CC 05-19-2022 Agenda1
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 │ www.cupertino.org
AGENDA OF THE
CUPERTINO CITY COUNCIL
Tuesday, May 19, 2022
Televised Special Meeting - Continuation from
May 17, 2022
CITY COUNCIL
DARCY PAUL, MAYOR
LIANG CHAO, VICE MAYOR
KITTY MOORE, COUNCILMEMBER
HUNG WEI, COUNCILMEMBER
JON ROBERT WILLEY, COUNCILMEMBER
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
provide comments.
FLOWCHART FOR HEARING ITEMS:
Mayor introduces
agenda item
Councilmembers report any site
visits or outside communications.
Staff reports and makes
recommendation
Applicant or
Appellant makes
presentation
(up to 10 mins.)
Speakers submit a Request to
Speak card, and are allowed up to
3 minutes per individual. Council
members may ask questions of
speakers.
Mayor invites members of
the public to speak about
the agenda item
For appeals of approvals, the
applicant may respond to
appellants presentation.
City Council
votes on the
agenda item
Council holds initial discussions
and/or a Councilmember makes a
motion and obtains a second.
The City Council then discusses and
deliberates on the motion(s) and
votes.
Mayor closes the
hearing
Councilmembers ask questions.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hall, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale , purchase, or lease
of property. The law requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi‐judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City’s decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s
office for more information or go to
www.http://www.cupertino.org/index.as
px?page=125 for a reconsideration
petition form.
Mayor Invites
applicant/appellant to
repond to public
CITY OF CUPERTINO
CITY COUNCIL
AGENDA
This will be a teleconference meeting without a physical location .
Thursday, May 19, 2022
5:30 PM
Televised Special Meeting - Continuation from May 17, 2022
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:30 p.m. on Thursday, May 19, 2022 to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk’s office before the meeting and posted to the City’s
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments pertaining to the agenda during
the teleconference meeting as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during the public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Page 1
City Council Agenda May 19, 2022
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_GhAVJLMZS4GV8dSZZ77m5g
Phone
Dial: 669-900-6833 and enter Webinar ID: 986 3470 5326 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 986 3470 5326
SIP: 98634705326@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1.You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on “raise hand,” or,
if you are calling in, press *9. Speakers will be notified shortly before they are called to
speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In
addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
Page 2
City Council Agenda May 19, 2022
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Thursday, May 19, 2022, commencing at 5:30 p.m. In accordance with Government
Code 54953(e), this will be a teleconference meeting without a physical location to help stop
the spread of COVID-19. Said special meeting shall be for the purpose of conducting
business on the subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
CONSENT CALENDAR (Items 1-14)
Unless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simultaneously.
1.Subject: Approve the April 26 City Council minutes (Continued from May 17, 2022)
Recommended Action: Approve the April 26 City Council minutes
A - Draft Minutes
2.Subject: Approve the April 28 City Council minutes (Continued from May 17, 2022)
Recommended Action: Approve the April 28 City Council minutes
A - Draft Minutes
3.Subject: Approve the May 2 City Council minutes (Continued from May 17, 2022)
Recommended Action: Approve the May 2 City Council minutes
A - Draft Minutes
4.Subject: Approve the May 3 City Council minutes (Continued from May 17, 2022)
Recommended Action: Approve the May 3 City Council minutes
A - Draft Minutes
5.Subject: Consider setting a hearing date to declare brush with potential fire hazard a
public nuisance and for objections to proposed removal through the Cupertino Brush
Abatement Program WUI (Wildland-Urban Interface Fire Area); adopting a resolution
declaring properties as having potential fire hazards from brush and authorizing
removal (Continued from May 17, 2022)
Page 3
City Council Agenda May 19, 2022
Recommended Action: Adopt Resolution No. 22-055 declaring properties as having
potential fire hazards from brush; and set a hearing date of June 21, 2022 to declare
brush with potential fire hazard a public nuisance and to hear objections to proposed
removal
Staff Report
A - Draft Resolution
6.Subject: Set a voluntary campaign expenditure limit of $34,470 for the November 8,
2022 City Council election (Continued from May 17, 2022)
Recommended Action: Adopt the Resolution No. 22-056 setting a voluntary campaign
expenditure limit of $34,470 for the November 8, 2022 City Council election
Staff Report
A - Draft Resolution
7.Subject: Consider adopting a resolution authorizing continued remote teleconference
meetings of the legislative bodies of the City of Cupertino for the period May 19, 2022
through June 18, 2022 pursuant to the Brown Act, as amended by AB 361 (Continued
from May 17, 2022)
Recommended Action: Adopt Resolution No. 22-057 authorizing continued remote
teleconference meetings of the legislative bodies of the City of Cupertino for the period
May 19, 2022 through June 18, 2022 pursuant to the Brown Act, as amended by AB 361
Staff Report
A - Draft Resolution
B – Adopted Resolution No. 22-050
C – Health Officer Recommendation Regarding Public Governmental Meetings
8.Subject: Consider the FY 2020-21 Annual Comprehensive Financial Report (ACFR) and
related supplemental reports (Continued from May 17, 2022)
Recommended Action: Accept the FY 2020-21 Annual Comprehensive Financial Report
(ACFR) and related supplemental reports
Staff Report
A - FY 2020-21 ACFR
B - FY 2020-21 GAGAS Report
C - FY 2020-21 Appropriation Limit AUP Report
D - FY 2020-21 Storm Drain AUP Report
E - FY 2020-21 Investment AUP Report
F - Management Letter
9.Subject: Consider accepting the City Investment Policy (Continued from May 17, 2022)
Recommended Action: Adopt Resolution No. 22-058 accepting the City Investment
Policy
Staff Report
A - Draft Resolution
B - Investment Policy (redline)
Page 4
City Council Agenda May 19, 2022
10.Subject: Consider accepting the Third Quarter Financial Report for Fiscal Year 2021-22;
consider adopting Resolution 22-059 approving Budget Modification #2122-198
increasing appropriations by $529,935 and revenues by $9,448,487 (Continued from
May 17, 2022)
Recommended Action: 1.Accept the City Manager's Third Quarter Financial Report
for FY 2021-22.
2.Adopt Resolution 22-059 approving Budget Modification #2122-198 increasing
appropriations by $529,935 and revenues by $9,448,487
Staff Report
A - Draft Resolution
B - FY 2021-22 Third Quarter Financial Report
C - FY 2021-22 Third Quarter Budget Adjustment Journal
D - Amended Budget Detail as of March 31, 2022
E - Budget Transfers Detail as of March 31, 2022
11.Subject: Consider the 2022 Annual Pavement Report (Continued from May 17, 2022)
Recommended Action: Receive the 2022 Annual Pavement Report
Staff Report
A - Ranges of PCI Values and Street Conditions
B- 2022 Pavement Maintenance Project Location List
12.Subject: Consider acceptance of Offers of Dedication and a Waiver of Future
Reimbursement from the property owners at 10155, 10165, and 10420 Orange Avenue,
related to the Orange Avenue Sidewalk Improvements Project (Continued from May
17, 2022)
Recommended Action: Adopt Resolution No. 22-060 (Attachment A) accepting the
Offers of Dedication and Waiver of Future Reimbursement from the property owners at
10155, 10165, and 10420 Orange Avenue, related to the Orange Avenue Sidewalk
Improvements Project
Staff Report
A - Draft Resolution
B - Signed Agreement
13.Subject: Consider award of a construction contract for the Orange Avenue Sidewalk
Improvements Project (Project 2016-10.1) for the construction of sidewalk, curb, gutter,
storm drainage modifications, and associated improvements on Orange Avenue,
between McClellan Road and Stevens Creek Boulevard (Continued from May 17, 2022)
Recommended Action: Award a construction contract for the Orange Avenue
Sidewalk Improvements Project, authorize the City Manager to execute a contract in
the amount of $1,738,875.00 with Redgwick Construction Company and authorize the
Director of Public Works to execute any necessary change orders, up to the
construction contingency amount of $173,888.00 (10% of contract amount,) for a total
authorized contract amount of $1,912,763.00
Page 5
City Council Agenda May 19, 2022
Staff Report
A - Draft Contract
14.Subject: Consider authorizing a Seventh Amendment of Agreement 15-206 between the
City of Cupertino and Professional Turf Management extending the contract for six
months and resulting in $102,600 in maintenance related expenses for Fiscal Year
2022-2023 (Continued from May 17, 2022)
Recommended Action: Consider approving the Seventh Amendment of Agreement
15-206 between the City of Cupertino and Professional Turf Management, to extend the
term of the agreement up to six months and resulting in $102,600 in maintenance
related expenses for Fiscal Year 2022-2023
Staff Report
A - Seventh Amendment for Blackberry Farm Golf Course Maintenance
STUDY SESSION
15.Subject: Initial Study Session on Fiscal Year (FY) 2022-23 Proposed Budget (Continued
from May 17, 2022)
Recommended Action: Conduct Initial Study Session on Fiscal Year (FY) 2022-23
Proposed Budget and provide direction to staff
Presenter: Thomas Leung, Senior Management Analyst
A - Table of Contents
B - Introduction
C - Budget Message
D - Budget Guide
E - Community Profile
F - Financial Policies
G - Financial Schedules
H - Council and Commissions
I - Administration
J - Law Enforcement
K - Innovation and Technology
L - Administrative Services
M - Parks and Recreation
N - Community Development
O - Public Works
P - Non-Departmental
Q - Appendix A
R - Appendix B
S - FY 22-23 Proposed Budget Questions and Reponses
Page 6
City Council Agenda May 19, 2022
16.Subject: Recommendation from the Parks and Recreation Commission to approve
funds in the amount of $96,460.46 for the Fiscal Year 2022-2023 Community Funding
Grant Program and approval of final funding amounts for the Community Funding
Program, to be included in the Recommended Budget for Fiscal Year 2022-2023
(Continued from May 17, 2022)
Recommended Action: Consider the recommendation from the Parks and Recreation
Commission to approve funds in the amount of $96,460.46 for the Fiscal Year 2022-2023
Community Funding Grant Program. Determine and approve final funding amounts
for the Community Funding Program, to be included in the Recommended Budget for
Fiscal Year 2022-2023; and provide direction to staff
Presenter: Rachelle Sander, Assistant Director of Parks and Recreation
Staff Report
A - Community Funding Applications and Preliminary Eligibility Evaluations
B - Commissioner Community Funding Evaluation Form
C - Evaluation Totals and Parks and Recreation Commission Recommendation
D - Community Funding Grant Policy
E - Community Funding Historical Funding Information FY 2018-2022
PUBLIC HEARINGS
17.Subject: Consider the Fiscal Year (FY) 2022-23 Fee Schedule Update (Continued from
May 17, 2022)
Recommended Action: Adopt Resolution No. 22-049 approving FY 2022-23 Fee
Schedules A, B, C, D and E effective July 18, 2022
Presenter: Thomas Leung, Senior Management Analyst
Staff Report
A - FY2022-23 Fee Schedule A - General Fees (redline)
B - FY2022-23 Fee Schedule B - Engineering Fees (redline)
C - FY2022-23 Fee Schedule C - Planning Fees (redline)
D - FY2022-23 Fee Schedule D - Building Fees (redline)
E - FY2022-23 Fee Schedule E - Recreation (redline)
F - FY2022-23 Fee Schedule A - General Fees (clean)
G - FY2022-23 Fee Schedule B - Engineering Fees (clean)
H - FY2022-23 Fee Schedule C - Planning Fees (clean)
I - FY2022-23 Fee Schedule D - Building Fees (clean)
J - FY2022-23 Fee Schedule E - Recreation (clean)
K - User Fee Study 2016
L - Draft Resolution No. 22-049 approving FY 2022-23 Fee Schedule A, B, C, D, and E
ORDINANCES AND ACTION ITEMS
18.Subject: Consideration of Municipal Code amendments to the Cupertino Municipal
Code, Title 2 to add Chapter 2.96 and codify the Economic Development Committee
(Continued from May 17, 2022)
Page 7
City Council Agenda May 19, 2022
Recommended Action: 1. Conduct the first reading of Ordinance No. 22-2240; “An
Ordinance of the City Council of the City of Cupertino Adding Chapter 2.96 of Title 2
(Administration and Personnel) to Codify the Economic Development Committee "
2. Find that the proposed actions are exempt from CEQA
Presenter: Tina Kapoor, Economic Development Manager
Staff Report
A - Draft Ordinance
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council
packet archives linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Page 8
THE CITY COUNCIL AND STAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five‐member City Council with the Mayor as the presiding officer. City Council members are elected at‐large to
four‐year, overlapping terms. Each November a mayor and a vice‐mayor are selected by the City Council for a one‐
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
∙ Association of Bay Area Governments
∙ League of California Cities
∙ Santa Clara County (SCC)Cities Association
∙ SCC Emergency Preparedness Council
∙ SCC Library District
∙ SCC Emergency Preparedness Commission
∙ Santa Clara Valley Water Commission and Water District
∙ SCC Transportation Authoritym
∙ West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a “first reading." At a subsequent Council meeting, there will be a “second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi‐judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk’s office for more information or go to www.http://www.cupertino.org/index.aspx?page=125 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
(408) 777‐3195
(408) 777‐3192
(408) 777‐1398
(408) 777‐3139
(408) 777‐3193
(408)777‐3212
All Council members:
Darcy Paul
Liang Chao
Kitty Moore
Hung Wei
Jon Robert Willey
Executive Assistant
City Hall
citycouncil@cupertino.org
DPaul@cupertino.org
LiangChao@cupertino.org
Kmoore@cupertino.org
HWei@cupertino.org
JWilley@cupertino.org
Debran@cupertino.org
www.cupertino.org (408) 777‐CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e‐notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings , as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages,and emergency
announcements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777‐CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non‐Emergency ) Santa Clara County Fire Dept.(408)378‐4010
Garbage Recology South Bay (408) 725‐4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1‐800‐743‐5000
Recreation & Community Quinlan Community Center (408) 777‐3120
Services
Police (Emergency)Santa Clara County Sheriff dispatch 911
Police (Non‐Emergency) Santa Clara County Sheriff (408) 868‐6600
Public Health Santa Clara County Public Health (408) 732‐3720
Sanitary Sewers Cupertino Sanitary District (408) 253‐7071
Water San Jose Water (408) 279‐7900
California Water (650) 917‐0152