AC 12-13-2021Page 1
City of Cupertino
Audit Committee Special Meeting
Minutes
December 13, 2021
CALL TO ORDER
At 4:00 p.m., Chair Liang called the special meeting to order. This was a teleconference meeting
with no physical location.
ROLL CALL
Committee Members Present: Chair Daisy Liang, Vice Chair Chen, Vice Mayor
Chao, Councilmember Moore
City Staff Present: Chris Jensen, Dianne Thompson, Kristina Alfaro, Zach Korach, Thomas
Leung
Absent: Committee Member Song
Guests: None.
1. APPROVAL OF MINUTES
Vice Mayor Chao moved to approve the regular meeting minutes of November 15, 2021. Chair
Liang seconded and the motion carried unanimously by all members present.
ORAL COMMUNICATIONS
None.
NEW BUSINESS
2. Embezzlement Update – 20 minutes
City Attorney, Chris Jensen briefed the Committee on the current status of the embezzlement
case. The Committee requested this item be brought back upon conclusion of the case.
3. Proposed Audit Committee 2022 Schedule and Work Plan – 35 minutes
The Committee reviewed the proposed work plan. Councilmember Moore referenced CA Gov’t
Code 41004 regarding the monthly submission of receipts, disbursements, and fund balance and
the City being non-compliant. Korach noted staff would consult with the City Attorney
regarding a remedy and bring back to the Committee. Councilmember Moore also requested
budgets be brought to the Committee. Korach noted there are two meetings in 2022 that cover
budget format review. Vice Mayor Chao and Chair Liang discussed the possibility of having
monthly meetings.
4. Budget Format Review and Opengov Study Session – 45 minutes
Thomas Leung provided the walk through training of Opengov
Page 2
Vice Mayor Chao and Councilmember Moore spoke to budget workshops, community
engagement, and surveys regarding the OpenGov tool. Vice Mayor Chao and Chair Liang
requested a “global search” function be added. Councilmember Moore requested consistent
references to OpenGov be used and that more explanatory notes are included on the site. Vice
Mayor Chao asked about examples of how to find things a viewer might be looking for
(guides/FAQs). Leung provided explanations and also noted that a short video has been created
and can be added to the City’s website.
Public Comment: Peggy Griffin spoke to various recommendations for improvement to
Opengov.
5.Pension and OPEB Discount Rate Sensitivity Analysis – 15 minutes
Leung provided the follow-up presentation.
Chair Liang and Vice Chair Chen inquired about the use of the trusts and the history/schedule
of contributions. Leung explained how the trusts are used and the historical and current
contribution plan.
OLD BUSINESS
None.
STAFF AND COMMITTEE REPORTS
None.
FUTURE AGENDA SETTING
None.
ADJOURNMENT
The meeting adjourned at 6:00 p.m.
Recording Secretary:
Zach Korach, Finance Manager