CC 06-21-22 #19 Accounts Payable for period ending December 20, 2021__PresentationJune 21, 2022
Accounts Payable Report Ending
December 20, 2021
On March 15,2022,City Council considered the
Accounts Payable report ending December 20,
2021 and directed staff to provide a report on all
payments made by the City to the Cupertino
Chamber of Commerce since 2015.
Background
Payments and support provided to the Chamber
are broken down by the following three
categories:
1.Payments
2.Festivals
3.Meeting Space
Analysis
The City has paid the Chamber a total of $218,197.91 for the period
from January 2015 to March 2022.
1. Payments
Fiscal Year Payment Amount
FY 14-15
(Starting January 1, 2015)$10,425.00
FY 15-16 $20,485.00
FY 16-17 $25,215.00
FY 17-18 $22,445.00
FY 18-19 $50,720.47
FY 19-20 $51,904.31
FY 20-21 $27,503.13
FY 21-22
(As of March 1, 2022)$9,500
TOTAL $218,197.91
Amounts shown in table below represent what was approved by
Council to support Chamber festivals which add up to $91,396.64.
2. Festivals
Fiscal Year Fees Waived Cost to the City
FY 15-16 $4,212.25 $1,320.07
FY 16-17 $4,212.25 $1,320.07
FY 17-18 $12,159 $4.819
FY 18-19 $15,069 $6,135
FY 19-20 $15,451 $3,816
FY 20-21*N/A N/A
FY 21-22 $15,111 $7,770
TOTALS $66,214.50 $25,180.14
GRAND TOTAL: $91,396.64 * All festivals were cancelled in FY 20-21
Year Stated Purpose Fee if Booked as Non-Profit
2015 City/Chamber event (1 meeting)$270
2016 City/Chamber event, LAC (6 meetings)$375
2017 LAC (11 meetings)$495
2018 LAC (7 meetings)$315
2019 LAC (11 meetings)$495
2020 LAC (2 meetings)$90
2021 N/A $0
2022 N/A $0
TOTAL $2,040
3. Meeting Space
Chamber did not pay fees for meeting space where reservations
were made by City staff. The amounts shown in table below
represent the non-profit rate if applied for use of city-owned facilities.
•Originally intended to serve as a state-of-the-art digital portal for
visitors and the community to support small businesses
•Program to date has been significantly underutilized
•Staff recommendation is to significantly revamp the current
model to:
―Expand focus to market citywide businesses
―Explore in-house or alternate operation and maintenance
models
―Structure the gift card program to generate real-time
revenue for small businesses
I Love Cupertino Program
Fiscal Year Cost
FY 17-18 $30,215
-Logo concept and design ($1,000)
-Website hosting ($1,081.85)
-Database subscription ($1,383.62)
-Domains, Project Conceptualization, Building content for social media,
Facebook pages, Website design and layout ($5,000)
-Website concept, design, layout, deployment ($21,750)
FY 18-19 $25,175
-Data subscription ($2,175)
-Website hosting ($1,700)
-Website & Maintenance ($21,300)
FY 19-20 $5,557
-Data subscription ($593)
-Website hosting ($464)
-Website Maintenance ($4,500)
FY 20-21 $4,224
-Member management subscription for business directory ($352/month)
FY 21-22 $0
Total $65,170
I Love Cupertino Cost
Next Steps
Pending Council direction, staff can negotiate a future
scope of work with the Chamber that will delineate the
terms of engagement, including:
•Reporting requirements
•Outlining proper payments for meeting space at City
facilities
•Setting parameters around City staff time to be utilized
only when aligned with City priorities and related
activities
Receive report and adopt Resolution No. 22-015
accepting Accounts Payable for the period
ending December 20, 2021.
Recommendation
Questions?