CC 06-21-22 #10-14 Accounts Payable_Supplemental Staff Report_Written Communications
CITY COUNCIL STAFF REPORT
Meeting: June 21, 2022
Subject
Approve Accounts payables for weeks ending May 2, 2022, May 9, 2022, May 23, 2022,
and May 31, 2022.
RESPONSE TO COUNCIL INQUIRIES
Recommended Action
No Council action required, although the Council may “accept”, “acknowledge” or
“receive” the report
Discussion
This is a supplemental report provided in response to Council inquiries. It provides
additional details on accounts payable items.
Item #10 Adopt Resolution No. 22‐071 accepting Accounts Payable for the period
ending May 2, 2022
Please advise of the following payments:
1. #730149 Royal Coach Tours $1,385 for Charter 23155 Carmel 5/18/22
This payment is for a senior center trip for seniors.
2. #34141 BAZ INDUSTRIES, INC $2,848,085.67 Apple, Inc Sales Tax Remittances
JAN22‐MAR22
This payment is a rebate per the City’s sales tax sharing agreement.
Item #11 Adopt Resolution No. 22‐072 accepting Accounts Payable for the period
ending May 9, 2022
3. Why is there a need to rent a storage space monthly? #730172 Bay Area Self
Storage Cupertino $678 Facilities ‐ May 2022 Rental Storage Fees (June $678 on
Page 2 of 20 with Item #14)
There are two storage units. These meet the need for inside storage where there
is no capacity at existing facilities. The inventory in these storage units includes
office furniture and cubicle parts that staff accesses for reconfigurations, extra
storage from the library, and attic stock (i.e. materials from remodels like extra
carpet, ceiling tiles, etc).
4. Finance Manager and Public Informational Officer have not been hired yet.
#34200 BOUCHER LAW, PC $16,523 2022 Finance Manager Recruitment &
2022 Public Information Officer Recruitment
A Public Information Officer was selected. The Finance Manager recruitment
was unsuccessful, and the search firm has agreed to conduct a new search at no
additional costs.
Item # 13 Adopt Resolution No. 22‐074 accepting Accounts Payable for the period
ending May 23, 2022
1. Please advise of the following payment, #730281 Royal Coach Tours $1,292
for Napa River Cruise 6/15/22 23753
This was for a Senior Center trip for seniors.
Item # 14 Adopt Resolution No. 22‐075 accepting Accounts Payable for the period
ending May 31, 2022
2. Please advise of the following payment: #730344 Bright Horizons Children’s
Centers $6,201 for the applicant paid for the wrong business category
The business selected the incorrect business license type in the City’s online
business license portal. They then selected the correct business but did not see
that the original charge from the incorrect license type was still included. They
paid both and the City refunded the incorrect charge.
3. What were these legal services for? #34337 Aleshire & Wynder $41,155
for Legal Services Rendered Through 3/31/22, Legal Services Rendered
Through 4/30/22, and Legal Services Rendered Through 2/28/22
These fees are related to the Vallco/Rise project.
4. Was this a fee for the 2nd recruitment search for the Public Informational
Officer? How about the Finance Manager search? #34345 BOUCHER LAW, PC
$7,629 for 2022 Public Information Officer executive search
The fees for both searches are billed together and separately. This invoice was for
a phase I of the Public Information Officer search. Phase I of the Finance
Manager search was included in AP ending May 2, 2022.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
_____________________________________
Prepared by: Kristina Alfaro, Director of Administrative Services
Reviewed by: Kristina Alfaro, Director of Administrative Services
Approved for Submission by: Jim Throop, City Manager
Attachments: