15-151 B - Matrix Consulting Group Fee Study March 2016
Cost of Services (User Fee) Study
Final Report
CITY OF CUPERTINO, CALIFORNIA
201 San Antonio Circle, Suite 148
Mountain View, CA 94040
v.650.858.0507 f.650.917.2310
March 2016
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY 3
2. LEGAL FRAMEWORK AND POLICY CONSIDERATIONS 10
3. USER FEE STUDY METHODOLOGY 14
4. RESULTS OVERVIEW 17
5. BUILDING 18
6. ENGINEERING (PUBLIC WORKS) 20
7. GENERAL FEES 25
8. PLANNING 32
9. RECREATION SERVICES 36
10. COMPARATIVE MARKET SURVEY 44
11. CONCLUSION 47
ATTACHMENTS:
• PLAN CHECK – NEW CONSTRUCTION FEE SCHEDULE
• INSPECTION – NEW CONSTRUCTION FEE SCHEDULE
• MECHANICAL, ELECTRICAL, PLUMBING FEE SCHEDULES
• MISCELLANEOUS FEES (BUILDING)
• COMPARATIVE SURVEY
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1. EXECUTIVE SUMMARY
The report, which follows, presents the results of the Cost of Services (User Fee)
Study conducted by the Matrix Consulting Group for the City of Cupertino.
1. PROJECT BACKGROUND AND SCOPE OF WORK
The Matrix Consulting Group analyzed the cost of service relationships that exist
between fees for service activities related to building permits, planning applications,
public works, general services, and parks and recreation. The results of this Study
provide a tool for understanding current service levels, the cost and demand for those
services, and what fees for service can and should be charged.
2. GENERAL PROJECT APPROACH AND METHODOLOGY
The methodology employed by the Matrix Consulting Group is a widely accepted
“bottom up” approach to cost analysis, where time spent per unit of fee activity is
determined for each position within a division. Once time spent for a fee activity is
determined, all applicable City costs are then considered in the calculation of the “full”
cost of providing each service. The table on the following page provides an overview of
types of costs applied in establishing the “full” cost of services provided by each
Department included in this Study:
Cost Component Description
Direct
Fiscal Year 2015/16 Adopted Budgeted salaries, benefits and allowable
expenditures.
Overhead
Division and departmental administration / management and clerical
support, along with Citywide overhead as calculated through the Cost
Allocation Plan.
Supporting (Cross) Unit
Review
Where applicable, direct and indirect costs associated with external
divisions’ assistance.
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Together, the cost components in the table above comprise the calculation of the
total “full” cost of providing any particular service, whether a fee for that service is
charged or not.
The work accomplished by the Matrix Consulting Group in the analysis of the
proposed fees for service involved the following steps:
• Divisional Staff Interviews: The project team interviewed staff in each division
regarding their needs for clarification to the structure of existing fee items, or for
addition of new fee items.
• Data Collection: Data was collected for each item, including time estimates and
volume of activity. In addition, all budgeted costs and staffing levels for Fiscal
Year 15/16 were entered into the Matrix Consulting Group’s analytical software
model.
• Cost Analysis: The full cost of providing each service included in the analysis
was established. Cross-checks including allocation of not more than 100% of
staff resources to both fee and non-fee related activities assured the validity of
the data used in the Study.
• Review and Approval of Results with City Staff: Department and City
management have reviewed and approved these documented results.
A more detailed description of user fee methodology, as well as legal and policy
considerations are provided in subsequent chapters of this report.
3. CURRENT COST RECOVERY
When comparing Fiscal Year 15/16 budgeted expenditures with revenue
generated in Fiscal Year 14/15 the City is under-recovering its costs by approximately
$7,248,000 per year for Building, Planning, Engineering, and Recreation services. The
table on the following page presents a summary of results by Department / Division for
the City of Cupertino:
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Department /
Division
FY15
Revenue1
FY16
Budget
Surplus /
(Deficit)
Current Cost Recovery
Percentage
Building $2,401,459 $3,388,927 $(987,468) 71%
Engineering $1,039,185 $1,716,277 $(677,092) 61%
Planning $651,759 $1,510,364 $(858,605) 43%
Recreation Services $5,719,171 $10,443,575 $(4,724,404) 55%
TOTAL $9,811,574 $17,059,143 $(7,247,569) 58%
The table above shows that Building has the highest cost recovery for its
services at 71%, while Planning services has the lowest cost recovery percentage at
43%. The largest subsidy provided by the City is related to Recreation Services,
however, this is a typical phenomenon seen for Recreation services as those services
are heavily subsidized to provide benefit to the community.
While Recreation Services is part of this study, these programs and fees are
routinely reviewed, and cost recovery is constantly being monitored, as market driven
factors heavily influence fee-setting policies. As such, the $4,724,000 subsidy
associated with Recreation Services should not be a focal point in this study. Therefore,
excluding Recreation Services from the above calculation, the City is actually under-
recovering by approximately $2,500,000 annually for its Building, Engineering, and
Planning services.
4. SUMMARY OF FEE-RELATED RESULTS
To provide additional context to the $2.5 million under-recovery shown in the
previous section, the project team analyzed the City’s cost recovery in the context of
fee-related services and fee-related annual costs. Based upon this information, the
study concluded that the City under-recovers its fee-related costs by approximately
$1,377,000 per year. While the detailed documentation of the Study will show an over-
collection in some divisions and / or certain fees (on a per unit basis), and an
1 This is based on FY 14-15 unaudited actuals.
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undercharge for others, overall, the City is providing an annual subsidy to fee payers for
all services included in the analysis. The following table presents a summary of results
by Department / Division for the City of Cupertino:
Department /
Division
Fee-
Related
Revenue2
Annual
Cost3
Surplus /
(Deficit)
Current Cost
Recovery
Percentage
Building4 $2,224,555 $2,983,276 $(758,722) 75%
Engineering $527,765 $634,520 $(106,755) 83%
Planning $517,406 $1,018,683 $(501,277) 51%
TOTAL $3,269,726 $4,636,479 $(1,366,754) 71%
The table above shows that all of the divisions are under-recovering for their fee-
related Services. The largest source of the under-recovery, 56%, is associated with the
Building Division at $759,000. While at a divisional level Engineering is under-
recovering its costs by approximately $680,000, on a fee-related basis its subsidy is
only $107,000 annually. Likewise, the Planning Division is under-recovering its costs by
$860,000 annually, whereas fee-related costs are only showing a subsidy of $500,000.
The display of the cost recovery figures shown in this report are meant to provide
a basis for policy development discussions among Council members and City staff, and
do not represent a recommendation for where or how the Council should take action.
The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery
or lower, is a policy decision to be made only by the Council, often with input from City
staff and the community.
2 This is the total revenue for fee-related services and has been calculated utilizing workload and volume statistics provided by the
Department and current fee information.
3 This represents fee-related annual costs for providing services.
4 The revenue for building is annualized based upon about 70% of permit volume data that could be translated. 30% of permit
volume data was classified as general residential and commercial permits and could not be broken out into the appropriate fee
categories.
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5. CONSIDERATIONS FOR COST RECOVERY POLICY AND UPDATES
The Matrix Consulting Group recommends that the City use the information
contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy,
and also to implement a mechanism for the annual update of fees for service.
(1) Adopt a Formal Cost Recovery Policy
The Matrix Consulting Group strongly recommends that the Council adopt a
formalized, individual cost recovery policy for each department included in this Study.
Whenever a cost recovery policy is established at less than 100% of the full cost of
providing services, a known gap in funding is recognized and may then potentially be
recovered through other revenue sources. The following table presents typical cost
recovery levels seen in other jurisdictions:
Department Typical Cost Recovery
Building 80 – 100%
Planning 50 – 80%
Public Works 80 – 100%
Parks & Rec 20 – 40%
Information presented in the table above is based on the Matrix Consulting
Group’s experience in analyzing local government’s operations across the United States
and in California, and reflects the typical cost recovery levels observed by local adopting
authorities. The graph on the following page depicts how Cupertino compares to
industry cost recovery standards.
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As the graph above shows, Recreation Services has a cost recovery percentage
higher than the typical cost recovery seen for those Departments. While Planning and
Public Works (Engineering) have cost recovery percentages that while within the typical
range are at the low end of cost recovery. The Building Division is the only division that
has a cost recovery level lower than that is seen of other typical building departments or
divisions.
In recent years, more local jurisdictions have adopted formal cost recovery
policies at the department / division level. The Matrix Consulting Group considers a
formalized cost recovery policy for various fees for service an industry Best
Management Practice.
75%
51%
83%
42%
0%
20%
40%
60%
80%
100%
120%
Building Planning Public Works Parks & Rec
Current Cost Recovery vs. Typical Cost Recovery
Typical Cost
Recovery
Current
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(2) Adopt an Annual Fee Update / Increase Mechanism
The purpose of a comprehensive update is to completely revisit the analytical
structure, service level estimates and assumptions applied in the previous study, and to
account for any major shifts in cost components or organizational structures. The Matrix
Consulting Group believes it is a best management practice to perform a complete
update of a Fee Assessment every 3 to 5 years.
In between comprehensive updates, the City could utilize published industry
economic factors such as CPI or other regional factors to update the cost calculations
established in the Study on an annual basis. The City could also consider the use of its
own anticipated labor cost increases such as step increases, benefit enhancements, or
cost of living raises. Alternatively, the project team will provide the City with user fee
models, which can be utilized to update time estimates and costs on an annual basis.
Utilizing an annual increase mechanism would ensure that the City receives appropriate
fee and revenue increases that reflect growth in costs.
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2. LEGAL FRAMEWORK AND POLICY
CONSIDERATIONS
A “user fee” is a charge for service provided by a governmental agency to a
public citizen or group. In California, several constitutional laws such as Propositions 13,
4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and
the Attorney General’s Opinion 92-506 set the parameters under which the user fees
typically administered by local government are established and administered.
Specifically, California State Law, Government Code 66014(a), stipulates that user fees
charged by local agencies “…may not exceed the estimated reasonable cost of
providing the service for which the fee is charged”.
1. GENERAL PRINCIPLES AND PHILOSOPHIES REGARDING USER FEES
Local governments are providers of many types of general services to their
communities. While all services provided by local government are beneficial to
constituents, some services can be classified as globally beneficial to all citizens, while
others provide more of a direct benefit to a specific group or individual. The following
table provides examples of services provided by local government within a continuum of
the degree of community benefit received:
Services that Provide
General “Global”
Community Benefit
Services that Provide Both
“Global” Benefit and also a
Specific Group or Individual
Benefit
Services that Provide a Primary
Benefit to an Individual or Group,
with less “Global” Community
Benefit
• Police
• Park Maintenance
• Recreation / Community
Services
• Fire Suppression / Prevention
• Building Permits
• Planning and Zoning Approval
• Site Plan Review
• Engineering Development Review
• Facility Rentals
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Funding for local government is obtained from a myriad of revenue sources such
as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax
revenues, which typically offset subsidies for services provided to the community, have
become increasingly limited. These limitations have caused increased attention on user
fee activities as a revenue source that can offset costs otherwise subsidized (usually) by
the general fund. In table 4 on the previous page, services in the “global benefit” section
tend to be funded primarily through voter approved tax revenues. In the middle of the
table, one typically finds a mixture of taxes, user fee, and other funding sources. Finally,
in the “individual / group benefit” section of the table, lie the services provided by local
government that are typically funded almost entirely by user fee revenue.
The following are two central concepts regarding the establishment of user fees:
• Fees should be assessed according to the degree of individual or private
benefit gained from services. For example, the processing and approval of a
land use or building permit will generally result in monetary gain to the applicant,
whereas Police services and Fire Suppression are examples of services that are
essential to the safety of the community at large.
• A profit making objective should not be included in the assessment of user
fees. In fact, California laws require that the charges for service be in direct
proportion to the costs associated with providing those services. Once a charge
for service is assessed at a level higher than the actual cost of providing a
service, the term “user fee” no longer applies. The charge then becomes a tax
subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that
will recover up to, and not more than, the cost of providing a particular service.
2. GENERAL POLICY CONSIDERATIONS REGARDING USER FEES
Undoubtedly, there are programs, circumstances, and services that justify a
subsidy from a tax based or alternative revenue source. However, it is essential that
jurisdictions prioritize the use of revenue sources for the provision of services based on
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the continuum of benefit received.
Within the services that are typically funded by user fees, the Matrix Consulting
Group recognizes several reasons why City staff or the Council may not advocate the
full cost recovery of services. The following factors are key policy considerations in
setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will
occasionally set a maximum, minimum, or limit the jurisdiction’s ability to charge
a fee at all. An example includes time spent copying and retrieving public
documents in the City Clerk’s office.
• Encouragement of desired behaviors. Keeping fees for certain services below
full cost recovery may provide better compliance from the community. For
example, if the cost of a permit for changing a water heater in a residential home
is higher than the cost of the water heater itself, many citizens will avoid pulling
the permit.
• Affect on demand for a particular service. Sometimes raising the “price”
charged for services might reduce the number of participants in a program. This
is largely the case in Recreation programs such as camps or enrichment classes,
where participants often compare the City’s fees to surrounding jurisdictions or
other options for leisure activities.
• Benefit received by user of the service and the community at large is
mutual. Many services that directly benefit a group or individual equally benefit
the community as a whole. Examples include Recreation programs, Planning
Design Review, historical dedications and certain types of special events.
The Matrix Consulting Group recognizes the need for policies that intentionally
subsidize certain activities. The primary goals of a User Fee Study are to provide a fair
and equitable basis for determining the costs of providing services, and assure that the
City is in compliance with State law.
Once the full cost of providing services is known, the next step is to determine
the “rate” or “price” for services at a level which is up to, and not more than the full cost
amount. The Council is responsible for this decision, which often becomes a question of
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balancing service levels and funding sources. The placement of a service or activity
within the continuum of benefit received may require extensive discussion and at times
fall into a “grey area”. However, with the resulting cost of services information from a
User Fee Study, the Council can be assured that the adopted fee for service is
reasonable, fair, and legal.
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3. USER FEE STUDY METHODOLOGY
The Matrix Consulting Group utilizes a cost allocation methodology, commonly
known and accepted as the “bottom-up” approach to establishing User Fees. The term
means that several cost components are calculated for each fee or service. These
components then build upon each other to comprise the total cost for providing the
service. The components of a full cost calculation are typically as follows:
Cost Component Description
Direct
Salaries, benefits and allowable departmental expenditures.
Departmental Overhead
Division or Departmental administration / management and clerical
support.
Citywide Overhead
City costs associated with central service costs such as payroll,
human resources, budgeting, City management, etc. Established
for this Study through a separate Study performed by the Matrix
Consulting Group.
Cross-Departmental Support
Costs associated with review or assistance in providing specific
services. For example, costs established via study of the Building
department for intake and routing of Planning applications and
permits are included as an applicable cost toward Planning fees for
service.
The general steps utilized by the project team to determine allocations of cost
components to a particular fee or service are:
• Calculate the fully burdened hourly rate for each position, including direct and
indirect costs;
• Develop time estimates for each service included in the study;
• Ensure that not more than 100% of a position’s time is allocated between fee and
non-fee services.
The result of these allocations provides detailed documentation for the
reasonable estimate of the actual cost of providing each service. The following are
critical points about the use of time estimates and the validity of cost allocation models.
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1. TIME ESTIMATES ARE A MEASURE OF SERVICE LEVELS REQUIRED TO
PERFORM A PARTICULAR SERVICE
One of the key study assumptions utilized in the “bottom up” approach is the use
of time estimates for the provision of each fee related service. Utilization of time
estimates is a reasonable and defensible approach, especially since experienced staff
members who understand service levels and processes unique to the City of Cupertino,
developed these estimates.
The project team worked closely with each Department’s staff in developing time
estimates with the following criteria:
• Estimates are representative of average times for providing services. Extremely
difficult or abnormally simple projects are excluded from the analysis.
• Estimates reflect the time associated with the position or positions that typically
perform a service.
• Estimates provided by staff are reviewed and approved by the department, and
often involve multiple iterations before a Study is finalized.
• Estimates are reviewed by the project team for “reasonableness” against their
experience with other agencies.
• Estimates were not based on time in motion studies, as they are not practical for
the scope of services and time frame for this project.
The Matrix Consulting Group agrees that while the use of time estimates is not
perfect, it is the best alternative available for setting a standard level of service for which
to base a jurisdiction’s fees for service, and it meets the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing
on a “time and materials” basis. Except in the case of anomalous or sometimes very
large and complex projects, the Matrix Consulting Group believes this approach to not
be cost effective or reasonable for the following reasons:
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• Accuracy in time tracking is compromised by the additional administrative burden
required to track, bill, and collect for services in this manner.
• Additional costs are associated with administrative staff’s billing, refunding, and
monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for
permits or participating in programs.
• Applicants may request assignment of less expensive personnel to their project.
• Departments can better predict revenue streams and staff needs using
standardized time estimates and anticipated permit volumes.
Situations arise where the size and complexity of a given project warrants time
tracking and billing on a “time and materials” basis. The Matrix Consulting Group has
recommended taking a deposit and charging Actual Costs for such fees as appropriate
and itemized in each department.
2. CROSS CHECKS ENSURE THE VALIDITY OF OUR ANALYTICAL MODEL
In addition to the collection of time estimate data for each fee or service included
in the User Fee Study, annual volume of activity data assumptions are also a critical
component. By collecting data on the estimated volume of activity for each fee or
service, a number of analyses are performed which not only provide useful information
to departments regarding allocation of staff resources, but also provide valuable cross
checks that ensure the validity of each cost allocation model. This includes assurance
that 100% of staff resources are accounted for and allocated to a fee for service, or
“other non fee” related category. Since there are no objectives to make a profit in
establishing user fees, it is very important to ensure that services are not estimated at a
level that exceeds budgeted resource capacity. By accounting for not more than 100%
of staff resources, no more than 100% of costs will be allocated through the Study.
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4. RESULTS OVERVIEW
The motivation behind a cost of services (User Fee) analysis is for the City
Council and City staff to maintain services at a level that is both accepted and effective
for the community, and also to maintain control over the policy and management of
these services.
It should be noted that the results presented in this report are not a precise
measurement. In general a cost of service analysis takes a “snapshot in time”, where a
fiscal year of adopted budgeted cost information is compared to the same fiscal year of
revenue, and workload data available. Changes to the structure of fee names, along
with the use of time estimates allow only for a reasonable projection of subsidies and
revenue. Consequently, the Council and City staff should rely conservatively upon these
estimates to gauge the impact of implementation going forward.
Discussion of each department / division’s results in the following chapters is
intended as a summary of extensive and voluminous cost allocation documentation
produced during the Study. Each chapter will include detailed cost calculation results for
each department / division including the following:
• Modifications or Issues: discussions regarding any revisions to the current fee
schedule, including elimination or addition of fees.
• “Per Unit” Results: comparison of the full cost of providing each unit of service
to the current fee for each unit of service (where applicable).
• Annualized Results: utilizing volume of activity estimates annual subsidies and
revenue impacts were projected.
The full analytical results associated with each department / division were
provided to City staff under separate cover from this summary report.
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5. BUILDING
The Building division of the Community Development Department is committed to
safeguarding life, health, property and public welfare through the administration and
enforcement of the uniform building codes and adopted City ordinances and policies.
Specifically, the Building division provides the following services:
• Plan review and permit issuance of all proposed construction to assure
compliance with all state and local building codes.
• Explaining codes, ordinances, requirements and regulations that apply to
individual building projects.
• Assisting the public with their concerns about public safety within their homes or
places of business.
• Providing building inspection services for all privately funded development.
The fees included for examination in this study relate to plan review and
inspection of buildings and structures within the City of Cupertino.
1. NEW CONSTRUCTION PLAN CHECK AND INSPECTION SERVICES
Currently, the City of Cupertino assesses new construction plan check and
inspection fees based upon square footage, occupancy, and construction type. The last
fee study was done in 2007, which converted the City from a valuation based fee
schedule to a square-footage based fee schedule. While the City has updated its
building fees annually based upon a CPI and / or COLA they had not accounted for
changes in processes and permitting systems. The project team worked with staff to
alter time estimates for all building fees to better reflect current building division
processes and requirements. The attachment to this report shows the new Plan Check
and Inspection Fee Schedule for New Construction.
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2. MECHANICAL, ELECTRICAL, AND PLUMBING PERMITS
The City of Cupertino currently charges flat fees for all of its mechanical,
electrical, and plumbing permits. Similar to new construction, the project team worked
with staff to revise the time estimates associated with plan check, inspection, and
issuance of these permits. Based upon a per unit analysis, the division is recovering on
average approximately 89% of its costs related to these services. The complete
Mechanical, Electrical, and Plumbing Fee analysis is attached to this report.
3. MISCELLANEOUS BUILDING SERVICES
In addition to New Construction and Mechanical, Electrical, and Plumbing
Permits, the City of Cupertino also processes additional building services by charging a
flat fee. These miscellaneous services include remodels, additions, reroofing, swimming
pools, etc. Similar to other building services, the project team to staff to revise time
estimates where appropriate to account for changes in processes. For example,
currently there was a huge difference in fees for remodels where if someone had a
remodel at 999 square feet they were a charged significantly lower fee than if their
remodel was 1,000 square feet. Due to changes in requirements and processes the
plan check and inspection time estimates for this service was revised down. Overall, on
a per unit basis miscellaneous fees on average are recovering approximately 136%.
The complete miscellaneous fee analysis is provided in the appendix to this report.
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6. ENGINEERING (PUBLIC WORKS)
The Engineering division of the Public Works Department is responsible for
reviewing plans and applications for private developments to ensure conformance with
City standards, including work related to onsite grading and drainage operations.
Additionally, the division issues encroachment permits and conducts inspections of any
work within the Public Right of Way. The fees examined within this study relate to
Parcel Maps, Development Inspections, Grading Permits, Street Cuts, Block Parties,
and other fees associated with tasks performed by the Engineering Division.
1. FEE SCHEDULE MODIFICATIONS
There were several modifications made to the Public Works Fee Schedule, which
included eliminating fees and developing new ranges for current fee categories. The
Division eliminated Pool Permit under Encroachment Permits, as this process has been
incorporated into other permitting processes. Similarly, the Division also eliminated
Comprehensive Neighborhood Traffic Requests from its Traffic Fees schedule, as this
service is no longer provided.
The Division expanded certain fee categories to account for differences in
service levels. Engineering staff expanded the Rural / Semi-Rural Application from one
fee into two separate fees to account for two different processes – application and
implementation. This same breakout was also applied to the Permit Parking Study. The
thought process behind this was that the application portion would cover staff time
related to reviewing the application without any implementation happening and as such
if the applicant decided to withdraw their application without implementing a parking
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permit zone then the department would at least to be able to recover for the application
review process. Additionally, the Vacation Street of Right-of-Way fees were expanded
to account for two different vacation processes – Summary & Full.
During discussions with Engineering Staff the decision was made to alter the
current structure of Grading Permits as they are currently based on either a flat fee or
percentage of improvement cost. Staff identified developing two new ranges: Less than
10,000 square feet, and greater than 10,000 square feet. The first range will be flat fee,
while there will be a deposit or percentage applied for the second range. Lastly, the fee
schedule was also modified to include an “Additional Plan Review” fee that will be
applied to each subsequent plan review from three reviews and beyond, to be
consistent with other development services fee schedules.
2. DETAILED RESULTS
The following table details the current fee charged for each fee category, the total
cost calculated through this study, and the resulting surplus or deficit.
Fee Name Current
Fee
Total Cost
Per Unit5
Surplus / (Deficit)
per Unit
ENGINEERING FEES
Banners:
Large Across Stevens Creek Blvd $412 $449 $(37)
Small - on light poles (20 poles) $811 $1,139 $(328)
Certificates of Compliance $1,540 $2,461 $(921)
Certificates of Correction $169 $703 $(534)
Encroachment Permits:
Minor Utility Permit $263 $272 $(9)
Minor $263 $394 $(131)
Major $525 $678 $(153)
Work Without Permit – 2x original permit cost (fine)
Grading Permit
<10,000 s.f. lot $2,618 $838 $1,780
10,000 s.f. - 1 Acre Lot or Hillside $2,618 $2,825 $(207)
1+ Acre Lot - based on scope $- $- $-
Lot Line Adjustment $3,012 $2,477 $535
5 If there is no cost in this column it is because it is a deposit-based fee, a fine, or a pass-through cost and was not assessed as part
of this study. All deposit-based fees are assessed on scope.
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Fee Name Current
Fee
Total Cost
Per Unit5
Surplus / (Deficit)
per Unit
Parcel Map / Tract Map (Map Checking Fees):
Parcel Map (1-4 lots) $4,254 $4,973 $(719)
Tract Map (>4 lots) $8,831 $8,165 $666
Plan Check & Inspection:
Review of building permit only $655 $741 $(86)
Review of Public / Private Improvement Plans: $- $- $-
Residential - greater of $2,788 or 5% $2,788 $3,349 $(561)
Commercial - Greater of $4,498 or 6% $4,498 $6,266 $(1,768)
Additional Plan Review - beyond 3 reviews - New $- $165 $(165)
Public Works Confirmation $282 $329 $(47)
Rural / Semi-Rural Application:
Application $771 $1,533 $(762)
Implementation - New $- $938 $(938)
Storm Management Plan Fee $715 $1,208 $(493)
Stormwater Inspections: (Commercial)
Initial Inspection – No charge $0 $- $-
Re-inspection for Violations $103 $240 $(137)
Streamside Modification Permit $409 $301 $108
Street Cuts:
Minor Street Cuts $655 $1,086 $(431)
Major Street Cuts $1,703 $2,192 $(489)
Special Major Street Cuts – based on scope $- $- $-
Vacation of Street of Right-of-Way
Summary $603 $1,882 $(1,279)
Full - New $603 $2,927 $(2,324)
TRAFFIC FEES
Block Party $- $533 $(533)
Permit Parking Study
Application $1,128 $938 $190
Implementation - New $- $767 $(767)
Parking Permit Fee - New $- $4 $(4)
Special Events & Parade $1,400 $2,754 $(1,354)
Additional Engineering Investigation or Coordination $60 $165 $(105)
The table above shows that Engineering is under-recovering for the majority of its
fees, and this under-recovery ranges from a low of $9 to a high of $2,324. There are
some fees for which the division is over-recovering; however, this over-recovery ranges
from a low of $108 to a high of $1,780. The over-recovery shown for Grading Permits
for projects less than 10,000 square feet is one of the reasons that the Division has
requested additional ranges be added to the fee schedule to better capture the level of
effort in performing plan review and inspection services for those types of grading
permits.
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3. REVENUE IMPACTS
The division’s cost recovery level of 83% is fairly typical of other Engineering
divisions / departments. The following table shows the volume associated with each fee
category, the current revenue, projected annual cost, and associated annual deficit.
Fee Name Annual
Volume
Revenue at
Current Fee
Total
Annual
Cost
Annual
Surplus /
(Deficit)
ENGINEERING FEES
Encroachment Permits:
Minor Utility Permit
Minor 180 $47,340 $70,981 $(23,641)
Major 38 $19,950 $25,757 $(5,807)
Work Without Permit
Grading Permit
<10,000 s.f. lot 9 $23,562 $7,544 $16,018
10,000 s.f. - 1 Acre Lot or Hillside
1+ Acre Lot
Lot Line Adjustment 4 $12,048 $9,908 $2,140
Parcel Map / Tract Map (Map Checking Fees):
Parcel Map (1-4 lots) 3 $12,762 $14,919 $(2,157)
Tract Map (>4 lots)
Plan Check & Inspection:
Review of building permit only 430 $281,650 $318,762 $(37,112)
Streamside Modification Permit 10 $4,090 $3,012 $1,078
Street Cuts:
Minor Street Cuts 62 $40,610 $67,311 $(26,701)
Major Street Cuts 50 $85,150 $109,621 $(24,471)
Special Major Street Cuts
Vacation of Street of Right-of-Way
Summary 1 $603 $1,882 $(1,279)
Full
TRAFFIC FEES
Parking Permit Fee 1,179 $4,824 $(4,824)
TOTAL $527,765 $634,520 $(106,755)
As shown in the table above, the City is currently subsidizing its engineering fees
by approximately $107,000. The largest subsidy is associated with review of building
permits, followed by the minor street cuts, major street cuts, and minor encroachment
permits. The current per unit subsidy for review of building permits is only $86 per unit,
but due to the high volume of building permits this translate to an annual subsidy of
$37,000. If the city were to raise the review of building permits fees to full cost, it could
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cut its subsidy by $37,000 and increase its cost recovery from 83% to 89%. Additionally,
the table above also shows that currently the city is subsidizing the parking permit
program annually by approximately $4,800, which translates to about $4 per parking
permit. If the City chose to charge a parking permit fee, it could either charge $4 per
year or $8 per two years (when it issues the permit) to recover the material and staff
costs associated with managing and issuing parking permits.
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7. GENERAL FEES
Several of the fees that were included in the fee study did not belong to a specific
department or division and were included as part of the General Fee Schedule. As the
study evaluated all fees for service, business license applications, database requests,
code enforcement permits, and other City Clerk services were included as part of the
study.
1. MODIFICATIONS TO THE FEE SCHEDULE
Similar to other Departments / Divisions, there were several modifications made
to the General Services Fee Schedule. These modifications primarily consisted of
eliminating fees that are either no longer relevant to the City or represent outdated
processes. The following points list all of the fees that have been eliminated from the
General Services fee schedule:
• Budget Documents – CD Only
• CAFR – CD Only
• Massage (all therapist related fees)
• VHS & Audio Cassette fees in Video & Audio Reproduction
For the first two fees listed above, both of those documents are available on the
City’s website, as such, staff decided that there was no need to charge citizens for
reproducing the document as they would simply direct them to the website. In regards to
the Massage Therapist fees, the State currently licenses all Massage Therapists and
the city no longer provides that permitting service; neither does it have the staffing
qualifications or capabilities to provide that service. Therefore all of those fees were
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eliminated. Lastly, VHS & Audio Cassettes were eliminated from the fee schedule as
this technology is outdated and even if requested by a citizen the City would not be able
to reproduce video or audio documentation on those forms of media.
2. BUSINESS LICENSE FEES
A cost of service study does not typically evaluate business licenses itself as that
is a tax; however, certain processes associated with business licenses, such as printing
databases, issuing duplicating business licenses, processing false alarm notifications,
and issuing new business monthly reports. The following table shows the current fee
category, the current fee charged, the total cost per unit, and the associated surplus /
deficit.
Fee Name Current Fee Total Cost Per Unit Surplus / (Deficit) per
Unit
Business License Database $114 $19 $95
Duplicate Business Licenses $30 $10 $20
False Alarms $164 $76 $88
New Business Monthly Reports $24 $342 $(318)
As the table above shows that except for one fee category, this set of fees is
over-recovering for all other fees. The difference in fees is due to changes in processes
since the last time the fee was assessed, as now there is a system in place for issuing
duplicate business licenses and developing the monthly reports and databases.
Currently, business license fees are annually recovering approximately 205% of
its costs; however, this percentage only reflects an over-recovery of $5,000. The table
on the following page shows the fee category, the annual volume, the revenue at
current fee, the total cost, and the associated annual surplus / deficit with each business
license fee-for-service included in the study.
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Fee Name Annual
Volume
Revenue at
Current Fee
Total Annual
Cost
Annual Surplus
/ (Deficit)
Business License Database 2 $228 $38 $190
Duplicate Business Licenses 40 $1,200 $380 $820
False Alarms 50 $8,200 $3,801 $4,399
New Business Monthly Reports 20 $483 $703 $(220)
TOTAL $10,111 $4,922 $5,189
As the table above shows the primary source of over-recovery for business
licenses is associated with False Alarms. Typically in many jurisdictions a false alarm
fine is imposed rather than a fee, as it is only applied after the first or second false
alarm. As it is not a fee-for-service it is not held to the same limitations and
requirements as printing a duplicate business license. The cost in this table just
provides the City with the knowledge that their current fine accounts for beyond the cost
associated with processing and generating false alarm notification letters.
3. CITY CLERK FEES
There are two fee categories on the General Services Fee Schedules for which
the City Clerk charges fees that are not either County or State set fees. These two fee
categories relate to providing documents to citizens or for processing petitions for
reconsideration.
The current fee schedule for providing video and / or documentation to citizens is
through a VHS, DVD, CD, or Audio Cassette. As the technology associated with VHS
and Audio Cassettes is outdated the city has decided to remove these two fees and
replace it with a USB / Flashdrive category. Additionally, currently the City does not
charge material costs associated with providing DVDs or CDs. Therefore, the project
team suggested that the City consider either incorporating the material costs directly
into the fee or adding a plus materials cost designation to the fee. The following table
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presents the current / proposed fee categories, the current fee, the total cost per unit,
and the associated surplus / deficit.
Fee Name Current Fee
Total Cost Per
Unit – Staff
Time Only
Total Cost Per
Unit (Including
Materials)
Surplus / (Deficit)
per Unit
Flash Drive $0 $37 $49 $(49)
CD $13 $37 $37.50 $(24.50)
DVD $22 $37 $38.50 $(25.50)
As the table above shows the City Clerk is under-recovering for audio / video
reproduction services, not only in terms of material costs but also in terms of staff time.
Depending upon the volume of these audio / video reproduction requests the City
should not only consider raising the base fee but also charging material costs,
especially as it relates to flash drives.
In addition to audio / video reproduction services, the City Clerk’s office is also
the primary starting point for the petitions for reconsideration application. This
application is / can be routed to multiple departments for an initial review and can then
require additional meetings and reviews. During discussions with City staff it was
decided that this fee was meant to not only account for the intake and routing of the
application by the City Clerk’s department but also review of the application and
handling by other departments. Currently, the City charges approximately $273 for each
petition, whereas the total cost of providing that service is $288. It is the project teams
recommendation that the City increase the current fee by $15 to its full cost to account
for staff time in reviewing these petitions.
4. CODE ENFORCEMENT FEES
The last set of fees includes as part of the study on the General Services Fee
Schedule related to Code Enforcement. Code Enforcement is involved with inspecting
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and issuing permits related to handbills, massage establishments, sign removals,
solicitor permits, use permits, trash fees, and bingo permits. The following table lists the
current fee category, the current fee, the total cost per unit and the associated surplus /
(deficit):
Fee Name Current Fee Total Cost Per Unit Surplus / (Deficit)
Handbill Permit - Initial $67 $124 $(57)
Renewals $34 $62 $(28)
Massage Establishment Fee
(fingerprinting / background check /
initial inspection)
$378
$278 $100
Renewal $97 $93 $4
Massage Managing Employee
(fingerprinting & background check) $313 $247 $66
Renewals $65 $93 $(28)
Massage Permit Appeal $168 $618 $(450)
Sign Removal - Public Right of Way $5 $93 $(88)
Sign Recovery Fee - Political Signs $3 $124 $(121)
Solicitor Permit - Initial $331 $247 $84
Renewal $199 $62 $137
Taxi Driver Permit - Initial $331 $494 $(163)
Renewal $199 $62 $137
Use Permit - Initial
Application / Processing $- $1,004 $(1,004)
Non-Conforming Use $- $268 $(268)
Trash Fees - Initial
Plan Review - Trash Enclosure $- $332 $(332)
Plan Review - Trash Management Plan $- $483 $(483)
Bingo Permit $- $131 $(131)
As shown in the table above, Code Enforcement is under-recovering for the
majority of its fees on a per unit basis. The under-recovery ranges from a low of $28 to
a high of $1,004. However, there are several fees for which Code Enforcement is over-
recovering its costs, but that over-recovery ranges from a low of $4 to a high of $137.
Additionally, there are some fees shown in the table above that do not have a current
fee as while these services are being provided by Code Enforcement staff there is no
fee being charged for those services. These services are related to Use Permits, Trash
Fees, and Bingo Permits. As significant staff time is being spent on these efforts the
City should consider adding these fees to its fee schedule.
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Based upon volume information provided by Code enforcement, the division is
annually under-recovering its costs by $9,000, or recovering 62% of its fee-related
costs. The following table shows the current fee categories, the annual volume, the
revenue at current fee, the total annual cost, and the associated annual surplus / deficit.
Fee Name Annual
Volume
Current
Fee
Total Cost
Per Unit
Surplus /
(Deficit)
Handbill Permit - Initial 16 $1,072 $1,977 $(905)
Renewals
Massage Establishment Fee (fingerprinting /
background check / initial inspection) 10 $3,780 $2,780 $1,000
Renewal
Solicitor Permit - Initial 18 $5,958 $4,449 $1,509
Renewal 19 $3,781 $1,174 $2,607
Taxi Driver Permit - Initial
Renewal - $- $- $-
Use Permit - Initial
Application / Processing 4 $- $4,016 $(4,016)
Non-Conforming Use 3 $- $803 $(803)
Trash Fees - Initial
Plan Review - Trash Enclosure 12 $- $3,985 $(3,985)
Plan Review - Trash Management Plan 8 $- $3,862 $(3,862)
Bingo Permit 4 $- $525 $(525)
TOTAL $14,591 $23,572 $(8,981)
As the table above shows, the largest source of annual under-recovery is related
to renewal of Solicitor Permits and to other permitting services that are not currently
being charged by the City. If the City decided to start charging for these services it could
recover up to $13,000 in revenue annually for these services.
5. COMMUNITY FESTIVAL PROGRAM
As part of the General Services fee schedule, the project team also evaluated the
cost associated with community festivals. Currently, the City puts on one major
community festival – Earth Day festival. While this is a one-day festival there is
significant amount of staff time that is devoted for prepping for the festival, for setting up
the festival, managing the festival, and breaking the festival down on the day of the
festival. The project team worked with City staff to identify staff and material costs
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associated with the Earth Day festival to cost out this program and service to the
Community. The following table shows the total cost of setting up and managing the
Earth Day Festival:
Category Amount
Staffing Costs $30,624
Material Costs $3,000
TOTAL PROGRAM COST $33,624
As shown in the table above the total program cost for the Earth Day Festival is
approximately $33,600. As this festival is primarily comprised of vendors, the project
team worked with staff to identify the total number of vendors to come up with a per
vendor cost for the program. Staff identified that over the past several years the event
has grown to include approximately 100 vendors, therefore the cost per vendor is
approximately $336.
Due to the nature of the festival being about promoting environmental and
sustainable practices, staff expressed the desire to not charge non-profit vendors or
vendors complying with environmental standards and practices. Therefore, the project
team recommends that should the City choose to charge other vendors, it should
charge the full cost of $336 per vendor.
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8. PLANNING
The Planning Division is responsible for administering all required review and
evaluation processes for proposed land use projects. The Department also serves to
maintain the goals and objectives of the City’s General Plan and Zoning Ordinance. The
fees examined within this study relate to Use Permits, Architectural and Site Approvals,
Design Review, Variances, and other planning fees.
1. FEE SCHEDULE MODIFICATIONS
Following discussion with division staff, some changes were made to the fee
schedules. These changes included expanding fee categories and adding a new fee.
Planning broke out the current Heart of the City / Hillside exception fee into two
separate fees – Heart of the City Exception and Hillside Exception – in order to account
for changes in the processing of those exceptions. Similarly, staff also expanded the
current Appeals fee into two separate categories – Appeals to Planning Commission
and Appeals to City Council. These new categories allow staff to capture the time and
different processes associated with appealing to the two different decision-making
bodies.
Lastly, Planning Division has also added a noticing fee. This noticing fee is
meant to capture staff and material costs associated with the noticing process.
Currently, this fee is charged as a deposit, but staff mentioned that for ease of
applicants and staff it would be better to transition this to a flat fee.
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2. DETAILED RESULTS
The following table details the total cost per unit for each fee category, the
current fee charged, the total cost calculated through this study, and the resulting
surplus or deficit.
Fee Name Current
Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Tentative Parcel Map (Five or More) $15,974 $21,179 $(5,205)
Parcel Map (0-4) $7,461 $12,732 $(5,271)
Use Permit / Development - Major $15,974 $21,343 $(5,369)
Use Permit / Development - Minor $7,461 $12,809 $(5,348)
Amendment to Use Permit / Development Permit - Major $7,988 $10,746 $(2,758)
Amendment to Use Permit / Development Permit - Minor $3,730 $5,884 $(2,154)
Architectural & Site Approval - Major $7,461 $13,189 $(5,728)
Architectural & Site Approval - Minor $3,609 $8,862 $(5,253)
Architectural & Site Approval - Minor Duplex / Residential $3,609 $5,768 $(2,159)
Planning Commission Interpretation $3,649 $4,762 $(1,113)
Exception $2,813 $4,509 $(1,696)
Heart of the City Exception $7,077 $13,063 $(5,986)
Hillside Exception $7,077 $13,539 $(6,462)
R-1 Design Review $2,400 $3,910 $(1,510)
R-1 No Design Review $2,400 $3,271 $(871)
R-1 Exception $2,694 $4,673 $(1,979)
Minor Residential Permit $1,206 $2,311 $(1,105)
Env. Impact Report (Plus State & County Filing Fees) $27,948 $27,948
Categorical Exemption (Plus County Filing Fee) $250 $230 $20
Sign Exception $2,108 $3,290 $(1,182)
Fence Exception $716 $2,891 $(2,175)
Variance $2,813 $5,167 $(2,354)
Director - Minor Modification $1,259 $3,156 $(1,897)
Conditional Use Permit - Administrative $3,730 $4,676 $(946)
Reasonable Accommodation
First Tree $180 $1,362 $(1,182)
Each Additional Tree $92 $160 $(68)
Tree Management Plan $1,259 $4,702 $(3,443)
Heritage Tree Designation $107 $2,630 $(2,523)
Temporary Use Permit $1,439 $2,824 $(1,385)
Temporary Sign Permit $211 $319 $(108)
Sign Program $721 $2,582 $(1,861)
Appeals
Planning Commission $182 $7,834 $(7,652)
City Council $182 $8,239 $(8,057)
Zoning Verification Letter $190 $338 $(148)
Public Convenience & Necessity Letter $190 $169 $21
Noticing Fee $368 $(368)
The table above shows that Planning is under-recovering for the majority of its
fees, and these under-recoveries ranges from a low of $68 to a high of $8,057. There
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are only two fees for which the division is over-recovering its costs; however this over-
recovery is only $20 and $21 respectively. While many of these fees show a large
under-recovery on a per unit basis, in order of the division to make decisions about
raising its fees it should look at the fees with the highest volume or workload.
3. REVENUE IMPACTS
Overall, the Planning Division is currently maintaining a cost recovery level of
51% and is under-recovering its costs by $501,000. The following table shows the
volume associated with each fee category, the current revenue, projected annual cost,
and associated annual deficit.
Fee Name Annual
Volume
Revenue
at Current
Fee
Total
Annual
Cost
Annual
Surplus /
(Deficit)
Use Permit / Development - Major 3 $47,922 $64,030 $(16,108)
Use Permit / Development - Minor 4 $29,844 $51,235 $(21,391)
Amendment to Use Permit / Development
Permit - Major 1 $7,988 $10,746 $(2,758)
Amendment to Use Permit / Development
Permit - Minor 1 $3,730 $5,884 $(2,154)
Architectural and Site Approval - Major 13 $96,993 $171,460 $(74,467)
Architectural and Site Approval - Minor 13 $46,917 $115,200 $(68,283)
Exception 7 $19,691 $31,561 $(11,870)
R1 Design Review 56 $134,400 $218,962 $(84,562)
Minor Residential Permit 46 $55,476 $106,321 $(50,845)
Sign Exception 4 $8,432 $13,159 $(4,727)
Fence Exception 3 $2,148 $8,673 $(6,525)
Director - Minor Modification 36 $45,324 $113,602 $(68,278)
Tree Removal Permit
First Tree 64 $11,520 $87,171 $(75,651)
Tree Management Plan 1 $1,259 $4,702 $(3,443)
Temporary Use Permit 2 $2,878 $5,648 $(2,770)
Sign Program 4 $2,884 $10,329 $(7,445)
TOTAL $517,406 $1,018,683 $(501,277)
As the table above shows the majority of the division’s under-recovery is
associated with R1- Design Review, Removal of First Tree, and Architectural Major Site
Approval. These three applications alone account for approximately 47% of the
division’s under-recovery. This is due to the large amount of volume in those
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applications. However, it is important to note that the under-recovery associated with
the tree removal permit might be slightly overstated as all of the volume was coded to
the removal of the first tree, as there is currently no tracking mechanism that breaks out
first tree vs. each additional tree. These high annual subsidies are associated with the
large per unit subsidies. As previously discussed the division should focus on some of
these high volume permits like R1 Design Review, Minor Residential and Director-Minor
Modification permits when considering raising fees.
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9. RECREATION SERVICES
The Recreation Services Department strives to enhance the leisure lifestyle and
quality of life of both residents of and visitors to the City by providing affordable, fun,
integrated, and safe recreational activities for people of all ages and abilities. The
Department organizes, markets, and oversees recreation and leisure services in a
variety of programs, including a Sports Center, Senior Programs, Youth and Teen
activities and classes, trips, facility rentals, and other recreation activities. The following
subsections provide a brief introduction to Recreation Services fees and costs assessed
in the study, the cost recovery on each division level, and a discussion of facility rentals.
1. BACKGROUND & INTRODUCTION
Recreation fees are historically market driven, as residents have a choice
between utilizing programs offered in their own city or those of a neighboring city.
Grants, special funding, or general fund subsidies often offset programs and services
provided by Recreation departments in order to ensure that all citizens have equal
opportunity and choice of participation. Recreation fees were not assessed in this study,
as they are not subject to the same regulations and guidelines as other user fees.
Currently, the Cupertino Recreation & Community Services Departments sets
and updates its fees internally on a seasonal basis. The primary methodology used for
fee-setting is to determine the demand of a program based upon participation,
conducting market surveys, and determining the benefit of the program to the
community. These are typically the most important components of determining parks
and recreation fees. Additionally, each division and program supervisor sets fees for
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each program prior to implementing the program; ensuring that all of these various
factors are considered prior to launching any program.
While the project team did not assess individual program fees as part of this
study, it did review the cost recovery associated with each Recreation Services Division,
and the department as a whole. The Recreation Department is recovering
approximately 55% of its direct costs, which is above the average, 20-40% seen in other
jurisdictions. This cost recovery percentage equates to an annual subsidy of
approximately $4.7 million. In order to assess each program’s recovery level, the project
team compared fiscal year 15/16 budgeted expenditures with fiscal year 14/15 actual
revenue to assess the direct cost recovery. The following table shows program
expenditures, revenue and cost recovery for Recreation & Community Services division.
Division Program FY 15
Revenue FY 16 Budget Cost
Recovery %
60 Parks & Recreation $44,295 $500,595 9%
61 Facilities & Community Events $383,485 $1,032,269 37%
62 Youth & Teen Programs $2,004,659 $3,877,135 52%
63 Sports & Fitness $2,566,662 $3,030,393 85%
64 Senior Programs $712,460 $1,923,704 37%
65 Community Services $7,608 $79,479 10%
TOTAL $5,719,171 $10,443,575 55%
As the table shows above that Parks & Recreation, which primarily consists of
Leadership, Administration, and parks planning has the lowest cost recovery. The
revenue in this section is related to providing training opportunities for growing leaders
within the Cupertino community. It is not a fee-based service that is being provided to
citizens but rather a special program. Similarly, the Community Services program
(Division 65) is also providing emergency preparedness training and information to the
citizens of Cupertino.
In terms of actual fee-for-service programs and facility rentals the Department is
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recovering approximately 57% of its costs. The highest cost recovery is associated with
sports and fitness and youth and teen programs; while the lowest cost recovery is
related to senior programs and facilities and community events.
It is important to note that the cost recovery presented in the table on the
previous page only incorporates direct budgeted expenditures for Recreation &
Community Services. However, there are indirect costs associated with managing all of
the different divisions and programs for Recreation & Community Services. The
following table shows the cost recovery percentages on a division level based upon
comparing FY 14/15 Actual Revenue to FY 15/16 Direct and Indirect Expenditures.
Division Program FY 15
Revenue
Direct +
Indirect Costs
Cost
Recovery %
60 Parks & Recreation $44,295 $564,232 8%
61 Facilities & Community Events $383,485 $1,910,295 20%
62 Youth & Teen Programs $2,004,659 $4,736,604 42%
63 Sports & Fitness $2,566,662 $3,810,764 67%
64 Senior Programs $712,460 $2,573,453 28%
65 Community Services $7,608 $153,106 5%
TOTAL $5,719,171 $13,748,454 42%
As the table above shows that incorporating the indirect costs associated with
Recreation & Community Services decreases the cost recovery percentage from 55% to
42%. The 42% cost recovery is still slightly higher than the 20-40% cost recovery that is
seen for many other jurisdictions. The annual subsidy for Recreation & Community
services is $8 million. The most drastic impact on cost recovery is for Youth & Teen
Programs and Fitness Programs, which declined from 52% to 42% and 85% to 67%
respectively. The following subsections provide further information regarding each of the
fee-related services and programs.
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(1.1) Facilities & Community Events
The Facilities & Community Events Division primarily oversees facility and park
rentals for various Cupertino City Recreation Centers, Halls, and picnic facilities. This
program also manages all special events for the city – Cupertino Day, Summer Concert
Series, 4th of July, etc. Currently, the Facilities and Community Events division is
recovering 37% of its costs, or providing an annual subsidy of $649,000 in relation to its
direct costs. However, once indirect costs are factored this division is only recovering
20% of its costs or providing an annual subsidy of $1.5 million.
While the division charges rental fees to private citizens, a majority of its facilities
are rented out and used by city Departments, the Library, or other non-profit entities. As
such, the Division currently has a directive to not charge rental fees for those entities,
and is unable to recover the costs associated with those rentals. This could help explain
some of the subsidy.
(1.2) Youth & Teen Programs
The Youth And Teen Programs divisions oversees all of the recreation activities
in the community offered to youth and teens, including summer camps, tutoring
services, etc. Currently this program is subsidizing its activities by $1.9 million in relation
to direct costs, but this deficit increases to $2.7 million when indirect costs are factored
into the calculation. This annual subsidy reflects a cost recovery percentage of 42%.
However, it is important to note that this subsidy is for the overall program and
not for individual activities. Certain premium activities such as Math Olympiad or
Science Summer Camps are full cost recovery while other activities are subsidized to
either foster participation or due to community benefit such as afterschool programs.
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 40
(1.3) Sports & Fitness Programs
Sports & Fitness Programs refers to not only all of the athletic programs offered
by the community but also to the Sports Center membership offered by the City of
Cupertino to its residents and non-residents.
Currently, this programing is recovering approximately 85% of its costs or
subsidizing its costs annually by $463,000 on a direct cost and revenue level.
Incorporating indirect costs reduces its cost recovery to 67% and increases the annual
subsidy to $1.2 million. Similar to youth and teen programs certain programs such as
the Sports Center is recovering all of its costs while other programs are being
subsidized due to market demand and the burden that can be borne by the community
for those services.
(1.4) Senior Programs
Senior Programs comprises of a senior center that is rented for community
purposes when it is not being used for senior classes and events. Additionally, it also
includes classes and activities, recreation programs, travel, socials, and volunteer
opportunities for senior citizens within the community. The Case Management Program
is also offered through senior programs, which allows a case manager to service any
and all seniors that are members of the Cupertino Senior Center directly in their home.
A portion of this program is funded through an aging grant.
Currently senior programs is recovering about 37% of its costs or providing an
annual subsidy of $1.2 million in regards to direct costs and expenditures. Factoring in
indirect costs and support reduces the cost recovery to 28% or an annual subsidy of
$1.9 million. This cost recovery is pretty typical for senior services, and while some of its
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 41
programs such as trips and classes might be full cost recovery based, other services
such as the Case Management Program are deliberately subsidized to provide benefit
to the community.
2. FACILITY RENTALS
Currently, the City of Cupertino similar to other cities has a tiered system in
relation to the use of its facilities; this means that depending on where an individual falls
in the tier system their facility rental charge will vary. The following points highlight each
of the six tiers currently in place:
• Group I: City sponsored activities and programs.
• Group II: City co-sponsored clubs or clubs with 51% resident memberships
and recreation programs.
• Group III: Cupertino Resident Non-Profit Organization, or non-profit
organizations with more than 51% of their membership comprising of Cupertino
residents.
• Group IV: Cupertino Residents / Cupertino Businesses – private, special
interest or business groups for functions that are not open to the public, but are
hosted by either a Cupertino resident or a business that is located in Cupertino.
• Group V: Non-Resident Non-Profit Organization – or non-profit organization
whose membership does not comprise of Cupertino Residents, but still meets the
criteria of being a non-profit entity.
• Group VI: Non-Residents / Non-Resident Business – private, special interest,
or business groups fro functions that are not open to the public, but are hosted by
either a non Cupertino Resident or a business not located in Cupertino.
As the points above indicate there are several different tiers in Cupertino, more
tiers than are typically seen in other cities. Most other jurisdictions usually max out at
five tiers, with the average being between three to four tiers. It is the project team’s
recommendation that the Department consider simplifying its tiered system, especially
as it relates to Non-profit entities and organizations.
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 42
There are different mechanisms to simplify the tiered system as it relates to Non-
profit entities. Other jurisdictions typically will only have one non-profit category and not
specify whether the entity is a resident or non-resident. This type of tier, simplifies the
process for staff as they no longer have to verify the level of membership of a non-profit
entity as it relates to the number of Cupertino residents, but simply whether an
organization qualifies as a non-profit or not.
Alternatively, the project team would recommend that if City staff would like to
continue to keep the two separate non-profit tiers that these tiers and their criteria
should be defined more clearly. Calculating 51% resident participation to determine
residency status requires paperwork and documentation verification by Recreation staff.
A different method or basis to qualify as a resident non-profit organization could be to
utilize the physical address or location of the non-profit; i.e. if the non-profit is physically
in Cupertino it qualifies as a Cupertino Non-Profit. Staff could ask for a utility bill or
another form of documentation to verify residency as is done by staff for other
categories already.
Both of these methods are valid and could result in either simplifying the tier
system or more clearly defining certain groups and thereby the appropriate discounts
those groups will receive. The project team recommends that Recreation & Community
Services staff consider altering their current tiered system to be more transparent and
clear; along with ensuring that the different tiers represent the different levels of benefit
to the community.
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 43
3. SUMMARY
Overall, the project team recommends that the Recreation & Services
Department continue its current best management practice of setting fees on an activity-
by-activity basis. However, the recreation coordinators should ensure that for all
services, programs, and activities the cost per participant incorporates the citywide
overhead rate for Recreation & Community Services. This overhead rate is 32% for
recreation & community services.
The overhead rate can be applied to direct costs to determine the total indirect
costs for implementing any recreation activity. Incorporating the overhead rate into the
calculation will allow the recreation coordinator to determine the subsidy / premium level
of any activity being offered by the Department. Setting fees based upon direct, indirect
costs, and market rates, allows the department with the flexibility to assess different
cost recovery levels for different activities. For e.g. premium services might be set at full
cost recovery, while senior and youth programs might be subsidized and only be set to
recover a portion of direct and indirect costs.
This type of methodology is fairly typical for Parks & Recreation services and
allows the Department / Division with the greatest flexibility in setting fees to ensure that
the needs of their community are being addressed in an affordable manner.
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 44
10. COMPARATIVE MARKET SURVEY
As part of this Cost of Services (User Fee) Study for the City of Cupertino, the
Matrix Consulting Group conducted a comparative survey of fees. The City identified six
jurisdictions to be included in the comparative survey: Campbell, Milpitas, Mountain
View, Palo Alto, Santa Clara, and Sunnyvale.
While this report will provide the City with a reasonable estimate and
understanding of the true costs of providing services, many jurisdictions also wish to
consider the local “market rates” for services as a means for assessing what types of
changes in fee levels their community can bear. However, a comparative survey does
not provide adequate or objective information regarding the relationship of a
jurisdiction’s cost to its fees. Three important factors to consider when comparing fees
across multiple jurisdictions are: population, operating budget, and size of workforce.
The following tables provide statistical information regarding the jurisdictions included in
the comparative survey.
Jurisdiction 2013 Census
Campbell 40,584
Cupertino 60,189
Palo Alto 66,642
Milpitas 69,783
Mountain View 77,846
Santa Clara 120,245
Sunnyvale 147,559
Jurisdiction FY 15/16 Budget
Campbell $46,892,127
Cupertino $67,575,053
Milpitas $76,344,332
Mountain View $107,133,730
Sunnyvale $153,226,521
Santa Clara $182,488,000
Palo Alto $185,700,000
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 45
Jurisdiction FY 15/16 FTE
Campbell 164.30
Cupertino 180.75
Milpitas 328.25
Mountain View 590.50
Sunnyvale 877.00
Palo Alto 1,040.10
Santa Clara 1,054.50
Campbell 164.30
Based on the data shown in the above tables, the City of Cupertino ranks below
average in regards to population, budget, and total staffing levels. In order to provide
additional context, the project team also obtained cost recovery information for the three
major fee-related services: Community Development (Building & Planning),
Engineering, and Recreation Services. The following tables show the cost recovery
percentages for each of the jurisdictions surveyed and how Cupertino ranks in
comparison those jurisdictions.
Jurisdiction Community Development Cost Recovery %
Cupertino 62%
Milpitas 69%
Mountain View 73%
Santa Clara 114%
Sunnyvale 115%
Campbell 139%
Palo Alto 200%
Jurisdiction Engineering Cost Recovery %
Santa Clara 17%
Milpitas 30%
Campbell 32%
Cupertino 61%
Sunnyvale 73%
Mountain View 86%
Jurisdiction Parks & Recreation Cost Recovery %
Santa Clara 9%
Palo Alto 17%
Mountain View 29%
Sunnyvale 38%
Campbell 50%
Milpitas 55%
Cupertino 55%
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 46
As the tables on the previous page show Cupertino has the lowest recovery
percentage for Community Development Fees as compared to neighboring Cities, while
its Engineering cost recovery is slightly above the average seen by other cities.
However, Cupertino has the highest cost recovery percentage or the same level as
Milpitas (55%) of all of the cities surveyed.
Along with keeping these statistics in mind, the following issues should also be
noted regarding the use of market surveys in the setting of fees for service:
• Each jurisdiction and its fees are different, and many are not based on actual
cost of providing services.
• The same “fee” with the same name may include more or less steps or sub-
activities. In addition, jurisdictions provide varying levels of service and have
varying levels of costs associated with providing services such as staffing levels,
salary levels, indirect overhead costs, etc.
In addition to the issues noted above, market surveys can also run the risk of
creating a confusing excess of data that will obscure rather than clarify policy issues.
Because each jurisdiction is different, the Matrix Consulting Group recommends that the
information contained in the market comparison of fees be used as a secondary
decision-making tool, rather than a tool for establishing an acceptable price point for
services.
The survey covered Building, Planning and Public Works fees. On average, the
survey showed that the City’s fees are in line with the jurisdictions surveyed, with some
fees higher than other cities and other fees significantly lower. The results of the survey
are shown as an attachment to this report.
CITY OF CUPERTINO, CALIFORNIA
Cost of Services (User Fee) Study
Matrix Consulting Group Page 47
11. CONCLUSION
The City of Cupertino engaged the Matrix Consulting Group to determine the
total cost of services provided to its citizens and businesses for fee related services. To
calculate the total cost of each Department / Division’s services, the Matrix Consulting
Group employed both a widely accepted and defensible methodology, as well as the
experience and input of City staff to complete the necessary data collection and
discussion to complete the analysis. City leaders can now use this information to make
informed decisions and set its fees to meet the fiscal and policy goal objectives of the
City.
Overall, this Cost of Services Study concluded that the City under-recovers its
costs by approximately $1,377,000 year for its fee-related services. While the detailed
documentation of the Study will show an over-collection in some departments / divisions
and / or certain fees (on a per unit basis), and an undercharge for others, overall, the
City is providing an annual subsidy to fee payers for all services included in the
analysis.
The project team recommends the City lower fees that show an over-recovery in
order to comply with state laws. For fees that show an under-recovery, the City should
review all circumstances and policy factors and raise fees where feasible. For fees that
the City chooses to subsidize, policies should be established to outline target recovery
percentages.
PLAN CHECK – NEW CONSTRUCTION FEE SCHEDULE
New Construction - Plan Check Fees
Page 1 of 5
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
A-1 Assembly—Fixed Seating 1,000 $6,427 $42.2750 $5,355 $35.2292 $4,284 $28.1833
- Theater, Concert Hall 5,000 $8,118 $47.3500 $6,765 $39.4583 $5,412 $31.5667
- - 10,000 $10,485 $37.2100 $8,738 $31.0083 $6,990 $24.8067
- - 20,000 $14,206 $7.8967 $11,838 $6.5806 $9,471 $5.2644
- - 50,000 $16,575 $8.1100 $13,813 $6.7583 $11,050 $5.4067
- - 100,000 $20,630 $20.6300 $17,192 $17.1917 $13,753 $13.7533
A-2 Assembly—Food & Drink 250 $4,344 $114.3225 $3,620 $95.2688 $2,896 $76.2150
- Restaurant, Night Club, Bar 1,250 $5,487 $128.0250 $4,573 $106.6875 $3,658 $85.3500
- - 2,500 $7,088 $100.5900 $5,906 $83.8250 $4,725 $67.0600
- - 5,000 $9,602 $21.3450 $8,002 $17.7875 $6,402 $14.2300
- - 12,500 $11,203 $21.9450 $9,336 $18.2875 $7,469 $14.6300
- - 25,000 $13,946 $55.7850 $11,622 $46.4875 $9,298 $37.1900
A-3 Assembly—Worship, Amusement 1,000 $8,144 $53.5763 $6,787 $44.6469 $5,429 $35.7175
- Arcade, Church, Community Hall 5,000 $10,287 $60.0000 $8,573 $50.0000 $6,858 $40.0000
- - 10,000 $13,287 $47.1600 $11,073 $39.3000 $8,858 $31.4400
- - 20,000 $18,003 $9.9900 $15,003 $8.3250 $12,002 $6.6600
- - 50,000 $21,000 $10.2900 $17,500 $8.5750 $14,000 $6.8600
- - 100,000 $26,145 $26.1450 $21,788 $21.7875 $17,430 $17.4300
A-4 Assembly—Indoor Sport Viewing 500 $4,960 $65.2650 $4,133 $54.3875 $3,307 $43.5100
- Arena, Skating Rink, Tennis Court 2,500 $6,265 $73.0800 $5,221 $60.9000 $4,177 $48.7200
- - 5,000 $8,092 $57.4440 $6,744 $47.8700 $5,395 $38.2960
- - 10,000 $10,964 $12.1840 $9,137 $10.1533 $7,310 $8.1227
- - 25,000 $12,792 $12.5280 $10,660 $10.4400 $8,528 $8.3520
- - 50,000 $15,924 $31.8480 $13,270 $26.5400 $10,616 $21.2320
A-5 Assembly—Outdoor Activities 500 $5,248 $69.0600 $4,373 $57.5500 $3,499 $46.0400
- Amusement Park, Bleacher, Stadium 2,500 $6,629 $77.3400 $5,524 $64.4500 $4,420 $51.5600
- - 5,000 $8,563 $60.7650 $7,136 $50.6375 $5,709 $40.5100
- - 10,000 $11,601 $12.8850 $9,668 $10.7375 $7,734 $8.5900
- - 25,000 $13,534 $13.2750 $11,278 $11.0625 $9,023 $8.8500
- - 50,000 $16,853 $33.7050 $14,044 $28.0875 $11,235 $22.4700
A A Occupancy Tenant Improvements 500 $3,304 $43.4738 $2,753 $36.2281 $2,203 $28.9825
- - 2,500 $4,173 $48.6750 $3,478 $40.5625 $2,782 $32.4500
- - 5,000 $5,390 $38.2650 $4,492 $31.8875 $3,594 $25.5100
- - 10,000 $7,304 $8.1100 $6,086 $6.7583 $4,869 $5.4067
- - 25,000 $8,520 $8.3400 $7,100 $6.9500 $5,680 $5.5600
- - 50,000 $10,605 $21.2100 $8,838 $17.6750 $7,070 $14.1400
B Business—Bank 500 $4,480 $58.9388 $3,733 $49.1156 $2,987 $39.2925
- - 2,500 $5,659 $66.0300 $4,716 $55.0250 $3,773 $44.0200
- - 5,000 $7,310 $51.8700 $6,091 $43.2250 $4,873 $34.5800
- - 10,000 $9,903 $11.0050 $8,253 $9.1708 $6,602 $7.3367
- - 25,000 $11,554 $11.3250 $9,628 $9.4375 $7,703 $7.5500
- - 50,000 $14,385 $28.7700 $11,988 $23.9750 $9,590 $19.1800
B Business—Laundromat 200 $3,848 $126.5738 $3,207 $105.4781 $2,565 $84.3825
- - 1,000 $4,860 $141.7650 $4,050 $118.1375 $3,240 $94.5100
- - 2,000 $6,278 $111.3750 $5,232 $92.8125 $4,185 $74.2500
- - 4,000 $8,506 $23.6400 $7,088 $19.7000 $5,670 $15.7600
- - 10,000 $9,924 $24.3000 $8,270 $20.2500 $6,616 $16.2000
- - 20,000 $12,354 $61.7700 $10,295 $51.4750 $8,236 $41.1800
B Business—Clinic, Outpatient 500 $4,616 $60.7275 $3,847 $50.6063 $3,077 $40.4850
- - 2,500 $5,831 $68.0400 $4,859 $56.7000 $3,887 $45.3600
- - 5,000 $7,532 $53.4300 $6,276 $44.5250 $5,021 $35.6200
- - 10,000 $10,203 $11.3300 $8,503 $9.4417 $6,802 $7.5533
- - 25,000 $11,903 $11.6700 $9,919 $9.7250 $7,935 $7.7800
- - 50,000 $14,820 $29.6400 $12,350 $24.7000 $9,880 $19.7600
B Business—Professional Office 1,000 $5,097 $49.7663 $4,247 $41.4719 $3,398 $33.1775
- - 5,000 $7,088 $42.8100 $5,906 $35.6750 $4,725 $28.5400
- - 10,000 $9,228 $30.2700 $7,690 $25.2250 $6,152 $20.1800
- - 20,000 $12,255 $7.1500 $10,213 $5.9583 $8,170 $4.7667
- - 50,000 $14,400 $7.6800 $12,000 $6.4000 $9,600 $5.1200
- - 100,000 $18,240 $18.2400 $15,200 $15.2000 $12,160 $12.1600
CITY OF CUPERTINO, CA
Building Division
Schedule of New Construction Fees
PLAN CHECK FEES ONLY
New Construction - Plan Check Fees
Page 2 of 5
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
B B Occupancy Tenant Improvements 300 $3,534 $77.4900 $2,945 $64.5750 $2,356 $51.6600
- - 1,500 $4,464 $86.7900 $3,720 $72.3250 $2,976 $57.8600
- - 3,000 $5,765 $68.1900 $4,805 $56.8250 $3,844 $45.4600
- - 6,000 $7,811 $14.4600 $6,509 $12.0500 $5,207 $9.6400
- - 15,000 $9,113 $14.8800 $7,594 $12.4000 $6,075 $9.9200
- - 30,000 $11,345 $37.8150 $9,454 $31.5125 $7,563 $25.2100
E Educational— Preschool / School 100 $3,804 $250.2563 $3,170 $208.5469 $2,536 $166.8375
- - 500 $4,805 $280.2600 $4,004 $233.5500 $3,203 $186.8400
- - 1,000 $6,206 $220.2300 $5,172 $183.5250 $4,137 $146.8200
- - 2,000 $8,408 $46.7200 $7,007 $38.9333 $5,606 $31.1467
- - 5,000 $9,810 $48.0300 $8,175 $40.0250 $6,540 $32.0200
10,000 $12,212 $122.1150 $10,176 $101.7625 $8,141 $81.4100
E E Occupancy Tenant Improvements 100 $2,988 $196.5675 $2,490 $163.8063 $1,992 $131.0450
- - 500 $3,774 $220.1700 $3,145 $183.4750 $2,516 $146.7800
- - 1,000 $4,875 $172.9800 $4,063 $144.1500 $3,250 $115.3200
- - 2,000 $6,605 $36.6900 $5,504 $30.5750 $4,403 $24.4600
- - 5,000 $7,706 $37.7400 $6,421 $31.4500 $5,137 $25.1600
- - 10,000 $9,593 $95.9250 $7,994 $79.9375 $6,395 $63.9500
F-1 Factory Industrial—Moderate Hazard 1,000 $4,668 $13.3170 $3,890 $11.0975 $3,112 $8.8780
- - 5,000 $5,200 $21.3000 $4,334 $17.7500 $3,467 $14.2000
- - 10,000 $6,265 $23.0760 $5,221 $19.2300 $4,177 $15.3840
- - 20,000 $8,573 $3.5440 $7,144 $2.9533 $5,715 $2.3627
- - 50,000 $9,636 $2.1360 $8,030 $1.7800 $6,424 $1.4240
100,000 $10,704 $10.7040 $8,920 $8.9200 $7,136 $7.1360
F-2 Factory Industrial—Low Hazard 1,000 $4,800 $31.5825 $4,000 $26.3188 $3,200 $21.0550
- - 5,000 $6,063 $35.3700 $5,053 $29.4750 $4,042 $23.5800
- - 10,000 $7,832 $27.7950 $6,526 $23.1625 $5,221 $18.5300
- - 20,000 $10,611 $5.8800 $8,843 $4.9000 $7,074 $3.9200
- - 50,000 $12,375 $6.0600 $10,313 $5.0500 $8,250 $4.0400
- - 100,000 $15,405 $15.4050 $12,838 $12.8375 $10,270 $10.2700
F F Occupancy Tenant Improvements 1,000 $3,513 $23.1180 $2,928 $19.2650 $2,342 $15.4120
- - 5,000 $4,438 $25.8840 $3,699 $21.5700 $2,959 $17.2560
- - 10,000 $5,732 $20.3400 $4,777 $16.9500 $3,822 $13.5600
- - 20,000 $7,766 $4.3120 $6,472 $3.5933 $5,178 $2.8747
- - 50,000 $9,060 $4.4400 $7,550 $3.7000 $6,040 $2.9600
- - 100,000 $11,280 $11.2800 $9,400 $9.4000 $7,520 $7.5200
H-1 High Hazard Group H-1 100 $3,562 $234.3650 $2,969 $195.3042 $2,375 $156.2433
- - 500 $4,500 $262.5000 $3,750 $218.7500 $3,000 $175.0000
- - 1,000 $5,812 $206.2400 $4,844 $171.8667 $3,875 $137.4933
- - 2,000 $7,875 $43.7567 $6,562 $36.4639 $5,250 $29.1711
- - 5,000 $9,188 $44.9900 $7,656 $37.4917 $6,125 $29.9933
- - 10,000 $11,437 $114.3700 $9,531 $95.3083 $7,625 $76.2467
H-2 High Hazard Group H-2 100 $4,275 $281.2380 $3,562 $234.3650 $2,850 $187.4920
- - 500 $5,400 $315.0000 $4,500 $262.5000 $3,600 $210.0000
- - 1,000 $6,975 $247.4880 $5,812 $206.2400 $4,650 $164.9920
- - 2,000 $9,450 $52.5080 $7,875 $43.7567 $6,300 $35.0053
- - 5,000 $11,025 $53.9880 $9,188 $44.9900 $7,350 $35.9920
- - 10,000 $13,724 $137.2440 $11,437 $114.3700 $9,150 $91.4960
H-3 High Hazard Group H-3 100 $4,664 $306.8175 $3,886 $255.6813 $3,109 $204.5450
- - 500 $5,891 $343.6350 $4,909 $286.3625 $3,927 $229.0900
- - 1,000 $7,609 $270.0000 $6,341 $225.0000 $5,073 $180.0000
- - 2,000 $10,309 $57.2850 $8,591 $47.7375 $6,873 $38.1900
- - 5,000 $12,028 $58.9050 $10,023 $49.0875 $8,019 $39.2700
- - 10,000 $14,973 $149.7300 $12,478 $124.7750 $9,982 $99.8200
H-4 High Hazard Group H-4 100 $3,731 $245.4540 $3,109 $204.5450 $2,487 $163.6360
- - 500 $4,713 $274.9080 $3,927 $229.0900 $3,142 $183.2720
- - 1,000 $6,087 $216.0000 $5,073 $180.0000 $4,058 $144.0000
- - 2,000 $8,247 $45.8280 $6,873 $38.1900 $5,498 $30.5520
- - 5,000 $9,622 $47.1240 $8,019 $39.2700 $6,415 $31.4160
- - 10,000 $11,978 $119.7840 $9,982 $99.8200 $7,986 $79.8560
H-5 High Hazard Group H-5 100 $3,731 $245.4540 $3,109 $204.5450 $2,487 $163.6360
- - 500 $4,713 $274.9080 $3,927 $229.0900 $3,142 $183.2720
- - 1,000 $6,087 $216.0000 $5,073 $180.0000 $4,058 $144.0000
- - 2,000 $8,247 $45.8280 $6,873 $38.1900 $5,498 $30.5520
- - 5,000 $9,622 $47.1240 $8,019 $39.2700 $6,415 $31.4160
- - 10,000 $11,978 $119.7840 $9,982 $99.8200 $7,986 $79.8560
New Construction - Plan Check Fees
Page 3 of 5
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
H H Occupancy Tenant Improvements 100 $2,752 $181.0440 $2,293 $150.8700 $1,835 $120.6960
- - 500 $3,476 $202.7880 $2,897 $168.9900 $2,317 $135.1920
- - 1,000 $4,490 $159.3240 $3,742 $132.7700 $2,993 $106.2160
- - 2,000 $6,083 $33.7840 $5,069 $28.1533 $4,056 $22.5227
- - 5,000 $7,097 $34.7760 $5,914 $28.9800 $4,731 $23.1840
- - 10,000 $8,836 $88.3560 $7,363 $73.6300 $5,890 $58.9040
I-1 Institutional—7+ persons, ambulatory 500 $4,676 $61.5270 $3,896 $51.2725 $3,117 $41.0180
- - 2,500 $5,906 $68.8920 $4,922 $57.4100 $3,937 $45.9280
- - 5,000 $7,628 $54.1440 $6,357 $45.1200 $5,086 $36.0960
- - 10,000 $10,336 $11.4760 $8,613 $9.5633 $6,890 $7.6507
- - 25,000 $12,057 $11.8200 $10,048 $9.8500 $8,038 $7.8800
- - 50,000 $15,012 $30.0240 $12,510 $25.0200 $10,008 $20.0160
I-2 Institutional—6+ persons, non-ambulatory 500 $5,663 $74.5200 $4,720 $62.1000 $3,776 $49.6800
- - 2,500 $7,154 $83.4450 $5,962 $69.5375 $4,769 $55.6300
- - 5,000 $9,240 $65.5800 $7,700 $54.6500 $6,160 $43.7200
- - 10,000 $12,519 $13.9150 $10,433 $11.5958 $8,346 $9.2767
- - 25,000 $14,606 $14.2950 $12,172 $11.9125 $9,738 $9.5300
- - 50,000 $18,180 $36.3600 $15,150 $30.3000 $12,120 $24.2400
I-3 Institutional—6+ persons, restrained 500 $5,210 $68.5575 $4,342 $57.1313 $3,474 $45.7050
- - 2,500 $6,582 $76.7850 $5,485 $63.9875 $4,388 $51.1900
- - 5,000 $8,501 $60.3450 $7,084 $50.2875 $5,668 $40.2300
- - 10,000 $11,519 $12.7850 $9,599 $10.6542 $7,679 $8.5233
- - 25,000 $13,436 $13.1550 $11,197 $10.9625 $8,958 $8.7700
50,000 $16,725 $33.4500 $13,938 $27.8750 $11,150 $22.3000
I-4 Institutional—6+ persons, day care 500 $5,210 $68.5575 $4,342 $57.1313 $3,474 $45.7050
- - 2,500 $6,582 $76.7850 $5,485 $63.9875 $4,388 $51.1900
- - 5,000 $8,501 $60.3450 $7,084 $50.2875 $5,668 $40.2300
- - 10,000 $11,519 $12.7850 $9,599 $10.6542 $7,679 $8.5233
- - 25,000 $13,436 $13.1550 $11,197 $10.9625 $8,958 $8.7700
50,000 $16,725 $33.4500 $13,938 $27.8750 $11,150 $22.3000
I I Occupancy Tenant Improvements 100 $2,755 $181.2420 $2,296 $151.0350 $1,837 $120.8280
- - 500 $3,480 $202.9920 $2,900 $169.1600 $2,320 $135.3280
- - 1,000 $4,495 $159.4920 $3,746 $132.9100 $2,997 $106.3280
- - 2,000 $6,090 $33.8280 $5,075 $28.1900 $4,060 $22.5520
- - 5,000 $7,105 $34.8120 $5,921 $29.0100 $4,736 $23.2080
10,000 $8,845 $88.4520 $7,371 $73.7100 $5,897 $58.9680
M Mercantile 2,000 $7,336 $24.1238 $6,113 $20.1031 $4,890 $16.0825
- - 10,000 $9,266 $27.0450 $7,721 $22.5375 $6,177 $18.0300
- - 20,000 $11,970 $21.2400 $9,975 $17.7000 $7,980 $14.1600
- - 40,000 $16,218 $4.4950 $13,515 $3.7458 $10,812 $2.9967
- - 100,000 $18,915 $4.6350 $15,763 $3.8625 $12,610 $3.0900
- - 200,000 $23,550 $11.7750 $19,625 $9.8125 $15,700 $7.8500
M M Occupancy Tenant Improvements 300 $3,260 $71.4900 $2,717 $59.5750 $2,173 $47.6600
- - 1,500 $4,118 $80.0550 $3,431 $66.7125 $2,745 $53.3700
- - 3,000 $5,319 $62.9250 $4,432 $52.4375 $3,546 $41.9500
- - 6,000 $7,206 $13.3300 $6,005 $11.1083 $4,804 $8.8867
- - 15,000 $8,406 $13.7400 $7,005 $11.4500 $5,604 $9.1600
- - 30,000 $10,467 $34.8900 $8,723 $29.0750 $6,978 $23.2600
R-1 Residential—Hotels & Motels 3,000 $10,880 $4.7700 $9,067 $3.9750 $7,253 $3.1800
- - 15,000 $11,453 $15.2700 $9,544 $12.7250 $7,635 $10.1800
- - 30,000 $13,743 $1.9200 $11,453 $1.6000 $9,162 $1.2800
- - 60,000 $14,319 $2.5400 $11,933 $2.1167 $9,546 $1.6933
- - 150,000 $16,605 $0.3900 $13,838 $0.3250 $11,070 $0.2600
- - 300,000 $17,190 $5.7300 $14,325 $4.7750 $11,460 $3.8200
R-2 Residential—Apartment Building 800 $9,879 $16.2525 $8,232 $13.5438 $6,586 $10.8350
- - 4,000 $10,399 $51.9750 $8,666 $43.3125 $6,932 $34.6500
- - 8,000 $12,478 $6.5100 $10,398 $5.4250 $8,318 $4.3400
- - 16,000 $12,998 $8.6650 $10,832 $7.2208 $8,666 $5.7767
- - 40,000 $15,078 $1.3050 $12,565 $1.0875 $10,052 $0.8700
- - 80,000 $15,600 $19.5000 $13,000 $16.2500 $10,400 $13.0000
R-3 Dwellings—Custom Homes, Models, First Master Plan1,000 $4,950 $14.7750 $4,125 $12.3125 $3,300 $9.8500
- - 2,500 $5,172 $59.1850 $4,310 $49.3208 $3,448 $39.4567
- - 4,000 $6,059 $11.0850 $5,050 $9.2375 $4,040 $7.3900
- - 6,000 $6,281 $44.3850 $5,234 $36.9875 $4,187 $29.5900
- - 8,000 $7,169 $11.0850 $5,974 $9.2375 $4,779 $7.3900
- - 10,000 $7,391 $73.9050 $6,159 $61.5875 $4,927 $49.2700
New Construction - Plan Check Fees
Page 4 of 5
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
R-3 Dwellings—Production Phase 1,000 $1,922 $6.7400 $1,602 $5.6167 $1,282 $4.4933
- of Master Plan (repeats)2,500 $2,024 $26.9800 $1,686 $22.4833 $1,349 $17.9867
- - 4,000 $2,428 $5.0850 $2,024 $4.2375 $1,619 $3.3900
- - 6,000 $2,530 $20.2050 $2,108 $16.8375 $1,687 $13.4700
- - 8,000 $2,934 $5.1000 $2,445 $4.2500 $1,956 $3.4000
- - 10,000 $3,036 $30.3600 $2,530 $25.3000 $2,024 $20.2400
R-3 Dwellings—Alternate Materials 1,000 $4,382 $15.3750 $3,651 $12.8125 $2,921 $10.2500
- - 2,500 $4,612 $61.4850 $3,843 $51.2375 $3,075 $40.9900
- - 4,000 $5,534 $11.5500 $4,612 $9.6250 $3,690 $7.7000
- - 6,000 $5,765 $46.1100 $4,805 $38.4250 $3,844 $30.7400
- - 8,000 $6,688 $11.5200 $5,573 $9.6000 $4,458 $7.6800
- - 10,000 $6,918 $69.1800 $5,765 $57.6500 $4,612 $46.1200
R-3 Dwellings—Hillside - Custom Homes, Models 1,000 $5,787 $20.3050 $4,822 $16.9208 $3,858 $13.5367
- First Master Plan 2,500 $6,091 $81.2050 $5,076 $67.6708 $4,061 $54.1367
- - 4,000 $7,309 $15.2400 $6,091 $12.7000 $4,873 $10.1600
- - 6,000 $7,614 $60.9000 $6,345 $50.7500 $5,076 $40.6000
- - 8,000 $8,832 $15.2250 $7,360 $12.6875 $5,888 $10.1500
- - 10,000 $9,137 $91.3650 $7,614 $76.1375 $6,091 $60.9100
R-3 Dwellings—Hillside - Production Phase 1,000 $1,922 $6.7400 $1,602 $5.6167 $1,282 $4.4933
- of Master Plan (repeats)2,500 $2,024 $26.9800 $1,686 $22.4833 $1,349 $17.9867
- - 4,000 $2,428 $5.0850 $2,024 $4.2375 $1,619 $3.3900
- - 6,000 $2,530 $20.2050 $2,108 $16.8375 $1,687 $13.4700
- - 8,000 $2,934 $5.1000 $2,445 $4.2500 $1,956 $3.4000
- - 10,000 $3,036 $30.3600 $2,530 $25.3000 $2,024 $20.2400
R-3 Dwellings—Hillside - Alternate Materials 1,000 $4,382 $15.3750 $3,651 $12.8125 $2,921 $10.2500
- - 2,500 $4,612 $61.4850 $3,843 $51.2375 $3,075 $40.9900
- - 4,000 $5,534 $11.5500 $4,612 $9.6250 $3,690 $7.7000
- - 6,000 $5,765 $46.1100 $4,805 $38.4250 $3,844 $30.7400
- - 8,000 $6,688 $11.5200 $5,573 $9.6000 $4,458 $7.6800
- - 10,000 $6,918 $69.1800 $5,765 $57.6500 $4,612 $46.1200
R-3 Group Care 1,000 $8,184 $10.7663 $6,820 $8.9719 $5,456 $7.1775
- - 5,000 $8,615 $34.4700 $7,179 $28.7250 $5,743 $22.9800
- - 10,000 $10,338 $4.2900 $8,615 $3.5750 $6,892 $2.8600
- - 20,000 $10,767 $5.7350 $8,973 $4.7792 $7,178 $3.8233
- - 50,000 $12,488 $0.8550 $10,406 $0.7125 $8,325 $0.5700
- - 100,000 $12,915 $12.9150 $10,763 $10.7625 $8,610 $8.6100
R-4 Group Care 100 $4,619 $60.7725 $3,849 $50.6438 $3,079 $40.5150
- - 500 $4,862 $194.4900 $4,052 $162.0750 $3,241 $129.6600
- - 1,000 $5,834 $24.3000 $4,862 $20.2500 $3,890 $16.2000
- - 2,000 $6,077 $32.4200 $5,065 $27.0167 $4,052 $21.6133
- - 5,000 $7,050 $4.8600 $5,875 $4.0500 $4,700 $3.2400
10,000 $7,293 $72.9300 $6,078 $60.7750 $4,862 $48.6200
R R Occupancy Tenant Improvements 80 $2,692 $44.2688 $2,243 $36.8906 $1,794 $29.5125
- - 400 $2,833 $141.6750 $2,361 $118.0625 $1,889 $94.4500
- - 800 $3,400 $17.7150 $2,833 $14.7625 $2,267 $11.8100
- - 1,600 $3,542 $23.6050 $2,951 $19.6708 $2,361 $15.7367
- - 4,000 $4,108 $3.5550 $3,424 $2.9625 $2,739 $2.3700
- - 8,000 $4,250 $53.1300 $3,542 $44.2750 $2,834 $35.4200
S-1 Storage—Moderate Hazard 600 $3,766 $41.2980 $3,139 $34.4150 $2,511 $27.5320
- - 3,000 $4,757 $46.2600 $3,965 $38.5500 $3,172 $30.8400
- - 6,000 $6,145 $36.3480 $5,121 $30.2900 $4,097 $24.2320
- - 12,000 $8,326 $7.7040 $6,938 $6.4200 $5,551 $5.1360
- - 30,000 $9,713 $7.9200 $8,094 $6.6000 $6,475 $5.2800
- - 60,000 $12,089 $20.1480 $10,074 $16.7900 $8,059 $13.4320
S-2 Storage—Low Hazard 10,000 $8,696 $5.7113 $7,246 $4.7594 $5,797 $3.8075
- - 50,000 $10,980 $6.4200 $9,150 $5.3500 $7,320 $4.2800
- - 100,000 $14,190 $5.0400 $11,825 $4.2000 $9,460 $3.3600
- - 200,000 $19,230 $1.0650 $16,025 $0.8875 $12,820 $0.7100
- - 500,000 $22,425 $1.0950 $18,688 $0.9125 $14,950 $0.7300
- - 1,000,000 $27,900 $2.7900 $23,250 $2.3250 $18,600 $1.8600
S S Occupancy Tenant Improvements 600 $3,398 $37.2488 $2,831 $31.0406 $2,265 $24.8325
- - 3,000 $4,292 $41.7450 $3,576 $34.7875 $2,861 $27.8300
- - 6,000 $5,544 $32.7900 $4,620 $27.3250 $3,696 $21.8600
- - 12,000 $7,511 $6.9450 $6,260 $5.7875 $5,008 $4.6300
- - 30,000 $8,762 $7.1550 $7,301 $5.9625 $5,841 $4.7700
60,000 $10,908 $18.1800 $9,090 $15.1500 $7,272 $12.1200
New Construction - Plan Check Fees
Page 5 of 5
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
U Accessory—Private Garage / 40 $928 $152.6213 $773 $127.1844 $619 $101.7475
- Agricultural Building 200 $1,172 $170.9400 $977 $142.4500 $781 $113.9600
- - 400 $1,514 $134.3100 $1,262 $111.9250 $1,009 $89.5400
- - 800 $2,051 $28.4850 $1,709 $23.7375 $1,368 $18.9900
- - 2,000 $2,393 $29.2950 $1,994 $24.4125 $1,595 $19.5300
- - 4,000 $2,979 $74.4750 $2,483 $62.0625 $1,986 $49.6500
- Deferred Submittal - All Except R-3 1,000 $725 $4.7700 $604 $3.9750 $483 $3.1800
- - 5,000 $916 $5.3550 $763 $4.4625 $611 $3.5700
- - 10,000 $1,184 $4.1850 $986 $3.4875 $789 $2.7900
- - 20,000 $1,602 $0.8850 $1,335 $0.7375 $1,068 $0.5900
- - 50,000 $1,868 $0.9150 $1,556 $0.7625 $1,245 $0.6100
- - 100,000 $2,325 $2.3250 $1,938 $1.9375 $1,550 $1.5500
- Deferred Submittal - R-3 1,000 $725 $12.7200 $604 $10.6000 $483 $8.4800
- - 2,500 $916 $17.7900 $763 $14.8250 $611 $11.8600
- - 4,000 $1,183 $21.0150 $986 $17.5125 $788 $14.0100
- - 6,000 $1,603 $13.3350 $1,336 $11.1125 $1,069 $8.8900
- - 8,000 $1,870 $22.9200 $1,558 $19.1000 $1,246 $15.2800
- - 10,000 $2,328 $23.2800 $1,940 $19.4000 $1,552 $15.5200
- Standard Comm. Foundation 500 $2,985 $7.8488 $2,487 $6.5406 $1,990 $5.2325
- w/o Podium 2,500 $3,142 $25.1400 $2,618 $20.9500 $2,095 $16.7600
- - 5,000 $3,770 $3.1350 $3,142 $2.6125 $2,514 $2.0900
- - 10,000 $3,927 $4.1950 $3,273 $3.4958 $2,618 $2.7967
- - 25,000 $4,556 $0.6150 $3,797 $0.5125 $3,038 $0.4100
- - 50,000 $4,710 $9.4200 $3,925 $7.8500 $3,140 $6.2800
SHELL BUILDINGS
- All Shell Buildings 500 $2,896 $38.1120 $2,413 $31.7600 $1,931 $25.4080
- - 2,500 $3,658 $42.6720 $3,049 $35.5600 $2,439 $28.4480
- - 5,000 $4,725 $33.5400 $3,938 $27.9500 $3,150 $22.3600
- - 10,000 $6,402 $7.1200 $5,335 $5.9333 $4,268 $4.7467
- - 25,000 $7,470 $7.3200 $6,225 $6.1000 $4,980 $4.8800
- - 50,000 $9,300 $18.6000 $7,750 $15.5000 $6,200 $12.4000
*Each additional 100 square feet, or portion thereof, up to the next highest project size threshold.
INSPECTION – NEW CONSTRUCTION FEE SCHEDULE
Inspection - New Construction Fee Schedule
Page 1 of 4
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
A-1 Assembly—Fixed Seating 1,000 $3,557 $28.9450 $2,964 $24.1208 $2,371 $19.2967
- Theater, Concert Hall 5,000 $4,715 $31.4300 $3,929 $26.1917 $3,143 $20.9533
- - 10,000 $6,286 $14.0600 $5,238 $11.7167 $4,191 $9.3733
- - 20,000 $7,692 $4.1433 $6,410 $3.4528 $5,128 $2.7622
- - 50,000 $8,935 $6.9500 $7,446 $5.7917 $5,957 $4.6333
- - 100,000 $12,410 $12.4100 $10,342 $10.3417 $8,273 $8.2733
A-2 Assembly—Food & Drink 250 $3,138 $102.1838 $2,615 $85.1531 $2,092 $68.1225
- Restaurant, Night Club, Bar 1,250 $4,160 $110.9250 $3,467 $92.4375 $2,773 $73.9500
- - 2,500 $5,547 $49.6350 $4,622 $41.3625 $3,698 $33.0900
- - 5,000 $6,788 $14.6000 $5,656 $12.1667 $4,525 $9.7333
- - 12,500 $7,883 $24.5100 $6,569 $20.4250 $5,255 $16.3400
- - 25,000 $10,946 $43.7850 $9,122 $36.4875 $7,298 $29.1900
A-3 Assembly—Worship, Amusement 1,000 $5,335 $43.4175 $4,446 $36.1813 $3,557 $28.9450
- Arcade, Church, Community Hall 5,000 $7,072 $47.1450 $5,893 $39.2875 $4,715 $31.4300
- - 10,000 $9,429 $21.0900 $7,858 $17.5750 $6,286 $14.0600
- - 20,000 $11,538 $6.2150 $9,615 $5.1792 $7,692 $4.1433
- - 50,000 $13,403 $10.4250 $11,169 $8.6875 $8,935 $6.9500
- - 100,000 $18,615 $18.6150 $15,513 $15.5125 $12,410 $12.4100
A-4 Assembly—Indoor Sport Viewing 500 $3,088 $50.2740 $2,573 $41.8950 $2,059 $33.5160
- Arena, Skating Rink, Tennis Court 2,500 $4,094 $54.5880 $3,411 $45.4900 $2,729 $36.3920
- - 5,000 $5,458 $24.4200 $4,549 $20.3500 $3,639 $16.2800
- - 10,000 $6,679 $7.1720 $5,566 $5.9767 $4,453 $4.7813
- - 25,000 $7,755 $12.0600 $6,463 $10.0500 $5,170 $8.0400
- - 50,000 $10,770 $21.5400 $8,975 $17.9500 $7,180 $14.3600
A-5 Assembly—Outdoor Activities 500 $3,389 $55.1775 $2,824 $45.9813 $2,260 $36.7850
- Amusement Park, Bleacher, Stadium 2,500 $4,493 $59.8950 $3,744 $49.9125 $2,995 $39.9300
- - 5,000 $5,990 $26.8050 $4,992 $22.3375 $3,994 $17.8700
- - 10,000 $7,331 $7.8800 $6,109 $6.5667 $4,887 $5.2533
- - 25,000 $8,513 $13.2300 $7,094 $11.0250 $5,675 $8.8200
- - 50,000 $11,820 $23.6400 $9,850 $19.7000 $7,880 $15.7600
A A Occupancy Tenant Improvements 500 $3,389 $55.1775 $2,824 $45.9813 $2,260 $36.7850
- - 2,500 $4,493 $59.8950 $3,744 $49.9125 $2,995 $39.9300
- - 5,000 $5,990 $26.8050 $4,992 $22.3375 $3,994 $17.8700
- - 10,000 $7,331 $7.8800 $6,109 $6.5667 $4,887 $5.2533
- - 25,000 $8,513 $13.2300 $7,094 $11.0250 $5,675 $8.8200
- - 50,000 $11,820 $23.6400 $9,850 $19.7000 $7,880 $15.7600
B Business—Bank 500 $3,515 $57.2288 $2,929 $47.6906 $2,343 $38.1525
- - 2,500 $4,659 $62.1150 $3,883 $51.7625 $3,106 $41.4100
- - 5,000 $6,212 $27.7950 $5,177 $23.1625 $4,142 $18.5300
- - 10,000 $7,602 $8.1700 $6,335 $6.8083 $5,068 $5.4467
- - 25,000 $8,828 $13.7400 $7,356 $11.4500 $5,885 $9.1600
- - 50,000 $12,263 $24.5250 $10,219 $20.4375 $8,175 $16.3500
B Business—Laundromat 200 $3,138 $127.7138 $2,615 $106.4281 $2,092 $85.1425
- - 1,000 $4,160 $138.6750 $3,467 $115.5625 $2,773 $92.4500
- - 2,000 $5,547 $62.0250 $4,622 $51.6875 $3,698 $41.3500
- - 4,000 $6,787 $18.2550 $5,656 $15.2125 $4,525 $12.1700
- - 10,000 $7,883 $30.6450 $6,569 $25.5375 $5,255 $20.4300
- - 20,000 $10,947 $54.7350 $9,123 $45.6125 $7,298 $36.4900
B Business—Clinic, Outpatient 500 $3,578 $58.2338 $2,981 $48.5281 $2,385 $38.8225
- - 2,500 $4,742 $63.2400 $3,952 $52.7000 $3,162 $42.1600
- - 5,000 $6,323 $28.2750 $5,269 $23.5625 $4,216 $18.8500
- - 10,000 $7,737 $8.3200 $6,448 $6.9333 $5,158 $5.5467
- - 25,000 $8,985 $13.9800 $7,488 $11.6500 $5,990 $9.3200
- - 50,000 $12,480 $24.9600 $10,400 $20.8000 $8,320 $16.6400
B Business—Professional Office 1,000 $4,770 $38.8275 $3,975 $32.3563 $3,180 $25.8850
- - 5,000 $6,323 $42.1650 $5,269 $35.1375 $4,216 $28.1100
- - 10,000 $8,432 $18.8550 $7,026 $15.7125 $5,621 $12.5700
- - 20,000 $10,317 $5.5350 $8,598 $4.6125 $6,878 $3.6900
- - 50,000 $11,978 $9.3150 $9,981 $7.7625 $7,985 $6.2100
- - 100,000 $16,635 $16.6350 $13,863 $13.8625 $11,090 $11.0900
B B Occupancy Tenant Improvements 300 $2,762 $74.9250 $2,301 $62.4375 $1,841 $49.9500
- - 1,500 $3,661 $81.3600 $3,051 $67.8000 $2,441 $54.2400
- - 3,000 $4,881 $36.4050 $4,068 $30.3375 $3,254 $24.2700
- - 6,000 $5,973 $10.7050 $4,978 $8.9208 $3,982 $7.1367
- - 15,000 $6,937 $17.9850 $5,781 $14.9875 $4,625 $11.9900
- - 30,000 $9,635 $32.1150 $8,029 $26.7625 $6,423 $21.4100
CITY OF CUPERTINO, CA
Building Division
Schedule of New Construction Fees
INSPECTION FEES ONLY
Inspection - New Construction Fee Schedule
Page 2 of 4
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
E Educational— Preschool / School 100 $2,699 $219.6713 $2,249 $183.0594 $1,799 $146.4475
- - 500 $3,578 $238.5150 $2,981 $198.7625 $2,385 $159.0100
- - 1,000 $4,770 $106.6950 $3,975 $88.9125 $3,180 $71.1300
- - 2,000 $5,837 $31.3800 $4,864 $26.1500 $3,891 $20.9200
- - 5,000 $6,779 $52.7100 $5,649 $43.9250 $4,519 $35.1400
- - 10,000 $9,414 $94.1400 $7,845 $78.4500 $6,276 $62.7600
E E Occupancy Tenant Improvements 100 $2,511 $204.3450 $2,092 $170.2875 $1,674 $136.2300
- - 500 $3,328 $221.8650 $2,773 $184.8875 $2,219 $147.9100
- - 1,000 $4,437 $99.2700 $3,698 $82.7250 $2,958 $66.1800
- - 2,000 $5,430 $29.2000 $4,525 $24.3333 $3,620 $19.4667
- - 5,000 $6,306 $49.0500 $5,255 $40.8750 $4,204 $32.7000
- - 10,000 $8,759 $87.5850 $7,299 $72.9875 $5,839 $58.3900
F-1 Factory Industrial—Moderate Hazard 1,000 $3,994 $28.8450 $3,328 $24.0375 $2,662 $19.2300
- - 5,000 $5,147 $30.1800 $4,290 $25.1500 $3,432 $20.1200
- - 10,000 $6,656 $15.9720 $5,547 $13.3100 $4,438 $10.6480
- - 20,000 $8,254 $4.4280 $6,878 $3.6900 $5,502 $2.9520
- - 50,000 $9,582 $7.4520 $7,985 $6.2100 $6,388 $4.9680
- - 100,000 $13,308 $13.3080 $11,090 $11.0900 $8,872 $8.8720
F-2 Factory Industrial—Low Hazard 1,000 $4,707 $38.3175 $3,923 $31.9313 $3,138 $25.5450
- - 5,000 $6,240 $41.6100 $5,200 $34.6750 $4,160 $27.7400
- - 10,000 $8,321 $18.6150 $6,934 $15.5125 $5,547 $12.4100
- - 20,000 $10,182 $5.4600 $8,485 $4.5500 $6,788 $3.6400
- - 50,000 $11,820 $9.2100 $9,850 $7.6750 $7,880 $6.1400
- - 100,000 $16,425 $16.4250 $13,688 $13.6875 $10,950 $10.9500
F F Occupancy Tenant Improvements 1,000 $3,163 $25.7520 $2,636 $21.4600 $2,109 $17.1680
- - 5,000 $4,193 $27.9480 $3,495 $23.2900 $2,796 $18.6320
- - 10,000 $5,591 $12.5160 $4,659 $10.4300 $3,727 $8.3440
- - 20,000 $6,842 $3.6720 $5,702 $3.0600 $4,562 $2.4480
- - 50,000 $7,944 $6.1920 $6,620 $5.1600 $5,296 $4.1280
- - 100,000 $11,040 $11.0400 $9,200 $9.2000 $7,360 $7.3600
H-1 High Hazard Group H-1 100 $2,260 $183.9175 $1,883 $153.2646 $1,506 $122.6117
- - 500 $2,995 $199.6800 $2,496 $166.4000 $1,997 $133.1200
- - 1,000 $3,994 $89.3200 $3,328 $74.4333 $2,662 $59.5467
- - 2,000 $4,887 $26.2733 $4,072 $21.8944 $3,258 $17.5156
- - 5,000 $5,675 $44.1400 $4,729 $36.7833 $3,783 $29.4267
- - 10,000 $7,882 $78.8200 $6,568 $65.6833 $5,255 $52.5467
H-2 High Hazard Group H-2 100 $2,711 $220.7010 $2,260 $183.9175 $1,808 $147.1340
- - 500 $3,594 $239.6160 $2,995 $199.6800 $2,396 $159.7440
- - 1,000 $4,792 $107.1840 $3,994 $89.3200 $3,195 $71.4560
- - 2,000 $5,864 $31.5280 $4,887 $26.2733 $3,909 $21.0187
- - 5,000 $6,810 $52.9680 $5,675 $44.1400 $4,540 $35.3120
- - 10,000 $9,458 $94.5840 $7,882 $78.8200 $6,306 $63.0560
H-3 High Hazard Group H-3 100 $3,389 $275.8763 $2,824 $229.8969 $2,260 $183.9175
- - 500 $4,493 $299.5200 $3,744 $249.6000 $2,995 $199.6800
- - 1,000 $5,990 $133.9800 $4,992 $111.6500 $3,994 $89.3200
- - 2,000 $7,330 $39.4100 $6,109 $32.8417 $4,887 $26.2733
- - 5,000 $8,513 $66.2100 $7,094 $55.1750 $5,675 $44.1400
- - 10,000 $11,823 $118.2300 $9,853 $98.5250 $7,882 $78.8200
H-4 High Hazard Group H-4 100 $2,711 $220.7010 $2,260 $183.9175 $1,808 $147.1340
- - 500 $3,594 $239.6160 $2,995 $199.6800 $2,396 $159.7440
- - 1,000 $4,792 $107.1840 $3,994 $89.3200 $3,195 $71.4560
- - 2,000 $5,864 $31.5280 $4,887 $26.2733 $3,909 $21.0187
- - 5,000 $6,810 $52.9680 $5,675 $44.1400 $4,540 $35.3120
- - 10,000 $9,458 $94.5840 $7,882 $78.8200 $6,306 $63.0560
H-5 High Hazard Group H-5 100 $2,711 $220.7010 $2,260 $183.9175 $1,808 $147.1340
- - 500 $3,594 $239.6160 $2,995 $199.6800 $2,396 $159.7440
- - 1,000 $4,792 $107.1840 $3,994 $89.3200 $3,195 $71.4560
- - 2,000 $5,864 $31.5280 $4,887 $26.2733 $3,909 $21.0187
- - 5,000 $6,810 $52.9680 $5,675 $44.1400 $4,540 $35.3120
- - 10,000 $9,458 $94.5840 $7,882 $78.8200 $6,306 $63.0560
H H Occupancy Tenant Improvements 100 $2,159 $175.7370 $1,799 $146.4475 $1,439 $117.1580
- - 500 $2,862 $190.8120 $2,385 $159.0100 $1,908 $127.2080
- - 1,000 $3,816 $85.3560 $3,180 $71.1300 $2,544 $56.9040
- - 2,000 $4,670 $25.1040 $3,891 $20.9200 $3,113 $16.7360
- - 5,000 $5,423 $42.1680 $4,519 $35.1400 $3,615 $28.1120
- - 10,000 $7,531 $75.3120 $6,276 $62.7600 $5,021 $50.2080
I-1 Institutional—7+ persons, ambulatory 500 $3,013 $49.0440 $2,511 $40.8700 $2,008 $32.6960
- - 2,500 $3,994 $53.2560 $3,328 $44.3800 $2,662 $35.5040
- - 5,000 $5,325 $23.8200 $4,438 $19.8500 $3,550 $15.8800
- - 10,000 $6,516 $7.0000 $5,430 $5.8333 $4,344 $4.6667
- - 25,000 $7,566 $11.7840 $6,305 $9.8200 $5,044 $7.8560
- - 50,000 $10,512 $21.0240 $8,760 $17.5200 $7,008 $14.0160
I-2 Institutional—6+ persons, non-ambulatory 500 $3,766 $61.3050 $3,138 $51.0875 $2,511 $40.8700
- - 2,500 $4,992 $66.5700 $4,160 $55.4750 $3,328 $44.3800
- - 5,000 $6,656 $29.7750 $5,547 $24.8125 $4,438 $19.8500
- - 10,000 $8,145 $8.7500 $6,788 $7.2917 $5,430 $5.8333
- - 25,000 $9,458 $14.7300 $7,881 $12.2750 $6,305 $9.8200
- - 50,000 $13,140 $26.2800 $10,950 $21.9000 $8,760 $17.5200
Inspection - New Construction Fee Schedule
Page 3 of 4
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
I-3 Institutional—6+ persons, restrained 500 $3,766 $61.3050 $3,138 $51.0875 $2,511 $40.8700
- - 2,500 $4,992 $66.5700 $4,160 $55.4750 $3,328 $44.3800
- - 5,000 $6,656 $29.7750 $5,547 $24.8125 $4,438 $19.8500
- - 10,000 $8,145 $8.7500 $6,788 $7.2917 $5,430 $5.8333
- - 25,000 $9,458 $14.7300 $7,881 $12.2750 $6,305 $9.8200
- - 50,000 $13,140 $26.2800 $10,950 $21.9000 $8,760 $17.5200
I-4 Institutional—6+ persons, day care 500 $3,766 $61.3050 $3,138 $51.0875 $2,511 $40.8700
- - 2,500 $4,992 $66.5700 $4,160 $55.4750 $3,328 $44.3800
- - 5,000 $6,656 $29.7750 $5,547 $24.8125 $4,438 $19.8500
- - 10,000 $8,145 $8.7500 $6,788 $7.2917 $5,430 $5.8333
- - 25,000 $9,458 $14.7300 $7,881 $12.2750 $6,305 $9.8200
- - 50,000 $13,140 $26.2800 $10,950 $21.9000 $8,760 $17.5200
I I Occupancy Tenant Improvements 100 $2,109 $171.6570 $1,757 $143.0475 $1,406 $114.4380
- - 500 $2,796 $186.3600 $2,330 $155.3000 $1,864 $124.2400
- - 1,000 $3,727 $83.3880 $3,106 $69.4900 $2,485 $55.5920
- - 2,000 $4,561 $24.5200 $3,801 $20.4333 $3,041 $16.3467
- - 5,000 $5,297 $41.2080 $4,414 $34.3400 $3,531 $27.4720
- - 10,000 $7,357 $73.5720 $6,131 $61.3100 $4,905 $49.0480
M Mercantile 2,000 $5,335 $21.7200 $4,446 $18.1000 $3,557 $14.4800
- - 10,000 $7,073 $23.5650 $5,894 $19.6375 $4,715 $15.7100
- - 20,000 $9,429 $10.5450 $7,858 $8.7875 $6,286 $7.0300
- - 40,000 $11,538 $3.0950 $9,615 $2.5792 $7,692 $2.0633
- - 100,000 $13,395 $5.2050 $11,163 $4.3375 $8,930 $3.4700
- - 200,000 $18,600 $9.3000 $15,500 $7.7500 $12,400 $6.2000
M M Occupancy Tenant Improvements 300 $3,138 $85.1475 $2,615 $70.9563 $2,092 $56.7650
- - 1,500 $4,160 $92.4450 $3,467 $77.0375 $2,773 $61.6300
- - 3,000 $5,547 $41.3700 $4,622 $34.4750 $3,698 $27.5800
- - 6,000 $6,788 $12.1550 $5,657 $10.1292 $4,525 $8.1033
- - 15,000 $7,882 $20.4450 $6,568 $17.0375 $5,255 $13.6300
- - 30,000 $10,949 $36.4950 $9,124 $30.4125 $7,299 $24.3300
R-1 Residential—Hotels & Motels 3,000 $8,786 $9.1538 $7,322 $7.6281 $5,857 $6.1025
- - 15,000 $9,884 $7.3350 $8,237 $6.1125 $6,590 $4.8900
- - 30,000 $10,985 $5.4750 $9,154 $4.5625 $7,323 $3.6500
- - 60,000 $12,627 $0.8200 $10,523 $0.6833 $8,418 $0.5467
- - 150,000 $13,365 $1.3500 $11,138 $1.1250 $8,910 $0.9000
- - 300,000 $15,390 $5.1300 $12,825 $4.2750 $10,260 $3.4200
R-2 Residential—Apartment Building 800 $6,922 $27.0375 $5,769 $22.5313 $4,615 $18.0250
- - 4,000 $7,787 $21.6450 $6,490 $18.0375 $5,192 $14.4300
- - 8,000 $8,653 $16.2150 $7,211 $13.5125 $5,769 $10.8100
- - 16,000 $9,950 $2.4150 $8,292 $2.0125 $6,634 $1.6100
- - 40,000 $10,530 $3.9450 $8,775 $3.2875 $7,020 $2.6300
- - 80,000 $12,108 $15.1350 $10,090 $12.6125 $8,072 $10.0900
R-3 Dwellings—Custom Homes, Models, First Master Plan 1,000 $5,325 $44.3600 $4,437 $36.9667 $3,550 $29.5733
- - 2,500 $5,990 $44.3700 $4,992 $36.9750 $3,994 $29.5800
- - 4,000 $6,656 $49.9350 $5,547 $41.6125 $4,437 $33.2900
- - 6,000 $7,655 $22.1550 $6,379 $18.4625 $5,103 $14.7700
- - 8,000 $8,098 $61.0200 $6,748 $50.8500 $5,398 $40.6800
- - 10,000 $9,318 $93.1800 $7,765 $77.6500 $6,212 $62.1200
R-3 Dwellings—Production Phase 1,000 $5,325 $44.3600 $4,437 $36.9667 $3,550 $29.5733
- of Master Plan (repeats)2,500 $5,990 $44.3700 $4,992 $36.9750 $3,994 $29.5800
- - 4,000 $6,656 $49.9350 $5,547 $41.6125 $4,437 $33.2900
- - 6,000 $7,655 $22.1550 $6,379 $18.4625 $5,103 $14.7700
- - 8,000 $8,098 $61.0200 $6,748 $50.8500 $5,398 $40.6800
- - 10,000 $9,318 $93.1800 $7,765 $77.6500 $6,212 $62.1200
R-3 Dwellings—Alternate Materials 1,000 $5,325 $44.3600 $4,437 $36.9667 $3,550 $29.5733
- - 2,500 $5,990 $44.3700 $4,992 $36.9750 $3,994 $29.5800
- - 4,000 $6,656 $49.9350 $5,547 $41.6125 $4,437 $33.2900
- - 6,000 $7,655 $22.1550 $6,379 $18.4625 $5,103 $14.7700
- - 8,000 $8,098 $61.0200 $6,748 $50.8500 $5,398 $40.6800
- - 10,000 $9,318 $93.1800 $7,765 $77.6500 $6,212 $62.1200
R-3 Dwellings—Hillside - Custom Homes, Models 1,000 $5,502 $45.8550 $4,585 $38.2125 $3,668 $30.5700
- First Master Plan 2,500 $6,190 $45.8450 $5,158 $38.2042 $4,127 $30.5633
- - 4,000 $6,878 $51.5700 $5,732 $42.9750 $4,585 $34.3800
- - 6,000 $7,909 $22.9200 $6,591 $19.1000 $5,273 $15.2800
- - 8,000 $8,368 $63.0450 $6,973 $52.5375 $5,578 $42.0300
- - 10,000 $9,629 $96.2850 $8,024 $80.2375 $6,419 $64.1900
R-3 Dwellings—Hillside - Production Phase 1,000 $5,502 $45.8550 $4,585 $38.2125 $3,668 $30.5700
- of Master Plan (repeats)2,500 $6,190 $45.8450 $5,158 $38.2042 $4,127 $30.5633
- - 4,000 $6,878 $51.5700 $5,732 $42.9750 $4,585 $34.3800
- - 6,000 $7,909 $22.9200 $6,591 $19.1000 $5,273 $15.2800
- - 8,000 $8,368 $63.0450 $6,973 $52.5375 $5,578 $42.0300
- - 10,000 $9,629 $96.2850 $8,024 $80.2375 $6,419 $64.1900
R-3 Dwellings—Hillside - Alternate Materials 1,000 $5,502 $45.8550 $4,585 $38.2125 $3,668 $30.5700
- - 2,500 $6,190 $45.8450 $5,158 $38.2042 $4,127 $30.5633
- - 4,000 $6,878 $51.5700 $5,732 $42.9750 $4,585 $34.3800
- - 6,000 $7,909 $22.9200 $6,591 $19.1000 $5,273 $15.2800
- - 8,000 $8,368 $63.0450 $6,973 $52.5375 $5,578 $42.0300
- - 10,000 $9,629 $96.2850 $8,024 $80.2375 $6,419 $64.1900
Inspection - New Construction Fee Schedule
Page 4 of 4
Construction Type Construction Type Construction Type
IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
IBC
Class IBC Occupancy Type
Project Size
Threshold
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
Base Cost
@
Threshold
Size
Cost for
Each
Additional
100 sf *
R-3 Group Care 1,000 $7,100 $22.1963 $5,916 $18.4969 $4,733 $14.7975
- - 5,000 $7,988 $17.7300 $6,656 $14.7750 $5,325 $11.8200
- - 10,000 $8,874 $13.3200 $7,395 $11.1000 $5,916 $8.8800
- - 20,000 $10,206 $1.9800 $8,505 $1.6500 $6,804 $1.3200
- - 50,000 $10,800 $3.2400 $9,000 $2.7000 $7,200 $2.1600
- - 100,000 $12,420 $12.4200 $10,350 $10.3500 $8,280 $8.2800
R-4 Group Care 100 $4,437 $138.6675 $3,698 $115.5563 $2,958 $92.4450
- - 500 $4,992 $110.9400 $4,160 $92.4500 $3,328 $73.9600
- - 1,000 $5,547 $83.1900 $4,622 $69.3250 $3,698 $55.4600
- - 2,000 $6,379 $12.3300 $5,316 $10.2750 $4,252 $8.2200
- - 5,000 $6,749 $20.3400 $5,624 $16.9500 $4,499 $13.5600
- - 10,000 $7,766 $77.6550 $6,471 $64.7125 $5,177 $51.7700
R R Occupancy Tenant Improvements 80 $3,905 $152.5350 $3,254 $127.1125 $2,603 $101.6900
- - 400 $4,393 $122.0100 $3,661 $101.6750 $2,929 $81.3400
- - 800 $4,881 $91.5150 $4,068 $76.2625 $3,254 $61.0100
- - 1,600 $5,613 $13.5700 $4,678 $11.3083 $3,742 $9.0467
- - 4,000 $5,939 $22.3800 $4,949 $18.6500 $3,959 $14.9200
- - 8,000 $6,834 $85.4250 $5,695 $71.1875 $4,556 $56.9500
S-1 Storage—Moderate Hazard 600 $2,812 $38.1480 $2,343 $31.7900 $1,875 $25.4320
- - 3,000 $3,727 $41.4240 $3,106 $34.5200 $2,485 $27.6160
- - 6,000 $4,970 $18.5160 $4,142 $15.4300 $3,313 $12.3440
- - 12,000 $6,081 $5.4560 $5,068 $4.5467 $4,054 $3.6373
- - 30,000 $7,063 $9.1440 $5,886 $7.6200 $4,709 $6.0960
- - 60,000 $9,806 $16.3440 $8,172 $13.6200 $6,538 $10.8960
S-2 Storage—Low Hazard 10,000 $8,097 $6.5888 $6,748 $5.4906 $5,398 $4.3925
- - 50,000 $10,733 $7.1550 $8,944 $5.9625 $7,155 $4.7700
- - 100,000 $14,310 $3.2100 $11,925 $2.6750 $9,540 $2.1400
- - 200,000 $17,520 $0.9350 $14,600 $0.7792 $11,680 $0.6233
- - 500,000 $20,325 $1.5750 $16,938 $1.3125 $13,550 $1.0500
- - 1,000,000 $28,200 $2.8200 $23,500 $2.3500 $18,800 $1.8800
S S Occupancy Tenant Improvements 600 $3,326 $45.1275 $2,772 $37.6063 $2,218 $30.0850
- - 3,000 $4,410 $49.0050 $3,675 $40.8375 $2,940 $32.6700
- - 6,000 $5,880 $21.9150 $4,900 $18.2625 $3,920 $14.6100
- - 12,000 $7,195 $6.4550 $5,996 $5.3792 $4,796 $4.3033
- - 30,000 $8,357 $10.8150 $6,964 $9.0125 $5,571 $7.2100
- - 60,000 $11,601 $19.3350 $9,668 $16.1125 $7,734 $12.8900
U Accessory—Private Garage / 40 $1,695 $344.8425 $1,412 $287.3688 $1,130 $229.8950
- Agricultural Building 200 $2,246 $374.4000 $1,872 $312.0000 $1,498 $249.6000
- - 400 $2,995 $167.4900 $2,496 $139.5750 $1,997 $111.6600
- - 800 $3,665 $49.2700 $3,054 $41.0583 $2,443 $32.8467
- - 2,000 $4,256 $82.7700 $3,547 $68.9750 $2,838 $55.1800
- - 4,000 $5,912 $147.7950 $4,927 $123.1625 $3,941 $98.5300
- Deferred Submittal - All Except R-3 1,000 $3,578 $29.1150 $2,981 $24.2625 $2,385 $19.4100
- - 5,000 $4,742 $31.6050 $3,952 $26.3375 $3,162 $21.0700
- - 10,000 $6,323 $14.1450 $5,269 $11.7875 $4,215 $9.4300
- - 20,000 $7,737 $4.1600 $6,448 $3.4667 $5,158 $2.7733
- - 50,000 $8,985 $6.9900 $7,488 $5.8250 $5,990 $4.6600
- - 100,000 $12,480 $12.4800 $10,400 $10.4000 $8,320 $8.3200
- Deferred Submittal - R-3 1,000 $3,766 $81.7400 $3,138 $68.1167 $2,511 $54.4933
- - 2,500 $4,992 $110.9200 $4,160 $92.4333 $3,328 $73.9467
- - 4,000 $6,656 $74.4600 $5,547 $62.0500 $4,437 $49.6400
- - 6,000 $8,145 $65.6700 $6,788 $54.7250 $5,430 $43.7800
- - 8,000 $9,458 $183.9300 $7,882 $153.2750 $6,306 $122.6200
- - 10,000 $13,137 $131.3700 $10,948 $109.4750 $8,758 $87.5800
- Standard Comm. Foundation 500 $4,615 $28.8338 $3,846 $24.0281 $3,077 $19.2225
- w/o Podium 2,500 $5,192 $23.0700 $4,326 $19.2250 $3,461 $15.3800
- - 5,000 $5,768 $17.3250 $4,807 $14.4375 $3,846 $11.5500
- - 10,000 $6,635 $2.5700 $5,529 $2.1417 $4,423 $1.7133
- - 25,000 $7,020 $4.2300 $5,850 $3.5250 $4,680 $2.8200
- - 50,000 $8,078 $16.1550 $6,731 $13.4625 $5,385 $10.7700
SHELL BUILDINGS
- All Shell Buildings 500 $2,511 $40.8660 $2,092 $34.0550 $1,674 $27.2440
- - 2,500 $3,328 $44.3880 $2,773 $36.9900 $2,219 $29.5920
- - 5,000 $4,438 $19.8480 $3,698 $16.5400 $2,958 $13.2320
- - 10,000 $5,430 $5.8400 $4,525 $4.8667 $3,620 $3.8933
- - 25,000 $6,306 $9.8160 $5,255 $8.1800 $4,204 $6.5440
- - 50,000 $8,760 $17.5200 $7,300 $14.6000 $5,840 $11.6800
*Each additional 100 square feet, or portion thereof, up to the next highest project size threshold.
MECHANICAL, ELECTRICAL, & PLUMBING FEES
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 1 of 3
MECHANICAL, ELECTRICAL & PLUMBING PERMIT FEES
FEE TYPES
Actual
Unit Cost
2.47$
ADMINISTRATIVE AND MISC. FEES
Travel and Documentation Fees:50.29$ 48.00$ (2.29)$ 95%
MECHANICAL PERMIT FEES 49.30$ 48.00$ (1.30)$ 97%
Stand Alone Mechanical Plan Check (hourly rate)147.91$ 143.00$ (4.91)$ 97%
UNIT FEES:0%
Install/Relocate forced air or gravity-type furnace or burner (including attached
ducts and vents) up to and including 100,000 Btu/h (each)147.91$ 143.00$ (4.91)$ 97%
Install/Relocate forced air or gravity-type furnace or burner (including attached
ducts and vents) over 100,000 Btu/h (each)147.91$ 143.00$ (4.91)$ 97%
Install/Relocate floor furnace, including vent (each)73.96$ 72.00$ (1.96)$ 97%
Install/Relocate suspended heater, recessed wall heater, or floor-mounted unit
heater (each)73.96$ 72.00$ (1.96)$ 97%
Install/Relocate suspended heater, recessed wall heater, or floor-mounted unit
heater (each)73.96$ 72.00$ (1.96)$ 97%
Install/Relocate/Replace appliance vent installed and not included in an appliance
permit (each)73.96$ 72.00$ (1.96)$ 97%
Install/Relocate/Replace appliance vent installed and not included in an appliance
permit (each)73.96$ 72.00$ (1.96)$ 97%
Repair/Alter/Add heating appliance, refrigeration unit, cooling unit, absorption unit,
or each heating, cooling, absorption, or evaporative cooling system, including
installation of controls (each) - Residential 73.96$ 72.00$ (1.96)$ 97%
Repair/Alter/Add heating appliance, refrigeration unit, cooling unit, absorption unit,
or each heating, cooling, absorption, or evaporative cooling system, including
installation of controls (each) - Commercial 147.91$ 143.00$ (4.91)$ 97%
Install/Relocate boiler or compressor, up to and including 3HP, or absorption
system up to and including 100,000 Btu/h (each)147.91$ 107.00$ (40.91)$ 72%
Install/Relocate boiler or compressor, over 3HP and up to and including 15 HP, or
absorption system over 100,000 Btu/h and up to and including 500,000 Btu/h
(each)147.91$ 132.00$ (15.91)$ 89%
Install/Relocate boiler or compressor, over 15 HP and up to and including 30 HP,
or absorption system over 500,000 Btu/h and up to and including 1,000,000 Btu/h
(each)184.89$ 156.00$ (28.89)$ 84%
Install/Relocate boiler or compressor, over 30 HP and up to and including 50 HP,
or absorption system over 1,000,000 Btu/h and up to and including 1,750,000
Btu/h (each)184.89$ 179.00$ (5.89)$ 97%
Install/Relocate boiler or compressor, over 50 HP, or absorption system over
1,750,000 Btu/h (each)221.87$ 203.00$ (18.87)$ 91%
Air-handling unit, including attached ducts. (Note: this fee shall not apply to an air-
handling unit that is a portion of a factory-assembled appliance, cooling unit,
evaporative cooler, or absorption unit for which a permit is required elsewhere)
(each) - Residential 73.96$ 72.00$ (1.96)$ 97%
Air-handling unit, including attached ducts. (Note: this fee shall not apply to an air-
handling unit that is a portion of a factory-assembled appliance, cooling unit,
evaporative cooler, or absorption unit for which a permit is required elsewhere)
(each) - Commercial 221.87$ 143.00$ (78.87)$ 64%
Air-handling unit over 10,000 CFM (each)147.91$ 143.00$ (4.91)$ 97%
Ventilation fan connected to a single duct (each)73.96$ 25.00$ (48.96)$ 34%
Ventilation system that is not a portion of any heating or air-conditioning system
authorized by a permit (each)110.93$ (110.93)$ 0%
Hood installation that is served by mechanical exhaust, including the ducts for
such hood (each) - Residential 73.96$ 36.00$ (37.96)$ 49%
Hood installation that is served by mechanical exhaust, including the ducts for
such hood (each) - Commercial 221.87$ 143.00$ (78.87)$ 64%
Appliance or piece of equipment not classed in other appliance categories, or for
which no other fee is listed (each)110.93$ 107.00$ (3.93)$ 96%
OTHER FEES:-$ -$ 0%
Other Mechanical Inspections (per hour)147.91$ 143.00$ (4.91)$ 97%
UNIT COSTS Cost
Recovery
%
FY 14-15
Average
Current Fee
Subsidy to
Public per
Unit
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 2 of 3
FEE TYPES
Actual
Unit Cost
2.47$
UNIT COSTS Cost
Recovery
%
FY 14-15
Average
Current Fee
Subsidy to
Public per
Unit
PLUMBING/GAS PERMIT FEES 50.29$ 48.00$ (2.29)$ 95%
Stand Alone Plumbing Plan Check (hourly rate)147.91$ 143.00$ (4.91)$ 97%
UNIT FEES:
Plumbing fixture or trap or set of fixtures on one trap, including water, drainage
piping, and backflow protection (each)10.35$ 10.00$ (0.35)$ 97%
Building or trailer park sewer (each - Residential)36.98$ 25.00$ (11.98)$ 68%
Building or trailer park sewer (each - Commercial)73.96$ 25.00$ (48.96)$ 34%
Rainwater system inside building (per drain)10.35$ (10.35)$ 0%
Cesspool (each)147.91$ 143.00$ (4.91)$ 97%
Private sewage disposal system (each)147.91$ 143.00$ (4.91)$ 97%
Water Heater and/or vent (each) - Residential 36.98$ 29.00$ (7.98)$ 78%
Water Heater and/or vent (each) - Commercial 110.93$ 29.00$ (81.93)$ 26%
Industrial waste pretreatment interceptor, including its trap and vent, excepting
kitchen-type grease interceptors functioning as fixture traps (each)110.93$ 36.00$ (74.93)$ 32%
Install/Alter/Repair water piping and/or water treating equipment (each)50.29$ 48.00$ (2.29)$ 95%
Repair/Alter drainage or vent piping (each fixture)50.29$ 48.00$ (2.29)$ 95%
Lawn sprinkler system on any one meter, including backflow protection devices
therefore (each)73.96$ 72.00$ (1.96)$ 97%
Backflow devices not included in other fee services, e.g., building/trailer park
sewer (each)73.96$ 72.00$ (1.96)$ 97%
Atmospheric-type vacuum breakers not included in other fee services, e.g.,
building/trailer park sewer (1-5 units)73.96$ 72.00$ (1.96)$ 97%
Atmospheric-type vacuum breakers not included in other fee services, e.g.,
building/trailer park sewer (each unit over 5 units)73.96$ 72.00$ (1.96)$ 97%
For each gas piping system of 1-4 outlets 73.96$ 72.00$ (1.96)$ 97%
For each gas piping system of 1-4 outlets 73.96$ 72.00$ (1.96)$ 97%
For each gas piping system of 5 or more outlets (each)73.96$ 72.00$ (1.96)$ 97%
Water Service (Residential)36.98$ 25.00$ (11.98)$ 68%
Re-pipe per fixture - Residential 14.79$ 14.00$ (0.79)$ 95%
Re-pipe per fixture - Commercial 9.86$ 9.00$ (0.86)$ 91%
OTHER FEES:-$ -$ 0%
Other Plumbing and Gas Inspections (per hour)147.91$ 143.00$ (4.91)$ 97%
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 3 of 3
FEE TYPES
Actual
Unit Cost
2.47$
UNIT COSTS Cost
Recovery
%
FY 14-15
Average
Current Fee
Subsidy to
Public per
Unit
ELECTRICAL PERMIT FEES 50.29$ 48.00$ (2.29)$ 95%
Stand Alone Electrical Plan Check (hourly rate)147.91$ 143.00$ (4.91)$ 97%
UNIT FEES:
Receptacle, Switch, and Lighting Outlets
Receptacle, switch, lighting, or other outlets at which current is used or
controlled, except services, feeders, and meters
First 20 50.29$ 48.00$ (2.29)$ 95%
Each Additional 4.44$ 5.00$ 0.56$ 113%
Lighting Fixtures -$ -$ 0%
Lighting Fixtures, sockets, or other lamp-holding devices -$ -$ 0%
First 20 73.96$ 72.00$ (1.96)$ 97%
Additional Fixtures, each 5.92$ 6.00$ 0.08$ 101%
Pole or platform-mounted lighting fixtures (each)16.27$ 16.00$ (0.27)$ 98%
Theatrical-type lighting fixtures or assemblies (each)14.79$ 14.00$ (0.79)$ 95%
Residential Appliances -$ 0%
Fixed residential appliances or receptacle outlets for same, including wall-
mounted electric ovens; counter mounted cooking tops; electric ranges; self-
contained room console or through-wall air conditioners; space heaters; food
waste grinders; dishwashers; washing machines; water heaters; clothes dryers;
or other motor-operated appliances (each) not exceeding one horsepower (HP)
in rating (each)25.14$ 25.00$ (0.14)$ 99%
Nonresidential Appliances -$ -$ 0%
Residential appliances and self-contained factory-wired, nonresidential
appliances not exceeding one horsepower (HP), kilowatt (kW), or kilovolt-
ampere (kVA) in rating, including medical and dental devices; food, beverage,
and ice cream cabinets; illuminated show cases; drinking fountains; vending
machines; laundry machines; or other similar types of equipment (each)50.29$ 48.00$ (2.29)$ 95%
Power Apparatus
Motors, generators, transformers, rectifiers, synchronous converters,
capacitors, industrial heating, air conditioners and heat pumps, cooking or
baking equipment, and other apparatus. Rating in horsepower (HP), kilowatts
(kW), or kilovolt-amperes (kVA), or kilovolt-amperes-reactive (kVAR)147.91$ 143.00$ (4.91)$ 97%
1 Unit 36.98$ 36.00$ (0.98)$ 97%
2 through 5 units, each additional 36.98$ 36.00$ (0.98)$ 97%
6 and over, each additional 36.98$ 36.00$ (0.98)$ 97%
Busways -$ -$ 0%
Trolley and plug-in-type busways - each 100 feet or fraction thereof 73.96$ 25.00$ (48.96)$ 34%
Signs, Outline Lighting, and Marquees -$ -$ 0%
Signs, Outline Lighting, or Marquees supplied from one branch circuit (each)50.29$ 48.00$ (2.29)$ 95%
Additional branch circuits within the same sign, outline lighting system, or
marquee (each)25.14$ 25.00$ (0.14)$ 99%
Services (Temporary Power)-$ -$ 0%
Services of 600 volts or less, up to 200 amperes in rating (each)50.29$ 48.00$ (2.29)$ 95%
Services of 600 volts or less, 201 to 1000 amperes in rating (each)73.96$ 72.00$ (1.96)$ 97%
Services over 600 volts or over 1000 amperes in rating (each)87.27$ 84.00$ (3.27)$ 96%
Fore services of 600 volts or less and not over 200 amperes in rating, each
(Residential)50.29$ 48.00$ (2.29)$ 95%
For services of 600 volts or less and over 200 amperes to 1,000 amperes in
rating, each (Residential)73.96$ 72.00$ (1.96)$ 97%
For services over 600 volts over 1,000 amperes in rating, each (Residential)147.91$ 84.00$ (63.91)$ 57%
Miscellaneous Apparatus, Conduits, and Conductors -$ -$ 0%
Electrical apparatus, conduits, and conductors for which a permit is required,
but for which no fee is herein set forth 147.91$ 143.00$ (4.91)$ 97%
OTHER FEES:
Other Electrical Inspections (per hour)147.91$ 143.00$ (4.91)$ 97%
MISCELLANEOUS BUILDING FEES
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 1 of 5
MISCELLANEOUS ITEMS PERMIT FEES
UNIT COSTS
Work Item Unit
Total Actual
Cost
Average
Current Fee
Subsidy to
Public per
Unit
Standard Hourly Rate 147.91$ 143.00$ (4.91)$ 97%
Accessibility Hardship Exemption 1 hour 147.91$ 187.00$ 39.09$ 126%
Acoustical Review -$
Single Family Home/Duplex—New each 369.78$ 645.00$ 275.22$ 174%
Single Family Home/Duplex—Addition/Alteration each 221.87$ 716.00$ 494.13$ 323%
Multi-Family/Commercial each 369.78$ 286.00$ (83.78)$ 77%
Additions (R3 Occ) - Plan Check Fees -$
Over the counter-(not hillside-has conventional framing-
Minimum 2 hours up to 250 sf 295.82$ 286.00$ (9.82)$ 97%
Plan Check Fees (not hillside).up to 250 sf 295.82$ 1,091.00$ 795.18$ 369%
Plan Check Fees (not hillside).251-499 sf 591.64$ 1,626.00$ 1,034.36$ 275%
each additional hour 1 hour 147.91$ 143.00$ (4.91)$ 97%
Additions (R3 Occ) - Inspection Fees -$
Inspection Fees (Not Hillside)up to 250 sf 739.55$ 1,057.00$ 317.45$ 143%
Inspection Fees (Not Hillside)251-499 sf 887.46$ 1,323.00$ 435.54$ 149%
Address Assignment per hour 147.91$ 359.00$ 211.09$ 243%
Administrative/Clerical Fee - 1/2 hour flat rate 1/2 hour 73.96$ 45.00$ (28.96)$ 61%
Alternate Materials and Methods of Construction 1 hour 147.91$ 187.00$ 39.09$ 126%
Antenna—Telecom Facility -$
Radio each 369.78$ 431.00$ 61.22$ 117%
Cellular/Mobile Phone, free-standing each 813.51$ 1,145.00$ 331.49$ 141%
Cellular/Mobile Phone, attached to building each 665.60$ 1,145.00$ 479.40$ 172%
Arbor/Trellis each 295.82$ -$ (295.82)$ 0%
Awning/Canopy (supported by building)each 295.82$ 359.00$ 63.18$ 121%
Balcony Addition each 665.60$ 788.00$ 122.40$ 118%
Carport each 517.69$ 645.00$ 127.31$ 125%
Certifications
Special Inspector Qualifications (initial review)each 295.82$ 286.00$ (9.82)$ 97%
Special Inspector Qualifications (renewal / update)each 147.91$ 143.00$ (4.91)$ 97%
Special Inspector Certification Application each 5,028.97$ 4,867.00$ (161.97)$ 97%
Materials Testing Lab Certification each 3,106.13$ 3,006.00$ (100.13)$ 97%
Chimney each 443.73$ 574.00$ 130.27$ 129%
Chimney Repair each 295.82$ 574.00$ 278.18$ 194%
Close Existing Openings
Interior wall each 295.82$ 503.00$ 207.18$ 170%
Exterior wall each 443.73$ 503.00$ 59.27$ 113%
Commercial Coach (per unit)each unit 665.60$ 859.00$ 193.40$ 129%
Covered Porch each 517.69$ 1,003.00$ 485.31$ 194%
Deck (wood)each 517.69$ 503.00$ (14.69)$ 97%
Deck Railing each 295.82$ 503.00$ 207.18$ 170%
Deferred Submittal (2 hour minimum)per hour 295.82$ 143.00$ (152.82)$ 48%
Cost
Recovery %
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 2 of 5
UNIT COSTS
Work Item Unit
Total Actual
Cost
Average
Current Fee
Subsidy to
Public per
Unit
Cost
Recovery %
Demolition
Commercial (up to 3,000 sf)each 369.78$ 574.00$ 204.22$ 155%
Commercial (each add'l 3,000 sf)each 3,000 sf 147.91$ 286.00$ 138.09$ 193%
Residential (up to 3,000 sf)each 295.82$ 574.00$ 278.18$ 194%
Residential (each add'l 3,000 sf)each 3,000 sf 147.91$ 143.00$ (4.91)$ 97%
Demolition
Swimming Pool Residential each 295.82$ 329.00$ 33.18$ 111%
Swimming Pool Commercial (up to 3,000 sf)each 443.73$ 574.00$ 130.27$ 129%
Swimming Pool Commercial (each add'l 3,000 sf)each 3,000 sf 147.91$ 286.00$ 138.09$ 193%
Disabled Access Compliance Inspection per hour 147.91$ 143.00$ (4.91)$ 97%
Door
New door (non structural)each 221.87$ 286.00$ 64.13$ 129%
New door (structural shear wall/masonry)each 295.82$ 431.00$ 135.18$ 146%
Duplicate/Replacement Job Card each 73.96$ 72.00$ (1.96)$ 97%
Electric Vehicle Charging Station each -$ 109.00$ 109.00$ 0%
Extensions
Plan Check Applications (within 180 days of Submittal)1 hour 147.91$ 187.00$ 39.09$ 126%
Permits (within 180 days of Issuance)-$ -$ 0%
Start construction, w/o plans 30 min 73.96$ 72.00$ (1.96)$ 97%
Resume or complete construction, w/o plans 30 min 73.96$ 72.00$ (1.96)$ 97%
Start construction, w/ plans 1 hour 147.91$ 187.00$ 39.09$ 126%
Resume or complete construction, w/ plans 2 hours 295.82$ 231.00$ (64.82)$ 78%
Fence
Non-masonry, over 6 feet in height up to 100 l.f.295.82$ 431.00$ 135.18$ 146%
Non-masonry, each additional 100 lf each 100 l.f.73.96$ 72.00$ (1.96)$ 97%
Masonry, over 6 feet in height up to 100 l.f.517.69$ 716.00$ 198.31$ 138%
Masonry, each additional 100 lf each 100 l.f.295.82$ 286.00$ (9.82)$ 97%
Fireplace
Masonry each 517.69$ 716.00$ 198.31$ 138%
Pre-Fabricated/Metal each 295.82$ 503.00$ 207.18$ 170%
Flag pole (over 20 feet in height)each 295.82$ 394.00$ 98.18$ 133%
Foundation Repair each 665.60$ $859.00 193.40$ 129%
Garage / Agricultural Buildings
Wood frame up to 1,000 sf each 961.42$ $129.00 (832.42)$ 13%
Masonry up to 1,000 sf each 1,257.24$ $1,290.00 32.76$ 103%
Inspections
Standard Inspection Hourly Rate per hour 147.91$ $143.00 (4.91)$ 97%
Outside of normal business hours, 0-2 hours (minimum
charge)up to 2 hrs 295.82$ $430.00 134.18$ 145%
Each additional hour or portion thereof 1 hour 147.91$ 214.00$ 66.09$ 145%
Reinspection fee—per hour 1 hour 147.91$ 143.00$ (4.91)$ 97%
Progress Inspection per hour 147.91$ 143.00$ (4.91)$ 97%
Partial Inspection per hour 147.91$ 143.00$ (4.91)$ 97%
Courtesy Inspection - 2 hour minimum 2 hours 295.82$ 286.00$ (9.82)$ 97%
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 3 of 5
UNIT COSTS
Work Item Unit
Total Actual
Cost
Average
Current Fee
Subsidy to
Public per
Unit
Cost
Recovery %
Inspections for which no fee is specifically indicated—per
hour (minimum charge = 1/2 hour)1 hour 147.91$ 143.00$ (4.91)$ 97%
Cancelled inspection w/out advance notice 1 hour 147.91$ 143.00$ (4.91)$ 97%
Life Safety Report each 887.46$ 859.00$ (28.46)$ 97%
Lighting pole each 369.78$ 431.00$ 61.22$ 117%
each add'l pole each 147.91$ 431.00$ 283.09$ 291%
Modular Structures each 665.60$ 859.00$ 193.40$ 129%
Modification of Technical Code 1 hour 147.91$ 187.00$ 39.09$ 126%
Partition—Commercial, Interior (up to 30 l.f.)up to 30 l.f.443.73$ 503.00$ 59.27$ 113%
Additional partition each 30 l.f.147.91$ 107.00$ (40.91)$ 72%
Partition—Residential, Interior (up to 30 l.f.)up to 30 l.f.295.82$ 503.00$ 207.18$ 170%
Additional partition each 30 l.f.73.96$ 107.00$ 33.04$ 145%
Patio Cover/ Sun Room
Wood frame up to 300 sf 369.78$ 716.00$ 346.22$ 194%
Metal frame up to 300 sf 369.78$ 716.00$ 346.22$ 194%
Other frame up to 300 sf 517.69$ 716.00$ 198.31$ 138%
Additional patio each 300 sf 221.87$ 574.00$ 352.13$ 259%
Enclosed, wood frame up to 300 sf 517.69$ 859.00$ 341.31$ 166%
Enclosed, metal frame up to 300 sf 517.69$ 859.00$ 341.31$ 166%
Enclosed, other frame up to 300 sf 517.69$ 859.00$ 341.31$ 166%
Additional enclosed patio each 300 sf 295.82$ 716.00$ 420.18$ 242%
Photovoltaic System
Residential each 258.84$ 236.00$ (22.84)$ 91%
Multi-Family Res/Commercial, up to 8 kilowatts up to 8 kW 369.78$ 572.00$ 202.22$ 155%
Multi-Family Res/Commercial, each additional 1 kilowatt each 1 kW 36.98$ 11.00$ (25.98)$ 30%
Pile Foundation
Cast in Place Concrete (first 10 piles)up to 10 665.60$ 1,003.00$ 337.40$ 151%
Additional Piles (increments of 10)each 10 443.73$ 859.00$ 415.27$ 194%
Driven (steel, pre-stressed concrete)up to 10 665.60$ 1,003.00$ 337.40$ 151%
Additional Piles (increments of 10)each 10 443.73$ 859.00$ 415.27$ 194%
Product Review per hour 147.91$ 143.00$ (4.91)$ 97%
Plan Review
Standard Plan Review Hourly Rate per hour 147.91$ 143.00$ (4.91)$ 97%
CALGreen Plan Review (minimum 2 hr charge in addition to
Plan Check Fees)per hour 295.82$ 143.00$ (152.82)$ 48%
Expedite Plan Review (1.5 times plan review)-$ -$ 0%
Outside of normal business hours, (minimum 2 hr charge in
addition to Plan Check Fees) per hour 295.82$ 214.00$ (81.82)$ 72%
Remodel—Residential
Kitchen up to 300 sf 591.64$ 645.00$ 53.36$ 109%
Bath up to 300 sf 591.64$ 645.00$ 53.36$ 109%
Other Remodel up to 300 sf 443.73$ 431.00$ (12.73)$ 97%
Additional remodel each 300 sf 221.87$ 72.00$ (149.87)$ 32%
Other Remodel 1000 sf 1,405.15$ 4,320.00$ 2,914.85$ 307%
Additional remodel each 300 sf 221.87$ 284.00$ 62.13$ 128%
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 4 of 5
UNIT COSTS
Work Item Unit
Total Actual
Cost
Average
Current Fee
Subsidy to
Public per
Unit
Cost
Recovery %
Other Remodel 2500 sf +1,848.89$ 5,739.00$ 3,890.11$ 310%
Additional remodel each 300 sf 221.87$ 205.00$ (16.87)$ 92%
Re-roof
Residential (max $400 per building)each 100 sf 15.68$ 17.00$ 1.32$ 108%
Multi-Family Dwelling (max $400 per building)each 100 sf 15.68$ 17.00$ 1.32$ 108%
Commercial (first 5,000 sf)each 369.78$ 394.00$ 24.22$ 107%
Commercial (each add'l 2,500 sf)each 2,500 sf 147.91$ 179.00$ 31.09$ 121%
Retaining Wall (concrete or masonry)
Standard (up to 50 lf)up to 50 l.f.665.60$ 859.00$ 193.40$ 129%
Additional retaining wall each 50 l.f.443.73$ 716.00$ 272.27$ 161%
Special Design, 3-10' high (up to 50 lf)up to 50 l.f.961.42$ 1,003.00$ 41.58$ 104%
Additional retaining wall each 50 l.f.591.64$ 859.00$ 267.36$ 145%
Special Design, over 10' high (up to 50 lf)up to 50 l.f.1,109.33$ 1,074.00$ (35.33)$ 97%
Additional retaining wall each 50 l.f.739.55$ 930.00$ 190.45$ 126%
Gravity/Crib Wall, 0-10' high (up to 50 lf)up to 50 l.f.961.42$ 1,074.00$ 112.58$ 112%
Additional Gravity/Crib Wall each 50 l.f.591.64$ 930.00$ 338.36$ 157%
Gravity/Crib Wall, over 10' high (up to 50 lf)up to 50 l.f.1,109.33$ 1,074.00$ (35.33)$ 97%
Additional Gravity/Crib Wall each 50 l.f.739.55$ 930.00$ 190.45$ 126%
Revisions
Commercial New each 665.60$ 859.00$ 193.40$ 129%
Tenant Improvement each 665.60$ 859.00$ 193.40$ 129%
SFDWL each 369.78$ 859.00$ 489.22$ 232%
Addition each 369.78$ 716.00$ 346.22$ 194%
Remodel each 295.82$ 716.00$ 420.18$ 242%
Sauna—steam each 517.69$ 788.00$ 270.31$ 152%
Siding
Stone and Brick Veneer (interior or exterior)up to 400 sf 369.78$ 645.00$ 275.22$ 174%
All Other up to 400 sf 295.82$ 431.00$ 135.18$ 146%
Additional siding each 400 sf 73.96$ 215.00$ 141.04$ 291%
Signs
Directional each 295.82$ 286.00$ (9.82)$ 97%
Each additional Directional Sign each 147.91$ 143.00$ (4.91)$ 97%
Ground/Roof/Projecting Signs each 295.82$ 359.00$ 63.18$ 121%
Master Plan Sign Check each 295.82$ 359.00$ 63.18$ 121%
Rework of any existing Ground Sign each 295.82$ 359.00$ 63.18$ 121%
Other Sign each 295.82$ 359.00$ 63.18$ 121%
Reinspection Fee each 73.96$ 72.00$ (1.96)$ 97%
Wall/Awning Sign, Non-Electric each 221.87$ 286.00$ 64.13$ 129%
Wall, Electric each 295.82$ 286.00$ (9.82)$ 97%
Shed over 120 square feet each 665.60$ 430.00$ (235.60)$ 65%
Skylight
50 sf or less (cumulative area)each 369.78$ 431.00$ 61.22$ 117%
Greater than 50 sf or structural each 517.69$ 788.00$ 270.31$ 152%
User Fee (Cost of Services) Study
FY 15-16 Budget
City of Cupertino, CA
Building Division
Matrix Consulting Group Page 5 of 5
UNIT COSTS
Work Item Unit
Total Actual
Cost
Average
Current Fee
Subsidy to
Public per
Unit
Cost
Recovery %
Solar Water Heating each 147.91$ 109.00$ (38.91)$ 74%
Stairs—First Flight first flight 295.82$ 359.00$ 63.18$ 121%
Each additional flight per flight 147.91$ 215.00$ 67.09$ 145%
Storage Racks
0-8' high (up to 100 lf) first 100 lf 369.78$ 359.00$ (10.78)$ 97%
each additional 100 lf each 100 lf 73.96$ 72.00$ (1.96)$ 97%
over 8' high (up to 100 lf) first 100 lf 369.78$ 394.00$ 24.22$ 107%
each additional 100 lf each 100 lf 73.96$ 107.00$ 33.04$ 145%
Stucco Applications up to 400 sf 295.82$ 503.00$ 207.18$ 170%
Additional Stucco Application each 400 sf 73.96$ 36.00$ (37.96)$ 49%
Supplemental Inspection Fee—If a project requires significantly
more inspections than average, the Building Official may
charge additional inspection fees -$ -$ 0%
First 1/2 hour minimum first 30 min 73.96$ 72.00$ (1.96)$ 97%
Each Additional hour per hour 147.91$ 143.00$ (4.91)$ 97%
Overtime Plan Check Fee per hour 221.87$ 214.00$ (7.87)$ 96%
Supplemental Plan Check Fee (after 2nd review)
First 1/2 hour minimum first 30 min 73.96$ 72.00$ (1.96)$ 97%
Each Additional hour per hour 147.91$ 143.00$ (4.91)$ 97%
Swimming Pool/Spa
Vinyl-lined (up to 800 sf)each 665.60$ 1,003.00$ 337.40$ 151%
Fiberglass each 665.60$ 716.00$ 50.40$ 108%
Gunite (up to 800 sf)each 961.42$ 1,574.00$ 612.58$ 164%
Additional pool (over 800 sf)each 100 sf 221.87$ 215.00$ (6.87)$ 97%
Commercial pool (up to 800 sf)each 1,627.02$ 2,004.00$ 376.98$ 123%
Commercial pool (over 800 sf)each 443.73$ 251.00$ (192.73)$ 57%
Spa or Hot Tub (Pre-fabricated)each 295.82$ 359.00$ 63.18$ 121%
Temporary Occupancy Permit - flat rate 2 hours 295.82$ 286.00$ (9.82)$ 97%
Temporary Structures each 443.73$ 430.00$ (13.73)$ 97%
Tenant Improvement Preparation each 295.82$ 417.00$ 121.18$ 141%
Window or Sliding Glass Door
Replacement (first 8 windows)first 8 221.87$ 431.00$ 209.13$ 194%
Replacement (each add'l 8 windows)each 8 73.96$ 143.00$ 69.04$ 193%
New Window (non structural)each 184.89$ 503.00$ 318.11$ 272%
New window (structural shear wall/masonry)each 258.84$ 859.00$ 600.16$ 332%
Bay Window (structural) each 258.84$ 859.00$ 600.16$ 332%
COMPARATIVE SURVEY
CITY OF CUPERTINO, CALIFORNIA
BUILDING COMPARATIVE FEE SURVEY
Matrix Consulting Group Page 1
Single Family Home - New
Occupancy Type: R3
Square Footage: 3,100 sqft.
Valuation: $371,165
BP Fee PC Fee Total
Cupertino - Current - Square Footage 3,060$ 3,088$ 6,147$
Cupertino @ 100% Cost Recovery 4,171$ 3,685$ 7,856$ 78%
Santa Clara - Valuation 2,530$ 1,897$ 4,427$
Mountain View - Valuation 3,899$ 2,535$ 6,434$
Milpitas - Square Footage 5,461$ 3,580$ 9,041$
Sunnyvale - Valuation 3,622$ 2,536$ 6,158$
Palo Alto - Valuation 4,348$ 3,478$ 7,826$
Average 3,972$ 2,805$ 6,777$
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
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Single Family Home - New
Permit and Plan Check Fees
Plan Check
Permit
Average
CITY OF CUPERTINO, CALIFORNIA
BUILDING COMPARATIVE FEE SURVEY
Matrix Consulting Group Page 2
Retail Shell Building
Occupancy Type: M
Square Footage: 20,000 sqft.
Valuation: $1,841,000
BP Fee PC Fee Total
Cupertino - Current - Square Footage 9,908$ 5,484$ 15,392$
Cupertino @ 100% Cost Recovery 6,286$ 7,980$ 14,266$ 108%
Santa Clara - Valuation 8,691$ 6,518$ 15,209$
Mountain View - Valuation 13,445$ 8,739$ 22,185$
Milpitas - Square Footage 5,195$ 13,199$ 18,394$
Sunnyvale - Valuation 11,770$ 8,239$ 20,009$
Palo Alto - Valuation 15,154$ 12,123$ 27,277$
Average 10,851$ 9,764$ 20,615$
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
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Retail Shell Building
Permit and Plan Check Fees
Plan
Check Permit
Average
CITY OF CUPERTINO, CALIFORNIA
BUILDING COMPARATIVE FEE SURVEY
Matrix Consulting Group Page 3
Office - Tenant Improvement
Occupancy Type: B
Square Footage: 3,000 sqft.
Valuation: $388,476
BP Fee PC Fee Total
Cupertino - Current - Square Footage 2,613$ 2,377$ 4,990$
Cupertino @ 100% Cost Recovery 3,844$ 3,254$ 7,098$ 70%
Santa Clara - Valuation 2,627$ 1,970$ 4,596$
Mountain View - Valuation 4,050$ 2,633$ 6,683$
Milpitas - Square Footage 2,037$ 1,611$ 3,648$
Sunnyvale - Valuation 3,759$ 2,632$ 6,391$
Palo Alto - Valuation 4,515$ 3,612$ 8,128$
Average 3,398$ 2,491$ 5,889$
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
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Office - Tenant Improvement
Permit and Plan Check Fees
Plan Check
Permit
Average
CITY OF CUPERTINO, CALIFORNIA
BUILDING COMPARATIVE FEE SURVEY
Matrix Consulting Group Page 4
Restaurant - New
Occupancy Type: A-2
Square Footage: 10,000 sqft.
Valuation: $2,713,600
BP Fee PC Fee Total
Cupertino - Current - Square Footage 11,109$ 7,192$ 18,301$
Cupertino @ 100% Cost Recovery 5,012$ 7,114$ 12,125$ 151%
Santa Clara - Valuation 11,876$ 8,907$ 20,783$
Mountain View - Valuation 18,375$ 11,944$ 30,319$
Milpitas - Square Footage 6,878$ 7,779$ 14,657$
Sunnyvale - Valuation 15,670$ 10,969$ 26,640$
Palo Alto - Valuation 20,817$ 16,653$ 37,470$
Average 14,723$ 11,251$ 25,974$
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
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Restaurant - New
Permit and Plan Check Fees
Plan Check
Permit
Average
CITY OF CUPERTINO, CALIFORNIA
BUILDING COMPARATIVE FEE SURVEY
Matrix Consulting Group Page 5
Warehouse - New
Occupancy Type: S-1
Square Footage: 20,000 sqft.
Valuation: $1,234,600
BP Fee PC Fee Total
Cupertino - Current - Square Footage 11,898$ 8,262$ 20,160$
Cupertino @ 100% Cost Recovery 4,345$ 5,962$ 10,307$ 196%
Santa Clara - Valuation 6,477$ 4,858$ 11,335$
Mountain View - Valuation 10,019$ 6,512$ 16,531$
Milpitas - Square Footage 5,195$ 13,199$ 18,394$
Sunnyvale - Valuation 9,059$ 6,341$ 15,401$
Palo Alto - Valuation 11,218$ 8,974$ 20,193$
Average 8,394$ 7,977$ 16,371$
$-
$5,000
$10,000
$15,000
$20,000
$25,000
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Warehouse - New
Permit and Plan Check Fees
Plan Check
Permit
Average
Planning Comparative Survey
Matrix Consulting Group Page 1 of 5
Current Full Cost
Up to one Acre
$7,300
One Acre+
$12,200
Tentative:Tentative:
Up to one Acre
$4,300
One Acre+
$5,200
Vesting:
Up to one Acre
$6,000
One Acre+
$6,900
Use Permit / Development Permit - Major $15,974 $21,343 $7,800
Use Permit / Development Permit - Minor $7,461 $12,809 $2,500
Amendment to Use Permit / Development Permit - Major $7,988 $10,746 N / A
Amendment to Use Permit / Development Permit - Minor $3,730 $5,884 $961
Architectural and Site Approval - Major $7,461 $13,189 $5,800 $3,712 deposit
Architectural and Site Approval - Minor $3,609 $8,862 $5,800 $2,896
Architectural and Site Approval - Minor Duplex / Residential $3,609 $5,768 $610 $1,448
Environmental Impact Report (Plus State & County Filing Fees)$27,948 $27,948 $16,000 Cost + 15%N / A N / A
Negative Declaration - Major (Plus State & County Filing Fees)$4,299 $4,299 $12,500
Negative Declaration - Minor (Plus State & County Filing Fees)$2,149 $2,149 $9,000
Categorical Exemption (Plus County Filing Fee)$250 $230 N / A N / A N / A $324
Fence Exception $716 $2,891 N / A $526 N / A N / A $ 1,193
Single Family Detached Single Family:Residential
$1,300 $375 $2,436
All Others Non Residential:Commercial
$4,300 $3,000 deposit $5,138
Conditional Use Permit - Administrative $3,730 $4,676 N / A $3,858 $3,000 deposit N / A N / A
Tree Removal Permit $0 $0
First Tree $180 $1,362 $279
Each Additional Tree $92 $160
Heritage Tree Designation $107 $2,630 $526 $161
Temporary Use Permit $1,439 $2,824 N / A $368 N / A $161 $190
Temporary Sign Permit $211 $319 $ 50 N / A N / A $0 $61
Individual:
$300
Master:
$453
Planning
Commission
$7,834
City Council
$8,239
Zoning Verification Letter $190 $338 $300 N / A $40 N / A N / A
Public Convenience & Necessity Letter (Alcohol Beverage License)$190 $169 N / A $1,333 N / A N / A N / A
Single Family:500 Ft:
$330 $309
All Other:1,000 Ft:
$5,600 $972
2,000 Ft:
$1,989
Renoticing:
$143
$161 N / A
Noticing $0 $368 N / A N / A N / A
Appeals $182 $360 50% of original fee $100
N / A
$5,000 deposit
N / A N / A N / A
N / A
N / A
N / A N / A N / A
$440
$788
$770 $3,309
$5,905 Deposit
$1,077
$3,799
Category Santa Clara Mountain View Milpitas Sunnyvale Palo Alto
N / A
$1,947
$2,889
Cupertino
N / A
Sign Program $721 $2,582
Tentative Map (Five or More Parcels)
Parcel Map (0-4 Parcels)
Variance $2,813 $5,167
$7,461 $12,732
$15,974 $21,179
$579
$2,457
$2,973 $20,000 deposit
$10,000 deposit
N / A N / A
N / A
Planning Comparative Survey - Charts
Matrix Consulting Group Page 2 of 5
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Cupertino
- Current
Cupertino
- Full Cost
Santa
Clara -
Average
Mountain
View -
Average
Milpitas -
Average
Palo Alto -
Average
Tentative Map (Five or More Parcels)
Average
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Cupertino
- Current
Cupertino
- Full Cost
Santa
Clara -
Average
Mountain
View -
Average
Milpitas -
Average
Palo Alto -
Average
Parcel Map (0-4 Parcels)
Average
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Cupertino -
Current
Cupertino - Full
Cost
Santa Clara -
Average
Palo Alto -
Average
Use Permit
Average
$0
$2,000
$4,000
$6,000
$8,000
$10,000
Cupertino -
Current
Cupertino - Full
Cost
Santa Clara -
Average
Palo Alto -
Average
Architectural and Site Approval
Average
Planning Comparative Survey - Charts
Matrix Consulting Group Page 3 of 5
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Environmental Review
Average
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
Cupertino -
Current
Cupertino - Full
Cost
Mountain View -
Average
Palo Alto -
Average
Fence Exception
Average
$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000
Variance
Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
Cupertino -
Current
Cupertino - Full
Cost
Mountain View -
Average
Milpitas -
Average
Conditional Use Permit - Administrative
Average
Planning Comparative Survey - Charts
Matrix Consulting Group Page 4 of 5
$0
$500
$1,000
$1,500
$2,000
$2,500
Cupertino -
Current
Cupertino - Full
Cost
Mountain View -
Average
Sunnyvale -
Average
Tree Permits
Average
$0
$50
$100
$150
$200
$250
$300
$350
Cupertino -
Current
Cupertino -
Full Cost
Santa Clara -
Average
Sunnyvale -
Average
Palo Alto -
Average
Temporary Sign Permit
Average
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Cupertino -
Current
Cupertino -
Full Cost
Mountain
View -
Average
Sunnyvale -
Average
Palo Alto -
Average
Temporary Use Permit
Average
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Cupertino -
Current
Cupertino -
Full Cost
Santa Clara -
Average
Mountain
View -
Average
Sunnyvale -
Average
Sign Program
Average
Planning Comparative Survey - Charts
Matrix Consulting Group Page 5 of 5
$0
$50
$100
$150
$200
$250
$300
$350
$400
Cupertino -
Current
Cupertino -
Full Cost
Santa Clara -
Average
Milpitas -
Average
Average
Zoning Verification Letter
Average
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
Cupertino -
Current
Cupertino - Full
Cost
Santa Clara -
Average
Sunnyvale -
Average
Noticing
Average
Public Works Comparative Survey
Matrix Consulting Group Page 1 of 3
Current Fee Full Cost
Block Party $ - $ 533 $ 25 $ -
Certificates of Compliance $ 1,540 $ 2,461 $ 1,840 $ 575 Actual Cost $ 700
Certificates of Correction $ 169 $ 703 $ 550 N / A $ 3,122 N / A
$ 1,157
per lot
$ 49
$ 3,850
per lot
$ 83
5-10 lots
$ 4,949
11-50 lots
$ 5,774
50+ lots
$ 8,660
Plus Each lot (Tract Map
Only) $ - $ - $ 114 N / A $ 289 $ 60
Summary $ 603 $ 1,882 $ 1,930 $ 1,596
Full $ 603 $ 2,997 $ 3,012
Minor Utility Permit
$ 263 $ 272 $ 385 Construction less
than 50 feet Processing Fee
Debris Box /
Temporary Storage
Container
Minor $ 263 $ 394 $ 220 $301 $ 242 $ 118
Major $ 525 $ 678 $ 385 50+ ft in length All Others Non-Residential
$301 + $181 / 100 ft $320 min or 8% of
cost $ 2,034
Field Marking -
Sanitary Sewer or
Storm Drain
Encroachment
Residential
0-50 ft $ 1,112
$ 161 Temporary
50+ ft $ 874
$161 + $1.32 / foot
Review of building permit only $ 655 $ 741 $ 455
$0-$250,000 $0 to $10,000 $0-$50,000
14% of Cost $4,030 7.5% of Construction
Cost
$250,000-$550,000 $10,001-$50,000 $50,001-$500,000
$4,030 + 35% of cost $3,750 + 4.5% of
Construction Cost
$50,001-$1,000,0000 $500,001+
$550,001+ $18,030 + 4% of cost $24,000 + 3.5% of
Construction Cost
$55,000 + 7% of Cost $1,000,001+
$56,030 + 1% of cost
Lot Line Adjustment $ 3,012 $ 2,477 $ 1,856 $ 6,948 $ 2,350
FEE CATEGORY Cupertino Campbell Sunnyvale Santa Clara Mountain View
Parcel Map / Tract Map (Map Checking Fees):
Parcel Map (1-4 lots) $ 4,254 $ 4,973 $ 3,093 $ 17,855 $ 2,908
Vacation of Street of Right-of-Way
N / A N / A
Tract Map (>4 lots) $ 8,831 $ 8,165 $ 4,681 $ 19,972 $ 4,907
Commercial $4,498 or 6% of
cost $ 6,266
N / A
Encroachment Permits
Other Categories N / A N / A
Plan Check & Inspection - Review of Public / Private Improvement Plans:
Residential $2,788 or 5% of
cost $ 3,349
N / A $35,000 + 8% of Cost
Public Works Comparative Survey - Charts
Matrix Consulting Group Page 2 of 3
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Cupertino -
Current Fee
Cupertino -
Full Cost
Campbell Sunnyvale Mountain
View
Fe
e
A
m
o
u
n
t
Certificates of Compliance
Average
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
Cupertino -
Current Fee
Cupertino - Full
Cost
Campbell Santa Clara
Certificate of Correction
Average
$-
$5,000
$10,000
$15,000
$20,000
Cupertino
- Current
Fee
Cupertino
- Full Cost
Campbell Sunnyvale Santa
Clara
Mountain
View
Parcel Map (0-4 lots)
Average
$-
$5,000
$10,000
$15,000
$20,000
$25,000
Cupertino
- Current
Fee
Cupertino
- Full Cost
Campbell Sunnyvale Santa
Clara
Mountain
View
Tract Map (4+ lots)
Average
Public Works Comparative Survey - Charts
Matrix Consulting Group Page 3 of 3
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
Cupertino
- Current
Fee
Cupertino
- Full Cost
Campbell Sunnyvale Santa
Clara
Mountain
View
Lot Line Adjustment
Average
$-
$500
$1,000
$1,500
$2,000
$2,500
Cuper.no -
Current Fee
Cuper.no - Full
Cost
Sunnyvale Mountain View
Vacation
Average