TICC Agenda Packet - 030222CITY OF CUPERTINO
TICC
AGENDA
This will be a teleconference meeting without a physical location.
Wednesday, March 2, 2022
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday , March 2, to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page 1
TICC Agenda March 2, 2022
https://cityofcupertino.zoom.us/webinar/register/WN_pWq1k-vFTIS56N-7pykXMw
Phone
Dial: 669-900-6833 and enter Webinar ID: 988 5998 2147
(Type *9 to raise hand to speak).
Unregistered participant will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 988 5998 2147
SIP: 98859982147@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
Page 2
TICC Agenda March 2, 2022
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the January 27, 2022 special meeting.
Recommended Action: Approve Minutes from the January 27, 2022 special meeting.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Receive Presentation about Cupertino's Drone Program and consider making a
recommendation to the City Council.
Presenter: Adam Araza, GIS Business Analyst
Recommended Action: Receive Presentation about Cupertino's Drone Program and
consider making a recommendation to the City Council .
A - Update regarding incoming Staff Report and PowerPoint Presentation
3.Subject: Discuss the potential return-to-onsite Commission meetings
Recommended Action: Discuss the potential return-to-onsite Commission meetings
OLD BUSINESS
4.Subject: Review TICC FY22 Work Program
Recommended Action: Review TICC FY22 Work Program
A - TICC FY21-22 Work Program
Page 3
TICC Agenda March 2, 2022
STAFF AND COMMISSION REPORTS
5.Subject: Commissioner Report from the Mayor's meeting
Recommended Action: Receive Commissioner Report from the Mayor's meeting
6.Subject: Review Activity Calendar
Recommended Action: Review and File Activity Calendar
A - 2022 Activities Calendar
7.Subject: Review Action Items List
Recommended Action: Review and File Action Items List
A - Action Items List
8.Subject: Commissioners Reports
Recommended Action: Receive Commissioners reports
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
Page 4
TICC Agenda March 2, 2022
members on any other item not on the agenda, you may do so during the public comment .
Page 5
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
January 27, 2022, 6:00 p.m.
DRAFT MINUTES
CALL MEETING TO ORDER
Chair Garg called the meeting to order at 6:05 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Naidu Bollineni, Rajaram Soundararajan
Commissioners Tardy: Eliza Du, Ph. D., Prabir Mohanty,
Staff Present Bill Mitchell, Chief Technology Officer (CTO)
Guest Speakers: None
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the January 5, 2022, regular meeting.
Commissioner Raj moved to approve the minutes from the January 5, 2022, regular
meeting. Vice Chair Bollineni second the Motion.
Motion passed 3‐2 with Commissioners Du and Mohanty tardy.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
WRITTEN COMMUNICATIONS
A.None
Commissioner Du and Mohanty joined the Special meeting,
NEW BUSINESS
2.Subject: Receive a progress report on digitization of City Business processes.
CTO Mitchell presented a PowerPoint,
The presentation consisted of:
Review of Online services past presentation
Recent work
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
Q&A
As part of the Presentation, CTO Mitchell discussed:
Recent Activity of online Services pertaining to Residents and Customers like:
Enhancement of Building Permit Application by adding electronic Signature
Residential Solar Permit no online
Outdoor Dining & Operations Permits
Preliminary Plan Review
Tree Request Form
Business License
Recent Activity of online Services pertaining to Employees
Covid
The HUB, our organizations Intranet
Digital Forms for various HR services
Chair Garg requested an update on digitization of City business procedures twice a year.
The Commission thanked CTO Mitchell for the informative update.
OLD BUSINESS
3.Review TICC FY22 Work Program
Mr. Mitchell provided an update:
Adaptive Traffic Signaling and Multimodal Traffic Count: The equipment has been installed,
configured, and operating. Staff will begin analyzing data at the end of June 2022.
The intersections involved are:
DeAnza & Mariani
DeAnza & 280N
DeAnza & 280S
DeAnza & Homestead
Climate Monitoring and Noise Measurement: City staff have retained Envirosuite, and
encumbered funds to initiate the pilot project. The pilot consists of monitoring Pollution and
Noise Environments in the area adjacent to Lehigh and Stevens Creek Quarry. There will be a
public portal for residents to access data.
The Commission thanked Mr. Mitchell for the informative update.
4.Discuss and Prioritize TICC FY23 Work Program Proposal Recommendations
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
CTO Mitchell reviewed the Fy23 Proposal deadline with Commissioners.
The Commission discussed the proposed items, with a collective rating of:
Approved Proposal Project Name Commission Rating
Pilot License Plate Recognition 14
Research Vision Zero Technologies 13
AI Powered Bots 10
Cybersecurity Public Education 8
Not Approved Proposal Project Name Commission Rating
Public Safety Technologies 8
Research High Speed Internet Options 7
Fiber Optics Extension 5
Research U‐turn signaling 5
Water Conservation 3
Senior Center Technologies 2
After discussing recommendations, Vice Chair Bollineni made a motion to approve the top four
recommendations as follows:
Pilot License Plate Recognition
Research Vision Zero Technologies
AI Powered Bots
Cybersecurity Public Education
As part of the motion, Research Public Safety Technologies will be added to the waiting list for
FY23 Council Work Program.
Chair Mukesh second the motion.
Motion passes unanimously.
STAFF AND COMMISSION REPORTS
5.Subject: Commissioner Report from the Mayor’s Meeting
6.Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings:
March 9: Chair Garg
July 13: tbd
7.Subject: Review Action Items List
8.Subject: Commissioner Updates‐
TICC SPECIAL MEETING MINUTES Jan. 27, 2022
APPROVED BY:
________________________________
ADJOURNMENT
Chair Garg adjourned the meeting at 7:36 pm.
SUBMITTED BY:
__________________________________
Marilyn Pavlov, Secretary Mukesh Garg, Chair
Attachment: FY23 Council Work Program Scoring Sheet
Costs Mukesh Naidu Eliza Prabir Raj TOTALS Side Vote for #4
Research Rat / Gopher Abatement 0 0
Research U‐Turn Signaling 0 5 5
Research Public Safety Technologies 0 44 82
Fiber Optics Extension >$100,000 2 3 5
Research Vision Zero Technologies 0 33214 13
Cybersecurity Public Education $5,000 43183
Research High Speed Internet Options 0 232 7
AI Powered Bots >$10,000 5 5 10
Water Conservaton >$10,000 123
Senior Center Technologies >$5,000 11 2
Pilot LPR >$25,000 54 5 14
ATTACHMENT A
Note: Staff Report and PowerPoint Presentation will be
added on Monday, February 28, at 10 am.
Click here to access them in the Written
Communications and Presentations sections.
Project/Task Project Objective Responsibility
Estimated
Completion Date
Pilot - Adaptive
Traffic Signaling
Utilize the City's Traffic Management System
to test impact of enhanced adaptive
traffic signaling. This will be done through
software modifications and/or the addition
of IOT devices such as intelligent cameras
d
Bill Mitchell In Progress
Pilot - Multimodal
Traffic Count
Utilize the City's Traffic Management System
and/or IOT equipment to provide the
number of vehicles, pedestrians and bike
traffic that moved through a given area,
e.g., intersection, roadway or trail.
Bill Mitchell In Progress
Pilot - Monitor
Pollution and Noise
Environment
adjacent to Lehigh
and Stevens Creek
Quarry
Monitor and report on Lehigh and Stevens
Creek Quarries. Includes noise and
pollution monitoring for these locations.
Bill Mitchell In Progress
Technology, Information and Communication Commission
FY 2021-22 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2022 Activities Calendar
JANUARY 12
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
FEBRUARY 9
Mayor’s Mtg. at 5 p.m.
Commissioner Du
MARCH 9
Mayor’s Mtg. at 5 p.m.
Chair Garg
APRIL 13
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
MAY 11
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
JUNE 8
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
JULY 13
Mayor’s Mtg. at 5 p.m.
tbd
AUGUST 10
Mayor’s Mtg. at 5 p.m.
Chair Garg
SEPTEMBER 14
Mayor’s Mtg. at 5 p.m.
Commissioner Raj
OCTOBER 12
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
NOVEMBER 9
Mayor’s Mtg. at 5 p.m.
Vice Chair Bollineni
DECEMBER 14
Mayor’s Mtg. at 5 p.m.
Commissioner Du
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
Prabir Revisit Public‐Private Partnership with Verizon
Communications
New
Bill Review leading edge technology in the Vision Zero
space (Include Red light Runner)
Ongoing
Completed Action Items
Owner Description Status
Prabir Agendize NTT Global Communications Completed
Bill Request presentation on City’s use of OpenGov Completed
Naidu &
Prabir
Reach out to Industry Carriers to schedule a 5G
Education Presentation for the Community
Dismissed
Bill Reach out to the City of Fullerton to request a
Presentation on their Wireless Master Plan
Completed
Bill Present City Work Program Dashboard Completed
Bill Provide Commission Vision Zero presentation Completed
CITY COUNCIL STAFF REPORT
March 15, 2022
Subject
Overview of the Innovation and Technology Drone Program business case, drone
selection process, thermal use case, and privacy concerns. RESPONSE TO COUNCIL
INQUIRIES
Recommended Action
No City Council action required, although the Council may “accept,” “acknowledge,” or
“receive” the report.
Background
On December 21, 2021, City Council meeting, Councilmember Moore raised some
concerns regarding the purchase of a drone by the Innovation and Technology
Department. This staff report and presentation outlining the business case for
purchasing the drone, drone selection process, thermal use case, and privacy concerns
was developed to respond to these concerns.
Drone Business Case
The drone was purchased as part of the Innovation and Technology’s effort to create a
drone program to achieve the following:
Disaster assessment. After a disaster, the need to capture high resolution imagery
fast provides the city a valuable tool to ascertain damage, prioritize response and
communicate damage visually with EOC and disaster service workers.
Image capture for before/after analysis. This is useful for Public Works,
Community Development, and Parks & Recreation projects demonstrating work
progress and end results. Images can be uploaded to the City’s website and
provide the Communications Department with video and photo acquisition for
City branding and marketing
Capture 3D imagery of a specific building or business areas in Cupertino.
Coupled with Drone processing software, 3D renderings of potential development
sites to gain a deeper understanding of the impact of new development or future
growth.
RECEIVED 2/28/22
Tree Health Assessment Pilot – The ISA (International Society of Arboriculture)
recognizes two levels of tree risk assessment where the drone can be useful – Level
1 flyovers and Level 3 aerial inspections.
Roof Inspection Test Pilot – Municipalities are starting to use drones for
building roof inspections. The drones fly over buildings and take photos of them
after re‐roofing work has been completed to ensure the structure’s safety.
Inspectors then view the images taken from the drone on a computer.
Municipalities are finding this method of roof inspection process to be safer and
more efficient than previous methods.
The goal is to have IT staff become skilled in automating drone flights, capturing
imagery, and processing the imagery for use in the cases mentioned above. These skills
will ensure pilots can fly proficiently when a disaster strikes.
Drone Selection
With growing concerns over natural disasters including wildfires, earthquakes, and
floods; as well as human disasters including energy shutdowns, the City of Cupertino
investigated the use of drones as a tool to aid in our emergency response.
Using drones would allow the city to safely gather situational awareness without
sending staff or volunteers into high‐risk areas. Drones also allow the City to gather
awareness from vantage points unreachable from the ground.
For a drone to assist in disaster response, the City wanted a drone that was lightweight,
portable, and capable of autonomous flight and obstacle avoidance. These properties
were determined to be key factors for efficient and safe deployments in an emergency
and in the business cases stated above. The City evaluated multiple drones including the
DJI Mavic Enterprise Advanced, DJI Matrice 300 RTK, Autel Evo II Dual R Drone,
Altavian Galaxy R8700, Parrot Anafi Thermal, and the Skydio X2E. After meeting and
researching numerous vendors and cities it was determined that the Skydio X2E was the
drone that fit the business needs of the City best and was purchased with City Manager
approval.
Drone Thermal Use
Disaster Response
Drones with thermal cameras can be used during nighttime conditions when
temperatures are low enough to make infrared radiation detectable by the droneʹs
sensor. Thermal imaging drones can see through smoke, making them incredibly useful
when looking for people who may have been trapped or lost in a fire situation,
including wildfires and other disasters. They can also help identify hazardous materials
leaks at chemical plants or gas stations by getting a clear picture of the scene. Thermal
cameras cannot see through walls.
Infrastructure Inspections
Thermal cameras can identify faults in structures including roofs and bridges. Thermal
cameras are also suitable for assessing the extent of erosion on roads and bridges.
Tree Inspections
Thermal cameras can be used as a tool to identify early detections of damages in trees.
Thermal cameras allow for the differentiation of functional tissue from dysfunctional
tissue allowing for further inspection of the vitality and health status of trees.
Drone Privacy
The City’s drones will not be used to spy on its residents. Pilots will be respectful of
private space and will not deploy a drone or focus cameras where a person would have
reasonable expectations of privacy such as a backyard or inside a private building. Use
of thermal camera will have to be approved before a mission and will have a clear and
obvious use‐case.
Recommended Action
No City Council action required, although the Council may “accept,” “acknowledge,” or
“receive” the report.
Sustainability Impact
Besides quickly being able to assess the damage to our city after an emergency strikes with
focused high‐resolution imagery, we also plan to pilot the drone for tree health
assessments. In recent years using a drone to manage tree health is not uncommon. As
part of the drone program project, we plan to test pilot the use of drones to determine the
health of trees from a different vantage point. In addition, the thermal camera will allow
us to inspect City Facilities for any heat leaks through air loss. These inspections can help
identify areas of improvement in energy conservation efforts within City infrastructure.
Fiscal Impact
No additional fiscal impact. This item was already approved in the 2021 fiscal budget.
_____________________________________
Prepared by: Teri Gerhardt, GIS Manager
Reviewed by: City Manager’s Office OES Division
City Attorney Christopher Jensen
Approved by: Bill Mitchell, Chief Technology Officer
An overview of Cupertino’s Drone Program and Hardware
Drones in the City of
Cupertino
March 2022
RECEIVED 2/28/22
Overview
1.Definitions
2.Background
3.Potential Use Cases
4.Staff Training
5.Drone Selection
6.Privacy
UAV and UAS
FAA and PART 107
Definitions:
UAV (Unmanned Aerial Vehicle)
-An aircraft that can be flown without human pilots, crew, or
passengers on board
-Commonly known as “drones”
UAS (Unmanned Aerial System)
Includes all components of flying the UAV, including controller,
and other support systems
sUAS or “small unmanned aerial system” refers to a UAS controlling
a UAV under 55lbs
Definitions
UAV (Unmanned Aerial Vehicle)
-An aircraft that can be flown without human pilots, crew, or
passengers on board
-Commonly known as “drones”
UAS (Unmanned Aerial System)
-Includes all components of flying the UAV, including controller,
and other support systems
Definitions
FAA (Federal Aviation Administration)
Regulates all civil aviation in the country
PART 107 (14 CFR PART 107 Small Unmanned Aircraft Systems)
Code of federal regulations involving small unmanned aerial
systems (sUAS)
sUAS refers to operations of UAVs under 55lbs
Definitions
FAA (Federal Aviation Administration)
Regulates all civil aviation in the country
PART 107 (14 CFR PART 107 Small Unmanned Aircraft Systems)
Code of federal regulations involving small unmanned aerial
systems (sUAS)
sUAS refers to operations of UAVs under 55lbs
Definitions
Background
Background
Disaster Response
San Jose Mercury News -2020 CNN –2017
CBS San Francisco -2020
Background
Disaster Response
Background
Safely Gather Situational Awareness
Background
Wired.com -2017 FireAviation.com -2018
Safely Gather Situational Awareness
Background
Researching Other Use Cases
Background
Researching Other Use Cases
City of Los Angeles Public Works Los Angeles County Planning
Background
Researching Other Use Cases
Caltrans Santa Clara Valley Transit Authority
Background
Identifying Use Cases in Cupertino
1.Disaster Response
2.Construction Monitoring
3.Site Modeling
4.Inspections
Background
Identifying Use Cases in Cupertino
Potential Use Cases
Potential Use Cases
Disaster Response
Potential Use Cases
Disaster Response
Having pilots on staff allows the City to have a quick and dynamic response in times of emergency
Potential Use Cases
Construction Monitoring
Library Expansion Apple Campus 2 Construction –Youtube 2014
Potential Use Cases
Site Modeling
Model Existing Sites Model Site Potential
Potential Use Cases
Inspections
Roof Inspections Tree Inspections
Staff Training
Staff Training
Flight Training
Staff Training
Flight Training
In-Person training with Professional Drone Pilot
Staff Training
Understanding Rules and Regulations
Staff Training
Understanding Rules and Regulations
Staff Training
Understanding Rules and Regulations
-3 pilots currently certified
-All additional pilots must
pass Part 107 / register as
airman with FAA
Staff Training
Recurring Training
-4 training sessions per year
-2 training sessions with certified instructor
Drone Selection
Drone Selection
Current Drone Fleet
DJI Inspire 2 –image from PCMag.com DJI Mavic Mini 2 –image from 4kshooters.com
Drone Selection
Current Drone Fleet
Skydio X2E
-Lightweight
-Portable
-Sophisticated obstacle avoidance
-Capable of Autonomous Flight
-Thermal
Drone Selection
Current Drone Fleet
Skydio X2E
-Lightweight
-Portable
-Sophisticated obstacle avoidance
-Capable of Autonomous Flight
-Thermal
Also evaluated: Mavic Enterprise Advanced, DJI Matrice
300 RTK, Autel Evo II Dual R Drone, Altavian Galaxy R8700,
Parrot Anafi Thermal, and the Skydio X2E
Drone Selection
Why Thermal?
Drone Selection
Why Thermal? –Disaster Response
Thermal Imagery from DJI
-Enhanced visibility for search and rescue
-Identify hazards invisible to naked eye
-Thermal cameras cannot see through walls
Drone Selection
Why Thermal? –Infrastructure Inspections
Roof Inspection from Denver Drone Imaging
-Identify faults invisible to naked eye
-Improve energy conservation by identifying heat leaks
-Suitable for roofs, roads, bridges, etc.
Road Inspection from aerobatics.com
Privacy
How the City will Protect Privacy of Residents
Privacy
How the City will Protect Privacy of Residents
-Missions must be pre-approved before deployment
-Drones will not be used to spy on residents
-Pilots will respect private space
-Use of thermal camera will have clear business case and be pre-approved before
deployment
-Only certified pilots allowed to fly
Questions