03-025 Moore IacofanoAGREI=MENT ~~<:a
CITY OF CUPERTINO ~~ J
City of ~~ 10300 Torre Avenue
Cll ertin ~ ~ Cupertino, CA 95014 ~ ~~
p ~ 408-777-3200 NO. ~-~~
BY THIS AGREEMENT made and entered into on the_7th day of January, 2003
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Moore Iacofano Goltsman, Imo.
Address800 Hearst Ave. City Berkeley, CA Zip 94710 Phone 5 - 49
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as
follows:
CONTRACTOR shall provide or furnish the following spe~~ified services and/or materials:
Planning, preparation, facilitation. and recording services in
connection with Planning Commission/City Council Study Session for Gen. Pla
EXHIBITS: The following attached exhibits hereby are m~~de part of this Agreement:
Exhibit A: Letter of Engagement for Planning Commission and City Council
Study Sessions.
TERMS: The services and/or materials furnished under this Agreement shall commence on ,Tanuary 15, 2003
and shall be completed before March 15, 2003
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
NTE: $3,655.00
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any
and all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the
performance of this Agreement. City shall not be liable for Picts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in the employment of persons under this Agreement because
of the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed
to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations
in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City.
Changes. This Agreement shall not be assigned or transferred without the written consent of the City. No changes
or variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CIl~Y shall be:
NAME Ciddy Wordell DEPARTMENT Planning
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR:
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CITY CLI=RK COPY
BXHIBIT A
M O O R E I A C O F A N O G O L T S M A N,
December 18, 2002
Ms. Ciddy Wordell
City of Cupertino
Director of Community Development
10300 Torre Ave.
Cupertino, CA 95014
Subject.• Letter of .Engagement for Planning Commission and City Council Study Sessions
Dear Ciddy:
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Based on our conversations, I have drafted this letter of engagement to provide planning,
preparation, facilitation and recording services in connection with the City's upcoming Planning
Commission and City Council Study Sessions to review the Draft General Plan elements. Please
review the scope of services and budget outlined below.
City of Cupertino Planning Commissioln and City Council Study Sessions
MIG Preliminary Scope of Services
Task 1.0 Meeting Planning and Preparation
MIG Principal, Carolyn Verheyen, will meet with City staff to refine the specific objectives, issues,
and structure for the joint Planning Commission/C:~,ry Council study sessions scheduled for February
11th and March 4t", 2003. Based on this consultation, MIG will prepare agendas and discussion
frameworks. Carolyn will also coordinate with staff by telephone prior to each session, and de-brief
the sessions, as needed.
Professional Time
Carolyn Verheyen 5.0 hours @ $150.00/hr ...................................................................$750.00
Project Associate 2.0 hours @ $85.00/hr ..............................................$170.00
Professional Time Subtotal ................................. ....................................................$'920.00
Direct Costs (mileage, communications) ..................................................................$40.00
Task 1 Estimated Cost .............................................................................................. $960.00
Task 2.0 Facilitation and Graphic Recording
Carolyn Verheyen will facilitate the three-hour Stud~~ Sessions on February 11th and March 4th. A
trained MIG graphic recorder will document the meetings in real time using our graphic notetaking
technique. Wallgraphics from the two sessions will be photo reduced and provided to the City for
copying and distribution.
P L A N N I N G • DESIGN C O M M U N I C A T I O N S • M A N A G E M E N T
800 Hearst Ave • Berkeley, CA 94710 • USA • 510.845.7549 • www.migcom.com
Offices in: Davis & Pasadena, CA • Eugene & Portland, OR • Green Bay, WI • Raleigh, NC
Professional Time-- (All hours include travel and set up and break down time)
Carolyn Verheyen 9.0 hours @ $150.00/hr .......................................................... $1,350.00
Graphic Recorder 9.0 hours @ $110.00/hr ..............................................................$990.00
Pro~ect Assistant 1.0 hours $65.00 hr .................................................
J / ................ $65.00
Proferrianal Time Subtotal .................................................................................x'2,405.00
Direct Costs (mileage, communications, wallgraphic
reductions) ..................................................................................................................$290.00
Task 2 Estimated Cost ......................................................................................... $2,695.00
The total for the three tasks outlined above is $3,655.00. These amounts are not to be exceeded
unless a change to the scope of work is authorized.
If you should have any questions, please feel free to contact me at (510) 845-7549. I look forward to
collaborating with you further on the City of Cupertino General Plan Update!
Sincerely,
aro yn M9 Verheyen ~~ ~~
Principal
Moore Iacofano Goltsman, Inc.
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