LIB 03-02-22
MINUTES
LIBRARY COMMISSION
Wednesday, March 2, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Liyan Zhao, Rahul Vasanth, Sheela Sreekanth, Archana Panda
City/County Staff: Rachelle Sander, Molly James, Jim Throop, Susan Michael, Kevin Khuu,
Clare Varesio, Stephen Fitzgerald, Dianne Thompson
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
APPROVAL OF MINUTES
1. Subject: February 2, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the February 2, 2022 Library Commission meeting
minutes.
Chair Pan amended the minutes under New Business, item number 7, to add “Cupertino
Resident” after Liana Crabtree’s name. Chair Pan motioned to approve the minutes as
amended. Commissioner Sheekanth seconded. Motion passed with 4 yes and 1 abstain.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Chair Pan shared an email received from Jennifer Weeks from the Santa Clara County Library
District, about an invitation to participate in virtual focus groups for their new strategic plan.
OLD BUSINESS
2. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Program Manager, presented on the item and provided an
update on the construction. The tentatively scheduled date for the ribbon-cutting and gala event
is April 29.
Commissioner Vasanth shared that there are 30 spots left on the donor wall if anyone would
like to donate and asked attendees to promote the opportunity.
3. Subject: Discuss Expanding the Library Commission into the Library and Community
Engagement Commission
Recommended Action: Discuss and consider adding to the roles and responsibilities engaging
residents on city programs.
Commissioner Vasanth suggested postponing the item to the April meeting to allow for more
research time. Vice Chair Zhao supported the postponement. Chair Pan reviewed the
discussion from the previous meeting and the consideration of expanding the Library
Commission’s responsibilities to include the engagement and education of community
members. Chair Pan motioned to postpone this item to the April meeting. Vice Chair Zhao
seconded. Motioned passed unanimously.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Stephen Fitzgerald reported as submitted.
- Friends of the Library
No update.
- Cupertino Library Foundation
No update.
- Commissioners
Vice Chair Zhao inquired about the status of the Poet Laureate program. Commissioner
Panda volunteered to follow up with the Director.
- Poet Laureate
No update.
- Staff
Rachelle Sander, Acting Director of Parks and Recreation, reported on the upcoming the
Big Bunny 5K and Kids Fun Run on Saturday, April 16 at the Cupertino Civic Center
and invited Commissioners to participate and register at reg4rec.org.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Discussed attendees for upcoming Mayor’s Meetings:
- March – Commissioner Sreekanth
- April – Commissioner Vasanth
- May – Chair Pan
- June – Vice Chair Zhao
FUTURE AGENDA SETTING
Commissioner Vasanth suggested adding the following as possible items to upcoming
meetings:
- Review and update the Poet Laureate Handbook
- Scheduling of events and potentially hosting an annual Library Commission event
- Collaboration with Eaton Elementary regarding parking spaces for the Library
Commissioner Panda seconded adding the three items to the upcoming agendas.
ADJOURNMENT:
Chair Pan adjourned the meeting 7:46 p.m.
Respectfully Submitted by,
Kevin Khuu, Management Analyst