TICC 01-27-22 (Special)TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
January 27, 2022, 6:00 p.m.
APPROVED MINUTES
CALL MEETING TO ORDER
Chair Garg called the meeting to order at 6:05 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Naidu Bollineni, Rajaram Soundararajan
Commissioners Tardy: Eliza Du, Ph. D., Prabir Mohanty,
Staff Present Bill Mitchell, Chief Technology Officer (CTO)
Guest Speakers: None
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the January 5, 2022, regular meeting.
Commissioner Raj moved to approve the minutes from the January 5, 2022, regular
meeting. Vice Chair Bollineni second the Motion.
Motion passed 3‐2 with Commissioners Du and Mohanty tardy.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
WRITTEN COMMUNICATIONS
A.None
Commissioner Du and Mohanty joined the Special meeting,
NEW BUSINESS
2.Subject: Receive a progress report on digitization of City Business processes.
CTO Mitchell presented a PowerPoint,
The presentation consisted of:
Review of Online services past presentation
Recent work
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
Q&A
As part of the Presentation, CTO Mitchell discussed:
Recent Activity of online Services pertaining to Residents and Customers like:
Enhancement of Building Permit Application by adding electronic Signature
Residential Solar Permit no online
Outdoor Dining & Operations Permits
Preliminary Plan Review
Tree Request Form
Business License
Recent Activity of online Services pertaining to Employees
Covid
The HUB, our organizations Intranet
Digital Forms for various HR services
Chair Garg requested an update on digitization of City business procedures twice a year.
The Commission thanked CTO Mitchell for the informative update.
OLD BUSINESS
3.Review TICC FY22 Work Program
Mr. Mitchell provided an update:
Adaptive Traffic Signaling and Multimodal Traffic Count: The equipment has been installed,
configured, and operating. Staff will begin analyzing data at the end of June 2022.
The intersections involved are:
DeAnza & Mariani
DeAnza & 280N
DeAnza & 280S
DeAnza & Homestead
Climate Monitoring and Noise Measurement: City staff have retained Envirosuite, and
encumbered funds to initiate the pilot project. The pilot consists of monitoring Pollution and
Noise Environments in the area adjacent to Lehigh and Stevens Creek Quarry. There will be a
public portal for residents to access data.
The Commission thanked Mr. Mitchell for the informative update.
4.Discuss and Prioritize TICC FY23 Work Program Proposal Recommendations
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
CTO Mitchell reviewed the Fy23 Proposal deadline with Commissioners.
The Commission discussed the proposed items, with a collective rating of:
Approved Proposal Project Name Commission Rating
Pilot License Plate Recognition 14
Research Vision Zero Technologies 13
AI Powered Bots 10
Cybersecurity Public Education 8
Not Approved Proposal Project Name Commission Rating
Public Safety Technologies 8
Research High Speed Internet Options 7
Fiber Optics Extension 5
Research U‐turn signaling 5
Water Conservation 3
Senior Center Technologies 2
After discussing recommendations, Vice Chair Bollineni made a motion to approve the top four
recommendations as follows:
Pilot License Plate Recognition
Research Vision Zero Technologies
AI Powered Bots
Cybersecurity Public Education
As part of the motion, Research Public Safety Technologies will be added to the waiting list for
FY23 Council Work Program.
Chair Mukesh second the motion.
Motion passes unanimously.
STAFF AND COMMISSION REPORTS
5.Subject: Commissioner Report from the Mayor’s Meeting
6.Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings:
March 9: Chair Garg
July 13: tbd
7.Subject: Review Action Items List
8.Subject: Commissioner Updates‐
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
ADJOURNMENT
Chair Garg adjourned the meeting at 7:36 pm.
SUBMITTED BY: APPROVED BY:
/s/ Marilyn Pavlov /s/ Mukesh Garg
__________________________________ ________________________________
Marilyn Pavlov, Secretary Mukesh Garg, Chair
Attachment: FY23 Council Work Program Scoring Sheet
Costs Mukesh Naidu Eliza Prabir Raj TOTALS Side Vote for #4
Research Rat / Gopher Abatement 0 0
Research U‐Turn Signaling 0 5 5
Research Public Safety Technologies 0 44 82
Fiber Optics Extension >$100,000 2 3 5
Research Vision Zero Technologies 0 33214 13
Cybersecurity Public Education $5,000 43183
Research High Speed Internet Options 0 232 7
AI Powered Bots >$10,000 5 5 10
Water Conservaton >$10,000 123
Senior Center Technologies >$5,000 11 2
Pilot LPR >$25,000 54 5 14
ATTACHMENT A