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CTC 2005 TELECOMMUNICATIONS COMMISSION MINUTES 2005 e . o Telecommunications Commission Regular Meeting January 5, 2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:00 p.m. at the Mountain View Community Television KMVT-15 studios. ROLL CALL Commissioners present: Steven Ting, Andrew Radle, Eric Klein, L.T. Guttadauro, Charlon McIntosh Staff: Rick Kitson,Linda Lagergren Guests: Linda Grodt,Andrea Dorey,Doug Broomfield APPROVAL OF IDECEMBER 1,2004 MINUTES 1. Charlon McIntosh made a motion to approve the minutes as submitted. Andy Radle seconded the motion. All in favor. Motion passed. COM1VIi.TNICATIONS Oral: None Written: Commission reviewed the following written communications. 2. Comcast letter regarding launch of Comcast's Digital Video Recorder(IDVR)service. UN1r INISHE D BUSINESS 3. Update on VOID articles for Scene — Charlon McIntosh submitted the first article on Voice Over Internet Protocol. She will send it to the commissioners and include L.T.'s edits. The commission will send edits to Charlon and she will forward the revised article to Rick. Eric Klein submitted a draft of the second article. Andy Radle will begin the third article. The commission discussed topic suggestions for a forum in the summer. VOID Article Serics a. What is VOID and How does it work?—Charlon McIntosh (February Scene) b. Advantages and disadvantages of VOID&VOIP or my traditional landline phone, What's the dit`Terence?—Eric Klein (March Scene) c. How do I get VOID? Andy Radle (April Scene) d. Mow much does VOID cost? Steve Ting (May Scene) e. Summary L.T. Guttadauro (June Scene) 4. Update on E-Library Services — The Commission briefly discussed that E-Library services could be a completely independent service from the County Library. The commission will continue to look at this idea. s Reports from: 6. City of Cupertino— No report 7. Comcast— Kitson said his goal is to have Eddie Garcia attend the February meeting. MISCELLANEOUS Activities Calendar -- The Commission reviewed the calendar and Linda Lagergren will update it with Mayor/Commissioner meetings. Action Item List—The Commission reviewed and updated the list. It was suggested to invite MetroFi to the March meeting. ADJOURNMENT Ting made a motion to adjourn the meeting at 8:25 p.m. Klein seconded the motion. All in favor. Motion passed 5. TOUR OF KMVT Studio Doug Broomfield led the commission on tour 4the KMVT-15 studios. SUBMITTED BY: APPROVED BY: Linda Laagergren,Recoiding Secretary L.T. iGuttadauro,Chairperson Telecommunications Commission Regular Meeting February 2,2005 $.:f MINUTES CALL TO ORDER L.T.Guttadauro called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Steven Ting, Andrew Radle, Eric Klein, L.T. Guttadauro, Charlon McIntosh Staff: Rick Kitson,Linda Lagergren Guests: Linda Grodt,Andrea Dory,and Eddie Garcia APPROVAL OF JANUARY 5,2005 LUTES 1. Andy Radle made a motion to approve the minutes as submitted. Charlon McIntosh seconded the motion.All in favor.Motion passed. COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 2. December 16,2004—Comcast monthly service report for November 2004. 3. December 21,2004—Comeast letter regarding Hispanic programming packages. 4. December 28,2004—Comcast letter regarding Franchise fees on non-subscriber revenue 5. January 14,2005—Comcast monthly service report for December 2004. Cc mcil agreed to take Item#7 out of order. NEW BUSINESS 7. Comcast report—Eddie Garcia told the Commission that he would attend the Telecommunication s Commission meetings on an as needed basis only. He doesn't attend monthly or quarterly as he did when the system was being rebuilt. Eddie Garcia presented an overview of Comeast Company and all the facilities in the area He reviewed the customer service report and explained what information is included. Although it is not required, as a courtesy he will include in the cover letter information about hiternet users. As a reminder he stated that the frmichise with Cupertino is up in 2010 and negotiations will begin in 2008. Mr. Garcia encouraged the Commission to visit the Call Center in Morgan Hill,the Operations facility in San Jose and the Santa Clara facility. s i UNFINISHED BUSINESS 6. Update on VOID articles for Scene—Charlon McIntosh's article was published in the February Sce ne. Eric Klein's article(#2)will be published in the March Scene. The Commission will review the article one more time. Andy Radle sent a draft to the Commission of*he 3'article that will be published in the April Scene. VOID Article Series a. What is VOIP and How does it work?—Charlon McIntosh (February Scene) b. Advantages and disadvantages of VOIP&VOIP or my traditional landline phone, What's the difference?—Eric Klein (March Scene) c. How do I get VOID? Andy Radle (April Scene) d. How much does VOID cost? Steve Ting (May Scene) e. Summary L.T. Guttadauro (June Scene) NEW BUSINESS 8. Goals, Work plan and Mission--The commission reviewed the Telecommunications ordinance. A subcommittee of Andy Radle and Charlon McIntosh was formed to review the mission statement and report back to the commission at the next meeting. Reports from: 9. City of Cupertino— None 10. Comcast— None MISCELLANEOUS Activities Calendar—The commission updated the calendar. The date of the CREST awards was added — May 18'. A commission was assigned for each of the quarterly Mayor's meetings. Eric Klein will attend the February 9* meeting, Andy Radle will attend the May I I' meeting, Steve Ting will attend the August 100' meeting and L.T. Guttadauro will attend the November 9'h meeting. Action Item List — The action item list was updated. Andy Radle's name was added to Item#2--Review mission statement. Items#3-7 were completed and will drop off the list. One additional item was added for Rick— Send telecommunications policy to the commission in PDF format. ADJOURNMENT Charlon McIntosh made a motion to adjourn the meeting at 9:22 p.m. Andy Radle seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED Y: A&I Linda Lagergren, Redrdifig Secretary L.T. Guttadauro, Chairperson Telecommunications Commission Regular Meeting March 2,2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:00 p.m. ROIL CALL Commissioner-present: Steven Ting, Andrew Radle, Eric Klein, L.T. Guttadauro, Charlon McIntosh Staff- stick Kitson,Linda Lagergren Guests: Lmda Grodt,Andrea Dorry APPROVAL OF FEBRURY 2,2005 MINUTES 1. Charlon McIntosh made a motion to approve the minutes as submitted. Eric Klein seconded the motion.All in favor.Motion passed. COMMUNICATIONS Oral: Linda Grodt distributed a newspaper article on a-books at the San Jose Library and another article on digital deadlines. Written: Commission reviewed the following written communications. 2. Chapter 6.28: Cable Television Franchise Regulations. The commission chose to take MetroFi out of order. NEW BUSINESS 6. MetroFi review—Lee Hambro,Director of Operations and Nagarahn Bandari, Vice President of software engineering gave a brief background on MetroFi and its role in Cupertino.They said.MetroFi is a no contract,no&ills,DSL like broadband service for $19.95 a month.It is still in the beta test phase and although they gather information from the customers,they have not kicked off billing yet. Andy Radle volunteered to be a beta tester and represent the commission.Rick will forward the Commissioners contact information to MetroFi. Eric.Klein stressed that we need to keep communication lines open with the residents. UNFINISHED BUSINESS 3. Update on VOID articles for Scene—The second article was written by Eric Klein and published in the March Scene. Andy Radle completed the third article and it will be published in the April Scene.. Steve Ting will complete article#4 for the May Scene and L.T. Guttadauro will prepare the summary of the articles for the June Scene. .1 o 4. Update on Mission Statement and CTC charter—Andy Radle reviewed the revisions to chapter 2.74 of the municipal code.Andy Radle made a motion to accept the revised chapter 2.74 Cupertino Technology,Information,and Communications Commission section as amended. Charlon McIntosh seconded the motion. All in favor. Motion passed unanimously. Charlon McIntosh reviewed the revisions to the Commission charter statement. Charlon made a motion to accept as amended and read aloud,the charter statement. Eric Klein seconded the motion. All in favor.Motion passed unanimously. Kitson will prepare a staff report of the revised charter and municipal code section and take before Council on or before May 3'9 2005. 5. Review of the e-Government Mission Statement and Objectives—This item was continued to the April Commission meeting. NEW BUSINESS 7. Doug Broomfield departure from KMVT—the Commission discussed the departure of Doug Broomfield from KMVT.Andrea Dorry mentioned that the KMVT board currently has 4 representatives and am in need of three more representatives. She explained her thinking about the departure of Broomfield and is concerned about the City's support. Kitson said the City does not currently have an agreement with KMVT,but will propose the same dollar amount as the pmious year with the same level of service. 8. 2005 Coals and Work Plan—The commission continued this item to the April meeting. 9. Cancellation 1 postponement of April Commission meeting(Commissioners Reception April 6")—'The Commission agreed to meet on Tuesday,April 5'at 7 p.m. since the Commissioner's]Reception will be on the regular meeting day. Reports from: 10. City of Cupertino— Kitson distributed the Comcast reports,2005 Installation and Equipment rates and the Telecommunications Commission budget. 11. Coratcast— No additionJ report. NUSCEL ®US 12.A,e�vitles Calendar I o%banges or additions were made to the activities calendar. Eric KMn reported on the Mayor's meeting with the Commissions.He said the Mayor asked how fvquent the group would like to meet.The Commission said semi monthly or monthly would be the preference to quarterly. 13. Action Item List—Items 2, 5 and 6 were completed.Two items were added to the action item list. 1)Schedule tour of Comcast Call Center in Morgan Hill for May meeting and 2) Invite Cary Schutz of Multi Media Research to attend the next meeting. ADJOURNMENT Andy Radle made a motion to adjourn the meeting at 9:27 p.m. Steve Ting seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: 4LindaLagergren, g Secretary L.T.Gu ,Chairperson Y Telecommunications Commission . • Regular Meeting April 6,2005 MINUTES CALL.TO ORDER L.T. Guttadauro called the meeting to order at 7:02 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein,L.T. Guttadauro Commissioners absent: Steven Ting,Charlon McIntosh Staff Rick Kitson,Linda Lagergren Guests: Linda Grodt,Andrea Dony APPROVAL OF MARCH 2,2005 MINUTES 1. Andy Radle made a motion to approve the minutes as submitted. Eric Klein seconded the motion. All in favor.Motion passed. COMMUNICATIONS Oral: Andrea Dorry, Executive Producer of the Better Part, suggested a Commissioner apply for a position on the KMVT board. It was noted that a prior commissioner, David Eggleston, was recently appointed to the KMVT board. Written: Commission reviewed the following written communications. 2. February 24,2005-Comcast letter regarding Franchise Fee Reports 3. March g,2005-Comcast letter regarding addition of KNTV weather channel 4. March 10,2005-Comcast monthly service report for February 2005 UNFINISHED BUSINESS 5. Update on VOID articles for Scene-L.T. Guttadauro asked for comments on the articles. Guttadauro will complete the final wrap-up article and email to all commissioners for comment. 6. Review of the e-Government Mission Statement and Objectives -The commission asked to have this item continued to the dune meeting. Kitson said he would the municipal code language changes to the City Council in May. NEW BUSINESS 7. 2005 Goals and Worm Plan_-The Commission briefly discussed this item. They agreed they would work on renewing or clarifying the Commission Charter and review the annual AdEk contract with KMVT. ti 8. Frequency of Meetings-- The Commission would like to continue to meet monthly, however they agreed to tour Comcast facilities in the months of May,possibly July and October. Reports from: 9. City of Cupertino— No report 10. Comcast— The Commission reviewed the annual franchise fee reports and the February monthly service report. Guttadauro asked Kitson to check with Comcast to see KNTV weather was added to limited basic on Channel 186. MISCELLANEOUS 11. Activities Calendar—The tour of Comcast Cali Center was added to May 4 h. It was suggested to tour the Comcast head end facility in July. There was a suggestion to possibly cancel the July or August meeting for summer vacations. 12. Action Item List—Guttadauro confirmed inviting Gary Schutz to discuss the triple play strategy. ADJOURNMENT Andy Radle made a motion to adjourn the meeting at 8:15 p.m.to 5:30 p.m. on May 4s' to tour the Comcast Call Center in Morgan Hill. Eric Klein seconded the motion.A;i in favor.Motion passed AWL SUBMITTED BY: APPROVED BY: Linda Lagergren,RecorcAng geeretary L.T. Guttadauro,Chairperson Tekeommunications Commission Regular Adjourned Meeting May 4,2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 5:34 p.m. at the Comcast Call Center at 18665 Madrone Parkway,Morgan Hill,CA 93037. ROLL CALL Commissioners present: Andrew IBadle, Eric Klein, L.T. Guttadauro Charlon McIntosh, Steven Ting joined at 5:40 p.m. Commissioners absent: None Staff. None Guests: Eddie Garcia,Linda Grodt,Greg McMichael COMMUNICATIONS Oral: None. written: Commission reviewed the following written eorarnunication& 1. April 7,2005—Comcast monthly service report for April 2005 MISCELLANEOUS 2. Activities Calendar Discussed the upcoming CREST awards ceremony on May.18,2005. Discussed attendance of Geary Schultz of Multi Media Research at June meeting. Discussed holding July meeting July 20s'at 5:30 p.m.at the Co.ncast I e Street facility for tour Purposes. Discussed canceling August regular meeting. Eric Klein made a motion to cancel the August meeting,Charlon McIntosh seconded the motion and it passed unanimously. Andrew Radle made a motion to hold the July meeting on July 2&at 5:30 p.m. at the Comcast 100 Street facility.Eric Klein seconded the motion and it passed unanimously. 3. Action Item List Discussed Commissioners Reception and added question to action items for hick to give an update. Discussed issues with Conicast High Speed Internet outages that had affected subscribers in the City and resolutions.High speed Internet is not under the authority of the Telecommunications Commission but Eddie Garcia provi&d information on the outages and expressed willingness to respond to customer issues with the Commission in the future. .3 ' The major cause was traced to Domain Name System(DNS)problems in the mid to late April timeframe. Discussed Comcast monthlycall report repo and discussed requesting removal of the Customer Concern Summary since it always has zeroes on it. Added to Action Item list for luck to formally request the removal. Discussed the Commission name change and municipal code changes pending with City Council.No one had an update. Action item added for Rick.Kitson to provide an update at the next Commission meeting. Steven Ting departed meeting. NEW BUSINESS 4. Tour Comeast CaN Center—Greg McMichael led tour of Comcast Call Center aacility in Morgan Hill. E ADJOURNMENT Eric Klein made a motion to adjourn the meeting. Charlon McIntosh seconded the motion. All in favor.Motion passed SUBMITTED BY: APPROVED BY: Linda Lagergren,R rd g Secretary L.T. Guttadauro,Chairperson Y • d Telecommunications Commission Regular Meeting June 1, 2005 MINUTES .t CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, L.T. Guttadauro, Steven Ting, Charlon McIntosh Commissioners absent: None Staff. Rick Kitson,Linda Lagergren Guests: Linda Grodt,Andrea Dorry,Gary Schultz APPROVAL OF APRIL 6,2005 MINUTES 1. Radle made a motion to approve the minutes as submitted. Klein seconded the motion. Ting and McIntosh abstained.All in favor.Motion passed. APPROVAL OF MAY 4,2005 MINUTES 2. Ting made a motion to approve the minutes as corrected. Radle seconded the motion. All in favor.Motion passed. COMMUNICATIONS Oral: Guests present(Grodt,Dorry,Schultz)introduced themselves. The commission to Gary Schultz(Item 9)out of order NEW BUSINESS 3. Gary Schultz — Triple Play Strategy — Gary Schultz, President and Founder of Multimedia Research Group, Inc. introduced the company and what they do. The company was founded in 1990. Multimedia Research Group, Inc. is headquartered in Sunnyvale, California. MRG publishes market analyses of new technologies for the communications industries. He explained triple-play series—Cable/Telco—data,voice&video. COMMUNICATIONS Written: Commission reviewed the following written communications. 4. April 28,2005—Comcast letter re: Security deposit requirement for rental of DVR 5. May 2,2005—Comcast letter re: Adelphia acquisition 6. May 4,2005--Comcast letter re: Hispanic Programming adjustments 7. May 12,2005—Comcast letter re: Pay-per-view programming adjustments g. May 12,2005—Comcast letter re: Price adjustments for rental of DCT UNFINISHED BUSINESS 9. Review of the e-Government mission Statement and Objectives — The Commission will provide feedback on the proposed mission statement and objectives and it will be placed on the next agenda for approval. The Commission formed a subcommittee of Andrew Radle and L.T. Guttadauro to begin planning for the upcoming Forum. Reports from: 10. City of Cupertino — Rick Kitson reported that Ryan Szabo was appointed the new Executive Director for KMVT. 11. Comeast-- No report MISCELLANEOUS 12. Activities Calendar — The Commission updated the calendar. The Commissioner's reception was updated to reflect a 5 p.m. start. The Golden Jubilee on September 24 and 25 was added to the calendar. The Forum will take place either the end of October or the beginning of November. 13. Action Item List—Action Items were updated. Item #4 was completed and deleted off the list. An additional item was added—Subcommittee on Public Forum. ADJOURNMENT Radle made a motion to adjourn the meeting at 9:44 p.m. Klein seconded the motion. All in favor. Motion passed U MITTED BY: APPROVED BY: Linda Lagergren,Rec ding Secretary L.T. Guttadauro, Chairperson 1� CITY 0 CUPEkTINO Telecommunications Commission NOTICE OF CANCELLATION AND CALL FOR SPECIAL, MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Telecommunications Commission of the City of Cupertino, California, scheduled for Wednesday,July 5,2005, at 7:00 p.m. will be cancelled. NOTICE IS ALSO GIVEN that a special meeting of the Telecommunication Commission is hereby called to be held on Wednesday, July 20, 2005, at 5:30 p.m., to tour the Comcast facility located at 1900 S. 101b Street,San Jose,CA. Bated this 22"d day of July,2005. , inda Lagergren,RecorcjWg S STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) _Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino, California. Linda Lagergren,Recording. ("upertino,California &aTYOF CUPEkTINO Telecommunications Commission NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the special meeting of the Telecommunications Comm ssion of the City of Cupertino, California, scheduled for Wednesday, July 20,2005,at 5:30 p.m. at the Comcast facility at 1900 S. 10`h Street will be cancelled doze to lack of business. The person that had planned to provide the C.omeast tour is unavailable and the tour will be rescheduled for a later date. Dated this 201h day of July,2005. Linda Lagergzea,R g Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue,Cupertino,California. Linda Lagergren,Recordrng$ tary Cupertino,California CU INO Telecommunications Commission NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Telecommunications Commission of the City of Cupertino, California, scheduled for Wednesday,August 3,2005,at 7:00 p.m.will be cancelled due to lack of business. Elated this 28 h day of July,2005. Linda Lagergren,Re� Secretary" STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERT INO ) Linda Lagergren, being first duly sworn, doses and says: That she caused the above Notice to be posted near the door of Confer:mce Room A located at 10300 Torre Avenue,Cupertino, California. &LindaLageaMVrme%&Rrding Secretary Cupertino,California Telecommunications Commission Regular Meeting September 7, 2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, L.T. Guttadauro,Charlon McIntosh Commissioners absent: Steven Ting Staff. Linda Lagergren Guests: Linda Grodt,Andrea Dony APPROVAL OF.TUNE 1,2005 MINUTES 1. Andy Radle made a motion to approve the minutes as submitted. Eric Klein seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Andrea Dorry thanked the City of Cupertino and the Commission for their part in the renewal of the contract with KMVT and for supporting The Better Part. Andrea said she was working with Rick on clarification of one of the points in the contract. The contract seems very clear and it will enable The Better Part to continue. Charlon McIntosh notified the Commission that she would be resigning as of the end of the month because she was moving to San Jose. Lagergren said she needed to prepare a resignation letter and submit it to the City Clerks Office. Written: Commission reviewed the following written communications. 2. April 27,2005 —Comcast letter re: price adjustments on equipment and installation fees. 3. May 10, 2005 —Comcast letter and monthly service report for April 2005. 4. May 23,2005 —Comcast letter re: clarification of price adjustments. 5. June 28, 2005 —Comcast letter re: programming adjustment of GMA Pinoy TV Channel. 6. July 11, 2005—Comcast letter and monthly service report for June 2005. 7. August 15, 2005 ­Comcast letter re: channel lineup changes. 8. August 16, 2005—Comcast letter and monthly service report for July 2005. The Commission noted that from the Comcast monthly service reports the on-time completion rate has dropped each month. UNFINISHED BUSINESS 4. Review of the. E-Government mission Statement and Objectives — Klein said he would send the proposed mission statement and goals and objectives to the Commission for everyone to review and discuss at the next commission meeting. NEW BUSINESS 10. Subcommittee (Radle & Guttadauro) report on Public Forum — In June it was suggested to have an informational forum and that possibly the forum could be held in October or November. However,it doesn't seem to be feasible to hold it so soon. Sometime between February through April was suggested as a better time. L.T. Grritadauro distributed a page of ideas for the upcoming public information forum. Radle and Guttadauro were the original subcommittee members that met and discussed having a public information forum and looked at the area of wireless and the issues surrounding health. The health issue has been at times a hot topic in the community and it was suggested an idea of having representatives from Health, Advocacy groups and federal government participate in the forum. The idea would be to give the representatives time to inform the audience of their perspective, but not a debate. This would be followed by a question and answer period. The commission felt the challenge was how to identify who would be the appropriate representatives from the health field and how to track these representatives down. The date of the forum could be driven by the representatives' schedules. The commission discussed the health issue aspect of the topic and that it could be just one part of the wireless network topic. It could be a live forum or a written educational piece in the Scene. The health issue may be a difficult piece to write and research because you need to present both sides of the topic and finding people to write the articles may be challenging. It may be more appropriate as a written piece and then it could be a forum later in the year if the community was sparked by the written article. The commission looked at other ideas for forums and the suggested topics were triple play technology and helping people learn how to secure their home environments as it relates to wireless technology. The Commission decided February,2006 would be a good date for the forum. Guttadauro asked Andrea Dorry to help with fact finding for the articles. She could be an extra hand,although, Andy Radle is the expert in the area of security. The commission discussed personal security awareness (Secure Home Environment) as it relates to wireless networks for the residents and thought this would be a more feasible and interesting topic. The Commission decided it made more sense for continuity for Eric Klein to replace L.T. Guttadauro on the subcommittee since L.T. will be termed out of the commission at the end of December. Radle will develop a work plan on the Security topic. The topic will be Wireless Awareness and the suggested subtopics could be Connection to your home, Theft and scams, Viruses and worms and Spam. A series of articles on these topics and a forum was the suggestion. Radle will assign tasks at the next meeting to see what topic or area each of the commissioners could begin working on. 11. Digital Cities Convention — S.F. -- Lagergren reported that the City of Cupertino has been nominated by Metro-Fi as a Digital City in the category of Technology Innovation. A copy of the nomination forma was distributed to the commission. The commission was informed to save the date, October 10 - 12 in case Cupertino is a winner and someone would like to go and represent the city at the awards ceremony. Lagergren also mentioned that the City would like a quote from the Commission in case we get the award. The quote would be used in press releases. The quote could be about the importance or value of having WiFi capabilities in a community. Send quotes to Guttadauro or Rick Kitson. Reports from: 12.City of Cupertino — Linda Lagergmn reported the Commission's name change will become effective September 160 -- Technology, Information & Communications Commission (TICC). She also reported on dates of upcoming events-- ® September 17/1 S—City-wide Garage Sale ® September 24/25—Golden Jubilee Celebration(Civic Plaza) October 15—City Birthday Party celebration at Blackberry Farm 0 October 27—Community Congress(Community Hall)5 p.m. 0 December 12 — Swearing In Ceremony — canvass of election results, swear in new councilmembers, Select Mayor&Vice Mayor (Community Hall)6:45 p.m. Linda Lagergren requested that if Commissioners were interested in getting business cards they should forward the request to her by the middle of October. 13.Comeast— No report MISCELLANEOUS 14. Activities Calendar— The Commission updated the activities calendar with a date change for the Alliance for Community Media Western Region Conference. 15.Action Item List — Action Items were updated. Items 3, 4, and 6 were completed and deleted off the list.The following items were added: Y • Additional items were added to the E-government item. Circulate current mission statement and objectives and review and finalize them at the next meeting. • Get possible dates for a tow of the Comcast head end office on 100'Street. • Invite Webmaster to the next meeting. Klein will formulate questions for her. • Prepare quote for W2I award • Fret business cards printed for commissicners ADJOURNMENT Radle made a motion to adjourn the meeting at 8:30 p.m. Klein seconded the motion. All in favor. Motion passed SUBMITTED BY: APPRUED RY: ilk �1...._-..s'. Linda Iagergren,Record9g ficretary L.T. Guttadauro,Chairperson ®F CUPE�TlNO Technology, information & Communications Commission NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Information & Communications Commission of the City of Cupertino, California, scheduled for Wednesday, October 5, 2005, at 7:00 p.m. will be cancelled due to lack of business. Dated this 30d'day of September,2005. e `/ Linda Lagergren,ReqOdidg Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO } Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue,Cupertino,California. Linda Lagergren,Re66r&ng Secretary Cupertino,California Telecommunications Commission Regular Meeting November 2,2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:01 p.m. ROLL CALL Commissioners present: Andrew Radle,Eric Klein,L.T. Guttadauro, Steven Ting Commissioners absent: None Staff Rick Kitson Guests: Linda Grodt APPROVAL OF SEPTEMBER 7,2005 MINUTES 1. Andy Radle made a motion to approve the minutes as submitted. Eric Klein seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Linda Grodt announced that one of the students from her Silicon Kids show has an internship at Madison Square Garden Public Relations department. She also circulated a few articles of general interest. Written: Commission reviewed the following written communications. 2. September 9,2005—Comcast letter re:programming changes 3, September 9,2005—Comcast letter re: digital FM services 4. September 15,2005—Comcast letter and monthly service report for August 2005. The Commission reviewed the written correspondence. UNFINISHED BUSINESS 5. Review and finalize E-Government Mission Statement and Objectives -- Eric Klein made a motion to adopt with modifications the 'E-Government mission statement and objectives. Steve Ting seconded the motion. All in favor. Motion passed. The modified mission statement and objectives will be brought back by Eric Klein at a future meeting. Other items that were discussed by the Commission were the wireless forum, e-government and public education. 6. Report on Scene articles & Public Forum — After discussion, Rick Kitson will email a copy of a presentation on WiFi to the commission. NEW BUSINESS NONE Reports from: 7. City of Cupertino— None g. Comcast— A letter will be prepared to Comcast regarding service levels. MISCELLANEOUS 9. Activities Calendar— The activities calendar was updated. 10.Action Item List— The action item list was updated. ADJOURNMENT Steve Ting made a motion to adjourn the meeting at 9:37 p.m. Andy Radle seconded the motion. All in favor. Motion passed k SUBMITTED BY: APPROVED BY: Linda Lagergren,R ing ecretary L.T. Guttadauro,Chairperson 1 r Technology,Information& Communications Commission Regular Meeting December 7,2005 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:00 p.m. ROLL CELL Commissioners present: Andrew Radle,L.T. Guttadauro,Steven'Ping Commissioners absent: Eric Klein Staff: Rick Kitson,Linda Lagergren Guests: Andrea Dorry COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 1. October 13, 2005—Comcast letter and monthly service report for September 2005 The Commission was concerned that in August there was a larger volume of calls to Comcast and they did a better job of answering them then in September, in which the volume was down and the response time was longer. 2. November 22, 2005 — Comeast letter re: January 1, 2006 price changes -- The Commission commented that there is a big discussion in the community regarding price adjustments for analog and digital service levels. As of March of 1999, no one regulates cable prices except Congress.The Commission requested that this type of information be on the City website. UNFTNISHED BUSINESS 3. E-Services Update — Eric Klein will send the revised mission statement and objectives to the Commissioners,so they are prepared to vote at the next meeting. Rick Kitson reported that the webmaster, Nidhi Mathur would be attending the next meeting. He also stated that e-services are going forward. It is a priority for the City Manager. Several tracks are being pursued. The Admin Services Director,Carol Atwood, is working on an integrated plan. After reviewing the plan. Rick and Nidhi have found the plan to be significantly outdated in several areas. The last two years we have made a lot of progress in specific service areas, where they are not reflected in that document. One thing that is specifically missing is the work the Commission did at the previous commission meeting. It is a business portal, there is really no customer focus at all. It is all about organizational informational infrastructure. We are looking forward to putting that sensibility into this document. For the City Manager,it's not the plan,it's the results. At the next commission. meeting the webmaster will go through with the Commission and compare what is on the list as to what we already have, We probably will be able to mark. 1 off quite a few including customer response management system and e-notification. We are in an intermediary stage for forms. We've put a lot of fortes on-line but they are not automated. Our N.R. department has been able to contract with a service whereby they are able to plug in a robust N.R. functionality. The big question right now is, what will we use as the financial backbone type software or database. The Commission will get an update from the webmaster at the next meeting. L.T. Guttadauro suggested that we look at Texas Instruments website as a model. it is state of the an. Andy Radle said Seattle was one to look at. Radle also suggested we put real people in front of it in terms of screen mockups to see how people think they should find these things on the website. It was suggested that heavy traffic pages be more up front to minimize the number of clicks a person has to make to get to an activity. It was also suggested one should be able to fill out the Commission application and submit it online.It's a good fast step. 4. Report on Scene articles- This item wW be continued to next meeting. 5. Report o©Public Forum— This item will be continued to next meeting. NEW BUSINESS The commission discussed that Cupertino has a city-wide broadband network through Metro-Fi for a charge of$19.95 per month. Metro-Fi announced that beginning in December Sunnyvale has the first free citywide wi-fi coverage in the country. Metro-Fi called to inform the City that Cupertino would be getting free,ad-supported citywide coverage beginning in January. Reports from: 6. City of Cupertino— Kitson reviewed Comcast's monthly report. 7. Comeast No report MISCELLANEOUS 8. Activities Calendar — The Commission reviewed the activities calendar and Linda Lagergren will prepare the 2006 calendar for the next meeting. 9. Action Item List — The Commission reviewed the action items, deleted the completed items and added the following three additional items: a. Invite'Metro-Fi to a meeting b. Provide input for questions in the upcoming city-wide survey c. Review latest attorney letter to Comcast regarding services. ADJOURNMENT L.T. Guttadauro made a motion to adjourn the meeting at 9:00 p.m. Steve Ting seconded the 0 motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: Linda Lagergren,R Secretary L.T.Guttadauro,Chairperson