal Forecast Update A.B.C.D.E.F. 9 of 13 FY 2021-22 City Work Program ItemIncreased Audit Committee workload due to internal audit functionRecommended to convert Fiscal Strategic Plan Committee to Finance Committee with the following duties: Preparing amendments for Audit Committee and then Council consideration this FY Fiscal Strategic Plan Committee RolltheenvironmentalreviewdutiesintothePlanningCommission(dissolvingtheERCorchangingthescope)ExpandscopetoactinanadvocacycapacityandprovideeducationandengagementChangingthecompositionoftheERCtoaddres sthepotentialforperceivedconflictsissues No other city surveyed has an environmental review commission/committee Presented to ERC on April 15, 2021 and resulted in the following suggestions from the ERC:WhatapproachwouldtheCouncilliketotake withtheERC? Scope of the ERC Adding/Expanding Commissions will increase staff time spent on administrative and liaison dutiesAdditionally, ClerkÔs Office spends over 100 hours on orientations, trainings, agendas, and noticing Impact of Adding Commissions Should qualified elector requirements be changed to residency requirements for consistency?Would Council like to pursue a Transportation Commission, Complete StreetsCommission, or continue as is with Bike PedCommission?Does Council have further direction regarding theHousing Commission?What approach would the Council like to take with the ERC? Provide direction as the Council sees fitParticular areasneeding direction: Recommendation Questions?