CC 04-05-2022 Item No. 12. Council Goals and FY 22-23 City Work Program_B - Proposed items with Resource Considerations in Priority Order_Written CommunicationsPriority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum Rating165Consider options to develop ELI and BMR housing units for Developmentally Disabled individuals on City-owned property along Mary Avenue as well as the Outback Steakhouse location Current City Work Program ItemProposed to continue by Housing CommissionIdentify ways to build ELI and BMR housing units for developmentally disabled. Investigate additional sites for BMR or ELI housing.Large7/1/2019 12/30/2023250,000 250,000 12,540 Planning Commission Housing CommissionCommunity DevelopmentHousing 5. Ensure a Balanced Community8. Embrace DiversityIncludeContinue interdepartmental coordination and processing. 5533416257Memorial Park Improvements Current City Work Program ItemProposed to continue by Parks and Recreation Commission(Also Part of CIP)Implement projects for Memorial Park improvements including: 1. Memorial Park - Pond Repurposing2. Memorial Park - Amphitheater Improvements3. Memorial Park - Specific Plan Design Large 7/1/2021 6/30/20244,650,000 4,650,000 130,000 Parks & Recreation Commission Public Works/ Parks and Recreation Quality of Life 1. Develop Cohesive Neighborhoods7. Ensure Attractive Community Design IncludeWork is in progress but will not be completed by end of FY 21-22.55334163 17 and 541) Dogs Off Leash Area (DOLA)Current City Work Program ItemProposed to continue by Parks and Recreation CommissionRevised Objective: Standardize the process to create DOLA trial programs, with no more than two trials running at a time. Respond and evaluate community-driven DOLA proposals to implement additional DOLAs throughout the City.______________________________________________________The Revised Objective was developed by combining the below objectives:FY 21-22 City Work Program: Identify additional areas suitable for permitting dogs to be off leash and establish one such area, if the current trial period is successful.Parks and Recreation Commission: Standardize the process to create DOLA trial programs, with no more than two trials running at a time. Respond and evaluate community-driven DOLA proposals to implement additional DOLAs throughout the City.Large 10/1/2022 6/30/2023 5,000 5,000 0 Parks and Recreation CommissionParks and RecreationQuality of Life 5. Ensure a Balanced CommunityIncludeTrial ended October 2021. The ongoing program is to be observed for one year before another such area can be established. 33533.51442 and 612) Vision ZeroCurrent City Work Program ItemProposed to continue by Bike Ped CommissionRevised Objective: Develop a Vision Zero Policy and Action Plan and hire a consultant. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools. ______________________________________________________The Revised Objective was developed by combining the below objectives: FY 21-22 City Work Program: Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools.Bike Ped Commission: Retain consultant to complete the development of the Vision Zero program, including finalization of policies and action plans.Medium 7/1/2022 6/30/2023 80,000Evaluation of the City's needs over the course of the year have revealed that a budget allocation will be necessary to hire a consultant to assist with completing the rollout of the Vision Zero program. 00 Bicycle Pedestrian CommissionPublic Works Transportation 3. Improve Connectivity4. Enhance MobilityInclude Vision Zero is a current FY 21-22 City Work Program item proposed to continue. Evaluation of the City's needs over the course of the year have revealed that a budget allocation will be necessary to hire a consultant to assist with completing the rollout of the Vision Zero program. 53333.514559Lawrence Mitty - Master PlanCurrent City Work Program Item(Also Part of CIP)Development project for Lawrence Mitty will be included in the CIP. Programming, Outreach, & Design with outreach expected to start by Q3 FY 21-22.Medium7/1/2019 8/31/20235,430,000 5,430,000 313,140 Parks and Recreation CommissionPublic Works/ Parks and RecreationQuality of Life 1. Develop Cohesive Neighborhoods7. Ensure Attractive Community DesignIncludeWork is in progress but will not be completed by end of FY 21-22.55303.2513Proposed Items with Resource Considerations in Priority Order*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B1
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order767Development AccountabilityCurrent City Work Program ItemProposed to continue by Planning CommissionAnalyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process.Medium3/1/20206/30/202310000 100000 Planning CommissionCommunity DevelopmentQuality of Life 5. Ensure a Balanced Community6. Support Vibrant and Mixed-Use BusinessesIncludeStaffing challenges.53302.75118102) Homeless Jobs ProgramCurrent City Work Program ItemProposed to continue by Housing CommissionCreate a jobs program for up to 2 individuals for 6 months.Medium 7/1/2021 6/30/2023 190,000(An additional $190,000 would be needed to continue the program beyond this fiscal year.) 200,000 169,060 Housing ComissionCommunity DevelopmentHousing 5. Ensure a Balanced Community8. Embrace DiversityNot IncludeCurrent FY 21-22 City Work Program item. Program will conclude in June 2022. Additional resources and further coordination with provider necessary to extend. 35302.7511963RHNA related General Plan updates and rezoning (Housing Element)Current City Work Program ItemProposed to continue by Planning CommissionReview preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs-housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by September 2023.Large5/19/2020 1/31/20231,070,000 1,070,000 748,040 Planning CommissionCommunity DevelopmentHousing 5. Ensure a Balanced Community8. Embrace DiversityIncludeThis is an ongoing project.53302.75111069Residential and Mixed-Use Residential Design StandardsCurrent City Work Program ItemProposed to continue by Planning CommissionCreate objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from neighboring low-density residential development.Medium 10/9/2020 6/30/2023240,000 240,000 196,200 Planning CommissionCommunity DevelopmentQuality of Life 1. Develop Cohesive Neighborhoods6. Support Vibrant and Mixed-Use Businesses7. Ensure Attractive Community DesignIncludeStaffing challenges. Ongoing project important for the Housing Element implementation.53302.75111164Sign Ordinance UpdateCurrent City Work Program ItemProposed to continue by Planning CommissionUpdate existing provisions, particularly in the temporary sign regulations.Small5/13/2020 12/30/202225,000 25,000 0 Planning CommissionCommunity DevelopmentQuality of LifeIncludeOn pause due to City Attorney changeover.53302.75115312Once the draft proposal for the Cupertino store is adopted by Council, the next step will be the implementation phase, which will take place in FY 22-23. It is recommended that Council include this in the FY 22-23 City Work Program so that staff is able to work on the Council-approved concept and begin the implementation of the Cupertino Store. 133Fine Arts CommissionCity Manager's OfficePublic Engagement and Transparency 6. Support Vibrant and Mixed-Use BusinessesInclude7/1/2022 6/30/2023 Budget necessary will depend on the direction of Council once the options are brought for consideration later this year. This could involve annual costs of $80,000-$100,000 for management and operations to be handled by the Chamber. An estimated $30,000 would be needed for merchandise. If store is not staffed by the Chamber or operated at a City-owned location with existing merchandise sales, additonal staff costs are estimated at $285,000 annually. 5,000068 and 49Cupertino Store ImplementationCouncilmember ProposalStaff ProposalFine Arts Commission ProposalRevised Objective: Implement the Cupertino Store plan, which will be adopted by Council as part of the current City Work Program Item "Cupertino Store at Chamber of Commerce". This would include identifying a location if one is not identified in fiscal year 2021-2022. With some help from the Fine Arts Commission for some of the items with art designed by community members, items would be designed and selected for the store, for sale to the public, and also available for exchange purposes for formal delegations to and from the City, with an at-cost charge structure for the latter purposes.______________________________________________________The Revised Objective was developed by combining the below objectives:Staff Proposal: Implement the Cupertino Store plan, which will be adopted by Council by the end of FY 2021-22 as part of the current City Work Program Item "Cupertino Store at Chamber of Commerce".Fine Arts Commission: Art designed by community members and approved by Fine Arts Commission for Art store to provide giveaways to visiting Mayors, sister cities, commissioners from other cities, etc. Councilmember Proposal: Direction to staff previously was to investigate multiple site possibilities in this current (2021-2022) fiscal year. As such, several additional possible sites come to mind, but are not limited to:- Quinlan Center- Library- City HallThere are likely to be more feasible places. This combined item would first identify a location if one is not identified in fiscal 2021-2022.In the upcoming 2022-2023 fiscal year, with some help from the Fine Arts Commission for some of the items, items would be designed and selected for the store, for sale to the public and also available for exchange purposes for formal delegations to and from the City, with an at-cost charge structure for the latter purposes.Notes: Combines two items and fulfills need of having Cupertino-branded material available to the public.Medium(Assumes either Chamber provides staffing for store or the store is operated at a City-owned location with existing merchandise sales.)Large(If not at locations as described above, there would be an ongoing need of at least 2-4 staff to operate.)*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B2
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order1248Economic Development StrategyStaff ProposalThe updated Economic Development Strategy will aim to understand the current business environment and market trends. This framework will formulate short- and long-term economic development policies and develop goals and objectives to encourage economic recovery and growth.Large7/1/2022 6/30/2023120,000 30,000 30,000 Economic Development CommitteeCity Manager's OfficeSustainability and Fiscal Strategic6. Support Vibrant and Mixed-Use BusinessesIncludeCupertino’s Economic Development (ED) Strategy was last updated in 2016. Business models, operations, as well as trends have significantly shifted due to the pandemic. Council has expressed an interest in updating the ED Strategy, which is especially important now as we emerge from the pandemic and move towards recovery. It is recommeded that Council include this in the FY 22-23 City Work Program so that there are timely goals and objectives clearly outlined to further economic vitatility in Cupertino. 30152.2591337 and 47Electrification StudyStaff ProposalSustainability Commission ProposalRevised Objective: Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings and transportation systems. ______________________________________________________The Revised Objective was developed by combining the below objectives: Sustainability Commission: Conduct public outreach, conduct policy research, and coordinate with the regional efforts on electrification of buildings and transportation systems. Staff Proposal: Examine options to encourage rapid electrification of buildings, i.e. via the update of the building electrification reach codes. Medium 10/1/2022 6/30/202350,000 00 Sustainability CommissionCity Manager's OfficeSustainability and Fiscal Strategic10. Preserve the EnvironmentIncludeThe Draft Climate Action Plan identifies several high-impact measures. Developing policy options and conducting public outreach specifically for residential and non-residential existing buildings electrification is a key step in achieving the 2030 and 2040 greenhouse gas reduction targets.33112 81455Lehigh and Stevens Creek QuarryCurrent City Work Program ItemMonitor and report on Lehigh and Stevens Creek Quarries. Utilize IOT sensors to measure noise, particulate, and pollution levels at Lehigh and Stevens Creek Quarry. Medium9/7/2020 6/30/2022 478,050(Includes $62,500 for noise and pollution monitoring and $415,550 for legal fees) 478,050(Includes $62,500 for noise and pollution monitoring and $415,550 for legal fees) 279,090(Includes $17,500 spent for noise and pollution monitoring and $261,590 for legal fees) TICCPublic Works/ Innovation TechnologyQuality of Life 10. Preserve the EnvironmentIncludeDelayed Implementation due to prolonged contract negotiations and supply chain issues. This is an ongoing effort.13132 81552Senior StrategyCurrent City Work Program ItemAddress the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing.Medium 11/1/2021 1/10/202334,000 34,000 1,330 Parks and Recreation CommissionParks and RecreationPublic Engagement and Transparency 8. Embrace DiversityIncludeExtensive community engagement, staffing vacancies, COVID.03502 81301.75 72. Improve Public Health and SafetyIncludeCities of Los Gatos, Saratoga, and Los Altos Hills have similar projects and addressed some privacy concerns with Santa Clara County Sheriff's Office.31629 and 411) License Plate ReadersPublic Safety Commission Proposal Technology Information and Communications Commission ProposalRevised Objective:1. Research Automated License Plate Reader (ALPR) systems2. Research state laws, privacy concerns, and regulations related toALPR3. Compare fixed location, mobile (in-car), and portable (trailerALPRs)4. Identify outreach and engagement strategies used by otherjurisdictions using ALPR5. Assess locations for fixed ALPR in Cupertino6. Estimate ALPR costs for installation, monitoring, and maintenance(Consider: Cameras, LPR, Safe-Exchange Zone, Pilot cameras in a residential areas, and commercial developmentsResearch best practices from other similar jurisdictions)7. In partnership with the County Sheriff, install ALPR devices for the automated detection of license plates. This data will only be for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen property recovery.______________________________________________________The Revised Objective was developed by combining the below objectives:Public Safety Commission: 1. Research Automated License Plate Reader (ALPR) systems2. Research state laws, privacy concerns, and regulations related toALPR3. Compare fixed location, mobile (in-car), and portable (trailerALPRs)4. Identify outreach and engagement strategies used by otherjurisdictions using ALPR5. Assess locations for fixed ALPR in Cupertino6. Estimate ALPR costs for installation, monitoring, and maintenance(Consider: Cameras, LPR, Safe-Exchange Zone, Pilot cameras in a residential areas, and commercial developmentsResearch best practices from other similar jurisdictions)Technology Information and Communications Commission: In partnership with the County Sheriff, install LPR devices for the automated detection of license plates. This data will only be for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen property recovery.Extra-Large 7/1/2022 6/1/2023 60,000 initial and 50,000 annuallyEstimated 20 cameras at $2,500 based on City of Saratoga and City of Los Altos Hills contracts with approximately $10,000 installation costs0 0 Public Safety Commission/ TICCCity Manager's Office/ Innovation TechnologyQuality of Life*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B3
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order17232) 5G OrdinancePlanning Commission ProposalAdopt regulations based on aesthetics.Medium7/1/2022 6/30/2023000Public Works Quality of Life 7. Ensure Attractive Community DesignNot IncludeThe City's Public Works Department is already drafting 5G regulations which will be completed this fiscal year. 03031.561866City Plan to End HomelessnessCurrent City Work Program ItemAlso proposed to continue by Housing CommissionDraft an Implementation Plan to the Santa Clara County Community Plan to End Homelessness 2020-25 to create a roadmap for addressing homelessness in Cupertino.Large7/1/2019 9/30/2022 300,000 (no additional budget needed beyond what is already allocated) 300,000 0 Housing CommissionCommunity DevelopmentHousing 5. Ensure a Balanced Community8. Embrace DiversityIncludeTo accommodate additional community outreach.33001.561968Review and Update General Plan (GP) and Municipal Code Current City Work Program ItemAlso proposed to continue by Planning Commission1. Amend General Plan & Municipal Code & zoning code to provide objective standards as identified in 2019/2020 evaluation. 2. Re-evaluate the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards.Large6/3/2019 6/1/2023500,000 500,000 224,200 Planning CommissionCommunity DevelopmentQuality of Life 1. Develop Cohesive Neighborhoods3. Ensure a Balanced Community7. Ensure Attractive Community DesignIncludePhase 3 of project completed. Other updates to be considered as the need arises.00511.56205610455 Torre Avenue Improvements Programming & FeasibilityCurrent City Work Program Item(Also Part of CIP)Program, plan, and build facility improvements, including seismic, utility and ADA upgrades, for the long-term use of this facility. The scope of work will include public outreach, programming, planning, design, and construction.Large7/1/2021 6/30/20233,000,000 3,000,000 77,560 Public Works Sustainability and Fiscal Strategy2. Improve Public Health and SafetyIncludeWork is in progress but will not be completed by end of FY 21-22.13011.2552151Analyze Potential Revenue MeasuresStaff ProposalAnalyze potential revenue measures, such as transient occupancy tax, sales tax, property tax, and utility users tax, to address possible future financing challengesMedium7/1/2022 11/1/202250,000 00Administrative ServicesSustainability and Fiscal Strategy11. Ensure Fiscal Self RelianceIncludeThe City has a significant list of unfunded Capital Improvement Program (CIP) projects that, if approved, will require substantial financing. 3 1 1 0 1.25 522 152) Artwork at the Library/Exhibits/Poetry and Art DayLibrary Commission ProposalCollaborate with groups such as the Fine Arts Commission and Cupertino Poet Laureate to display artwork, including exhibits, at the Library.Exhibits could potentially be around the library and in the new programming space. Examples could be potential galleries, a poetry/art show, cultural documents and artifacts, or other fascinating exhibits.Small 7/1/2022 6/1/202310,000 00 Library CommissionParks and RecreationQuality of Life 9. Support EducationNot Include - Operational through the LibraryCurrently there are already artwork displays in the library, one being from the Fine Arts Commission. Displays and potential exhibits would be operational through the library.00501.2552311) Bicycle FacilitiesBike Ped Commission ProposalIncrease the inventory of bicycle facilities and amenities, such as bike racks, citywide.Medium9/1/2022 6/30/202350,000 00 Bicycle Pedestrian CommissionPublic Works Transportation 4. Enhance MobilityInclude Item falls within the purview of the Bicycle Pedestrain Commission and can be managed with existing staff resources. Achieving the objective will encourage bicycling within Cupertino, consistent with City's overall goals.30111.25524124) Housing Programs for De Anza College StudentsPrevious City Work Program ItemHousing Commission ProposalExplore solutions for homeless and housing insecure students. Assist, as appropriate in, the long-term development of De-Anza student housing. Investigate partnership with De Anza on student housing and transportation solutions. Small7/1/2020 6/30/202325,000 25,000 25,000 Housing Commission Community DevelopmentHousing 5. Ensure a Balanced Community8. Embrace Diversity9. Support EducationIncludePrevious FY 20-21 City Work Program item. Program/contract will conclude in June 2022 and De Anza College has also expressed interest in extending the program.30111.25525Councilmember Proposed ItemIntegrated Plan for Community Engagement Councilmember ProposalCreate Integrated Plan and Database for Community Engagement so that we do no start from scratch with each project. The plan should include all possible outreach channels, traditional media, newspaper, including Chinese and other languages, city channel, the Scene, social media and influencers. community leaders, community groups, HOAs, block leader programs, Chamber and other business groups etc. Explore the possibility for Library and Community Engagement Commission so that the Library Commission could help review and update this plan as needed.Notes:- The City continues to waste precious time since each project appears to be using an ad hoc approach for outreach. Each new project can utulize database and plan to customize for the project needd.- Assign to Library Commission to explore possibiliiites. The Commissioncould put Library items first so that the Librarians only need to attend the first half of the meeting.Extra-Large 7/2/2022 6/30/202330,000Additional budget may be required to implement the plan once it is completed as it may require additional printing, mailing, translation, etc. 00 City Manager's OfficePublic Engagement and Transparency 12. Ensure a Responsive GovenmentFor the Plan itself: Not Include - OperationalFor Exploring Library and Community Engagement Commission: Not IncludeThe Plan is already being worked on as part of operations and was launched with the Study Session on December 7, 2021. 55*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B4
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order27Councilmember Proposed ItemResident EngagementCouncilmember ProposalIncrease resident engagement in Cupertino. For example:- Greater participation in surveys (possibly incentivizing surveys withgift cards)- Greater interaction with the community (e.g. tabling with swag, encouraging sign-ups for updates)-Greater use of partner outlets (e.g. at Library, Chamber, DeAnza, CUSD, FUHSD)Large 7/1/2022 6/30/202330,000 00City Manager's OfficePublic Engagement and Transparency 12. Ensure a Responsive GovenmentInclude In order to do this effectively, additional staff will be required. 552833 and 50Safe Gun Storage OrdinanceStaff ProposalPublic Safety Commission ProposalRevised Objective: Research best practices for safe gun storage from neighboring jurisdictions. Adopt safe gun storage ordinance to increase public safety for residents. ______________________________________________________The Revised Objective was developed by combining the below objectives:Public Safety Commission: Research best practices from neighboring jurisdictions. Staff Proposal: Adopt safe gun storage ordinance to increase public safety for residents.Large 7/1/2022 6/30/2023 12,000 0 0 Public Safety CommissionCity Manager's OfficeQuality of Life 2. Improve Public Health and SafetyInclude Council expressed an interest in this item earlier this fiscal year. Recommended only if the Council has a strong willingness to approach a very difficult process with strong opinions from outside the City.3 1 0 1 1.25 529 58Shuttle Bus Pilot Program ImplementationCurrent City Work Program ItemCommunity shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in Sunnyvale. Explore complimentary opportunities to expand into other cities.Large 10/29/2019 6/30/20221,750,000 1,750,000 1,750,000 Public Works Transportation 4. Enhance MobilityIncludeWork is in progress but will not be completed by end of FY 21-22.31011.25555267/1/2019LargeIncorporates Items 21 and 59 in [original attachment C] list, with the following additions:- Hire a dedicated Project Manager by the end of Q1 FY2022-2023 forthe development of the Lawrence-Mitty Park.- Review and modify the current timetable, and bring back an updated schedule to City Council by November 2022 with an aim of delivering a completed park to the public in as timely and effective a manner as possible.Notes: A dedicated project manager should will help to ensure timely completion of the project. A project manager will also help ensure that this traditionally park-under-served area receives appropriate outreach and becomes engaged both in the process of developing a park, and in ongoing community activities which are an integral part of maintaining the space.Lawrence Mitty - Master Plan(combining 21 and 59 from [original attachment C] list with supplemental direction)Councilmember ProposalCouncilmember Proposed ItemParks and Recreation Commission313,1405,430,0005,430,000A standalone PM would cost the City an estimated $425,000 annually, and would not shorten the timeline of the project.8/31/2023The project is underway with an exceptionally talented outside consultant and management team. Public Works and Parks and Recreation Departments are actively involved with this consultant team to move the project forward. It is a project with the highest level of priority. The site analysis and reporting work is underway, in addition to the Community Outreach work. The Community Outreach is vital to the foundation of the project's success. Initial designs will be developed after Council, Commission, and the Community have provided feedback via a survey, meetings, etc. The input will continue through July. At that point, Design options will be developed, and more feedback will be sought from Council, Commissions and the Community. The Design Phase is anticipated to continue until the end of February 2023. The Environmental report will be developed concurrently and submitted for review at the same time. We are confident that the current timeline is the most effective and efficient project schedule to allow for real community engagement while also producing productive and innovative design solutions. Adding additional Council review sessions will delay the process. A standalone PM would cost the City an estimated $425,000 annually, and would not shorten the timeline of the project.Not Include1. Develop Cohesive Neighborhoods7. Ensure Attractive Community DesignQuality of LifePublic Works/ Parks and Recreation*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B5
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order31Councilmember Proposed ItemSupport for the Unhousedcombining: - Homeless Jobs Program - City Plan to End Homelessness Councilmember ProposalThese items should be combined into formulating a City plan to address the issue of the unhoused and how to provide services in as effective a manner as possible with the resources available. A specific plan would be generated which includes consideration and recommendations for:- City-driven jobs program. Could be fully independent or work incollaboration with a partner or partners, including the County.- Facility development with supportive services. With non-profit organization partnership, space would be identified and a plan forsupportive space with an ultimate aim to provide a pathway to permanent sustained housing would be made.- Funding strategy. This would require significant resources, but the social costs of not addressing this growing issue are more significant. With grant money and possible private partnerships available, the deliverable here would be to provide the City with actionable recommendations for securing financial support for this program. Unknown at this timeTBD TBD Unknown at this time 0 0 Housing CommissionCommunity DevelopmentHousing 5. Ensure a Balanced Community8. Embrace Diversity5532 40Youth and Teen Social Media EngagementTeen Commission ProposalIncrease social media engagement among youth and teens to promote Teen Commission awareness and encourage increased youth participation.Medium 7/1/2022 6/30/2023 1,200 0 0 Teen CommissionParks and Recreation/ City Manager's OfficePublic Engagement and Transparency 8. Embrace DiversityIncludeProject would have to be in collaboration with Communications team, which is currently understaffed. 0 1 1 3 1.25 533 163) Community Engagement on Alternative Transportation and ParkingLibrary Commission ProposalEducate and encourage resident use of alternative transportation to the Library. Install signage to point to overflow parking at Eaton Elementary school.Examine how various changes and developments impact library patrons and residents near and around the Library through the program room expansion, Regnart Creek Trail, bike locks, book drop, as well as continuing the conversation with CUSD regarding Eaton Elementary Parking slots.Medium 7/1/2022 6/30/2023 1,500 0 0 Library CommissionParks and RecreationPublic Engagement and Transparency/Transportation 4. Enhance MobilityIncludeMay be a lengthy process, but parking and transportation education will continue to be needed for library access.00131 434 193) Labyrinth Program or SimilarParks and Recreation Commission ProposalEstablish maintenance for the two current labyrinths at McClellan Ranch Preserve and Creekside Park and find ways to enhance recreation at more parks throughout the City with labyrinths or nature play. Engage the community to maintain or create new labyrinths or similar.Large 7/1/2022 6/30/2023 34,000 0 0 Parks and Recreation CommissionParks and RecreationQuality of Life 5. Ensure a Balanced CommunityNot Include - OperationalCould be incorporated into current ongoing CIP projects. (Playground Replacement, Park Amenity Improvements, Memorial Park Improvements, or Lawrence Mitty - Master Plan)30101 435 62Municipal Water SystemCurrent City Work Program ItemTo analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in November 2024.Medium 11/2/2020 10/1/2024150,000 150,000 142,750 Public Works Sustainability and Fiscal Strategy11. Ensure Fiscal Seld RelianceIncludeWork is in progress but will not be completed by end of FY 21-22.01031 455Councilmember Proposed Item30Medium7/1/2022 9/30/2022Implement a trial student summer internship program with the City of Cupertino. Initial year will be on a limited basis. If approved, applications will be sought for one-, two- or three-week internships during the summer, with applications to be released in mid-July. Internships will be project-focused, with participating City departments asked to identify a specific project or projects that a student intern can undertake. The internships will have a common start date, and include an orientation, group activities and exit interviews.Alternatively, if the time and resources do not permit the City to run a trial program in the upcoming summer of the fiscal year (i.e., Summer 2022), Council may form a subcommittee to share practices for student internships, and to bring a report back to Council at the end of Summer 2022 with recommendations as part of the initiation of a student internship program in Summer 2023.Notes:- Based upon consistent inquiries for such opportunities each year. Furthermore, both the students and City benefit from a program thatmatches projects that may not otherwise be completed as timely with students looking to learn more about our models of civic engagement and governance.Timing could be challenging for implementing a formal program in Summer 2022. As such, the alternative is recommended to allow for more time to develop such a program.Note that some work program items may provide an ideal fit for generating projects for a student internship program. In the longer-term, once such a program is implemented, it will provide an array opportunities for students to learn about civic engagement while contributing meaningfully to the community.Student Internship ProgramCouncilmember Proposal15,00000 Teen CommissionAdministrative ServicesPublic Engagement and Transparency9. Support EducationIncludeAssumes the internships would be paid and targeted for high school students.Paid or unpaid internship?*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B6
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order3653Blackberry Farm Golf Course Needs AssessmentCurrent City Work Program Item(Also Part of CIP)Determine short-term and long-term improvements to the golf course and amenities.Medium 8/31/2020 8/1/2022100,000*Additional fundingrequired for public outreach measures.76,400 47,350 Parks & Recreation CommissionPublic Works/ Parks and RecreationQuality of Life 5. Ensure a Balanced Community IncludeExtensive community engagement, staffing vacancies, COVID.11100.75337313) Catalytic Converter Theft Prevention (Nellore)Public Safety Commission Proposal 1.Warning signs on streets especially the hotspots . A short and crisp message along with the Neighborhood Watch signs on the streets . We at the PSC could help craft this message with the help of the Captain 2.Monthly newsletters providing tips and suggestions for preventive measures the residents can take to help cut the incidents 3.Promote awareness also through neighborhood watch meetings and block party meetings. 4. Many residents are not technical and don't understand what a catalytic convertor looks like or what it does. Help educate them bydisplaying these online or during various events in booths. 5.Put in section about catalytic convertor theft prevention on our website and educate the residentsLarge 7/1/2022 6/1/2023 10,000 0 0 Public Safety CommissionCity Manager's OfficeQuality of Life 2. Improve Public Health and SafetyNot include - OperationalThe Sheriff's Office incorporates much of the recommended action into regular operations. The Block Leader program will continue to facilitate a relationship with the Sheriff's Office and promote safety and best practices in the community.0 0 0 3 0.75 338Councilmember Proposed ItemHybrid Meeting for City Council and Commission MeetingsCouncilmember ProposalDevelop policy and infrastrcture to allow hybrid meetings for both City Council, Commission meetings and future community workshops. This allows seniors, caretakers, parents with young children to participate and speak.Note: Virtual meetings have become the norm nowadays. The community will desire the option to attend a meeting virtually.Small 7/5/2022 9/30/202215,000 00Innovation TechnologyPublic Engagement and Transparency 12. Ensure a Responsive Govenment00300.75339221) Impacts to schools Planning Commission ProposalCUSD is shutting schools down and is running classes in portables. City should ensure our planning policies make schools viable. Assessment or score as in net positive or net negative impact to services (schools, particularly) of a project.Medium7/1/2022 6/30/202330,000 00 Planning CommissionCommunity DevelopmentHousing 9. SupportingEducationNot IncludeThis may be considered by decision makers when determining Housing Element sites. State law prevents the City from considering the fiscal impacts of housing development upon schools, since SB50 states that payment of school impact fees constitutes full and complete mitigation for any school impacts.00030.75340Councilmember Proposed ItemIntergenerational EngagementCouncilmember ProposalMany seniors have a wealth of lifelong experiences. Many teens do not have grandparents nearby. Activities cross generations could benefit both. Schools could engage seniors in the community to attend school open house or serve as volunteers, such as reading partners.Notes: -Teen Commission could take the lead on this projectLarge7/1/2022 6/30/202320,00000 Teen CommissionParks and RecreationPublic Engagement and Transparency 8. Embrace DiversityIncludeCross generational programs and events are ongoing in the Recreation Department. At the Senior Center, programs such as teens helping seniors with technology, youth and teen performances at the Senior Center, and intergenerational board game playing have been popular. Parks and Recreation could explore collaboration with Teen Commission, Youth Activity Board, and Senior Advisory Council to create a joint program or event.334145Lawson Middle School BikewayStaff ProposalRetain consultant to prepare feasibility study which will evaluate alternatives that provide a separated bike path for students riding to Lawson Middle School. Feasibility cost will be $40,000.Medium7/1/2022 1/31/202340,000 00 Bicycle Pedestrian CommissionPublic Works Transportation 3. Improve Connectivity4. Enhance MobilityIncludeThe safety of students riding their bicycles to school, and the encouragement of students to ride who may not currently ride, is a high priority for the City and Transportation Division staff. Completion of a protected bikeway for students riding to Lawson Middle School was identified as a necessary improvement through the City’s Walk Audit process. Successful completion of this improvement is dependent upon third-party consultant analysis and review of alternatives that would be accomplished through the feasibility study process requested with the current proposal. 30000.75342Councilmember Proposed ItemMental Health SupportCurrent City Work Program ItemCouncilmember ProposalPhase 2 of existing work program itemUnknown at this timeTBD TBD Unknown at this time 10,0000Parks and RecreationQuality of Life 8. Embrace DiversityIncludeThe current work program item has established a mental health website with resources and information available to the community. Currently working to establish ongoing and greater synergy with county resources, mental health programming, and potential social media campaigns during national suicide prevention month and mental health awareness month.33*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B7The implementation of such a policy will require additional staffing and staff time.
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order4360Seismic Retrofits and Upgrades to Existing City Hall (formerly "Investigate Alternatives to City Hall")Current City Work Program Item(Also Part of CIP)Examine seismic retrofits, upgrades, and remodels to existing City Hall. Remove allocations from budget to a new City Hall.Large5/1/2020 6/30/2023500,000 500,000 500,000 Public Works Sustainability and Fiscal Strategy2. Improve Public Health and SafetyIncludeThis is an ongoing effort.1113 (needs public involvement)1344Councilmember Proposed ItemSenior Outreach ProjectCouncilmember ProposalCreate and maintain a periodical newsletter to the senior community (limited paper copies with opt-in email list) containing news from, and opportunities for engagement with, the City of Cupertino. Notes:Based upon a growing and sustained need for neutral and jurisdiction-driven outreach to the senior community.Large 7/1/2022 6/30/2023 156,000 0 0 Parks and RecreationPublic Engagement and Transparency 8. Embrace DiversityIncludeThe Senior Center produces a bi-monthly newsletter that is printed and available at the QCC, Library, Sports Center, Senior Center, City Hall, the Golf Course, and dropped off at many Cupertino senior communities. Anyone interested can also subscribe to the emailing list to receive a bi-monthly e-link to the newsletter, which is also available on the Senior Center website. Staff could expand the delivery of printed copies to appropriate facilities and households.3345Councilmember Proposed ItemSingle Use Plastics and Mayors Cup ChallengeCurrent City Work Program ItemCouncilmember ProposalPhase 2 of existing work program item Unknown at this timeTBD TBD Unknown at this time 100,000 27,890 Sustainability CommissionPublic Works Sustainability and Fiscal Strategy10. Preserve the Environment3346Councilmember Proposed ItemVisitor CenterCouncilmember ProposalDevelop an online and offline visitor center/guide so that visitors to Cupertino know where to go. Ideally a (digital) map to identify locations to visit or for photo ops to post on social media.Notes: - Cupertino is well-known. But besdies Apple Store, there is no points of interest. This Visitor Guide will help boost commercial sales and Cupertino's image- The Economic Develop Committee could take on the planning forthis task.Medium 7/1/2022 6/30/2023 100,000($40,000 for an online visitor center, $60,000 for a physical visitor center, may require addiotnal funding depending on location. Additonal staffing may be required to operate the physical center. )0 0 Economic Development CommitteeCity Manager's OfficePublic Engagement and Transparency 6. Support Vibrant and Mixed-Use BusinessesNot Include Given other similar items related to the visitor center or a physical store, this item can be considered for the following fiscal year once the Cupertino Store has been implemented and we have insights into how best to accomodate and promote a physical and/or virtual visitor center. 3347Councilmember Proposed ItemYouth Who WorkCouncilmember ProposalEncourage more youth and young adults in schools to work and also help small businesses to reduce the burden caused higher minimum wages. For example, the City could provide $2/hour to compensate local small businesses. Large 7/1/2022 9/30/2023 70,000(Resources required include salary for youth and access to a third-party employer of record and case management.)0 0 Economic Development CommitteeCity Manager's Office Quality of Life 6. Support Vibrant and Mixed-Use BusinessesInclude This could be accomplished by creating a summer internship program for youth to work with small businesses. This will require extensive cooridnation with external partners. 334846CalTrans Adopt-a-Highway ProgramStaff ProposalCoordinate with staff, volunteers and CalTrans to look for options to take over current Adopt-a-Highway obligations along highway that run through Cupertino's jurisdiction to create cleaner and more beautiful roadsides by removing litter, overgrown vegetation and other pollutants from entering state waterways through storm drains.Medium7/1/2022 6/30/202310,000 00Public Works Transportation 10. Preserve the EnvironmentIncludeThe program is part of CalTrans Clean California pilot program to restore pride in public spaces and make a difference in communities through cleaning and beautifying roadsides. There is no cost to particiate in the Adopt-a-Highway program.10010.5249 444) Cybersecurity Public EducationTechnology Information and Communications Commission ProposalProvide education on cybersecurity to City residents, guests and businesses. Small 7/11/2022 12/2/20227,500 00 TICCInnovcation TechnologyPublic Engagement and Transparency IncludeThis is a repeat of a project completed 3 years ago. Commissioners will take on the majority of the work for this item, including speaker selection and facilitate presentation to Cupertino residents. 00110.5250 36Privately-Owned EV ChargersSustainability Commission ProposalExplore options for private businesses to open up privately-owned electric vehicle chargers to the public when not in use by employees. Medium7/1/2022 6/30/202325,000 00 Sustainability CommissionCity Manager's OfficeSustainability and Fiscal Strategic10. Preserve the EnvironmentNot include - OperationalThe City will be exploring options for EV charging access under the Building Division's update to the local green building ordinance (Reach Codes) which occurs every three years. The City is also pursuing additional publicly-owned infrastructure.00110.52*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B8
Priority # # from March 8Project/Task*Project ObjectiveProject Size Start Date Finish DateEstimated Budget (not including staff time)Allocated BudgetBudget Expended/ EncumberedCommission Department Goal CategoryGeneral Plan Guiding PrincipleStaff Recommendation(Include, Not Include,Not Include-Operational)Justification / ConsiderationsCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingCouncilmember RatingAverage Rating Sum RatingProposed Items with Resource Considerations in Priority Order51324) Volunteer EngagementStrategyPublic Safety Commission ProposalRevised Objective: Develop comprehensive campaign to increase community participation in the City's volunteer programs such as Block Leaders/Neighborhood Watch and Citizen Corps. Explore existing online platforms or applications to share these volunteer opportunites._______________________________________________________________The objective was revised as it is not recommended to develop a stand-alone app to increase participation in volunteer programs.Public Safety Commission: Increase volunteer participation. Invest in an app or existing app to see volunteer opportunities in the city. Campaign to increase participation in Neighborhood Watch, Block Leaders, and Citizen Corps.Large7/1/2022 6/1/202310,00000 Public Safety CommissionCity Manager's OfficeQuality of Life 2. Improve Public Health and SafetyNot include - OperationalThis is a continued item from the Revamp the Block Leader Program. It is not recommended to pursue a new, stand-alone app for volunteer engagement. 01010.52526Festival that is run by Fine Arts CommissionFine Arts Commission ProposalEvent run by Fine Arts Commission for the Cupertino community, in collaboration with Parks and Recreation.Medium7/1/2022 6/1/202340,00000 Fine Arts CommissionParks and RecreationQuality of LifeNot IncludeThe Fine Arts Commission previously worked with the current festivals to have space for fine arts by community members, award winners, etc. The number of festivals has grown since the past collaboration, which will allow for more opportunities to showcase art. If festivals were put on by the Fine Arts Commission, additional staffing will be required, as there is not enough bandwidth to take this on.0 1 0 0 0.25 153 182) Long-Term Strategic PlanParks and Recreation Commission ProposalCreate a prioritization list of the 22 opportunities listed in the Parks and Recreation System Master Plan.Large 7/1/2022 6/30/2023 0 0 0 Parks and Recreation CommissionParks and RecreationQuality of Life 1. Develop Cohesive Neighborhoods5. Ensure a Balanced CommunityIncludeCommunity input and Parks and Recreation Commission prioritization is necessary to organize the long-term strategic plan items pointed out in the Parks and Recreation Master Plan.1 0 0 0 0.25 154Councilmember Proposed ItemRegional Transformative Transit Projects InitiativeCurrent City Work Program Item Councilmember ProposalWork to advance the following projects as submitted to the Metropolitan Transportation Commission (MTC) as Transformative Transportation Projects: 1. Stevens Creek Corridor High Capacity Transit 2. Highway 85 Transit Guideway 3. Silicon Valley High Capacity Transit Loop 4. Transit Update & Funding Strategies Large 4/12/2018 4/10/2030 0 0 0 Public Works Transportation 4. Enhance MobilityNot include - OperationalThis item is being worked on as part of operations and should be removed from the City Work Program because the projects described are ongoing and very long-term (20-30 years), have no defined schedules or milestones with frequent gaps in progress spanning years, and Cupertino has little control over ultimate project progress or success. Staff, as part of operations, will continue to have a seat at the regional table to ensure Cupertino’s interests are considered.115527Solar Generation MaximizationPlanning Commission ProposalCan homes be designed to maximize solar exposure for solar energy generation? Should vents be redirected to ensure that solar generation can be maximized?N/AThis is a great idea, and it is already required by the state and in place in Title 24. N/A N/AN/A00 Planning Commission/ Sustainability CommissionCity Manager's OfficeSustainability and Fiscal Strategic10. Preserve the EnvironmentNot IncludeThere are existing building code requirements applicable for solar applications. Allowance for maximum solar panel installation is part of the building permit review process. https://www.energy.ca.gov/programs-and-topics/programs/building-energy-efficiency-standards/online-resource-center/solar.00010.251565Young Artist ScholarshipsProposed by Fine Arts CommissionProvide scholarships throughout the year for young artists. Work with organizations to sponsor. Medium7/1/2022 6/1/20231,00000 Fine Arts CommissionParks and RecreationQuality of LifeNot Include - OperationalThis item is already operational as the current Fine Arts Commission Artist Awards program already offers monetary awards to the winning artists. The monetary awards for this program are currently offered to the winning Youth, Emerging, and Distinguished artists.00010.251*Project/Tasks with a number in front represent the Commission's prioritizationATTACHMENT B9