22-148 Amendment #1 dated 11-23-22 On Call Plan Review1
FIRST AMENDMENT TO AGREEMENT 22-148
BETWEEN THE CITY OF CUPERTINO AND WEST
COAST CODE CONSULTANTS INC., FOR ON CALL
PLAN REVIEW
This First Amendment to Agreement 22-148 between the City of Cupertino and West Coast
Code Consultants Inc is by and between the City of Cupertino, a municipal corporation (hereinafter
"City") and West Coast Code Consultants Inc., a Corporation (“Contractor”) whose address is 417
Grand Avenue, Suite 201, South San Francisco, CA 94080, and is made with reference to the
following:
RECITALS:
A. On October 21, 2022, Agreement 22-148 (“Agreement”) was entered into by and
between City and Contractor for on call plan review.
B. The Agreement and the First Amendment are collectively referred to as the
“Agreement” unless otherwise indicated.
C. City and Contractor desire to modify the Agreement on the terms and conditions set
forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. Paragraph 4 of this Agreement is modified to read as follows:
COMPENSATION
4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the
Services a total amount that will based upon actual costs but that will be capped so as not to
exceed $330,000.00 (“Contract Price”), based upon the Scope of Services in Exhibit A and the
budget and rates included. The maximum compensation includes all expenses and
reimbursements and will remain in place even if Contractor’s actual costs exceed the capped
amount.
4.2 Per Service Order. Compensation for Services provided under a Service Order will be
based on the rates set forth in the Service Order, which shall not exceed the capped amount
specified in the Service Order.
4.3 Invoices and Payments. Except as otherwise provided in a Purchase Order, monthly
invoices must state a description of the deliverables completed and the amount due for the
preceding month. Thirty (30) days prior to expiration of the Agreement, Contractor must submit
a requisition for final and complete payment of costs and pending claims for City approval.
Noncompliance with this requirement relieves City of any further payment or other obligations
under the Agreement.
2
2.Exhibit A to the Agreement is replaced with Exhibit A-1, attached hereto.
3.Except as expressly modified herein, all other terms and covenants set forth in the
Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement
to be executed.
CITY OF CUPERTINO
By
Title
Date
APPROVED AS TO FORM
City Attorney
ATTEST:
City Clerk
Date
WEST COAST CODE CONSULTANTS, INC.
By
Title
Date
EXPENDITURE DISTRIBUTION
Item PO Number Amount
Base - $80,000
1st Amendment $250,000
Total $330,000
Vice President
10/21/22
Christopher D. Jensen
City Manager
Nov 23, 2022
Nov 23, 2022
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October 20, 2022
City of Cupertino
Attn: Albert Salvador
Assistant Director CDD / Building Official
Cupertino City Hall
10300 Torre Avenue
Cupertino, CA 95014
RE: Request for Qualifications - Building Division Special Project Services
Dear Mr. Salvador:
West Coast Code Consultants, Inc. (WC3) is very pleased to present our Statement of Qualifications (SOQ) for Building
Division Special Project Services in the City of Cupertino, CA (City). WC3 understands the scope of services to be provided
as per conversations with Phuong Devries, PE, as well as a “not to exceed” services amount of $250,000. WC3 is very
interested in assisting the City with our portfolio of plan review and inspection services.
For over 16 years, WC3 has cultivated a strong reputation for providing reliable support and excellent service to
community development departments and governmental agencies across the West Coast. Our team is comprised
of licensed professional engineers and land surveyors, fire protection engineers, ICC certified building code officials,
fire code officials, fire marshals, access specialists, plans examiners, building and public works inspectors, permit
technicians and other professionals. Our long-standing experience of working on various architectural, structural,
mechanical, electrical, plumbing, fire, energy, civil and public works projects has provided WC3 with unparalleled
knowledge of the provisions outlined in local codes and ordinances, State Codes, Federal Codes and Standards. Our
combined experience, knowledge and customer service is key to our performance and we are confident WC3 is fully
capable of meeting the needs of the City of Cupertino.
Work associated with this project will be managed by WC3’s South San Francisco and San Ramon Corporate Offices,
with additional regional offices assisting as necessary. WC3 has read the City’s previous noted Standard Consultant
Agreement and accepts the language as written; acknowledging that our firm meets all requirements for award of
an Agreement. This includes, specifically, the City’s Hold Harmless Indemnity Requirements and Insurance Coverage
Requirements without modifications. WC3 also understands and further agrees that the rates and multipliers listed
on the Fee Schedule within our SOQ may be incorporated into a potential Agreement with the City.
We thank you for your consideration of WC3 and look forward to the opportunity of serving the City in this capacity.
We greatly value our partnership with the City of Cupertino and are confident in our ability to serve your community
by delivering professional, thorough services with our widely diverse and experienced team.
If you have any questions or require further information, please feel free to contact myself, or the Project Manager
our firm has assigned to this project:
Donald Zhao, PE, MCP, CBO | Vice President / Regional Manager / Senior Client Manager
West Coast Code Consultants, Inc. | 417 Grand Avenue, Suite 201 | South San Francisco, CA 94080
P: (650) 754-6353 | C: (925) 997-4322 | E: Donald@WC-3.com
Sincerely,
Giyan Senaratne, PE, SE, LEED AP, CASp
Principal / CEO | giyan@WC-3.com | (925) 275-1700
Corporate Office | 5000 Executive Parkway, Suite 510 | San Ramon, CA 94583 | P: (925) 275-1700 | www.WC-3.com
Cover Letter
Exhibit A-1
Teaming with Your Community to Make a Difference | www.WC-3.com 25
Rate and Service Structure
WC3 Proposed Fee Schedule
*Additional notes and details included on the subsequent page.
BUILDING PLAN REVIEW SERVICES FIXED FEE / CONTRACT RATES
Comprehensive Residential Plan Review 65% of Plan Review Fees Collected by the City
Comprehensive Commercial Plan Review 65% of Plan Review Fees Collected by the City
Residential Structural Only Plan Review 45% of Plan Review Fees Collected by the City
Commercial Structural Only Plan Review 45% of Plan Review Fees Collected by the City
Revisions / Deferred Submittals, RFIs / ASIs, Etc.As Per Hourly Rates Below
Minimum Plan Review Fee $290 (2-Hour Minimum Rate)
Expedited Plan Review 150% of Contract Rates
Electronic Plan Review / Auto Coordination No Additional Cost
BUILDING DEPARTMENT SERVICES HOURLY RATES
Chief Building Official $160.00 / Hour
Senior Client/Project Manager $150.00 / Hour
CASp Plan Reviewer / Inspector $150.00 / Hour
Plan Review Structural Engineer (Registered SE)$150.00 / Hour
Plan Review Engineer (Registered PE / FPE)$145.00 / Hour
ICC Certified Building / Fire Plan Reviewer $135.00 / Hour
ICC Certified Senior Building Inspector $145.00 / Hour
ICC Certified Building Inspector III $140.00 / Hour
ICC Certified Building Inspector II (Commercial)$135.00 / Hour
ICC Certified Building Inspector I (Residential)$125.00 / Hour
ICC Certified Permit Technician $85.00 / Hour
Administrative / Counter Support $85.00 / Hour
Expedited Plan Review 150% of Hourly Rates
MISCELLANEOUS SERVICES HOURLY RATES
Civil Engineering/Public Works Services As Per Separate Civil Rate Schedule
Reimbursable Expenses At Cost + 10%
Courier/Delivery Expenses No Additional Cost
Mileage Expenses Hourly Rate + IRS Standard Rate
WC3 proposes the following fees based on a percentage of the plan review fees collected by the City of Cupertino.
A listing of hourly rates additionally depicts fees proposed for all personnel assigned to this project.
On Call Plan Review
Final Audit Report 2022-11-23
Created:2022-11-22
By:City of Cupertino (webmaster@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAA0Uf52dN7HZDDESdP9enxl89fCjXBmebU
"On Call Plan Review" History
Document created by City of Cupertino (webmaster@cupertino.org)
2022-11-22 - 11:37:59 PM GMT- IP address: 35.229.54.2
Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval
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Document approved by Araceli Alejandre (aracelia@cupertino.org)
Approval Date: 2022-11-22 - 11:42:53 PM GMT - Time Source: server- IP address: 73.170.27.253
Document emailed to christopherj@cupertino.org for signature
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Signer christopherj@cupertino.org entered name at signing as Christopher D. Jensen
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Document e-signed by Christopher D. Jensen (christopherj@cupertino.org)
Signature Date: 2022-11-22 - 11:58:31 PM GMT - Time Source: server- IP address: 136.24.22.150
Document emailed to Pamela Wu (pamelaw@cupertino.org) for signature
2022-11-22 - 11:58:32 PM GMT
Email viewed by Pamela Wu (pamelaw@cupertino.org)
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Document e-signed by Pamela Wu (pamelaw@cupertino.org)
Signature Date: 2022-11-23 - 4:11:46 PM GMT - Time Source: server- IP address: 73.71.122.146
Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature
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Document e-signed by Kirsten Squarcia (kirstens@cupertino.org)
Signature Date: 2022-11-23 - 6:07:11 PM GMT - Time Source: server- IP address: 172.226.212.110
Agreement completed.
2022-11-23 - 6:07:11 PM GMT