CC 09-20-2022 Item No. 18. Update on Community Funding Grant Program_Staff PresentationCupertino City Council
Update on the Cupertino Community
Funding Grant Program
September 20, 2022
CC 09-20-2022 Item No. 18
•Background
•Grant Program Process
•Historical Funding
•Council Subcommittee
•Current Eligibility Criteria
•General Plan Guiding Principles
•Next Steps
Agenda
Background
•Since 2013, the City’s Community Funding
Grant Program has been awarding funding to
local non-profit organizations
•Social services
•Fine arts
•Other programs for the general public
•Historically, City Council solely determined the
organizations to be awarded funds
Background Continued
•On June 5th, 2018, City Council directed City Staff
to update the policy and process
•Community funding applications are now
presented to the Parks and Recreation
Commission for a recommendation before
presenting to Council
•Application Period: January – February 1
•Range $70,000 to $90,000 per year
•Awards shall not exceed $20,000 per
applicant, per year
Grant Program Process
City Staff review applications for completeness & compliance
Applications sent to Parks & Recreation Commission for evaluation and
recommendation to City Council
City Council considers grant requests during Budget Study Session as
part of budget adoption
After final budget adoption, City Staff coordinate funding agreements
with awarded organizations
The next year, grant recipients submit a written report to show proof
grant funds have been spent in the manner stated in their application
Historical Funding
$52,400
$109,800 $110,000 $115,900
$69,461
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023
Funding Received FY 2019-2023
Funding Total
Council Subcommittee
•Council Subcommittee formed on June 4th, 2021
to review the Grant Program evaluation process
and procedures for upcoming funding cycles
•On March 9, 2022, Council Subcommittee
directed City Staff to clarify additional eligibility
& evaluation criteria and provide an update on
the grant process
Historical Funding Recipients
19%
31%43%
\7%
FY 2021-2022
Art Education Events Health Site Improvements
4%
69%
15%
12%
FY 2022-2023
Art Education Events Health Site Improvements
Current Eligibility Criteria
•Be made or sponsored by a 501(c)(3) non- profit
organization with experienced members capable of
implementing and managing the program/project/event
•Identify how the funds will be used to benefit the
Cupertino community
•Be awarded only once per project
•For specific needs, not ongoing, operational costs
•Have more than 75% of the requested funds allocated for
direct service costs versus administrative costs
•Be complete and submitted by the application deadline
General Plan Guiding Principles
Develop
Cohesive
Neighborhoods
Develop
Cohesive
Neighborhoods
Improve Public
Health And
Safety
Improve Public
Health And
Safety
Improve
Connectivity
Improve
Connectivity
Enhance
Mobility
Enhance
Mobility
Ensure A
Balanced
Community
Ensure A
Balanced
Community
Support Vibrant
And Mixed-Use
Businesses
Support Vibrant
And Mixed-Use
Businesses
Ensure
Attractive
Community
Design
Ensure
Attractive
Community
Design
Embrace
Diversity
Embrace
Diversity
Support
Education
Support
Education
Preserve the
Environment
Preserve the
Environment
Ensure Fiscal
Self Reliance
Ensure Fiscal
Self Reliance
Ensure A
Responsive
Government
Ensure A
Responsive
Government
Next Steps
•Fiscal Impact
•If City Council approves to continue
allocating funding to the Cupertino
Community Funding Grant Program, this will
be included in the annual budget for Fiscal
Year 2023-2024
•City Staff will update the Community Funding
Grant Policy in addition to eligibility
requirements, evaluation criteria, and the City
webpage based on City Council direction.