Agenda Packet PRC Meeting 01.20.22
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CITY OF CUPERTINO
AGENDA
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C U P E RTI N O PARKS AND RECREATION COMMISSION
This will be a teleconference meeting without a physical location.
Thursday,January 20, 2022
6:00 PM
Televised Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday, January 20 to the Commission at
parksandrecreationcommission@cupertino.org. These e-mail comments will be received by
the commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read
the emails into the record, and display any attachments on the screen, for up to 3 minutes
(subject to the Chair's discretion to shorten time for public comments). Members of the
public that wish to share a document must email
parksandrecreationcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
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Parks and Recreation Commission Agenda January 20,2022
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_Fj cK8mZ9RS28e0P6NeMing
Phone
Dial 669-900-6833 and enter Webinar ID: 973 9844 8444
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 973 9844 8444
SIP: 973984484440zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
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Parks and Recreation Commission Agenda January 20,2022
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND
RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation
Commission is hereby called for Thursday, January 20, 2022, commencing at 6:00 p.m. In
accordance with Government Code 54953(e), this will be a teleconference meeting without a
physical location to help stop the spread of COVID-19. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting".
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Presentation from the Youth Activity Board
Recommended Action: Receive a presentation from the Youth Activity Board.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023
City Work Program, identifying the top three proposals, limited to no more than five.
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Parks and Recreation Commission Agenda January 20,2022
Staff Report
A-Commission Proposal Template
B-Parks and Recreation Commission Ideas FY 2022-2023
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10362 Agenda Date: 1/20/2022
Agenda #: 1.
Subject: Presentation from the Youth Activity Board
Receive a presentation from the Youth Activity Board.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10363 Agenda Date: 1/20/2022
Agenda #: 2.
Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top
three proposals, limited to no more than five.
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
January 20, 2022
Subject
Commission Proposals for the Fiscal Year 2022-2023 City Work Program.
Recommended Action
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program,
identifying the top three proposals,limited to no more than five.
Discussion
In the December to January timeframe, each Commission will submit proposed ideas for the
City Work Program for the upcoming fiscal year (FY). These proposals will be taken into
consideration by Department Heads and the City Manager when developing the proposed
City Work Program for City Council's consideration. Commissions should identify their top
three proposals and limit proposals to no more than five. Each proposal should be within the
purview of the Commission and have a timeline of 12 months or less.
When the proposed City Work Program is brought to City Council, the items submitted by
Commissions will be provided as attachments. The item will indicate which of the
Commission's proposals were recommended by Department Heads and the City Manager to
be considered in the proposed City Work Program. Once the City Work Program is adopted
by City Council, Commissions will be notified of any adopted items within their purview.
This item was brought to the Parks and Recreation Commission for consideration during the
December 2, 2021 meeting. The Commission discussed possible proposals and asked staff to
provide estimates of the total staff time that could be involved with each proposed project and
the time that could be associated with each project. The list of proposals, with the requested
information, is included as Attachment B, for the Commission to review, discuss with City
staff, and finalize to submit for consideration.
Prepared by: Kevin Khuu, Management Analyst
Reviewed by:Joanne Magrini, Director of Parks and Recreation
Approved by:Joanne Magrini,Director of Parks and Recreation
Attachments:
A-Commission Proposal Template
B-Parks and Recreation Commission Ideas FY 2022-2023
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Library Commission
Proposals for
FY 2022-2023 City Work Program
Project/Task Project Objective
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Parks and Recreation Commission
Proposals for
FY 2022 -2023 City Work Program
Prooect Size
Small 0- 00 hrs
Project/Task Project Objective .00 hrs -
Large 60 000
X-Large 000
Memorial Park Improvements Implement a six-month and 12-month plan for
Memorila Park improvements including:
*Also Part of CIP
**FY 2021-2022 City Work Program Item 1. Memorial Park- Pond Repurposing X-Large Multi-year project
2. Memorial Park- Amphitheater Improvements
3. Memorial Park- Specific Plan Design
Lawrence Mitty Acquire a parcel at Lawrence Expressway and Mitty
Ave for trail expansion and park development.
*Also Part of CIP Complete the annexation process. Development
**FY 2021-2022 City Work Program Item project for Lawrence Mitty will be included in the CIP. X-Large Multi-year project
Programming, Outreach, & Design with Outreach
expected to start by Q3 FY 21-22.
Enable Additional DOLA Locations Standardize the process to create DOLA trial programs. Multi-year project
Expand, increase, and implement more DOLA
programs throughout the City. Large (No more than one per
year depending on
outreach and proposed
locations)
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Pro*ect Size
Small 1 11 hrs
Project/Task • - Objective - • 1 . 1 1 hrsLarge . 1 111
X-Large 111
Mental Health/Partnerships with WVCS Create or expand an existing program to amplify the
attention and focus on Mental Health programs, 6 months to start
specifically for seniors and teens. Work with the collaboration and
community, including partnering with organizations, to Medium setup programs.
bring in or create additional programs. Find ways to Then ongoing
support communities such as impacted residents operational.
through partnerships such as WVCS.
Labyrinth Program or Similar Find ways to enhance recreation at more parks Multi-year project
throughout the City such as labyrinth or nature play. (2 years)
Create a community project with, low cost and Project could be
overhead, to partner with the local schools such as Large incorporated into
FUHSD and CUSD to possibly maintain or create park amenity
volunteer opportunities for students and residents. improvements
Long Term Strategic Plan Create a prioritization and implementation list of all
projects listed in the Parks and Recreation System
Master Plan, including but not limited to expanding 12 months
park space (Regnart Elementary Field Use Agreement), Large (Estimated time for
incorporating mental health (healing garden and prioritization process)
community partnerships), and expanding park
amenities.
Field Use Agreement of Regnart Elementary Discuss with CUSD on the usage of the field at Regnart
Elementary and possibly expand the current terms. Small 6 months
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