FAC 07-25-2022MINUTES
FINE ARTS COMMISSION
Monday, July 25, 2022
6:30 p.m.
FINE ARTS COMMISSION REGULAR MEETING
CALL TO ORDER
At 6:35 p.m., Vice Chair Chokshi called the meeting to order via virtual teleconference.
ROLL CALL
Commissioners Present: Sudha Kasamsetty, Janki Chokshi, Esha Rao, Madhusudan
“Satish” Tare, Carol Maa
Commissioners Absent: None
Staff Present: Rachelle Sander, Jessica Javier
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for the March 28, 2022 Fine Arts Commission Meeting
Recommended Action: Review and approve the minutes for the March 28, 2022 Fine Arts
Commission meeting.
Vice Chair Chokshi motioned to approve the minutes as submitted. Chair Kasamsetty
seconded. Motion passed with 3 yes and 2 abstain.
2. Subject: Meeting Minutes for the May 23, 2022 Fine Arts Commission Meeting
Recommended Action: Review and approve the minutes for the May 23, 2022 Fine Arts
Commission meeting.
Vice Chair Chokshi motioned to approve the minutes as submitted. Commissioner Rao
seconded. Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
3. Subject: Update on the City Work Program Fiscal Year 2021-2022 item for the Fine Arts
Commission
Recommended Action: Receive an update on the City Work Program Fiscal Year 2021-2022 item
for the Fine Arts Commission.
Rachelle Sander, Acting Director, provided an update on the City Work Program item.
Informed the Commission that City Council conducted the first and second reading of the Fine
Arts Name Change Ordinance. Staff will work on updating all documents and locations with
the Arts and Culture Commission name.
NEW BUSINESS
4. Subject: Marketing Plan for the 2022 Artist Award Programs and Theme for the 2022 Young
Artist Award Program
Recommended Action: Discuss the marketing plan for the 2022 Artist Award Programs and
finalize the theme for the 2022 Young Artist Award program.
Acting Director Sander introduced the item and asked the Commission to discuss the marketing
dates for the 2022 Artist Award Programs and the theme for the 2022 Young Artist Award
program.
Chair Kasamsetty motioned for the theme “Your Vision for the Future of Cupertino” for the
2022 Young Artist Award program. Commissioner Rao seconded. Motion passed unanimously.
Staff will work on updating the flyer with the new theme and dates for 2022.
5. Subject: Discuss Fine Arts Commissioners Attendance at Upcoming Festivals and Events
Recommended Action: Discuss and assign commissioners to upcoming festivals and events.
Acting Director Sander presented on the upcoming festivals and events for the remainder of
2022. Vice Chair Chokshi requested the Volunteer Fair be added to the next agenda when the
date is finalized.
Vice Chair Chokshi and Chair Kasamsetty will attend the Fall Festival. Commissioner Tare and
Commissioner Rao will attend Diwali. Commissioner Maa will check the schedule and try to
attend one of the Movies in the Park.
6. Subject: Update on and Discuss Return of Art Talks
Recommended Action: Receive an update and discuss return of Art Talks in a virtual or in-
person format.
Item postponed to the September meeting.
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports
Recommended Action: Receive monthly update report from staff and commissioners.
Commissioner Rao reported on the June Mayor’s Meeting. Informed the Commission that with
the Library expansion there is additional space availability for potential use.
Commissioner Tare reported on the July Mayor’s Meeting.
Acting Director, Rachelle Sander, provided the Director’s update on the following:
- Council approved extending the resolution authorizing continued remote teleconference
meetings of the legislative bodies for the period July 19, 2022 through August 18, 2022.
- Former Director of Parks and Recreation, Joanne Magrini’s last day was Friday, July 8.
Rachelle Sander is currently the Acting Director.
- City Manager, Jim Throop, has resigned. Dianne Thompson is currently the Acting City
Manager. City Council has appointed Pamela Wu as the next City Manager and her first
day will August 29.
- Staff will be asking for Commissioners to reply confirming receipt of emails sent to the
Commission due to email issues.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
August 10 – Vice Chair Chokshi
September 14 – Chair Kasamsetty
October 12 – Commissioner Rao
November 9 – Commissioner Maa
FUTURE AGENDA SETTING
None
ADJOURNMENT
Vice Chair Chokshi adjourned the meeting at 7:09 p.m. to the September 26, 2022 meeting at
6:30 p.m.
Respectfully Submitted By,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 09.26.22 regular meeting