10-002 Hill Associates, Landscape Services, Scenic Circle Trail and BridgeAGREE~VIENT
CITY OF CUF'ERTINO
(~ 10300 Torre Avenue
a Cupertino, CA 95014
408-777-3200 NO. ~ ~~~
BY THIS AGREEMENT, made and entered into this 11th day of January, 2010, by and between the CITY OF
CUPERTINO (hereinafter referred to as CITY) and Hill A;:sociates; Address: 479 N.Santa Cruz Avenue, Los
Gatos, CA 95030, Phone: 408-395-2'165 (hereinafter referred as CONTRACTOR), in consideration of their mutual
covenants, the parties hereto agree as follows:
CONTRACTOR shall provide or furnish the following specified services and/or materials:
Landscape Architectural Services for Scenic Circle Trail Alignment and Bridge Study .
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: See Attached Exhibit "A"
Proposal
TERMS: The services and/or materials furnished under this <~greement shall commence on January 11, 2010
and shall be completed before March 31, 2010.
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
Maximum not to exceed of $'12,000.00, payment to be made on a time and materials basis
California Labor Code, Section '177'1 requires the payment of prevailing we~ges to all workers employed on a Public Works contract in excess of
$1 , 000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability due
to negligence, errors and omissions, including all costs of defending any claim, caused by or arising out of the pertormance of this Agreement. City
shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services
under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national
origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master
and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not
authorized to bind the City to any contracts or other obligations in executin43 this agreement. Contractor certifies that no one who has or will have
any financial interest under this Agreement is an officer or employee of City.
Changes. This Agreement shall not be assigned or transferred without thr: written consent of the City. No changes or variations of any kind are
authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be: ~ E1VTE~,ED
NAME: Terry W. Greene, AIA DEPARTMENT: Public Works
This Agreement shall become effective upon its execution b~/ CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR:
By ~~
Title Y~/~I T) lil, ~/~Z
~~
solacznvnl s
CITY OF CUPERTINO:
ey
Terry W. Greene, AIA, City Architect
EXPENDITURE DISTRIBUTION
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t ~190$1~6-70'14 ! ` ~
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/u $12,000.00
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E~:HIBIT A
_.~
!Assoc aces
Lanc7sc~~e ~.-~'~~,~cTu-~
Pia~n _
January 10, 2010
Mr. Terry Green, AIA
Cir}' of Cupertino Public ~X~orks
10300 Torre Avenue
Cupertino, CA 95014
Project: Scenic Circle Trail Alignment Alternatives Project
Subject: Landscape Architecture Services Proposal
Dear Teny:
It was a pleasure discussing the Scenic Circle Trail Alignment Alternatix=es Project with }'ou and Gail on
Frida}=. Jana Sokale Enviroru-nental Planning ~x'i-11 be assis~ng Hill Associates with this trail aligizment
alternatives analysis. I am pleased to submit this Letter of Agreement to prox=ide Landscape Architecture and
Environmental Planning Services according to the follo~x~itrg revised Scope of ~X/ork and Compensation:
ARTICLE L- GENERAL
\X/e understand that the Cit}' of Cuper-rino plans to develop three alternative bicycle/pedestrian trail
aligr~nzents to connect the Scenic Circle area to the existing bridge across Stevens Creek. The Altematix=e
Alignment project will develop the follo~x%ing:
• colored exhibits illustrating each of the three alte~rnatix=es in plan and section- _
• preluninary cost analysis based on current unit costs for reach alternate aligmnem;
• a pro and con matrix chart to aid decision makers in evaluating the three alternative alignments.
ARTICLE II: BASIC SERVICES
Task A. Preliminary Investigation and Review
1. Lyle will attend akick-off meeting with Cit}' Staff (estimated meeting tune, one hour) to obtain additional
information and input from various City departments.
2. We xvi]I assemble and rex-iew the existing site data, aerial survey data (pro~-ided by others), and other site
information that ma}' be available for the site as supplied b}% Cit}' Staff.
3. We will visit the site in order to identif}' the species of existing trees, confirm the location of other
existing features and to photograph existing conditions for use at Public meetings.
4. ty'e will prepare a digital Base Sheet for the project. The Base Sheet will include information contained in
the existing site aerial/topographic sun-vey (provided by cthers, if available).
Task B. Conceptual Aligxzrnent Alternatives
1. -t}'v'e xx-ill prepare Trail Alignment Concept Draxx-ings =or the three alternatix-e alignments in order to
identify associated opportunities and constraints- Tl ese will include:
Mr. Terry Green Page 2 of 3 January 10, 2010
i ,~
a. Alignment `A' will start opposite existing Scenc Court and extend to the bridge in a direct 5%
sloped route. Tlvs route will be planned to be 8 Eeet wide.
b. Alignment `B' will start south of Scenic Cour_, where Scenic Circle bends to the north and
gradually descend to the bridge througl-i the Fallen Leaf picnic area. This route u~i71 be planned to be 8
feet wide.
c. Alignment `C' will begin at the existing haul road and develop a new monolithic sidewalk or a
meandering walkway, wherever feasible, and then follow alignment `B' through the Fallen Leaf picnic
area. This route will be planned to be 5 feet wide at a minimum and 8 feet wide at a maximum.
d. Cross sectional drawings, elevations and perspective drawings for each of the alignments
e. A pros and cons matrix idenrifying opportunities and constraints for reach alternative. The matrix
will identify environmental issues (habitat, tree removal, special status species), permitting
requirements, proximity to residential dwellings, design and construction costs and alternate
construction materials if applicable.
f. A materials comparison matrix identif5-ing advantages and disad~*antages for proposed materials.
2. We will prepare a draft Conceptual Cost Analysis for each alternati~>e.
3. We will meet City Staff to present the plans receive input.
4. We w-il.l finalize the plans per City Staff comments. "
The Final Alignment Plan will be a high quality, full color 24" x 36" (or size as agreed upon) drawing
mounted on rigid board and all other related drawings an3 sketches. tsJe will also provide the City with all
relevant graphics and exhibits in digital format (I'DF or JPG).
ARTICLE III: ADDIT=TONAL SERVICES
Hill Associates has a tradition of honesty and integrity in our approach to project management. tK~e study the
project requirements in detail at the beginning to avoid costly Additional Ser~rices.
The task of scheduling and budget gill be the responsibility of the Founding Principal, Bruce Hill. Bruce has
a proven track record of keeping a project on track using basic busuzess understanding and available project
management techniques.
The following services are not covered under the Basic Services outlined above. These services shall be
provided by the Landscape Architect on the terms and conditions authorized in advance by the City of
Cupertino in writing.
A. Provide £u-rancial feasibilit}' studies, environmental stv-dies or other special studies not co~-ered under
Basic Sere--ices.
B. Provide graplvcs and/or copy for sigris.
C. Pro~•ide for the serer-ices of professional consultants (other than the Landscape Architect's design teaaz~), at
the Client's request, for assistance that does not fall ~z~ithin the scope of Basic Serer-ices.
D. Provide study models for additional alternative design. concepts-
Mr. Terry Green Page 3 of 3 January 1 O, 2010
ARTICLE IV: COIvIPEIVSATION
In the spreadsheet which follows, the separate work tasks required for successful completion of the
Landscape Architecture portion of the project are listed 21ong with the corresponding man-hours and labor
costs. Each team member is shown with hourl}= billing reties and the total labor cost of their respecri~=e
invoh=ement in the project.
t~/e have identified a total labor cost for the project of $9,965.00 for Basic Landscape Architecture Services.
Excluded are the costs of an}= additional consultants. Th=cost of reproduction, delis=ery and blueprinting
services is included in the above fee, (up to ~ 100.00) and will be listed as "Reimbursable Items" on your
monthly statement.
The figures cited here are a preliminar}= estimate of time and material costs based on judgments about task
duration and personnel requirements. Re~-isions may be necessary should contract negotiation occur.
Compensation for Additional Sei~=ices shall be for the ac ual professional tune required at our standard hourl}=
billing rates, reviewed annuall}=, which are currentl}=: Principal, X150.; Associate, $95-65.; Admin. X45. Ms.
Sokale's billing rate is X125.
Payments to the Landscape Architect shall be invoiced m.ondnl}= on a tine and material basis in accordance
with the rate schedule indicated above, not to exceed X9,965.00.
If after reviewing tlne preceding proposal, you find it acceptable and have no further questions, please sign the
original copy and return it to our office. Please keep the enclosed copy for }=our records. tX/e will then
proceed to meet }=our schedule.
Thank you again for offering us this opportunity.
Sincerely,
(Robert) Bruce Hill, ASLA
Principal
Calif. Lic. No. 2013
RBH/~*c
APPROVED:
A'
L~\DSCAPE .SRCHITL-CTS ARE REGL'L.'~TL-D BY THE- STATE OF C.4T_IFO1Z\LS. .~.tiY QL'L-ST1ON5 CONCERK~Il~G A LAti DSCAPE
.4RCHITL-CT >4.AY BE- REFE-RRL-ll TO THE S Lti DSCi~PL- AR CHITF CTS TECHNIG~L CO:~Z~TITTEE AT:
LA\DSG~PE- ARCHITL--CTS TF_CH\IC.4L. CO'vL'~f7T"I'F_F_
400 R STRL-ET, SUITE 4000
SACR°.AfL-\TO, C.1 (916) 445-4954
Ciry of Cupertino Scenic Circle Bridge Trail Alignment Study
HOURS AND RATES SCHEDULE
1- - _.._ - -- --
STAFF: _ _
~ _
- '' Bruce
Hill
_--
Dominic 'r
Lopez
--
Leslie _
McKenna '~
__
Jana
Sokale
- -
TOTAL HOURS
PER TASK
-_ _ -
-
TOTAL COST
-_ __
PER TASK
RATE: $150.00'. $95.001 $65.00' $125.00
'~ Task A: Preliminary Investigation and Review
1
2 Kick Off meeting w/City Staff
Review existing site information ~ 1
I 11
' 1',
1 ~ 2
2 $275.00
$275.00
3 Site visit and photography
_ _--
Pre are Di tal Basesheet Erom Aerial Surve
-
SUBTOTAL HOURS -- Y 4',
',, -6
~ - ~ '1
--- I
i
-- - ~~,
- - 1
T
6,
- G- 4
- i
'~, 8
- - --
6
-- -
18 $1,100.00
- ---
$390.00
-
SUBTOTAL -COSTS $900.00 $0.001, $390.001 $750.00.
Task B: Conceptual Alignment Alternatives $2,040.00
1 Drawings:
Prepare Alternative Alignment Concept
'
-
-
a 1 Alignment A -- 1' 3: - 3 --- __
2, --- - --
9 $880.00
b '~ Alignment B TI 3 3 2', 9 $880.00
+---
Alignment C
-
-
--~
1'
~ --
3
-
3
-._ --
2
9
--- ---
$880.00
-- -
/ p
/
,~ Elevations Pers eaves Cross Sections 2~'1 3 3 2 10 $1,030.00
e ' Pro and Con Chart/Matrix ~ 1 i,
---- 161 17 $2,150.00
f .Materials Comparison Matrix ~I 2i '~ 2 $300.00
2
Prepare Conceptual Cost Analysis
~-- 21
_ '~
411
______
0'~~ 6
- ---_ $560.00
-
3 Team Meeang 1 ~ 1 2 $275.00
4 Revise materials per Ciry input 2 2~ 2'i 21 8 $870.00
SUBTOTAL -HOURS 13 141 18!1 27 72
SUBTOTAL -COSTS
-
--_ _ - ---- _ --- Y
$1,950.00 ~
$1,330.00, ~
$1,170.001
$3,315_00!,
-------- $7,825.00
Reimbursable items ~ ' $100.00
1
TOTAL HOURS 19', 14~, 241 33
__-- 90
-----
- ---
TOTAL FEES '
$2,850.001, $1,330.00'' $1,560.00''
I $4,125.00 $9,965.00
Hill Associates,
Landscape Architecture/Planning
of/tt/to