09-061 Kimley-Horn & AssociatesAGREENIENT
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CITY OF CUPS=RTINO
10300 Torre avenue
Cupertino, CA 95014
408-777-3!00
NO. D~D~~~6Q"
BY THIS AGREEMENT, made and entered into this '~da.y ot~une , 20O'~ by and between the CITY OF
CUPERTINO (Hereinafter referred to as CITY) and Kimley-Horn and Associates, Inc., 555 12'h Street, Suite 1230,
Oakland, CA 94607, (510) 625-0712, (Hereinafter referred as CONTRACTOR), in consideration of their mutual
covenants, the parties hereto agree as follows:
CONTRACTOR shall provide or furnish the following specified ;services and/or materials:
Traffic Signal Intersection CAD Drawings
EXHIBITS: The following attached exhibits hereby are made p;3rt of this Agreement:
Exhibit A, "Scope of Work"
Exhibit B, "Cost Estimate"
TERMS: The services and/ materials furnished under this Agreement shall commence on June 15, 2009 and shall
be completed before June 3~1 ~ 010.
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of
51,000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability due
to negligence, errors and omissions, Including all costs of defending any claim„ caused by or arising out of the performance of this Agreement. C(ty
shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services
under this Agreement. Said Certiflcate shall be subject to the approval of City'; Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in the employment o1' persons under this Agreement because of the race, color, national
origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this Agreement Is not a contract of employment in the sense that the rela0onship of master
and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an Independent contractor and Contractor is not
authorized to bind the City to any contracts or other obligaflons in execu0ng tills agreement. Contractor certifies that no one who has or will have
any financial interest under this Agreement Is an officer or employee of City.
Changes. This Agreement shall not be assigned or transferred without the HMtten consent of the City. No changes or variations of any kind are
authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY sh~rll be:
NAME: David Stillman DEPARTMENT: Public Works ENTERED
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONT R: CITY OAF C~UP~ERTINO:
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Soc. Sec. # or Tax I.D. ~(<•' 0 ~ - SI ~t!+ / s
APPROVALS
EXPENDITURE DISTRIBUTION
MENT DATE ~"
110-8601-7014 $21,000
CLER D~ _ ~ _~ 0
~ ~ KimleyHom ~ A
C. and Associates, Inc.
SCOPE OF WORK
The City of Cupertino is interested in converting their existing traffic signal plans from hard-copy sheets into
digital CAD files. Kimley-Horn and Associates, Inc. (KHA) will provide engineering services in preparing
CAD drawings based on the existing traffic signal plans and revisions marked-up by the City. No fieldwork is
included within this scope of work; any changes or field confirmations will be identified by the City and
conveyed to KHA in written format. An initial set of 4 intersection plans will be worked on first in order to
work out the communication process and any City preferences for the final product. The remaining intersections
will be prepared insets of intersections as determined b}~ the City until the remaining project budget is used up.
The following are the proposed tasks and scope for the project:
Task 1-Data Collection and Set-up City CAD Base
Under this task, KHA will obtain the following information from the City:
^ Traffic signal design plans and/or record drawings
^ Digital files with street information
^ GIS shape file with street centerline
^ CAD file from water/sewer department showing edge of pavement and back of walk (for limited
locations)
^ CAD standards and layering/ naming conventions
The City will identify and verify any discrepancies and changes that need to be made to the plans and provide
such information to KHA in written format.
One in-person meeting is included in this task. KHA will meet with the City staff to pick-up the above
information and review the hard-copy traffic signal plans and CAD standards.
Using the CAD and GIS files provided by the City, KHA will prepare a CAD base file to be used for the
project. Where information is not available in the files, assumptions regarding roadway characteristics
(roadway width, face of curb, gutter lip) will be coordin:rted with City staff and documented. CAD files will be
prepared in AutoCAD 2007 format (or other AutoCAD~ format as approved by the City).
Task 1 -Deliverables:
• Meeting attendance, agendas and notes
• CAD base file (AutoCAD 2007)
Task 2 -Prepare DRAFT traffic signal CAD file (Initial Set)
Under this task, KHA will place the existing traffic signal equipment (e.g., poles, heads, conduit, pull boxes)
and annotations into the CAD base file for an initial set of four intersections based on the information gathered
in Task 1. Conductor and equipment schedules will be included in the base file (but in an area off of the street
network). Individual viewports will be set-up for each project intersection.
Task 2 -Deliverables:
• CAD base file with traffic signal equipment (AutoCAD 2007)
• Intersection sheets (.pdf format)
City of Cupertino 6/1/2009
Traffic Signal CAD drawing preparation
~~~ a~ndieyA o ates, Inc. ~~~~~~ 1~
Task 3 -Prepare FINAL traffic signal CAD file (Ini.tial Set)
Under this task, KIIA will receive written City commen s on the DRAFT traffic signal CAD files and prepare
FINAL files.
Task 3 -Deliverables:
• CAD base file with traffic signal equipment (AutoCAD 2007)
Intersection sheets (.pdf format)
Task 4 -Prepare CAD for additional intersections
KHA add traffic signal information for other intersections to the City CAD base file. Plans will be provided for
these intersections in groups of no less than 8 intersections. An estimated 4 hours per intersection for 26
intersections has been budgeted for this task.
For each set, KHA will prepare DRAFT CAD files and Final CAD files with the same deliverables as Task 2
and Task 3 above. The schedule for the deliverables will be mutually agreed upon for each set of intersections
and may vary depending on the number intersections anti their complexity. The goal will be to prepare the draft
plans within 2 weeks of receiving the plans from the City and to prepare the final plans within 1 week of
receiving a single set ofnon-conflicting comments from. the City.
SCHEDULE
KHA is ready to begin work immediately on this project upon receipt of notice-to-proceed (NTP) from
the City. Key milestones are shown below:
Deliverable/ Milestone Deadline
Schedule kick-off meeting/ request project
information 1 week from NTP
Prepare City CAD 1 week from kick-off meeting
Prepare DRAFT CAD file (Initial Set) 3 weeks from kick-off meeting
Prepare FINAL CAD file (Initial Set) 1 week after receipt of City comments
Prepare DRAFT CAD file (Additional
Intersections 2 weeks after receiving plans from City
Prepare FINAL CAD file (Additional
Intersections) 1 week after receipt of City comments
City of Cupertino 6/1/2009
Trafftc Signal CAD drawing preparation
i ~ KimleyHom ~L~1 u~l ,
~ and Associates, Inc.
PROFESSIONAL FEE
KHA proposes to provide professional services for the preparation of traffic signal CAD drawings on a time-
and-materials basis with a total not-to-exceed fee of :621,000 The attached spreadsheet is a breakdown of
hours and costs associated with each task. The task budgets and staff hours are estimates only and KHA
reserves the right to allocate resources among the tasks to suit project needs while maintaining the overall
authorized not-to-exceed fee.
Services other than those set forth in the Scope of Services shall constitute additional services. Additional
services shall be performed only with your authorization. and be billed on atime-and-materials basis as per the
attached rate schedule. The fee for these services will be negotiated as the tasks are defined.
City of Cupertino 6/1/2009
Trafftc Signal CAD drawing preparation
Cupertino CAD Drawing Preparation
Cost Estimate-DRAFT
6/1 /2009
by: EKC
checked by: RRD
Rate 2008 rates $ 185 $ 120 6.15% Estimated
Pro osed Staff Elbert Matt Total Total Indirect Direct Total Task
Role PM P1 Hours Labor Costs E enses E enses Task Cost Bu et
Task 1-Data Collection and Set-u Ci CAD Base
Kick-off Meetin and review Ci drawin s 6 6 $ 1,110
Ci CAD/GIS coordination and standards review 1 2 3 $ 425
Cit CAD/GIS coordination and set-u Ci base 4 4 $ 480
Labor Subtotal 7 6 13 $ 2,015 $ 124 $ 50 $ 2,189 $ 2,200
Task 2- Pre are DRAFT traffic si nal CAD file Initial Set
Add traffic si nal information to base 4 8 12 $ 1,700
QC review and submit 2 4 6 $ 850
Subtotal 6 12 18 $ 2,550 $ 157 $ 20 $ 2,727 $ 2,800
Task 3- Pre are FINAL traffic si nal CAD file Initial Set
Receive and incorporated Citv comments 1 4 5 ~ 665
Internal QC review and submit 1 3 4 $ 545
Subtotal 2 7 9 $ 1,210 $ 74 $ 20 $ 1,304 $ 1,300
Task 4- Pre are CAD for additional intersections
Add traffic si nal information to base 4 48 52 $ 6,500
QC review and submit Draft files 8 18 26 $ 3,640
Receive and incor rated Ci comments for Final files 8 18 26 $ 3,640
Subtotal 20 84 104 $ 13,780 $ 847 $ 80 $ 14,707 $ 14,700
TOTAL 35 109 144 S 19,555 1,203 170 3 20,928 3 21,000
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T:\Marketing\Proposals\Cupertino Traffic Signal CAD\CupertinoSignaICADCost Estimate.xls