24-015 Sharp Maintenance Agreement for MFP support
CUSTOMER CARE MAINTENANCE AGREEMENT
SBS NORTHERN CALIFORNIA
ACCOUNT ID# SALES REP: ACCOUNT ID# START DATE:
Mark Zeman
DETAIL OF CHARGES
POOL BILLING
Base Charge
Included in
Lease
CATEGORY BASE CHARGE SUBTOTALS
FREQUENCY CATEGORY INCLUDED IMAGES
FREQUENCY EXCESS CHARGE
Yes NO BW $79.00 Monthly BW 30,000 Quarterly 0.00790
COLOR $245.00 COLOR 15,000 Quarterly 0.04900
COMMENTS / SPECIAL INSTRUCTIONS
POOL MODEL SERIAL # ID # BW Start
Meter
Color Start
Meter Physical Location
See Schedule A
AUTHORIZATION
X
I have read and understand our obligations under the terms and conditions stated herein, and on
the reverse side thereof, as the only agreement pertaining to the equipment hereunder. No other
agreements apply unless expressly noted on the face of this agreement or in the contracts specified
above. I understand all meter counts are based on 8.5 X 11 (minimum) single sided images unless
otherwise noted.
THIS AGREEMENT SHALL NOT BE EFFECTIVE UNLESS SIGNED BY THE CUSTOMER AND SBS CONTRACT
MANAGEMENT Maintenance Agreement contracts are non-refundable, non-transferable, and non-
cancelable. Price does not include applicable taxes. Sharp Business Systems is a division of Sharp
Electronics Corporation.
Customer has declined maintenance coverage at this time. The customer understands obtaining
maintenance coverage later may incur charges in addition to the normal maintenance charges and
has been informed as to the current time and material billing rates.
7-10-23-2023.MA_v. USA-SEC-2023-SBS-00001 (v. 2023.11.15)
CUSTOMER BILL TO INFORMATION
COMPANY NAME
City of Cupertino
ADDRESS
10300 Torre Ave.
CITY
Cupertino
STATE
California
ZIP CODE
95014
BILLING CONTACT
PHONE
EMAIL ADDRESS
POOL CONTRACT NUMBER GROUP IDENTIFIER
AUTHORIZING CONTRACT NUMBER (GSA/SOURCEWELL/STATE,ETC.)
PURCHASE ORDER NUMBER
CUSTOMER LOCATION
COMPANY NAME
City of Cupertino
ADDRESS
See Schedule A
CITY
Cupertino
STATE
CA
ZIP CODE
95014
SERVICE CONTACT
Tommy Yu
PHONE
650.395.8550
EMAIL ADDRESS
tommyy@cupertino.org
METER CONTACT PHONE
EMAIL ADDRESS
MICAS CONTACT PHONE
EMAIL ADDRESS
SUMMARY
TERM: BASE CHARGE TOTAL SMART RATE PRINT SECURITY CONSOLIDATE SBS
BILLING?
12 $324.00
Monthly
$0.00
Monthly
$0.00 YES
AGREEMENT ENTITLEMENT
Labor Parts Drums B Toner C Toner Staples
YES
YES
YES
YES
YES
YES
Sharp Authorization DATE
AUTHORIZED CUSTOMER PRINTED NAME
AUTHORIZED CUSTOMER SIGNATURE DATE
Ashwin Chand Feb 12, 2024
Feb 12, 2024
Tommy Yu
Total
Count Model Number Serial Number Location Location 2 Address
1 MX-4070V 85105284 Blackberry Farm 21979 San Fernando Ave, Cupertino, CA 95014
2 MX-6070V 85121856 City Hall Clerk1 10300 Torre Avenue, Cupertino, CA 95014
3 MX-6070V 85121886 City Hall Clerk2 10300 Torre Avenue, Cupertino, CA 95014
4 MX-6070V 85121966 City Hall Planning2 10300 Torre Avenue, Cupertino, CA 95014
5 MX-6070V 85121916 City Hall AdminSvcs 10300 Torre Avenue, Cupertino, CA 95014
6 MX-7580N 85141675 City Hall Planning1 10300 Torre Avenue, Cupertino, CA 95014
7 MX-5070V 85132597 McClellan Ranch 22221 McClellan Rd, Cupertino, CA 95015
8 MX-5070V 85135635 Quinlan Community Center Paper Closet 10185 North Stelling Road, Cupertino, CA 95014
9 MX-6070V 85121876 Quinlan Community Center Back Office 10185 North Stelling Road, Cupertino, CA 95014
10 MX-B455W 8F002515 Quinlan Community Center Front Office 10185 North Stelling Road, Cupertino, CA 95014
11 MX-5070V 85136535 Senior Center Front Office 21251 Stevens Creek Blvd, Cupertino, CA 95014
12 MX-6070V 85121366 Senior Center Workroom 21251 Stevens Creek Blvd, Cupertino, CA 95014
13 MX-5070V 85136505 Service Center 10555 Mary Ave, Cupertino, CA 95014
14 MX-5070V 85136515 Sports Center 21111 Stevens Creek Blvd #5701, Cupertino, CA 95014
Customer Signature: City of Cupertino
Name
Signature
Title
Date
Name
Signature
Title
Date
City of Cupertino - Schedule A
Vendor Signature:
Name
Name
CITY ATTORNEY
CITY CLERK DATE
Ashwin Chand
Branch Service Manager
Feb 12, 2024
Christopher D. Jensen
IT Manager
Feb 12, 2024
Tommy Yu
Feb 12, 2024
MAINTENANCE AGREEMENT TERMS AND CONDITIONS
1. GENERAL SCOPE OF COVERAGE This Agreement covers both the labor
and the material for adjustments, repair and replacements of parts (“Maintenance”)
as required by normal use of the equipment identified on the front page of this
Agreement (“Equipment”). Maintenance does not cover charges for installation,
relocating or de-installation of the Equipment. Service necessary to repair damage
to the Equipment caused by misuse, abuse, negligence, attachment of unauthorized
components, accessories or parts, use of substandard paper or substandard supplies,
other causes beyond the control of SBS or such causes which would void the
Equipment’s warranty are not covered by this Agreement. Any such repairs
identified in the proceeding sentence shall be separately billed to customer and may
lead to the termination of this Agreement. In addition, SBS may terminate this
Agreement if the equipment is modified, damaged, altered or serviced by personnel
other than the SBS Authorized Personnel, or if parts, accessories, or components
not meeting machine specifications are added to the Equipment. Maintenance shall
not cover charges for repairs needed as a result of Customer or third party
modifications to software or hardware.
2. MAINTENANCE VISITS Maintenance visits will be made during standard
weekday business hours at the address shown on the first page of this Agreement.
Maintenance visits requested for holidays, weekends or after standard business
hours may result in additional charges for travel and labor pursuant to SBS’s
standard overtime rates in effect at the time of the Maintenance visit. SBS will not
connect, disconnect, repair or otherwise service non-Sharp approved attachments,
components or accessories. Customer is responsible for disconnecting and
reconnecting non-Sharp approved attachments, components or accessories.
Maintenance performed during a Maintenance visit includes lubrication and
cleaning of the Equipment and the adjustment, repair or replacement of parts
described below. SBS reserves the right to exchange unit in certain situations rather
than service on site.
3. REPAIR AND REPLACEMENT OF PARTS All parts necessary to the
operation of the Equipment requiring replacement due to normal wear and tear,
subject to the general scope of coverage, will be furnished free of charge during a
service call.
4. MAJOR REPAIRS, REPLACEMENT, AND UPGRADES Major repairs
resulting from misuse of the product, overall failure of the Equipment resulting
from the normal end of life cycle of the Equipment and other repairs requiring more
than customary repair and part replacements (“Overhaul”) shall not be considered
covered Maintenance. Should, in the opinion of SBS, an Overhaul be necessary
for the Equipment to be in working condition, SBS will submit to the Customer an
estimate of needed repairs and their additional cost. If the Customer does not
authorize such Overhaul, SBS may, at its option, discontinue Maintenance of the
Equipment under this Agreement. Thereafter, SBS may make service available on
a “Per Call” basis based upon SBS’s standard rates in effect at the time of service.
During the term of this Agreement, if it is determined by SBS, in its reasonable
estimation and after reasonable efforts, that Equipment maintained under the scope
of this Agreement needs to be replaced or reconditioned due to (a) two service
events within a six month time frame or (b) a service event cost exceeding the
current market price to replace the machine, SBS has the right to deem Equipment
that meets either (a) or (b) as unserviceable upon submission of written notice to
Customer. In the event Equipment is deemed unserviceable in accordance with the
foregoing sentence, Customer may elect to either (a) have the Equipment
reconditioned at Customer's expense, (b) order a new piece of compatible
Equipment, or (c) remove this piece of Equipment from the agreement.
Addition or Removal of Equipment: Customer is required to immediately notify
SBS upon installation of any additional equipment at Customer’s site capable of
using SBS supplied toner cartridges. Upon installation, such equipment shall
automatically be covered by this Agreement and shall be considered the Equipment
for all purposes under this contract, unless SBS determines the new equipment is
out of contract scope. Customer is required to notify SBS of any equipment changes
or disposition (i.e. physically moved or removed for retirement purposes, etc.). For
both additions and deletions to the Equipment, Customer must submit a
configuration report generated from the printer to SBS.
5. USE OF SBS SUPPLIES Customer is obligated to use SBS approved supplies
under this Agreement. If, however, the Customer uses other than SBS approved
supplies (other than paper) and such supplies result, in SBS’s reasonable judgment,
additional Maintenance, then SBS may, at its option, assess a surcharge or
terminate this Agreement. If SBS terminates this Agreement, SBS may make
service available on a “Per Call” basis based upon SBS’s standard rates in effect at
the time of service.
6. SUPPLIES Supplies selected, if any, on the front of this Agreement
(“Supplies”), shall be included under this Agreement. SBS will provide such
selected Supplies to the Customer based upon normal yields. Supplies provided
are for use with the Equipment covered by this Agreement only and are not for
resale or for use with other equipment. If the Customer’s usage of the Supplies
exceeds the normal yields for the Equipment being serviced, SBS will invoice and
the Customer agrees to pay, for the excess supplies at SBS’s current retail prices
then in effect. SBS reserves the right to charge for supplies and freight. Normal
yield is defined as the published industry standard yield for the product model
covered under this Agreement.
7. ELECTRICAL REQUIREMENTS In order to ensure optimum performance
of the Equipment, Customer must comply with all Sharp required electrical
specifications, including but not limited to use of designated circuit and outlets and
required voltage requirements. These power standards are required by UL and/or
local safety regulations.
8. CHARGES The initial charge for Maintenance under this Agreement is non-
refundable and shall be the amount set forth on the first page of this Agreement. At
the end of each twelve (12) month period of the Agreement, SBS reserves the right
to increase and/or otherwise modify its service rates and services. Customer shall
be charged according to the payment cycle indicated on the front page of this
Agreement. Customer shall pay all charges within ten (10) days of the date of the
SBS invoice. Past due amounts shall accrue interest at a rate not to exceed 1.5%
per month. If any Equipment which is subject to this Agreement, or any renewal
hereof, is moved to a new SBS service territory, SBS shall have the option of
charging the Customer an amount equal to the difference in the published
maintenance charges between the current SBS service territory and that of the new
SBS service territory (on a pro rata basis). If such Equipment is moved beyond any
SBS service territory, SBS reserves the right to cancel this Agreement, upon
written notice to the Customer, or SBS may charge (and Customer hereby agrees
to pay) a fair and reasonable upcharge for continued service. In so doing SBS may
take into account the distance to Customer’s new location and SBS published rates
for SBS’s “time and materials”, “Per Call” service. A fuel surcharge may be
imposed when fuel prices exceed 10% of the cost of fuel at the execution of this
agreement.
9. METER READINGS Customer is obligated to provide meter
reading(s) in a timely manner upon request. If the Customer fails or refuses to
provide the meter reading in a timely manner, SBS may estimate the meter based
upon historical meter readings. The estimated meter will then be applied in the
same manner as if the meter had been supplied by the Customer and the Customer
agrees to pay any overage charges that may result from the estimated meter reading.
A monthly service fee may be assessed if Customer elects for non-participation in
the SBS meter collection automation software.
10. TERM This Agreement shall become effective upon SBS’s receipt from
Customer of the initial non-refundable maintenance charge, as set forth on the first
page of this Agreement, or for such Customers that are to be billed in arrears, upon
the date indicated in the “Start Date” portion of the first page of this Agreement.
The term of this Agreement shall be as specified on the face page of this
Agreement. This Agreement shall automatically renew for additional one year
periods unless either party provides the other sixty (60) days written notice of
termination prior to the end of the initial term, or any renewal term hereunder. In
the event that Customer reaches or exceeds the allowance, as specified on the first
page of this Agreement, prior to the expiration of the initial term, or any renewal
term under this Agreement, Customer hereby agrees to pay SBS the SBS excess
meter rate then in effect and same shall apply to all of Customer’s excess meter
amounts, through the end of the term of this Agreement. For this Agreements (not
CPC leases) either party shall have the right during any renewal term, or during
any second or third term of a multi-term agreement (if applicable) to terminate this
Agreement upon sixty (60) days prior written notice to the other.
11. EVENT OF DEFAULT AND TERMINATION The Customer’s failure to
pay any amount due under this Agreement, or breach of any other obligation herein
shall constitute an Event of Default. Upon an Event of Default, SBS may, in its
discretion take any one or more of the following actions: (i) cease performing all
Maintenance or any other services under this Agreement; (ii) furnish Maintenance
or service upon a prepaid, “Per Call” basis; and/or (iii) terminate this Agreement.
Customer shall be obligated to pay any amounts due and owing to SBS within (10)
ten days of the expiration or termination of this Agreement. Customer, upon
payment of all such amounts due, shall thereafter have no further liability or
obligation to SBS whatsoever for any further fees or expenses arising hereunder.
In the event SBS terminates this Agreement because of the breach of Customer,
SBS shall be entitled to payment for work in progress plus reimbursement for out-
of-pocket expenses.
12. INDEMNITY Customer and SBS shall indemnify, save and hold each other,
its affiliates, officers, directors, shareholders, employees, agents and
representatives and its and their successors and assigns harmless from and against
any third party claims, liability, loss, cost, expense or damage whatsoever caused
by reason of any breach of this Agreement by the indemnifying party or by reason
of any injury, whether to body, property or business or to any other person by
reason of any act, neglect, omission or default by the indemnifying party or its
employees, agents, vendors, contractors or representatives. Customer and SBS
shall defend, at its sole and absolute cost, any action to which this indemnity shall
apply. In the event Customer or SBS fail to defend such action the other party may
do so and recover from the indemnifying party in addition, all costs and expenses,
including, attorneys’ fees in connection therewith. Each party shall be entitled to
recover from the indemnifying party, all costs and expenses, including without
limitation, attorneys’ fees and disbursement, incurred by the indemnified party in
connection with actions taken by the indemnified party or its representatives (i) to
enforce any provision of this Agreement; (ii) to effect any payments or collections
provided for herein; (iii) to institute, maintain, preserve, enforce and foreclose on
the indemnified party’s security interest in or lien on the goods, whether through
judicial proceedings or otherwise; or (iv) to defend or prosecute any actions or
proceedings arising out of or relating to any transactions witheach other.. The
foregoing provisions of this paragraph 12 shall survive the termination or
expiration of this Agreement to the extent permitted by Law.
13. ENTIRE AGREEMENT This constitutes the entire Agreement between
the parties relating to the subject matter hereof. Any modification to this
Agreement must be in writing and signed by both parties.
14. SUCESSORS AND ASSIGNS; TERMINATION Neither party may assign
this Agreement or any of its rights or obligations hereunder, without the prior
written approval of the other party, which will not be unreasonably withheld,
except that either party may assign its obligations and rights to a wholly owned
subsidiary, parent corporation, or entity under the same ownership, operation, or
control.
15. SEVERABILITY If any provision in this Agreement is held invalid or
unenforceable by a body of competent jurisdiction, such provision will be
construed, limited or, if necessary, severed to the extent necessary to eliminate such
invalidity or unenforceability. The Parties agree to negotiate in good faith a valid,
enforceable substitute provision that most nearly affects the Parties’ original intent
in entering into this Agreement or to provide an equitable adjustment in the event
no such provision can be added. The other provisions of this Agreement shall
remain in full force and effect.
16. COUNTERPARTS AND ELECTRONIC SIGNATURES This Agreement
may be executed in several counterparts, each of which shall be deemed to be an
original and all of which together shall constitute one Agreement binding on all
parties hereto, notwithstanding, that all the parties have not signed the same
counterpart. A faxed or electronic signature of this Agreement bearing authorized
signatures may be treated as an original.
17. WAIVER OF JURY TRIAL ALL PARTIES HERETO IRREVOCABLY
WAIVE THE RIGHT TO TRIAL BY JURY.
18. JURISDICTION All parties hereby consent to the exclusive jurisdiction of
the Federal Courts located in Essex County, New Jersey and the State Courts
located in Bergen County, New Jersey in any proceeding arising out of or relating
to this Agreement.
19. LIMITATION OF LIABILITY To the extent permitted by Law, in no event
shall SBS be liable to Customer for any special, incidental, consequential, or
indirect damages, loss of business profits, business interruption, loss of business
information arising out of the inability to use the Equipment. The Customer
acknowledges that the Maintenance for MFPs provided by SBS is for the
mechanical maintenance of the Equipment only, and that this Agreement does not
cover any software, networking or any other connectivity or functionality
maintenance, services, or support beyond the MFP. EACH PARTY'S
AGGREGATE LIABILITY TO THE OTHER FOR DAMAGES FROM ANY
AND ALL CAUSES WHATSOEVER AND REGARDLESS OF THE FORM OF
ACTION, WHETHER IN CONTRACT, TORT OR NEGLIGENCE, SHALL BE
LIMITED TO THE AMOUNT OF THE AGGRIEVED PARTY'S ACTUAL
DIRECT DAMAGES NOT TO EXCEED THE AMOUNT OF FEES PAID BY
CUSTOMER TO SBS FOR THE SERVICES DURING THE THREE (3)
MONTHS IMMEDIATELY PRIOR TO THE DATE ON WHICH THE CAUSE
OF ACTION ACCRUED.
20. THIRD PARTY PRODUCTS Any third party products provided to Customer
by SBS, or any third party products that Customer will utilize through SBS’s
services, pursuant to this Agreement including but not limited to third party
hardware, software, peripherals and accessories (collectively, “Third Party
Products”) shall be provided to Customer “as is”. SBS shall use reasonable efforts
to assign all warranties (if any) for the Third Party Products to Customer, but will
have no liability whatsoever for such Third Party Products. All Third Party
Products are provided WITHOUT ANY WARRANTY WHATSOEVER as
between SBS and Customer, and SBS shall not be held liable as an insurer or
guarantor of the performance or quality of Third Party Products. In no event will
SBS be liable for any damages caused by performance or non-performance of any
Third Party Product. In addition, SBS assumes no liability for failure of equipment
or software or any losses resulting from such failure.
21. PRIVACY
Customer and SBS both agree to comply with each of their respective obligations
under the applicable information privacy and data protection laws and regulations
relating to the protection, disclosure and use of individuals’ personal data now in
place or that may come into place during the term of this Agreement (collectively,
the “Privacy Laws”). Customer is and shall remain the controller of all of its data
for purposes of all Privacy Laws and shall determine the scope, purposes, and
manner by which SBS may access such data. SBS shall only access, retain, use or
disclose any Customer data as required for the specific purpose of performing the
Services.
22. COPYRIGHTS AND OTHER INTELLECTUAL PROPERTY
Each party (a “Creating Party”) owns and retains all intellectual property rights in
and to all of the Creating Party's works of authorship, including but not limited to
all plans, software or software modifications developed by the Creating Party, and
all modules derived or created from such materials (collectively, “Creating Party's
IP”), provided Creating Party’s IP is not made by using or referencing to the other
party’s owned intellectual property rights. The Creating Party's IP may not be
distributed or sold in any form or manner without the express written consent of
the Creating Party.
23. FORCE MAJEURE SBS shall not be liable to Customer for any failure or
delay caused by events beyond SBS’s control, including, without limitation,
Customer’s failure to furnish necessary information; sabotage; failure or delays in
transportation or communication; boycotts; embargoes; failures or substitutions of
equipment; labor disputes; accidents; shortages of labor, fuel, raw materials,
machinery, or equipment; technical failures; fire; storm; flood; earthquake;
explosion; acts of the public enemy; war; insurrection; riot; public disorder;
epidemic; quarantine restrictions; acts of God; acts of any government or any
quasi-governmental authority, instrumentality or agency.
24. NO WARRANTY SBS DISCLAIMS ALL WARRANTIES, EXPESS OR
IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF
MERCHANTABILITY, TECHNICAL COMPATABILTY, FITNESS FOR USE,
OR FITNESS FOR A PARTICULAR PURPOSE.
25. INSURANCE SBS and Customer shall each maintain, at their own expense,
all insurance reasonably required in connection with this Agreement, including but
not limited to, workers compensation and general liability with a limit not less than
$1,000,000 per occurrence. Coverage should be primary and noncontributory for
each policy. SBS and its entities, affiliates, etc. should be named as additional
insured. A waiver of subrogation should apply. The required insurance coverage
shall be issued by an insurance company duly authorized and licensed with the
following minimum qualifications in accordance with the latest edition of A.M.
Best's Insurance Guide: Financial Stability A+.
26. MISCELLANEOUS Customer is advised to contact SBS prior to updating or
changing any application software or operating system. Additional loading of other
drivers, utilities, security updates, anti-virus, or other programs to existing
workstations/servers that causes SBS supported products to malfunction is not
covered under this Agreement and will be billed at the current hourly rate. It is the
responsibility of the Customer to perform all necessary backups on the PC or
Network prior to any installation or update. SBS bears no responsibility for any
damages, data or productivity loss from said PC or Network Devices. Derivative
Works: Customer shall not (i) modify, copy or create derivative works based on
any SBS Software: (ii) frame or mirror any content forming part of the Software or
Services, other than on Customer’s own intranets or otherwise for its own internal
business purposes; (iii) reverse engineer the SBS Software.
USA-SEC-2023-SBS-164002 (v. 2023.04.13)
CERTIFICATE OF COVERAGE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF EVIDENCE ONLY AND CONFERS NO RIGHTS
UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR
NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
MEMORANDUM(S) OF COVERAGE BELOW.
THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING COVERAGE PROVIDER, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE
CERTIFICATE HOLDER.
IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE
MEMORANDUM OF COVERAGE MUST BE ENDORSED. A STATEMENT ON THIS CERTIFICATE
DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH
ENDORSEMENT(S).
IMPORTANT: IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE
MEMORANDUM(S) OF COVERAGE AN ENDORSEMENT MAY BE REQUIRED. A STATEMENT ON
THE CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH
ENDORSEMENT(S).
NAMED COVERED PARTY
PROGRAM AFFORDING COVERAGE
A:
B:
C:
COVERAGES
THIS IS TO CERTIFY THAT THE COVERAGE IS AFFORDED TO THE ABOVE NAMED MEMBER, AS PROVIDED BY THE MEMORANDUM(S) OF COVERAGE, FOR THE PERIOD SHOWN BELOW, NOT WITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE PROGRAM
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH MEMORANDUM(S) OF COVERAGE. THE FOLLOWING COVERAGE IS IN EFFECT.
JPA
LTR TYPE OF COVERAGE MEMORANDUM NUMBER COVERAGE EFFECTIVE
DATE (MM/DD/YY)
COVERAGE EXPIRATION
DATE (MM/DD/YY)LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $
CLAIMS MADE OCCUR MED EXPENSE (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
GEN’L AGGREGATE LIMIT APPLIES PER:PRODUCTS-COMP/OP AGG $
MEMOR-ANDUM PROJECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
$
ANY AUTO $
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
WORKERS’ COMPENSATION AND
EMPLOYERS LIABILITY
ANY PROPRIETOR/PARTNER/
EXECUTIVE/OFFICER/MEMBER
EXCLUDED?
IF YES, DESCRIBED UNDER SPECIAL
PROVISION BELOW
WCSTATUTORYLIMITS
OTHER
E.L. EACH ACCIDENT $
E.L. DISEASE – EA EMPLOYEE $
E.L. DISEASE – POLICY LIMIT $
OTHER
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL/PROVISIONS
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED MEMORANDUM(S) OF COVERAGE
BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE MEMORANDUM(S) OF COVERAGE
PROVISIONS.
AUTHORIZED REPRESENTATIVE
DATE (MM/DD/YYYY)
1/12/2024
San Francisco-Alliant Insurance Services,Inc.
560 Mission Street,6th Floor
San Francisco CA 94105
City of Cupertino
c/o Pooled Liability Assurance Network JPA
1750 Creekside Oaks Drive,Suite 200
Sacramento CA 95833
PLAN JPA
A 1,000,000
X
X
GAL 2023-24 7/1/2023 7/1/2024
A 1,000,000
X
7/1/2023GAL2023-24 7/1/2024
Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage,the certificate holder is an additional covered party for covered
claims arising out of the covered activity stated below and is subject to the limits stated above.
As respects the Customer Care Maintenance Agreement between Sharp Business Systems and City of Cupertino or maintenance and troubleshooting of
15 multifunction printers located throughout City Hall facilities;Sharp Business Systems and its entities and affiliates are named as additional covered
parties with regard to any negligent acts or omissions of the City of Cupertino,its officers,official employees and volunteers.Coverage is primary and
noncontributory.
Sharp Business Systems
100 Paragon Drive
Montvale NJ 07645
1750 Creekside Oaks Drive, Suite 200, Sacramento, CA 95833
(800) 541-4591 Fax (916) 244-1199
https://www.planjpa.org/
PLAN JPA
Memorandum of Coverage
MOC #: GAL 2023-24
MOC Issued Date: 07/01/2023
Who is a Covered Party
3. Any person or organization to whom or to which the Entity is obligated by virtue of a written
contract to provide coverage such as is afforded by this Memorandum, but only with respect to:
a. Operations performed by the Entity, or
b. Operations performed by such person or organization on behalf of the Entity, or
c. Property (including vehicles and facilities) owned by the Entity and used by such person
or organization, or
d. Property (including vehicles and facilities) owned by such person or organization and
used by the Entity.
Sharp Maintenance Agreement for MFP support
Final Audit Report 2024-02-12
Created:2024-02-12
By:Marilyn Pavlov (marilynp@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAA_s_Cxnu-eZbDSZtnXDMAJzp77KtdVsVH
"Sharp Maintenance Agreement for MFP support" History
Document created by Marilyn Pavlov (marilynp@cupertino.org)
2024-02-12 - 6:29:20 PM GMT- IP address: 64.165.34.3
Document approved by Marilyn Pavlov (marilynp@cupertino.org)
Approval Date: 2024-02-12 - 6:45:55 PM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval
2024-02-12 - 6:45:58 PM GMT
Document approved by Araceli Alejandre (aracelia@cupertino.org)
Approval Date: 2024-02-12 - 7:30:13 PM GMT - Time Source: server- IP address: 71.204.144.228
Document emailed to Mark Zeman (mark.zeman@sharpusa.com) for approval
2024-02-12 - 7:30:17 PM GMT
Email viewed by Mark Zeman (mark.zeman@sharpusa.com)
2024-02-12 - 7:31:02 PM GMT- IP address: 54.235.53.171
Document approved by Mark Zeman (mark.zeman@sharpusa.com)
Approval Date: 2024-02-12 - 7:34:41 PM GMT - Time Source: server- IP address: 98.255.152.46
Document emailed to ashwin.chand@sharpusa.com for signature
2024-02-12 - 7:34:44 PM GMT
Email viewed by ashwin.chand@sharpusa.com
2024-02-12 - 9:05:28 PM GMT- IP address: 13.56.20.218
Signer ashwin.chand@sharpusa.com entered name at signing as Ashwin Chand
2024-02-12 - 9:07:18 PM GMT- IP address: 67.188.86.186
Document e-signed by Ashwin Chand (ashwin.chand@sharpusa.com)
Signature Date: 2024-02-12 - 9:07:20 PM GMT - Time Source: server- IP address: 67.188.86.186
Document emailed to christopherj@cupertino.org for signature
2024-02-12 - 9:07:24 PM GMT
Email viewed by christopherj@cupertino.org
2024-02-12 - 9:30:35 PM GMT- IP address: 104.47.73.126
Signer christopherj@cupertino.org entered name at signing as Christopher D. Jensen
2024-02-12 - 9:31:05 PM GMT- IP address: 136.24.22.194
Document e-signed by Christopher D. Jensen (christopherj@cupertino.org)
Signature Date: 2024-02-12 - 9:31:07 PM GMT - Time Source: server- IP address: 136.24.22.194
Document emailed to Tommy Yu (tommyy@cupertino.org) for signature
2024-02-12 - 9:31:11 PM GMT
Email viewed by Tommy Yu (tommyy@cupertino.org)
2024-02-12 - 9:39:00 PM GMT- IP address: 104.47.73.126
Document e-signed by Tommy Yu (tommyy@cupertino.org)
Signature Date: 2024-02-12 - 9:52:11 PM GMT - Time Source: server- IP address: 135.180.105.15
Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature
2024-02-12 - 9:52:15 PM GMT
Email viewed by Kirsten Squarcia (kirstens@cupertino.org)
2024-02-12 - 9:57:26 PM GMT- IP address: 104.47.73.126
Document e-signed by Kirsten Squarcia (kirstens@cupertino.org)
Signature Date: 2024-02-12 - 9:57:37 PM GMT - Time Source: server- IP address: 64.165.34.3
Agreement completed.
2024-02-12 - 9:57:37 PM GMT