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18-218 Amendment #2 dated 7-21-22 On call geologist1
SECOND AMENDMENT TO AGREEMENT 18-218
BETWEEN THE CITY OF CUPERTINO AND COTTON
SHIRES & ASSOC, INC., FOR ON CALL
GEOTECHNICAL REVIEW
This Second Amendment to Agreement 18-218 between the City of Cupertino and Cotton
Shires & Associates, Inc., is by and between the City of Cupertino, a municipal corporation (hereinafter
"City") and Cotton Shires & Associates, Inc., a Corporation (“Contractor”) whose address is 330
Village Lane, Los Gatos, CA 95030-7218, and is made with reference to the following:
RECITALS:
A. On 10/2/2018 Agreement 18-218 (“Agreement”) was entered into by and between
City and Contractor for on call geotechnical review.
B. On 3/16/2021, City and Consultant entered into a First Amendment to the Agreement.
C. The Agreement and First Amendment are collectively referred to as the “Agreement”,
unless otherwise indicated.
D. City and Contractor desire to modify the Agreement on the terms and conditions set
forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. Paragraph 3 of the Agreement is modified to ready as follows:
TIME OF PERFORMANCE
3.1 Term. This Agreement begins on the Effective Date and ends on June 30, 2024
("Contract Time"), unless terminated earlier as provided herein.
3.2 Schedule of Performance. Contractor must deliver the Services within the time specified in
each Service Order, and under no circumstances should the Services go beyond the Contract Time.
3.3 Time is of the essence for the performance of all the Services required in this Agreement and
in each Service Order. Contractor must have sufficient time, resources and qualified staff to deliver the
Services on time. Contractor must respond promptly to each Service Order request.
2. Paragraph 4 of the Agreement is modified to read as follows:
COMPENSATION
4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services
a total amount that will based upon actual costs but that will be capped so as not to exceed $130,000
("Contract Price"), based upon the Scope of Services in Exhibit A and the budget and rates
included. The maximum compensation includes all expenses and reimbursements and will
remain in place even if Contractor's actual costs exceed the capped amount.
2
4.2 Per Service Order. Compensation for Services provided under a Service Order will be based
on the rates set forth in the Service Order, which shall not exceed the capped amount specified in the
Service Order.
4.2 Invoices and Payments. Except as otherwise provided in a Purchase Order, monthly invoices
must state a description of the deliverables completed and the amount due for the preceding month.
Thirty days prior to expiration of the Agreement, Contractor must submit a requisition for final and
complete payment of costs and pending claims for City approval. Noncompliance with this
requirement relieves City of any further payment or other obligations under the Agreement.
3. Exhibit A (misstated as exhibit C in the first amendment) to the Agreement is replaced with
Exhibit A-1, attached hereto.
4. Except as expressly modified herein, all other terms and covenants set forth in the Agreement
shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement
to be executed.
CITY OF CUPERTINO
By
Title
Date
APPROVED AS TO FORM
City Attorney
ATTEST:
City Clerk
Date
COTTON SHIRES & ASSOC, INC.
By
Title
Date
Principal Geologist
Jul 20, 2022
Christopher D. Jensen
Director of Community Development
Jul 21, 2022
Jul 21, 2022
3
EXPENDITURE DISTRIBUTION
Item PO Number Amount
Original Amount 2021-088 $80,000
1st Amendment $10,000
2nd Amendment $40,000
TOTAL $130,000
Northern California Office Central California Office Southern California Office
330 Village Lane 6417 Dogtown Road 550 St. Charles Drive, Suite 108
Los Gatos, CA 95030-7218 San Andreas, CA 95249-9640 Thousand Oaks, CA 91360-3995
(408) 354-5542 • Fax (408) 354-1852 (209) 736-4252 • Fax (209) 736-1212 (805) 497-7999 • Fax (805) 497-7933
www.cottonshires.com
COTTON, SHIRES AND ASSOCIATES, INC.
CONSULTING ENGINEERS AND GEOLOGISTS
July 8, 2022
Abby Ayende
Management Analyst
CITY OF CUPERTINO COMMUNITY DEVELOPMENT DEPARTMENT
Cupertino, CA
SUBJECT: Proposal for 2-Year On Call Geotechnical Review Services Contract
RE: Community Development Department
Cupertino, CA
Dear Abby,
At your request Cotton, Shires and Associates, Inc. (CSA) is providing you with
this proposal for professional peer review services. It is our understanding that
Community Development Department wishes to extend the contract authorization for
CSA’s on call peer review services through the fiscal year ending in June 2024. The
additional authorization would cover geologic and geotechnical peer review services,
described as follows:
1.Performing peer review of geologic and geotechnical reports submitted in
support of development applications, as well as for capital improvement
projects; conducting field inspections; advising City staff regarding technical
issues; addressing proposed development projects within Fault Rupture
Hazard Zones; State mapped Landslide and Liquefaction Hazard Zones and
other projects as directed by the City.
SCHEDULE
We are prepared to conduct our Geologic and Geotechnical Peer Review
immediately upon receiving authorization to proceed.
FEE
We propose to invoice you for our services monthly on a time-and-expenses, not-
to-exceed basis in accordance with the attached Schedule of Charges. We estimate that
our fees for the peer review services would be $40,000.
Exhibits A-1
Abby Ayende July 8, 2022
Page 2
COTTON, SHIRES AND ASSOCIATES, INC.
AGREEMENT
If you agree with the Scope of Work, Schedule, and Fee outlined below, please
sign one copy of this confirming agreement and return it to our office. We understand
that this agreement will be included in a new 2-year Master Professional/Specialized
Services Agreement with the City. We look forward to providing you with the
professional services discussed above. If you have any questions, or need additional
information, please contact us.
Very truly yours,
COTTON, SHIRES AND ASSOCIATES, INC.
John M. Wallace
Principal Engineering Geologist, CEG 1923
Reviewed By:
Patrick O. Shires
Senior Principal Geotechnical Engineer, GE 770
Approved and Authorized By Date
Attachments: CSA Fee Schedule for On Call Geotechnical Peer Review
Abby Ayende July 8, 2022
Page 3
COTTON, SHIRES AND ASSOCIATES, INC.
Cotton, Shires and Associates, Inc.
FY 2020-2022 On Call Geotechnical Peer Review Consultation Fees*
City of Cupertino
Personnel Charges
Principal Geologist/Engineer $195/hr
Supervising Geologist/Engineer $175/hr
Senior Geologist/Engineer $135/hr
Staff Support/Clerical $80/hr
Mileage $0.58/mile**
*Fees will be updated annually based on local CPI
**Mileage will be adjusted per IRS rate
Insurance Requirements for Professional/Specialized Services Agreement
1
Version: Jan. 2022
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance and results
of the Services hereunder by the Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL
on an “occurrence” basis, including products and completed operations, contractual liability, property
damage, bodily injury, and personal and advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately
to this Project (ISO CG 25 03 or 25 04) or it shall be twice the required occurrence limit.
a. It shall be a requirement under this agreement that any available insurance proceeds broader
than or in excess of the specified minimum insurance coverage requirements and/or limits
shall be made available to the Additional Insured and shall be (1) the minimum
coverage/limits specified in this agreement; or (2) the broader coverage and maximum limits
of coverage of any insurance policy, whichever is greater.
b. Additional Insured coverage under Contractor's policy shall be "primary and non-
contributory," will not seek contribution from City’s insurance/self-insurance, and shall be
at least as broad as ISO CG 20 10 04 13
c. The limits of insurance required may be satisfied by a combination of primary and umbrella
or excess insurance, provided each policy complies with the requirements set forth in this
Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a
provision that such coverage shall also apply on a primary basis for the benefit of City before
the City’s own insurance or self-insurance shall be called upon to protect City as a named
insured.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or, if Contractor has
no owned autos, then hired autos (Code 8) and non-owned autos (Code 9), with limits no less
than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: As required by the State of California, with Statutory Limits, and
Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease.
(Not required if Contractor provides written verification it has no employees).
4. Professional Liability. Insurance which includes coverage for professional acts, errors and omissions,
with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate (if applicable).
If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires
and shall be entitled to the broader coverage and higher insurance limits maintained by Contractor.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers are to
be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising
out of the Services performed by or on behalf of Contractor including materials, parts, or equipment
furnished. Endorsement of CGL coverage shall be at least as broad as ISO Form CG 20 10 11 85 or if not
EXHIBIT C
Insurance Requirements
Professional/Specialized Services Agreement
Insurance Requirements for Professional/Specialized Services Agreement
2
Version: Jan. 2022
available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later
edition is used.
Primary Coverage
For any claims related to this Contract, the Contractor’s insurance coverage shall be primary coverage at least
as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be
excess of Contractor’s insurance and shall not contribute to it.
Notice of Cancellation
Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written
notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums.
Waiver of Subrogation
Contractor grants to City a waiver of any right to subrogation which any insurer of said Contractor may
acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain
any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
City may approve self-insured retentions and require proof of Contractor’s ability to pay losses and related
investigations, claim administration and defense expenses within the retention. The policy shall provide, or
be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurers must be acceptable to City and licensed to do business in California, and each insurer must have an
A.M. Best’s financial strength rating of “A” or better and a financial size rating of “VII” or better.
Claims Made Policies (applicable only to professional liability)
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the Effective Date of the Contract.
2. Insurance must be maintained for at least five (5) years after completion of the Services.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with
a Retroactive Date prior to the Contract Effective Date, the Contractor must purchase “extended
reporting” coverage for a minimum of five (5) years after completion of the Services.
Verification of Coverage
Contractor shall furnish the City with acceptable original certificates and mandatory endorsements (or copies
of the policies effecting the coverage required by this Contract), and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to City prior to commencing the
Services. City retains the right to demand verification of compliance at any time during the Contract.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements
stated herein, and Contractor shall ensure that City is an additional insured on insurance required from
subcontractors.
Insurance coverage shall not limit Contractor’s duties to indemnify, defend and hold City harmless. City
reserves the right to modify these requirements based on the nature of the risk, prior experience, insurer,
coverage or other special circumstances.
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence)
MED EXP (Any one person)$
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER:$
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person)$
OWNED SCHEDULED
BODILY INJURY (Per accident)$AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/25/2022
License # 0E67768
(925) 660-3514 50008 (925) 416-7869
13056
Cotton, Shires and Associates, Inc.
330 Village Lane
Los Gatos, CA 95030
A 1,000,000
PSB0006677 2/1/2022 2/1/2023 1,000,000
10,000
1,000,000
2,000,000
2,000,000
1,000,000A
PSA0002275 2/1/2022 2/1/2023
4,000,000A
PSE0002888 2/1/2022 2/1/2023 4,000,000
A
PSW0003773 2/1/2022 2/1/2023 1,000,000
1,000,000
1,000,000
A Professional Liab.RDP0045938 2/1/2022 Per Claim 2,000,000
A Professional Liab.RDP0045938 2/1/2022 2/1/2023 Aggregate 4,000,000
All operations of the Named Insured.
General Liability: Please see Additional Insured Endorsement attached; such coverage is Primary & Non-Contributory, with Waiver of Subrogation and Per
Project Aggregate included, as required by written contract.
Workers' Compensation: Waiver of Subrogation is in favor of the aforementioned Additional Insured, as required per written contract.
Auto Liability: Please see Additional Insured Endorsement attached, as required by written contract.
GENERAL LIABILITY & AUTO LIABILITY ADDITIONAL INSURED INCLUDES THE FOLLOWING PERSON(S) OR ORGANIZATION(S):
The City of Cupertino, its City Council, officers, officials, employees, and authorized agents, servants and volunteers and all public agencies from whom
permits will be obtained and their officers, officials, employees, and authorized agents, servants and volunteers
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
COTTSHI-01 MICHAELA
IOA Insurance Services
3875 Hopyard Road
Suite 200
Pleasanton, CA 94588
Gigi Yuen
Gigi.Yuen@ioausa.com
RLI Insurance Company
X
2/1/2023
X
X
X
X
X X
Policy Number:RLI Insurance Company
Named Insured:
PPA 300 03 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® BUSINESS AUTO ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. Broad Form Named Insured
B. Employees As Insureds
C. Blanket Additional Insured
D. Blanket Waiver Of Subrogation
E. Employee Hired Autos
F. Fellow Employee Coverage
G. Auto Loan Lease Gap Coverage
H. Glass Repair – Waiver Of Deductible
I. Personal Effects Coverage
J. Hired Auto Physical Damage Coverage
K. Hired Auto Physical Damage – Loss Of Use
L. Hired Car – Worldwide Coverage
M. Temporary Transportation Expenses
N. Amended Bodily Injury Definition – Mental Anguish
O. Airbag Coverage
P. Amended Insured Contract Definition – Railroad Easement
Q. Coverage Extensions – Audio, Visual And Data Electronic Equipment Not Designed Solely For The
Production Of Sound
R. Notice Of And Knowledge Of Occurrence
S. Unintentional Errors Or Omissions
T. Towing Coverage
Cotton, Shires and Associates, Inc.
PSA0002275
PPA 300 03 13
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any business entity newly acquired or formed by you
during the policy period, provided you own fifty
percent (50%) or more of the business entity and the
business entity is not separately insured for Bus-
iness Auto Coverage. Coverage is extended up to a
maximum of one hundred eighty (180) days
following the acquisition or formation of the business
entity.
This provision does not apply to any person or
organization for which coverage is excluded by
endorsement.
B. Employees As Insureds
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any “employee” of yours is an “insured” while using
a covered “auto” you don't own, hire or borrow in
your business or your personal affairs.
C. Blanket Additional Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any person or organization that you are required to
include as an additional insured on this coverage
form in a contract or agreement that is executed by
you before the “bodily injury” or “property damage”
occurs is an “insured” for liability coverage, but only
for damages to which this insurance applies and
only to the extent that person or organization
qualifies as an “insured” under the Who Is An
Insured provision contained in SECTION II –
COVERED AUTOS LIABILITY COVERAGE.
The insurance provided to the additional insured will
be on a primary and non-contributory basis to the
additional insured’s own business auto coverage if
you are required to do so in a contract or agreement
that is executed by you before the “bodily injury” or
“property damage” occurs.
D. Blanket Waiver Of Subrogation
The following is added to the SECTION IV – BUSI-
NESS AUTO CONDITIONS, A. Loss Conditions,
5. Transfer Of Rights Of Recovery Against
Others To Us:
We waive any right of recovery we may have against
any person or organization to the extent required of
you by a contract executed prior to any “accident” or
“loss”, provided that the “accident” or “loss” arises
out of the operations contemplated by such contract.
The waiver applies only to the person or
organization designated in such contract.
E. Employee Hired Autos
1. The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE,
Paragraph A.1. Who Is An Insured Provision:
An “employee” of yours is an “insured” while
operating an “auto” hired or rented under a
contract or agreement in that “employee's”
name, with your permission, while performing
duties related to the conduct of your business.
2.Changes In General Conditions:
Paragraph 5.b. of the Other Insurance Con-
dition in the BUSINESS AUTO CONDITIONS is
deleted and replaced with the following:
b.For Hired Auto Physical Damage Coverage,
the following are deemed to be covered
“autos” you own:
(1) Any covered “auto” you lease, hire, rent
or borrow; and
(2) Any covered “auto” hired or rented by
your “employee” under a contract in that
individual “employee's” name, with your
permission, while performing duties
related to the conduct of your business.
However, any “auto” that is leased,
hired, rented or borrowed with a driver is
not a covered “auto”.
F. Fellow Employee Coverage
SECTION II – COVERED AUTOS LIABILITY
COVERAGE, Exclusion B.5. does not apply if you
have workers compensation insurance in-force
covering all of your employees.
G. Auto Loan Lease Gap Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
C. Limit Of Insurance, is amended by the addition
of the following:
In the event of a total “loss” to a covered “auto”
shown in the Schedule of Declarations, we will pay
any unpaid amount due on the lease or loan for a
covered “auto”, less:
1.The amount paid under the PHYSICAL
DAMAGE COVERAGE section of the policy;
and
2.Any:
a.Overdue lease/loan payments at the time of
the “loss”;
On call geologist
Final Audit Report 2022-07-21
Created:2022-07-14
By:City of Cupertino (webmaster@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAA8QmrkosnPiYdXYZFoucynLmAH9xWHVLB
"On call geologist" History
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