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TICC Agenda Packet - 050422 (Cancelled)CITY OF CUPERTINO TICC AGENDA Conference Room C Wednesday, May 4, 2022 7:00 PM Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, May 4 to the Commission at TICC@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City’s website after the meeting. ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve the April 6, 2022, regular meeting minutes. Recommended Action: Approve the April 6, 2022, regular meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2.Subject: Update on Fiscal Year 2021-22 City Work Program Item: Senior Strategy. Presenter: Alex Corbalis, Recreation Coordinator Recommended Action: Receive an update on the status of the Senior Strategy Fiscal Year 2021-22 Work Program item regarding technology survey results and outreach plan and provide feedback. Staff Report A - Senior Strategy Survey Results Technology Page 1 1 TICC Agenda May 4, 2022 OLD BUSINESS 3.Subject: Review TICC FY22 Work Program. Recommended Action: Review TICC FY22 Work Program. A - TICC FY21-22 Work Program 4.Subject: Discuss TICC FY23 Work Program Proposal Recommendations. Recommended Action: Discuss TICC FY23 Work Program Proposal Recommendations. A - Commission Proposals for FY23 City Work Program STAFF AND COMMISSION REPORTS 5.Subject: Receive Commissioner Report from the Mayor's Meeting Recommended Action: Receive Commissioner Report from the Mayor's Meeting 6.Subject: Review Activities Calendar Recommended Action: Review Activities Calendar A - 2022 Activities Calendar 7.Subject: Review Action Items List Recommended Action: Review Action Items List A - Action Items List 8.Subject: Receive Commissioners Reports Recommended Action: Receive Commissioners Reports FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. Page 2 2 TICC Agenda May 4, 2022 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 3 3 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting April 6, 2022, 7:00 p.m. DRAFT MINUTES CALL MEETING TO ORDER Chair Garg called the meeting to order at 7:03 pm ROLL CALL Commissioners Present: Mukesh Garg, Naidu Bollineni, Rajaram Soundararajan, Prabir Mohanty Commissioners Absent: Eliza Du, Ph. D. Staff Present Bill Mitchell, Chief Technology Officer (CTO) Guest Speakers: None APPROVAL OF MINUTES 1. Subject: Approve the March 2, 2022, regular meeting minutes. Chair Garg made a motion to approve the Minutes. Commissioner Soundararajan second the Motion. Motion passed 3‐2 with Commissioners Mohanty and Du absent from the vote. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. A. None WRITTEN COMMUNICATIONS A. None NEW BUSINESS 2. Subject: Discuss and consider canceling the July and January Commission Meetings due to lack of business items. The Commission discussed cancelling the July 2022 and January 2023 meetings. 5 TICC REGULAR MEETING MINUTES April 6, 2022 Chair Garg made a motion to cancel the July 6, 2022, meeting due to lack of business, and to consider cancelling the January 4, 2023, meeting as the date approaches. Vice Chair Bollineni second the Motion. Motion passes 4‐0, with Commissioner Du absent. 3. Subject: Discuss the return of In‐Person Commission meetings starting May 2022 CTO Mitchell shared beginning on Tuesday, April 19, all City Council, commission, and committee meetings will return to in‐person meetings. The City Council, Planning Commission, and Parks and Recreation Commission meetings will offer a virtual option. He stated this will be the last Teleconferenced Meeting, as this Commission will resume In‐Person meetings beginning May regular meeting. Mr. Mitchell emphasized Members of the Public must be present in Conference Room C to address the Commission. The Commission thanked Mr. Mitchell. OLD BUSINESS 4. Subject: Review TICC FY22 Work Program Mr. Mitchell provided an update: Adaptive Traffic Signaling and Multimodal Traffic Count: The equipment has been installed, configured, and operating. Staff will begin analyzing data at the end of June 2022. Data will be based on the traffic impact gathered from Fall 2021 to date. The intersections involved are:  DeAnza & Mariani  DeAnza & 280N  DeAnza & 280S  DeAnza & Homestead Climate Monitoring and Noise Measurement: City staff have retained Envirosuite, and encumbered funds to initiate the pilot project. The pilot consists of monitoring Pollution and Noise Environments in the area adjacent to Lehigh and Stevens Creek Quarry by installing sensors. There will be a public portal for residents to access data. The Commission thanked Mr. Mitchell for the informative update. 6 TICC REGULAR MEETING MINUTES April 6, 2022 5. Discuss TICC FY23 Work Program Proposal Recommendations CTO Mitchell provided and update on the Commissions Work program Proposal Recommendations. Project Objective Status License Plate Recognition (LPR) Research and Interview Bay Area Cities that use License Plate Recognition Recommended Cybersecurity Education Increase Fraud Prevention Awareness Recommended Vision Zero Technologies Research Vision Zero Technology used by the City of San Jose Operational Chatbot Implementation Research Chatbots Operational Council will be receiving a presentation in April 19 for consideration of the two recommended items, License Plate Recognition and Cybersecurity. CTO Mitchell defined the other two proposals Vision Zero and Chatbot are operational items and will be absorbed by Staff. The Commission thanked Mr. Mitchell for the informative update. STAFF AND COMMISSION REPORTS 6. Subject: Receive Commissioner Report from the Mayor’s Meeting  Chair Garg was unable to attend March’s meeting. 7. Subject: Review Activities Calendar The Commission reviewed the schedule for upcoming Mayors Meetings:  May 11: Commissioner Mohanty  June 1: Chair Garg 8. Subject: Review Action Items List The Commission reviewed Action Items list. 9. Subject: Commissioner Updates‐  Commissioner Soundararajan requested Vehicle accident data for Cupertino streets.  Vice Chair Bollineni reported on his participation in selecting Crest Award Recipients. 7 TICC REGULAR MEETING MINUTES April 6, 2022 ADJOURNMENT Chair Garg adjourned the meeting at 7:40 pm. SUBMITTED BY: APPROVED BY: __________________________________ ________________________________ Marilyn Pavlov, Secretary Mukesh Garg, Chair 8 STAFF REPORT Meeting: May 4, 2022 Subject Update on Fiscal Year 2021‐22 City Work Program Item Senior Strategy Recommended Action Receive an update on the status of the Senior Strategy Fiscal Year 21‐22 work program item regarding technology survey results and outreach plan and provide feedback. Background For Fiscal Year (FY) 2021‐22, the City Work Program includes an item titled “Senior Strategy” with a stated objective to address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing. Discussion A survey was developed to determine seniors’ awareness of existing available resources which address the need areas listed in the project objective. This survey was brought to the Senior Advisory Council for feedback on September 27, 2021 which was incorporated prior to publishing. The survey was launched in October of 2021 and closed in December of 2021 and received 459 responses. The survey results were compiled and analyzed to determine the greatest gaps in resource awareness among seniors. This compiled survey data was presented to the Senior Advisory Council along with a primary outreach plan for their feedback on March 24, 2022. The survey results and preliminary outreach plan will be presented to pertinent commissions for their feedback prior to presentation of the item at a future City Council meeting. Sustainability Impact No sustainability impact. Fiscal Impact None. 10 _____________________________________ Prepared by: Alex Corbalis, Recreation Coordinator Reviewed by: Joanne Magrini, Director of Parks and Recreation Approved for Submission by: Joanne Magrini, Director of Parks and Recreation Attachments: A – Senior Strategy Survey Results ‐ Technology 11 I have used this resource I have considered using this resource I have heard of this resource and know what it provides I have heard of this resource but know little or nothing about it I did not know about this resource Respondents Percentage Respondents Percentage Respondents Percentage Respondents Percentage Respondents Percentage I have used this resource 47 10% 132 29% 123 27% 49 11% 8 2% I have considered using this resource 41 9% 26 6% 23 5% 30 7% 5 1% I have heard of this resource and know what it provides 107 24% 90 20% 166 36% 51 11% 16 3% I have heard of this resource but know little or nothing about it 138 30% 78 17% 95 21% 76 17% 23 5% I did not know about this resource 121 27% 129 28% 51 11% 252 55% 406 89% Public access computers at the Cupertino Library Cupertino Library resource workshops (Kanopy, Creativebug, Freegal, NY Times Online, Universal Class, Flipster, Medici.TV, Discover and Go, Overdrive, PressReader, etc.) Get Setup (getsetup.io) Of the five resources listed (see tables below for full list), respondents had the greatest awareness of public computers available at the Cupertino Library, and were most likely to have used the public WiFi available at some City buildings. Respondents were least aware of GetSetup.io, a virtual class platform with access sponsored by the Cupertino Library Foundation with support from the Cupertino Community Funding Grant Program. 16% 5% 19% 18% 42% Technology classes held at the Cupertino Senior Center (Apple Assistance, Android workshops, iPhone and iPad workshops) Technology Resource Awareness (5 resources) Public WiFi in City buildings (City Hall, Quinlan Community Center, Senior Center, etc.)Technology Resource Awareness 16% 5% 19% 18% 42% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% I have used this resource I have considered using this resource I have heard of this resource and know what it provides I have heard of this resource but know little or nothing about it I did not know about this resource Technology Resource Awareness (5 resources) Attachment A: Survey Results 12 Project/Task Project Objective Responsibility Estimated Completion Date Pilot - Adaptive Traffic Signaling Utilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras d Bill Mitchell In Progress Pilot - Multimodal Traffic Count Utilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail. Bill Mitchell In Progress Pilot - Monitor Pollution and Noise Environment adjacent to Lehigh and Stevens Creek Quarry Monitor and report on Lehigh and Stevens Creek Quarries. Includes noise and pollution monitoring for these locations. Bill Mitchell In Progress Technology, Information and Communication Commission FY 2021-22 Work Program 14 Project/Task Project Objective Status License Plate Recognition (LPR) Research and Interview Bay Area Cities that use License Plate recognition Recommended Cybersecurity Education Increase Fraud Prevention awareness Recommended Vision Zero Technologies Research Vision Zero technology used by the City of San Jose Operational Chatbot Implementation Research Chatbots Operational Proposals for FY 2022-2023 City Work Program 16 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION 2022 Activities Calendar JANUARY 5 Mayor’s Mtg. at 5 p.m. Vice Chair Bollineni FEBRUARY 9 Mayor’s Mtg. at 5 p.m. Commissioner Du MARCH 9 Mayor’s Mtg. at 5 p.m. Chair Garg APRIL 13 Mayor’s Mtg. at 5 p.m. Commissioner Raj MAY 11 Mayor’s Mtg. at 5 p.m. Commissioner Mohanty JUNE 8 Mayor’s Mtg. at 5 p.m. Chair Garg JULY 13 Mayor’s Mtg. at 5 p.m. Vice Chair Bollineni AUGUST 10 Mayor’s Mtg. at 5 p.m. Chair Garg SEPTEMBER 14 Mayor’s Mtg. at 5 p.m. Commissioner Raj OCTOBER 12 Mayor’s Mtg. at 5 p.m. Commissioner Mohanty NOVEMBER 9 Mayor’s Mtg. at 5 p.m. Vice Chair Bollineni DECEMBER 14 Mayor’s Mtg. at 5 p.m. Commissioner Du 19 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Action Items Owner Description Status Bill Publish a Cancellation Notice for the July Meeting In Progress Bill Agendize Progress Report on Digitization of City Business Processes for the August Meeting In progress Prabir/ Mukesh Revisit Public-Private Partnership with Verizon Communications In Progress Bill Review leading edge technology in the Vision Zero space (Include Red light Runner) Ongoing Completed Action Items Owner Description Status Prabir Agendize NTT Global Communications Completed Naidu & Prabir Reach out to Industry Carriers to schedule a 5G Education Presentation for the Community Dismissed Bill Present City Work Program Dashboard Completed Bill Provide Commission Vision Zero presentation Completed 21 Senior Strategy Survey Results Technology, Information & Communication Commission Meeting May 4, 2022 Background •City Council Work Program FY 2021-2022 •Five Focus Areas •Technology •Housing •Transportation •Food Access •Physical and Mental Health •Survey seeking to determine needs and awareness of services Demographics Tell us about yourself I live in Cupertino 359 I work in Cupertino 17 I own a business in Cupertino 3 I do not live, work, or own a business in Cupertino 60 Are you a member of the Cupertino Senior Center? Yes 194 No 256 Demographics Age 18 to 49 29 50 to 64 123 65 to 75 166 76 or older 141 Do you currently live with someone who is 50 years of age or older? Yes 319 No 138 Technology Resources Asked About •Tech classes at the Cupertino Senior Center •Public Wi-Fi in City buildings •Public access computers at the Cupertino Library •Cupertino Library resource workshops •Get Setup (getsetup.io) Technology Technology Resource Awareness (5 resources) I have used this resource 16% I have considered using this resource 5% I have heard of this resource and know what it provides 19% I have heard of this resource but know little or nothing about it 18% I did not know about this resource 42% Technology 16% 5% 19% 18% 42% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% I have used this resource I have considered using this resource I have heard of this resource and know what it provides I have heard of this resource but know little or nothing about it I did not know about this resource Technology Resource Awareness (5 resources) Resource Referring •Senior Center Resource Web Page Resource Referring •Sourcewise Resource Referring •211 Plans for Outreach •Resource presentations and workshops •Senior Center annual Health and Wellbeing Fair •Resource tabling at community events and festivals Plans for Outreach •Reach out to local clubs and organizations to publicize resources •Share resources in City publications •Promoting organizations’ outreach efforts Project Webpage Questions