TICC Agenda Packet - 040622CITY OF CUPERTINO
TICC
AGENDA
This will be a teleconference meeting without a physical location .
Wednesday, April 6, 2022
7:00 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, April 6, to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting . Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
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TICC Agenda April 6, 2022
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_EMIs4r_SQLCD85Np_0GusQ
Phone
Dial: 669-900-6833 and enter Webinar ID: 996 6738 7963
(Type *9 to raise hand to speak).
Unregistered participant will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 996 6738 7963
SIP: 99667387963@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting . Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
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TICC Agenda April 6, 2022
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the March 2, 2022 regular meeting minutes.
Recommended Action: Approve the March 2, 2022 regular meeting minutes.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Discuss and Consider Canceling the July and January Commission meetings
due to lack of business items.
Recommended Action: Discuss and Consider Canceling the July and January
Commission meetings due to lack of business items.
OLD BUSINESS
3.Subject: Discuss the return of In-Person Commission Meetings starting May 2022.
Recommended Action: Discuss the return of In-Person Commission Meetings starting
May 2022.
4.Subject: Review TICC FY22 Work Program.
Recommended Action: Review TICC FY22 Work Program.
A - TICC FY21-22 Work Program
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TICC Agenda April 6, 2022
5.Subject: Discuss TICC FY23 Work Program Proposal Recommendations.
Recommended Action: Discuss TICC FY23 Work Program Proposal
Recommendations.
A - Commission Proposals for FY23 City Work Program
STAFF AND COMMISSION REPORTS
6.Subject: Receive Commissioner Report from the Mayor's Meeting
Recommended Action: Receive Commissioner Report from the Mayor's Meeting
7.Subject: Review Activities Calendar
Recommended Action: Review Activities Calendar
A - 2022 Activities Calendar
8.Subject: Review Action Items List
Recommended Action: Review Action Items List
A - Action Items List
9.Subject: Receive Commissioners Reports
Recommended Action: Receive Commissioners Reports
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
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TICC Agenda April 6, 2022
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 5
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
March 2, 2022, 7:00 p.m.
DRAFT MINUTES
CALL MEETING TO ORDER
Chair Garg called the meeting to order at 7:00 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Naidu Bollineni, Rajaram Soundararajan. Eliza
Du, Ph. D.
Commissioners Tardy: Prabir Mohanty
Staff Present Bill Mitchell, Chief Technology Officer (CTO)
Guest Speakers: Teri Gerhardt, GIS Manager
Adam Araza, GIS Analyst
APPROVAL OF MINUTES
1. Subject: Approve Minutes from the January 27, 2022, Special Meeting.
Chair Garg requested the Minutes be updated to accurately reflect:
Agenda Item No. 4
Discuss and Prioritize TICC FY23 Work Program Proposal
“After discussing recommendations, Vice Chair Bollineni made a
motion to approve the top four recommendations as follows:
Pilot License Plate Recognition
Research Vision Zero Technologies
AI Powered Bots
Cybersecurity Public Education”
Chair Garg made a motion to approve the Special Minutes as amended. Vice Chair
Bollineni second the Motion.
Commissioner Du joined the teleconferenced meeting.
Motion passed 4‐1 with Commissioner Mohanty tardy.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
TICC REGULAR MEETING MINUTES March 2, 2022
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
A. None
NEW BUSINESS
2. Receive Presentation about Cupertino’s Drone Program and consider making a
recommendation to the City Council
CTO Mitchell introduced GIS Manager Gerhardt, and GIS Analyst Araza.
Mr. Araza presented a PowerPoint titled “Drones in the City of Cupertino.”
The presentation overview consisted of:
Definitions
Background
Potential Use Cases
Staff Training
Drone Selection
Privacy
As part of the Presentation, Mr. Araza defined:
UAV (Unmanned Aerial Vehicle) is an aircraft that can be flown without human
pilots, crew, or passengers on board, commonly known as a “Drone.”
UAS (Unmanned Aerial System) Includes all components of flying the UAV,
including controller, and other support systems
FAA (Federal Aviation Administration) Regulates all civil aviation in the country
PART 107 (14 CFR PART 107 Small Unmanned Aircraft Systems) Code of federal
regulations involving small unmanned aerial systems (sUAS) sUAS refers to
operations of UAVs under 55lbs
Supporting Background information was provided in support of using Drones for:
Disaster Response
Safely Gather Situational Awareness
Identifying Use Cases in Cupertino such as Construction Monitoring, Site Modeling,
and Inspections)
City Staff Mandatory Training was outlined as:
Recurring training consists of 4 sessions per year
Two training sessions must be with Certified Instructor
TICC REGULAR MEETING MINUTES March 2, 2022
Cupertino’s current Drone Selection was shared.
Most Importantly, Mr. Araza addressed the Privacy of Cupertino Residents by highlighting:
Missions must be pre‐approved before deployment
‐Drones will not be used to spy on residents
Pilots will respect private space
Use of thermal camera will have clear business case and be pre‐approved before
deployment
Only certified pilots allowed to fly
Discussion, Questions and Answers followed the Presentation.
The Commission thanked GIS Analyst Araza for the informative update.
The Commission fully supported moving the Drone Program forward to Council for
consideration.
3. Discuss the potential return‐to‐onsite Commission meetings
CTO Mitchell share recent COVID‐19 updates:
Governor Newsom lifted the mask mandate
Santa Clara County strongly encourages individuals wear masks
City of Cupertino is making plans to return to City Hall April 4th
City Staff is making a recommendation to resume in person Commission Meetings in May.
Mr. Mitchell emphasized details on how the Public can join meetings is still being discussed
however the return to In‐person Commission Meetings has been confirmed.
The Commission discussed concerns returning to in person meetings.
CTO Mitchell relayed meetings will resume in Conference Room C, the biggest conference room
in City Hall.
OLD BUSINESS
4. Review TICC FY22 Work Program
Mr. Mitchell provided an update:
Adaptive Traffic Signaling and Multimodal Traffic Count: The equipment has been installed,
configured, and operating. Staff will begin analyzing data at the end of June 2022.
The intersections involved are:
DeAnza & Mariani
DeAnza & 280N
TICC REGULAR MEETING MINUTES March 2, 2022
DeAnza & 280S
DeAnza & Homestead
Climate Monitoring and Noise Measurement: City staff have retained Envirosuite, and
encumbered funds to initiate the pilot project. The pilot consists of monitoring Pollution and
Noise Environments in the area adjacent to Lehigh and Stevens Creek Quarry by installing
sensors. There will be a public portal for residents to access data.
The Commission thanked Mr. Mitchell for the informative update.
STAFF AND COMMISSION REPORTS
5. Subject: Commissioner Report from the Mayor’s Meeting
Commissioner Du reported Mayor Paul and Vice Mayor Chao will alternate
hosting the monthly Mayors meeting with the Commissioners.
6. Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings:
April 13: Commissioner Raj
May 11: Commissioner Mohanty
7. Subject: Review Action Items List
The Commission reviewed Action Items list.
8. Subject: Commissioner Updates‐
CTO Mitchell provided an update on FY23 Work Program Proposal
Recommendations
ADJOURNMENT
Chair Garg adjourned the meeting at 8:25 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Pavlov, Secretary Mukesh Garg, Chair
Project/Task Project Objective Responsibility
Estimated
Completion Date
Pilot - Adaptive
Traffic Signaling
Utilize the City's Traffic Management System
to test impact of enhanced adaptive
traffic signaling. This will be done through
software modifications and/or the addition
of IOT devices such as intelligent cameras
d
Bill Mitchell In Progress
Pilot - Multimodal
Traffic Count
Utilize the City's Traffic Management System
and/or IOT equipment to provide the
number of vehicles, pedestrians and bike
traffic that moved through a given area,
e.g., intersection, roadway or trail.
Bill Mitchell In Progress
Pilot - Monitor
Pollution and Noise
Environment
adjacent to Lehigh
and Stevens Creek
Quarry
Monitor and report on Lehigh and Stevens
Creek Quarries. Includes noise and
pollution monitoring for these locations.
Bill Mitchell In Progress
Technology, Information and Communication Commission
FY 2021-22 Work Program
Project/Task Project Objective Status
License Plate Recognition
(LPR)
Research and Interview Bay Area Cities that
use License Plate recognition Recommended
Cybersecurity Education Increase Fraud Prevention awareness Recommended
Vision Zero Technologies Research Vision Zero technology used by the
City of San Jose Operational
Chatbot Implementation Research Chatbots Operational
Proposals for
FY 2022-2023 City Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2022 Activities Calendar
JANUARY 5
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
FEBRUARY 9
Mayor’s Mtg. at 5 p.m.
Commissioner Du
MARCH 9
Mayor’s Mtg. at 5 p.m.
Chair Garg
APRIL 13
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
MAY 11
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
JUNE 8
Mayor’s Mtg. at 5 p.m.
Chair Garg
JULY 13
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
AUGUST 10
Mayor’s Mtg. at 5 p.m.
Chair Garg
SEPTEMBER 14
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
OCTOBER 12
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
NOVEMBER 9
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
DECEMBER 14
Mayor’s Mtg. at 5 p.m.
Commissioner Du
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
Prabir/
Mukesh
Revisit Public‐Private Partnership with Verizon
Communications
In Progress
Bill Review leading edge technology in the Vision Zero
space (Include Red light Runner)
Ongoing
Completed Action Items
Owner Description Status
Prabir Agendize NTT Global Communications Completed
Naidu &
Prabir
Reach out to Industry Carriers to schedule a 5G
Education Presentation for the Community
Dismissed
Bill Present City Work Program Dashboard Completed
Bill Provide Commission Vision Zero presentation Completed