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CC 04-19-2022 Item No. 27 Work Program - Amended Attachment A - Proposed items from April Council Meeting with Council Amendments_Desk ItemPriority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating 1 Lawrence Mitty - Master Plan Current City Work Program Item (Also Part of CIP) Development project for Lawrence Mitty will be included in the CIP. Programming, Outreach, & Design with outreach expected to start by Q3 FY 21-22. Medium 7/1/2019 8/31/2023 5,430,000 5,430,000 313,140 Parks and Recreation Commission Public Works/ Parks and Recreation Quality of Life 1. Develop Cohesive Neighborhoods 7. Ensure Attractive Community Design Include Work is in progress but will not be completed by end of FY 21-22. 18 (A "5" rating was transferred to this item from Item 26 "Lawrence Mitty - Master Plan" by the Councilmember proposing that item, in accordance to prior public discussion on the City Work Program) 2 Consider options to develop ELI and BMR housing units for Developmentally Disabled individuals on City-owned property along Mary Avenue as well as the Outback Steakhouse location Current City Work Program Item Proposed to continue by Housing Commission Identify ways to build ELI and BMR housing units for developmentally disabled. Investigate additional sites for BMR or ELI housing. Large 7/1/2019 12/30/2023 250,000 250,000 12,540 Planning Commission Housing Commission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity Include Continue interdepartmental coordination and processing. 16 3 Memorial Park Improvements Current City Work Program Item Proposed to continue by Parks and Recreation Commission (Also Part of CIP) Implement projects for Memorial Park improvements including: 1. Memorial Park - Pond Repurposing 2. Memorial Park - Amphitheater Improvements 3. Memorial Park - Specific Plan Design Large 7/1/2021 6/30/2024 4,650,000 4,650,000 130,000 Parks & Recreation Commission Public Works/ Parks and Recreation Quality of Life 1. Develop Cohesive Neighborhoods 7. Ensure Attractive Community Design Include Work is in progress but will not be completed by end of FY 21-22. 16 Proposed Items from April Council Meeting with Council Amendments * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 1 Amended to correct language in objective for #4 Dogs Off Leash Area (DOLA)CC 04-19-2022 Item No. 27 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments Parks and Recreation Commission Parks and Recreation Quality of Life 5. Ensure a Balanced Community Include Trial ended October 2021. The ongoing program is to be observed for one year. 14 5 2) Vision Zero Current City Work Program Item Proposed to continue by Bike Ped Commission Revised Objective: Develop a Vision Zero Policy and Action Plan and hire a consultant. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools. _______________________________________ The Revised Objective was developed by combining the below objectives: FY 21-22 City Work Program: Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools. Bike Ped Commission: Retain consultant to complete the development of the Vision Zero program, including finalization of policies and action plans. Medium 7/1/2022 6/30/2023 80,000 Evaluation of the City's needs over the course of the year have revealed that a budget allocation will be necessary to hire a consultant to assist with completing the rollout of the Vision Zero program. 0 0 Bicycle Pedestrian Commission Public Works Transportation 3. Improve Connectivity 4. Enhance Mobility Include Vision Zero is a current FY 21-22 City Work Program item proposed to continue. Evaluation of the City's needs over the course of the year have revealed that a budget allocation will be necessary to hire a consultant to assist with completing the rollout of the Vision Zero program. 14 4 1) Dogs Off Leash Area (DOLA) Current City Work Program Item Proposed to continue by Parks and Recreation Commission Revised Objective: Standardize the process to create DOLA trial programs, with no more than two trials running at a time. Respond and evaluate community-driven DOLA proposals to implement additional DOLAs throughout the City. Two new trials should start as soon as feasible, and the new trial should last about at least 6 months unless the trial is adjacent to an athletic field or playground or there are other unexpected considerations. The Revised Objective was developed by combining the below objectives and to include Council direction: FY 21-22 City Work Program: Identify additional areas suitable for permitting dogs to be off leash and establish one such area, if the current trial period is successful. Parks and Recreation Commission: Standardize the process to create DOLA trial programs, with no more than two trials running at a time. Respond and evaluate community-driven DOLA proposals to implement additional DOLAs throughout the City. Large 10/1/2022 6/30/2023 5,000 5,000 0 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 2 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments Include Once the draft proposal for the Cupertino store is adopted by Council, the next step will be the implementation phase, which will take place in FY 22-23. It is recommended that Council include this in the FY 22-23 City Work Program so that staff is able to work on the Council-approved concept and begin the implementation of the Cupertino Store. 6/30/2023 Budget necessary will depend on the direction of Council once the options are brought for consideration later this year. This could involve annual costs of $80,000-$100,000 for management and operations to be handled by the Chamber. An estimated $30,000 would be needed for merchandise. If store is not staffed by the Chamber or operated at a City- owned location with existing merchandise sales, additonal staff costs are estimated at $285,000 annually. 5,000 0 Fine Arts Commission 6 Cupertino Store Implementation Councilmember Proposal Staff Proposal Fine Arts Commission Proposal Revised Objective: Implement the Cupertino Store plan, which will be adopted by Council as part of the current City Work Program Item "Cupertino Store at Chamber of Commerce". This would include identifying a location if one is not identified in fiscal year 2021-2022. With some help from the Fine Arts Commission for some of the items with art designed by community members, items would be designed and selected for the store, for sale to the public, and also available for exchange purposes for formal delegations to and from the City, with an at-cost charge structure for the latter purposes. ___________________________________________ The Revised Objective was developed by combining the below objectives: Staff Proposal: Implement the Cupertino Store plan, which will be adopted by Council by the end of FY 2021-22 as part of the current City Work Program Item "Cupertino Store at Chamber of Commerce". Fine Arts Commission: Art designed by community members and approved by Fine Arts Commission for Art store to provide giveaways to visiting Mayors, sister cities, commissioners from other cities, etc. Councilmember Proposal: Direction to staff previously was to investigate multiple site possibilities in this current (2021- 2022) fiscal year. As such, several additional possible sites come to mind, but are not limited to: - Quinlan Center - Library - City Hall There are likely to be more feasible places. This combined item would first identify a location if one is not identified in fiscal 2021-2022. In the upcoming 2022-2023 fiscal year, with some help from the Fine Arts Commission for some of the items, items would be designed and selected for the store, for sale to the public and also available for exchange purposes for formal delegations to and from the City, with an at-cost charge structure for the latter purposes. Notes: Combines two items and fulfills need of having Cupertino-branded material available to the public. Medium (Assumes either Chamber provides staffing for store or the store is operated at a City-owned location with existing merchandise sales.) Large (If not at locations as described above, there would be an ongoing need of at least 2-4 staff to operate.) 7/1/2022 12 City Manager's Office Public Engagement and Transparency 6. Support Vibrant and Mixed-Use Businesses * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 3 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 7 Development Accountability Current City Work Program Item Proposed to continue by Planning Commission Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process. Medium 3/1/2020 6/30/2023 10000 10000 0 Planning Commission Community Development Quality of Life 5. Ensure a Balanced Community 6. Support Vibrant and Mixed-Use Businesses Include Staffing challenges. 11 8 2) Homeless Jobs Program Current City Work Program Item Proposed to continue by Housing Commission Create a jobs program for up to 2 individuals for 6 months. Medium 7/1/2021 6/30/2023 190,000 (An additional $190,000 would be needed to continue the program beyond this fiscal year.) 200,000 169,060 Housing Comission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity Not Include Current FY 21-22 City Work Program item. Program will conclude in June 2022. Additional resources and further coordination with provider necessary to extend. 11 9 RHNA related General Plan updates and rezoning (Housing Element) Current City Work Program Item Proposed to continue by Planning Commission Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs-housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by September 2023. Large 5/19/2020 1/31/2023 1,070,000 1,070,000 748,040 Planning Commission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity Include This is an ongoing project. 11 10 Residential and Mixed-Use Residential Design Standards Current City Work Program Item Proposed to continue by Planning Commission Create objective design standards for residential and mixed- use residential projects, including ensuring adequate buffers from neighboring low-density residential development. Medium 10/9/2020 6/30/2023 240,000 240,000 196,200 Planning Commission Community Development Quality of Life 1. Develop Cohesive Neighborhoods 6. Support Vibrant and Mixed-Use Businesses 7. Ensure Attractive Community Design Include Staffing challenges. Ongoing project important for the Housing Element implementation. 11 11 Sign Ordinance Update Current City Work Program Item Proposed to continue by Planning Commission Update existing provisions, particularly in the temporary sign regulations. Small 5/13/2020 12/30/2022 25,000 25,000 0 Planning Commission Community Development Quality of Life Include On pause due to City Attorney changeover. 11 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 4 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 13 Electrification Study Staff Proposal Sustainability Commission Proposal Revised Objective: Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings and transportation systems. ________________________________________________ The Revised Objective was developed by combining the below objectives: Sustainability Commission: Conduct public outreach, conduct policy research, and coordinate with the regional efforts on electrification of buildings and transportation systems. Staff Proposal: Examine options to encourage rapid electrification of buildings, i.e. via the update of the building electrification reach codes. Medium 10/1/2022 6/30/2023 50,000 0 0 Sustainability Commission City Manager's Office Sustainability and Fiscal Strategic 10. Preserve the Environment Include The Draft Climate Action Plan identifies several high-impact measures. Developing policy options and conducting public outreach specifically for residential and non- residential existing buildings electrification is a key step in achieving the 2030 and 2040 greenhouse gas reduction targets. 8 9 City Manager's Office Sustainability and Fiscal Strategic 6. Support Vibrant and Mixed-Use Businesses Include Cupertino’s Economic Development (ED) Strategy was last updated in 2016. Business models, operations, as well as trends have significantly shifted due to the pandemic. Council has expressed an interest in updating the ED Strategy, which is especially important now as we emerge from the pandemic and move towards recovery. It is recommeded that Council include this in the FY 22-23 City Work Program so that there are timely goals and objectives clearly outlined to further economic vitatility in Cupertino. 30,000 Economic Development Committee 12 Economic Development Strategy Staff Proposal The updated Economic Development Strategy will aim to understand the current business environment and market trends. This framework will formulate short- and long-term economic development policies and develop goals and objectives to encourage economic recovery and growth. Large 7/1/2022 6/30/2023 120,000 30,000 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 5 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 14 Lehigh and Stevens Creek Quarry Current City Work Program Item Monitor and report on Lehigh and Stevens Creek Quarries. Utilize IOT sensors to measure noise, particulate, and pollution levels at Lehigh and Stevens Creek Quarry. Medium 9/7/2020 6/30/2022 478,050 (Includes $62,500 for noise and pollution monitoring and $415,550 for legal fees) 478,050 (Includes $62,500 for noise and pollution monitoring and $415,550 for legal fees) 279,090 (Includes $17,500 spent for noise and pollution monitoring and $261,590 for legal fees) TICC Public Works/ Innovation Technology Quality of Life 10. Preserve the Environment Include Delayed Implementation due to prolonged contract negotiations and supply chain issues. This is an ongoing effort.8 15 Senior Strategy Current City Work Program Item Revised Objective: Address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing. Administer a second in-depth senior survey to learn about senior needs(including aging in place and elder financial abuse). _____________________________________________ The Revised Objective was developed from updating the below objective to include Council direction: FY 21-22 City Work Program: Address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing. Medium 11/1/2021 6/30/2024 69,000 34,000 1,330 Parks and Recreation Commission Parks and Recreation Public Engagement and Transparency 8. Embrace Diversity Include Extensive community engagement, staffing vacancies, COVID. 8 Not Include City's Plan to End Homelessness will serve as the City’s master plan to address the needs of the unhoused residents in Cupertino. The Plan is expected to be completed this summer with City Council review and approval.The County has job prepareness programs for the unhoused. The County’s Employment Pathway Initiative- Destination: Work, Catholic Charities, Center for Employment and Training, Goodwill, and JobTrain already provide assistance to help employ the unhoused community in Cupertino. 8 (A "3" rating was transferred to this item from Item 42 "Mental Health Support" by the Councilmember proposing that item, in accordance to prior public discussion on the City Work Program) 0Housing Commission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity 16 Large 7/1/2022 6/30/2023 500,000 These items should be combined into formulating a City plan to address the issue of the unhoused and how to provide services in as effective a manner as possible with the resources available. A specific plan would be generated which includes consideration and recommendations for: - City-driven jobs program. Could be fully independent or work in collaboration with a partner or partners, including the County. - Facility development with supportive services. With non- profit organization partnership, space would be identified and a plan for supportive space with an ultimate aim to provide a pathway to permanent sustained housing would be made. - Funding strategy. This would require significant resources, but the social costs of not addressing this growing issue are more significant. With grant money and possible private partnerships available, the deliverable here would be to provide the City with actionable recommendations for securing financial support for this program. Support for the Unhoused combining: - Homeless Jobs Program - City Plan to End Homelessness Councilmember Proposal 0 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 6 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 0Public Safety Commission/ TICC City Manager's Office/ Innovation Technology Quality of Life 2. Improve Public Health and Safety Include Cities of Los Gatos, Saratoga, and Los Altos Hills have similar projects and addressed some privacy concerns with Santa Clara County Sheriff's Office. 7 Revised Objective: 1. Research Automated License Plate Reader (ALPR) systems 2. Research state laws, privacy concerns, and regulations related to ALPR 3. Compare fixed location, mobile (in-car), and portable (trailer ALPRs) 4. Identify outreach and engagement strategies used by other jurisdictions using ALPR 5. Assess locations for fixed ALPR in Cupertino 6. Estimate ALPR costs for installation, monitoring, and maintenance (Consider: Cameras, LPR, Safe-Exchange Zone, Pilot cameras in a residential areas, and commercial developments Research best practices from other similar jurisdictions) 7. In partnership with the County Sheriff, install ALPR devices for the automated detection of license plates. This data will only be for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen property recovery. ___________________________________________ The Revised Objective was developed by combining the below objectives: Public Safety Commission: 1. Research Automated License Plate Reader (ALPR) systems 2. Research state laws, privacy concerns, and regulations related to ALPR 3. Compare fixed location, mobile (in-car), and portable (trailer ALPRs) 4. Identify outreach and engagement strategies used by other jurisdictions using ALPR 5. Assess locations for fixed ALPR in Cupertino 6. Estimate ALPR costs for installation, monitoring, and maintenance (Consider: Cameras, LPR, Safe-Exchange Zone, Pilot cameras in a residential areas, and commercial developments Research best practices from other similar jurisdictions) Technology Information and Communications Commission: In partnership with the County Sheriff, install LPR devices for the automated detection of license plates. This data will only be for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen property recovery. 17 1) License Plate Readers Public Safety Commission Proposal Technology Information and Communications Commission Proposal Extra-Large 7/1/2022 6/1/2023 60,000 initial and 50,000 annually Estimated 20 cameras at $2,500 based on City of Saratoga and City of Los Altos Hills contracts with approximately $10,000 installation costs 0 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 7 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 18 2) 5G Ordinance Planning Commission Proposal Adopt regulations based on aesthetics. Medium 7/1/2022 6/30/2023 0 0 0 Public Works Quality of Life 7. Ensure Attractive Community Design Not Include The City's Public Works Department is already drafting 5G regulations which will be completed this fiscal year. 6 19 City Plan to End Homelessness Current City Work Program Item Also proposed to continue by Housing Commission Draft an Implementation Plan to the Santa Clara County Community Plan to End Homelessness 2020-25 to create a roadmap for addressing homelessness in Cupertino. Large 7/1/2019 9/30/2022 300,000 (no additional budget needed beyond what is already allocated) 300,000 0 Housing Commission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity Include To accommodate additional community outreach. 6 20 Review and Update General Plan (GP) and Municipal Code Current City Work Program Item Also proposed to continue by Planning Commission 1. Amend General Plan & Municipal Code & zoning code to provide objective standards as identified in 2019/2020 evaluation. 2. Re-evaluate the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards. Large 6/3/2019 6/1/2023 500,000 500,000 224200 Planning Commission Community Development Quality of Life 1. Develop Cohesive Neighborhoods 3. Ensure a Balanced Community 7. Ensure Attractive Community Design Include Phase 3 of project completed. Other updates to be considered as the need arises. 6 21 Seismic Retrofits and Upgrades to Existing City Hall (formerly "Investigate Alternatives to City Hall") Current City Work Program Item (Also Part of CIP) Examine seismic retrofits, upgrades, and remodels to existing City Hall. Remove allocations from budget to a new City Hall. Large 5/1/2020 6/30/2023 500,000 500,000 500,000 Public Works Sustainability and Fiscal Strategy 2. Improve Public Health and Safety Include This is an ongoing effort. 6 22 10455 Torre Avenue Improvements Programming & Feasibility Current City Work Program Item (Also Part of CIP) Program, plan, and build facility improvements, including seismic, utility and ADA upgrades, for the long-term use of this facility. The scope of work will include public outreach, programming, planning, design, and construction. Large 7/1/2021 6/30/2023 3,000,000 3,000,000 77560 Public Works Sustainability and Fiscal Strategy 2. Improve Public Health and Safety Include Work is in progress but will not be completed by end of FY 21-22. 5 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 8 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 23 Analyze Potential Revenue Measures Staff Proposal Analyze potential revenue measures, such as transient occupancy tax, sales tax, property tax, and utility users tax, to address possible future financing challenges Medium 7/1/2022 11/1/2022 50,000 0 0 Administrativ e Services Sustainability and Fiscal Strategy 11. Ensure Fiscal Self Reliance Include The City has a significant list of unfunded Capital Improvement Program (CIP) projects that, if approved, will require substantial financing. 5 24 2) Artwork at the Library/Exhibits/Poetr y and Art Day Library Commission Proposal Collaborate with groups such as the Fine Arts Commission and Cupertino Poet Laureate to display artwork, including exhibits, at the Library. Exhibits could potentially be around the library and in the new programming space. Examples could be potential galleries, a poetry/art show, cultural documents and artifacts, or other fascinating exhibits. Small 7/1/2022 6/1/2023 10,000 - 0 Library Commission Parks and Recreation Quality of Life 9. Support Education Not Include - Operational through the Library Currently there are already artwork displays in the library, one being from the Fine Arts Commission. Displays and potential exhibits would be operational through the library. 5 25 1) Bicycle Facilities Bike Ped Commission Proposal Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide. Medium 9/1/2022 6/30/2023 50,000 0 0 Bicycle Pedestrian Commission Public Works Transportation 4. Enhance Mobility Include Item falls within the purview of the Bicycle Pedestrain Commission and can be managed with existing staff resources. Achieving the objective will encourage bicycling within Cupertino, consistent with City's overall goals. 5 26 4) Housing Programs for De Anza College Students Previous City Work Program Item Housing Commission Proposal Revised Objective: Continue participation in De Anza College’s student housing assistance program. Restart home share program and explore BMR or middle- income housing funded by the $819 Million bond measure on or off campus. ______________________________________________ The Revised Objective was developed by updating the below objective to include Council direction and reflect the continuation of the City's partnership with De Anza's student housing assistance program that was started as part of the FY 20-21 City Work Program: FY 20-21 City Work Program: Explore solutions for homeless and housing insecure students. Assist, as appropriate in, the long-term development of De-Anza student housing. Investigate partnership with De Anza on student housing and transportation solutions. Medium 7/1/2022 6/30/2023 25,000 25,000 25,000 Housing Commission Community Development Housing 5. Ensure a Balanced Community 8. Embrace Diversity 9. Support Education Not Include Suggest separation of this item. Student housing assistance program is previous FY 20-21 City Work Program item. Program/contract will conclude in June 2022, however, De Anza College has also expressed interest in extending the program and staffing can accommodate this portion. Home Share Program and other housing would require additional resources. 5 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 9 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 28 Resident Engagement Councilmember Proposal Increase resident engagement in Cupertino. For example: - Greater participation in surveys (possibly incentivizing surveys with gift cards) - Greater interaction with the community (e.g. tabling with swag, encouraging sign-ups for updates) -Greater use of partner outlets (e.g. at Library, Chamber, DeAnza, CUSD, FUHSD) Large 7/1/2022 6/30/2023 30,000 0 0 City Manager's Office Public Engagement and Transparency 12. Ensure a Responsive Govenment Include In order to do this effectively, additional staff will be required. 5 29 Safe Gun Storage Ordinance Staff Proposal Public Safety Commission Proposal Revised Objective: Research best practices for safe gun storage from neighboring jurisdictions. Adopt safe gun storage ordinance to increase public safety for residents. _____________________________________________ The Revised Objective was developed by combining the below objectives: Public Safety Commission: Research best practices from neighboring jurisdictions. Staff Proposal: Adopt safe gun storage ordinance to increase public safety for residents. Large 7/1/2022 6/30/2023 12,000 0 0 Public Safety Commission City Manager's Office Quality of Life 2. Improve Public Health and Safety Include Council expressed an interest in this item earlier this fiscal year. Recommended only if the Council has a strong willingness to approach a very difficult process with strong opinions from outside the City. 5 30 Shuttle Bus Pilot Program Implementation Current City Work Program Item Community shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in Sunnyvale. Explore complimentary opportunities to expand into other cities. Large 10/29/2019 6/30/2022 1,750,000 1750000 1750000 Public Works Transportation 4. Enhance Mobility Include Work is in progress but will not be completed by end of FY 21-22. 5 27 Integrated Plan for Community Engagement Councilmember Proposal Create Integrated Plan and Database for Community Engagement so that we do no start from scratch with each project. The plan should include all possible outreach channels, traditional media, newspaper, including Chinese and other languages, city channel, the Scene, social media and influencers. community leaders, community groups, HOAs, block leader programs, Chamber and other business groups etc. Explore the possibility for Library and Community Engagement Commission so that the Library Commission could help review and update this plan as needed. Notes: - The City continues to waste precious time since each project appears to be using an ad hoc approach for outreach. Each new project can utulize database and plan to customize for the project needd. - Assign to Library Commission to explore possibiliiites. The Commission could put Library items first so that the Librarians only need to attend the first half of the meeting. Extra-Large 7/2/2022 6/30/2023 30,000 Additional budget may be required to implement the plan once it is completed as it may require additional printing, mailing, translation, etc. 00 City Manager's Office Public Engagement and Transparency 12. Ensure a Responsive Govenment For the Plan itself: Not Include - Operational For Exploring Library and Community Engagement Commission: Not Include The Plan is already being worked on as part of operations and was launched with the Study Session on December 7, 2021. 5 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 10 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 32 Youth and Teen Social Media Engagement Teen Commission Proposal Increase social media engagement among youth and teens to promote Teen Commission awareness and encourage increased youth participation. Medium 7/1/2022 6/30/2023 1,200 0 0 Teen Commission Parks and Recreation/ City Manager's Office Public Engagement and Transparency 8. Embrace Diversity Include Project would have to be in collaboration with Communications team, which is currently understaffed. 5 33 3) Community Engagement on Alternative Transportation and Parking Library Commission Proposal Educate and encourage resident use of alternative transportation to the Library. Install signage to point to overflow parking at Eaton Elementary school. Examine how various changes and developments impact library patrons and residents near and around the Library through the program room expansion, Regnart Creek Trail, bike locks, book drop, as well as continuing the conversation with CUSD regarding Eaton Elementary Parking slots. Medium 7/1/2022 6/30/2023 1,500 0 0 Library Commission Parks and Recreation Public Engagement and Transparency/ Transportation 4. Enhance Mobility Include May be a lengthy process, but parking and transportation education will continue to be needed for library access.4 9. Support Education Include Assumes the internships would be paid and targeted for high school students. 531 Student Internship Program Councilmember Proposal Implement a trial student summer internship program with the City of Cupertino. Initial year will be on a limited basis. If approved, applications will be sought for one-, two- or three- week internships during the summer, with applications to be released in mid-July. Internships will be project-focused, with participating City departments asked to identify a specific project or projects that a student intern can undertake. The internships will have a common start date, and include an orientation, group activities and exit interviews. Alternatively, if the time and resources do not permit the City to run a trial program in the upcoming summer of the fiscal year (i.e., Summer 2022), Council may form a subcommittee to share practices for student internships, and to bring a report back to Council at the end of Summer 2022 with recommendations as part of the initiation of a student internship program in Summer 2023. Notes: - Based upon consistent inquiries for such opportunities each year. Furthermore, both the students and City benefit from a program that matches projects that may not otherwise be completed as timely with students looking to learn more about our models of civic engagement and governance. Timing could be challenging for implementing a formal program in Summer 2022. As such, the alternative is recommended to allow for more time to develop such a program. Note that some work program items may provide an ideal fit for generating projects for a student internship program. In the longer-term, once such a program is implemented, it will provide an array opportunities for students to learn about civic engagement while contributing meaningfully to the community. Medium 7/1/2022 9/30/2022 15,000 0 0 Teen Commission Administrativ e Services Public Engagement and Transparency * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 11 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 34 3) Labyrinth Program or Similar Parks and Recreation Commission Proposal Establish maintenance for the two current labyrinths at McClellan Ranch Preserve and Creekside Park and find ways to enhance recreation at more parks throughout the City with labyrinths or nature play. Engage the community to maintain or create new labyrinths or similar. Large 7/1/2022 6/30/2023 34,000 0 0 Parks and Recreation Commission Parks and Recreation Quality of Life 5. Ensure a Balanced Community Not Include - Operational Could be incorporated into current ongoing CIP projects. (Playground Replacement, Park Amenity Improvements, Memorial Park Improvements, or Lawrence Mitty - Master Plan) 4 35 Municipal Water System Current City Work Program Item To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in September 2024. Medium 11/2/2020 10/1/2024 150,000 150000 142750 Public Works Sustainability and Fiscal Strategy 11. Ensure Fiscal Seld Reliance Include Work is in progress but will not be completed by end of FY 21-22.4 36 Blackberry Farm Golf Course Needs Assessment Current City Work Program Item (Also Part of CIP) Determine short-term and long-term improvements to the golf course and amenities. Medium 8/31/2020 8/1/2022 100,000 *Additional funding required for public outreach measures. 76400 47350 Parks & Recreation Commission Public Works/ Parks and Recreation Quality of Life 5. Ensure a Balanced Community Include Extensive community engagement, staffing vacancies, COVID. 3 37 3) Catalytic Converter Theft Prevention (Nellore) Public Safety Commission Proposal 1.Warning signs on streets especially the hotspots . A short and crisp message along with the Neighborhood Watch signs on the streets . We at the PSC could help craft this message with the help of the Captain 2.Monthly newsletters providing tips and suggestions for preventive measures the residents can take to help cut the incidents 3.Promote awareness also through neighborhood watch meetings and block party meetings. 4. Many residents are not technical and don't understand what a catalytic convertor looks like or what it does. Help educate them by displaying these online or during various events in booths. 5.Put in section about catalytic convertor theft prevention on our website and educate the residents Large 7/1/2022 6/1/2023 10,000 0 0 Public Safety Commission City Manager's Office Quality of Life 2. Improve Public Health and Safety Not include - Operational The Sheriff's Office incorporates much of the recommended action into regular operations. The Block Leader program will continue to facilitate a relationship with the Sheriff's Office and promote safety and best practices in the community. 3 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 12 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 38 Hybrid Meeting for City Council and Commission Meetings Councilmember Proposal Develop policy and infrastrcture to allow hybrid meetings for both City Council, Commission meetings and future community workshops. This allows seniors, caretakers, parents with young children to participate and speak. Note: Virtual meetings have become the norm nowadays. The community will desire the option to attend a meeting virtually. Small 7/5/2022 9/30/2022 15,000 0 0 Innovation Technology Public Engagement and Transparency 12. Ensure a Responsive Govenment The implementation of such a policy will require additional staffing and staff time.3 39 1) Impacts to schools Planning Commission Proposal CUSD is shutting schools down and is running classes in portables. City should ensure our planning policies make schools viable. Assessment or score as in net positive or net negative impact to services (schools, particularly) of a project. Medium 7/1/2022 6/30/2023 30,000 0 0 Planning Commission Community Development Housing 9. Supporting Education Not Include This may be considered by decision makers when determining Housing Element sites. State law prevents the City from considering the fiscal impacts of housing development upon schools, since SB50 states that payment of school impact fees constitutes full and complete mitigation for any school impacts. 3 40 Intergenerational Engagement Councilmember Proposal Many seniors have a wealth of lifelong experiences. Many teens do not have grandparents nearby. Activities cross generations could benefit both. Schools could engage seniors in the community to attend school open house or serve as volunteers, such as reading partners. Notes: -Teen Commission could take the lead on this project Large 7/1/2022 6/30/2023 20,000 0 0 Teen Commission Parks and Recreation Public Engagement and Transparency 8. Embrace Diversity Include Cross generational programs and events are ongoing in the Recreation Department. At the Senior Center, programs such as teens helping seniors with technology, youth and teen performances at the Senior Center, and intergenerational board game playing have been popular. Parks and Recreation could explore collaboration with Teen Commission, Youth Activity Board, and Senior Advisory Council to create a joint program or event. 3 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 13 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments Parks and Recreation Public Engagement and Transparency 8. Embrace Diversity Include The Senior Center produces a bi-monthly newsletter that is printed and available at the QCC, Library, Sports Center, Senior Center, City Hall, the Golf Course, and dropped off at many Cupertino senior communities. Anyone interested can also subscribe to the emailing list to receive a bi-monthly e-link to the newsletter, which is also available on the Senior Center website. Staff could expand the delivery of printed copies to appropriate facilities and households. 342 Senior Outreach Project Councilmember Proposal Create and maintain a periodical newsletter to the senior community (limited paper copies with opt-in email list) containing news from, and opportunities for engagement with, the City of Cupertino. Notes: Based upon a growing and sustained need for neutral and jurisdiction-driven outreach to the senior community. Large 7/1/2022 6/30/2023 156,000 0 0 Bicycle Pedestrian Commission 0 The safety of students riding their bicycles to school, and the encouragement of students to ride who may not currently ride, is a high priority for the City and Transportation Division staff. Completion of a protected bikeway for students riding to Lawson Middle School was identified as a necessary improvement through the City’s Walk Audit process. Successful completion of this improvement is dependent upon third- party consultant analysis and review of alternatives that would be accomplished through the feasibility study process requested with the current proposal. 3 Include3. Improve Connectivity 4. Enhance Mobility TransportationPublic WorksRetain consultant to prepare feasibility study which will evaluate alternatives that provide a separated bike path for students riding to Lawson Middle School. Feasibility cost will be $40,000. Lawson Middle School Bikeway Staff Proposal 41 0 40,000 1/31/20237/1/2022Medium * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 14 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 43 Study Session on City- Owned Properties Added at April 5 Council Meeting Inventory and assess existing facilities and prepare a long- range planning report for three City-owned properties (Blesch, Byrne, and Stocklemeir) Medium 7/1/2022 1/31/2023 90,000 ($25k for feasibility study and $65k for long range plan) 0 0 Planning Commission Public Works CMO Sustainability and Fiscal Strategy 7. Ensure Attractive Community Design Include 3 (A "3" rating was transferred to this item from Item 45 "Single- Use Plastics..." by the Councilmember proposing that item, in accordance to prior public discussion on the City Work Program) 44 Visitor Center Councilmember Proposal Develop an online and offline visitor center/guide so that visitors to Cupertino know where to go. Ideally a (digital) map to identify locations to visit or for photo ops to post on social media. Notes: - Cupertino is well-known. But besdies Apple Store, there is no points of interest. This Visitor Guide will help boost commercial sales and Cupertino's image - The Economic Develop Committee could take on the planning for this task. Medium 7/1/2022 6/30/2023 100,000 ($40,000 for an online visitor center, $60,000 for a physical visitor center, may require addiotnal funding depending on location. Additonal staffing may be required to operate the physical center.) 0 0 Economic Development Committee City Manager's Office Public Engagement and Transparency 6. Support Vibrant and Mixed-Use Businesses Not Include Given other similar items related to the visitor center or a physical store, this item can be considered for the following fiscal year once the Cupertino Store has been implemented and we have insights into how best to accomodate and promote a physical and/or virtual visitor center. 3 45 Youth Who Work Councilmember Proposal Encourage more youth and young adults in schools to work and also help small businesses to reduce the burden caused higher minimum wages. For example, the City could provide $2/hour to compensate local small businesses. Large 7/1/2022 9/30/2023 70,000 (Resources required include salary for youth and access to a third-party employer of record and case management.) 0 0 Economic Development Committee City Manager's Office Quality of Life 6. Support Vibrant and Mixed-Use Businesses Include This could be accomplished by creating a summer internship program for youth to work with small businesses. This will require extensive cooridnation with external partners. 3 * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 15 Priority # Project/Task*Project Objective Project Size Start Date Finish Date Estimated Budget (not including staff time) Allocated Budget Budget Expended/ Encumbered Commission Department Goal Category General Plan Guiding Principle Staff Recommendation (Include, Not Include, Not Include- Operational) Justification / Considerations Sum Rating Proposed Items from April Council Meeting with Council Amendments 46 4) Cybersecurity Public Education Technology Information and Communications Commission Proposal Provide education on cybersecurity to City residents, guests and businesses. Small 7/11/2022 12/2/2022 7,500 0 0 TICC Innovcation Technology Public Engagement and Transparency Include This is a repeat of a project completed 3 years ago. Commissioners will take on the majority of the work for this item, including speaker selection and facilitate presentation to residents. 2 47 2) Long-Term Strategic Plan Parks and Recreation Commission Proposal Create a prioritization list of the 22 opportunities listed in the Parks and Recreation System Master Plan. Large 7/1/2022 6/30/2023 0 0 0 Parks and Recreation Commission Parks and Recreation Quality of Life 1. Develop Cohesive Neighborhoods 5. Ensure a Balanced Community Include Community input and Parks and Recreation Commission prioritization is necessary to organize the long-term strategic plan items pointed out in the Parks and Recreation Master Plan. 1 Unrated Housing Ownership Strategies Added at April 5 Council Meeting Develop programs to assist and provide opportunities in homeownership. Explore options such as Vacancy Tax, Foreign Occupancy/Ownership Tax, and/or corporate ownership restrictions. Large 7/1/2022 6/30/2023 250,000 0 0 Housing Commission Community Development Housing 5. Ensure a Balanced Community Not Include Lack of staffing resources. * Project/Tasks with a number in front represent the Commission's prioritization ATTACHMENT A 16