02-111 Folger GraphicsAGREEMENT
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CITY OF CUPERTINO 0
City , I ~ /L~ 10300 Torre Avenue
Cupert' O ~ / •~~' `f Cupertino, CA 95014 ~17r-~ ~ l/
VVV 408-777-3200 NO. l/y~' ~ / b
BY THIS AGREEMENT made and entered into on the __~~ day of ~o~ern ~ 'h9.~oZ.
by and betty the CITY ,F C~IPERTINO (Hereinafter referred to as CITY) and
Name (1) ~ ~- (2
Address ~ +S City _~ Zip `~/ SPhone .SZQ- ~~
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as
follows:
CONTRACTOR shall provide or furnish the following spe~;ified services and/or materials:
EXHIBITS: The following attached exhibits hereby are m~~de p~rt of this Agree ent:
~~
TERMS: The services and/or materials furnis ed u er f lis greement shall commence on
and shall be completed before
COMPENSATION: For the full performance of this Agreem nt, CITY shall pay CONTRACTOR:
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any
and all damage and liability of every nature, including afl costs of defending any claim, caused by or arising out of the
performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in tree employment of persons under this Agreement because
of the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed
to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations
in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City.
Changes. This Agreement shall not be assigned or transferred without the written consent of the City. No changes
or variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
NAME~(~~ III DEPARTMENT ~
This Agreement shall become effective upon its execution key CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR:
BY ~~ ~S.Y~a
Title ~J iP i~9-c4 v.~. v~
Soc. Sec. #
APPROVALS
DEPART T H D DAT ACCOUNT NUMBER ~AMO T
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CITY C Rr( DATE
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CITY OF RTI
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EiXPENDITURE DISTRIBUTION ( 3-~ ~ ~ Z7
:~
'~ CITY CLERK COPY
CI OF
CUPEI~TINO
Bid Request and Prini;ing Specifications
for thie
CUPERTINCI SCENE
Wednesday, October 09, 2002
Dear Prospective Bidder,
The City of Cupertino is soliciting bids for the ci~.y newsletter, the Cupertino Scene. Attached
you will find a copy of the bidding specifications for a new 30-issue contract, along with a pdf
version of the publication. The Cupertino Scene is printed monthly, except for August. There is
no August edition.
Bid Submission
Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City
Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed
envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre
Avenue, Cupertino, CA 95014-3255."
The City of Cupertino has the authority to reject any and all bids and may waive any
minor technicality or variance found in a bid document.
Scene Specifications
Issues Per
Year• 11 issues printed (no August issue)
Format: Stitched booklet
Finished Size: 6-3/4"x10-3/4"
Pa er: 50# rec cled offset
uanti 23,000 issues er month
Packa in Route sort lus 500 co ies
Pre-press: Customer will provide all pales in a compatible electronic format.
Printer must erform hi h-re;~olution ima esettin from di ital files.
Contract Particulars
The Cupertino Scene printing contract is for 30 issues, beginning with the December
2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a
fixed production cost per issue.
Copy Preparation
The Cupertino Scene, a 16-page saddle stitched booklet, is produced with Adobe
PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock
color on the remaining pages. Bidders must send a list of their stock colors and specify what the
Page 1 of 2 Scspecs2002/revs
additional cost maybe for use of a non-stock color. Printing of publication must be done at
printing location of the bidder.
Pickup and Delivery
The digital files will be ready for printer by 9 a.m. on the Friday following the third
Monday of each month. Printer needs to be able to receive digital files by ftP and e-mail. The
City must receive a hardcopy proof, or receive by e-mail a PDF file of the completed document,
on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to
the Cupertino Post Office no later than the next Wednesday morning, bundled by route according
to post office requirements. The printer is respon:;ible for verifying route counts with the local
post office and maintaining current carrier route information, as well as preparing post office's
bulk mailing forms.
The printer must deliver five hundred (500) extra newsletters to the Public Information
Office at City Hall on the day of post office delivery.
The new contract begins with the December 2002 issue, which means that artwork will be
ready for pickup, or e-mailed to the printer, on Friday, November 22, 2002. A hardcopy proof
will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will
deliver finished copies of Cupertino Scene to the post office on Wednesday, November 27, 2002.
TOTAL BID PER ISSUE $ 3 ~S C? :fora 30-issue contract
Printing Company ~~q ~ ~ ~s-T~-~2-N E~ ~iA P N ~ ~ C
Authorized Signature ~ ~ Date ~ ~ ~ p '
Page 2 of 2 Scspecs2002/revs
{~L~ '
r!~
CITY of
CUPEI~TIN{~
Bid Request and Printing Specifications
for the
CUPERTIN~O SCENE
Wednesday, October 09, 2002
Dear Prospective Bidder,
The City of Cupertino is soliciting bids for the city newsletter, the Cupertino Scene. Attached
you will find a copy of the bidding specification: for a new 30-issue contract, along with a pdf
version of the publication. The Cupertino Scene is printed monthly, except for August. There is
no August edition.
Bid Submission
Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City
Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed
envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre
Avenue, Cupertino, CA 95014-3255."
The City of Cupertino has the authority to reject any and all bids and may waive any
minor technicality or variance found in a bid document.
Scene Specifications
Issues Per
Year: 11 issues printed (no Augu~;t issue)
Format: Stitched booklet
Finished Size: 6-3/4"x10-3/4"
Pa er: 50# rec cled offset
uanti 23,000 issues er month
Packa in Route sort lus 500 co ies
Pre-press: Customer will provide all pages in a compatible electronic format.
Printer must erform hi h-resolution ima esettin from di ital files.
Contract Particulars
The Cupertino Scene printing contract is for 30 issues, beginning with the December
2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a
fixed production cost per issue.
Copy Preparation
The Cupertino Scene, a 16-page saddle; stitched booklet, is produced with Adobe
PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock
color on the remaining pages. Bidders must send a list of their stock colors and specify what the
Page 1 of ~; Scspecs2002/revs
additional cost maybe for use of a non-stock color. Printing of publication must be done at
printing location of the bidder.
Pickup and Delivery
The digital files will be ready for printer by 9 a.m. on the Friday following the third
Monday of each month. Printer needs to be able to receive digital files by ftp and e-mail. The
City must receive a hardcopy proof, or receive b}~ e-mail a PDF file of the completed document,
on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to
the Cupertino Post Office no later than the next V~'ednesday morning, bundled by route according
to post office requirements. The printer is respo~isible for verifying route counts with the local
post office and maintaining current carrier route information, as well as preparing post office's
bulk mailing forms.
The printer must deliver five hundred (500) extra newsletters to the Public Information
Office at City Hall on the day of post office delivery.
The new contract begins with the December 2002 issue, which means that artwork will be
ready for pickup, or e-mailed to the printer, on l~riday, November 22, 2002. A hardcopy proof
will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will
deliver finished copies of Cupertino Scene to the host office on Wednesday, November 27, 2002.
TOTAL BID PER ISSUE $ ~ ~ 1 ~ fora 30-issue contract
Printing Company z..n ~~ ~L .
~ _ (U
Authorized Signature ~- - =Date u Zi
Page 2 of :? Scspecs2oo2/revs
~~~~ ~
(ITY F
CUPERTINO
Bid Request and Printing Specifications
for 'the
CUPERTINIO SCENE
Wednesday, October 09, 2002
Dear Prospective Bidder,
The City of Cupertino is soliciting bids for the city newsletter, the Cupertino Scene. Attached
you will find a copy of the bidding specifications for a new 30-issue contract, along with a pdf
version of the publication. The Cupertino Scene is printed monthly, except for August. There is
no August edition.
Bid Submission
Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City
Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed
envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre
Avenue, Cupertino, CA 95014-3255."
The City of Cupertino has the authority to reject any and all bids and may waive any
minor technicality or variance found in a bid document.
Scene Specifications
Issues Per
Year• 11 issues printed (no August issue)
Format: Stitched booklet
Finished Size: 6-3/4"x10-3/4"
Pa er: 50# rec cled offset
Quanti 23,000 issues er month
Packa in Route sort lus 500 co ies
Pre-press: Customer will provide all pages in a compatible electronic format.
Printer must erform hi h-resolution ima esettin from di ital files.
Contract Particulars
The Cupertino Scene printing contract i~ for 30 issues, beginning with the December
2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a
fixed production cost per issue.
Copy Preparation
The Cupertino Scene, a 16-page saddle stitched booklet, is produced with Adobe
PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock
color on the remaining pages. Bidders must send a list of their stock colors and specify what the
Page 1 of 2 Scspccs2002/revs
additional cost maybe for use of a non-stock ~;olor. Printing of publication must be done at
printing location of the bidder.
Pickup and Delivery
The digital files will be ready for printf;r by 9 a.m. on the Friday following the third
Monday of each month. Printer needs to be able to receive digital files by ftp and e-mail. The
City must receive a hardcopy proof, or receive by e-mail a PDF file of the completed document,
on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to
the Cupertino Post Office no later than the next Wednesday morning, bundled by route according
to post office requirements. The printer is responsible for verifying route counts with the local
post office and maintaining current carrier route information, as well as preparing post office's
bulk mailing forms.
The printer must deliver five hundred (500) extra newsletters to the Public Information
Office at City Hall on the day of post office delivery.
The new contract begins with the Decemti~er 2002 issue, which means that artwork will be
ready for pickup, or e-mailed to the printer, on Friday, November 22, 2002. A hardcopy proof
will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will
deliver finished copies of Cupertino Scene to the post office on Wednesday, November 27, 2002.
~ .~ ~ ~5~.~~ dea ~vex~
TOTAL BID PER ISSUE $~~~~_,~D _ for a 30-issue contract
Printing Company
. ~ _,
Authorized Signature D~'~ Date ~ ~
Page 2 of 2 Scspecs2002/revs
!~ CASEY
~~ PRINTING
~~4 ~~
~~
Q ~
1901 ANNIVERSARY 2001
P.O. Box 913 King City, CA 93930 (831) 385-3222 FAX (831- 385-3226
Web Stock ~[nk Colors
Soy Oil Based
7/11!01
PMS 109 Yellow PMS 470 Brown
(Golden Yellow) (October Brown)
PMS 021 Orange PMS 185 Red
(Vivid Orange) (Brilliant Red)
Process Red Process Blue
(Magenta) (Cyan)
PMS 354 Green Process Yellow
(Shamrock Green)
Pantone Reflex Blue Pantone Green
PMS 326 Turq~.~oise
Use these numbers/samples as a guide. Specific color matches are not guaranteed.
Casey Printing stocks these inks in bulk quantity, providing them for you at inexpensive rates.
Inks other than those above will incur an additional mixing charge of $150.00.
member www.caseyprinting.com memberp'nC
NAPL