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10-058 Grant Agreement, Community Arts Fund 2010, Arts Council Silicon Valley artscounci! silicon valley GRANT AGREEMENT Communit) Arts Fund 2010 Grant Number CAF - 2010 -1504 This is an agreement for the Community Arts Fund grant Arts Council Silicon Valley, hereinafter referred to as COUNCIL, to The City of Cupertino, hereinafter referred to as GRANTEE: COUNCIL agrees to award a grant of $1,957 to GRANTEE for the purpose(s) described in GRANTEE's application, provided that GRANTEE meets the terms and conditions described in the 2010 CAF application guidelines, including but not limited to the following: TERMS AND CONDITIONS: I. Grantee is a California not - for - profit corporation in good standing and is currently classified by the IRS as a 501(c) (3) tax - exempt organization. II. GRANTEE is based and operates in Santa Clara County. Ill. GRANTEE shall use the grant within the specified time period and for the purpose described in GRANTEE's application and summarized as follows: The City of Cupertino will present San Francisco Shakespeare Festival's production of The Two Gentlemen of Verona for three weekends in 2010. IV. GRANTEE shall consult with COUNCIL staff prior to any change in the use of the grant as prescribed in III. Such consultation must be in writing. V. GRANTEE shall send to COUNCIL a final report describing the use of the grant and its results, providing documentation of published acknowledgments and expenses, by June 30, 2011. If GRANTEE submits an application for a 2011 RAF or CAF grant, an interim report (or final report if available) must be included as part of the application packet. V1. GRANTEE must have satisfied the requirements of any previous COUNCIL grant. VII. GRANTEE shall notify COUNCIL, in writing, of any change of address, contact, or status of GRANTEE. VIII. GRANTEE shall acknowledge COUNCIL's support in its printed materials, attributing this support as follows: Funded in part by a grant from Arts Council Silicon Valley, in partnership with the County of Santa Clara, California Arts Council and the National Endowment for the Arts. AGREED TO BY: For GRANTEE: For CIL: ' Authorized Signatu ate Bruce Davis Executive Direc Kimbe Smit City C Typed Name /Title 10300 Torre Ave., Cupertino, CA Address 4 North Second Street, Suite 500 San Jose, CA 95113-1305 phone 408- 998 -2787 a its coon cll facsimile 408 - 971 -9458 www.artscouncil.org silicon valley June 7, 2010 Kimberly Smith The City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 -3200 Dear Kimberly, Congratulations! Arts Council Silicon Valley is pleased to award a Community Arts Fund grant of $1,957 to The City of Cupertino for arts activities occurring between July 1, 2010 - June 30, 2011 as described in your proposal. This grant is an expression of our appreciation of your artistic efforts and our confidence in your organizational capacity and community impact. Our Partners Grants Programs, including CAF, are made possible through the generosity of our funders: The William and Flora Hewlett Foundation, The David and Lucile Packard Foundation, Silicon Valley Arts Fund, Arts Choice Workplace Giving Program, County of Santa Clara, Santa Clara County Property Tax Insert Donors, California Arts Council and the National Endowment for the Arts. This award has been assigned the Grant Number CAF - 2010 -1504. Please use this number in all correspondence and reports concerning this grant. Please note the following grant requirements: Grant Agreement: In order to claim this grant, we must receive from you a signed copy of the enclosed Grant Agreement. The Grant Agreement states the terms and conditions of your grant, and must be signed by the principal manager of your organization or another officer authorized to sign contracts on behalf of your organization. We are enclosing two copies of the agreement. Retain one copy for your records and return the other to Arts Council Silicon Valley. Your award check will not be disbursed until we receive the signed Grant Agreement, which is due by August 1, 2010. Report on Past Grant: If you were a recipient of an CAF grant last year and submitted an interim report with your application this year, you must submit a final report on the use of the past grant before you can receive your current award. Acknowledgment of Arts Council: You are required to acknowledge this grant in printed materials and to provide copies of these acknowledgments with your final report. You can download a copy of the Arts Council Silicon Valley logo from our website at: http: / /www.artscounci1.org /neovs /press /downIoad.asp -more- Bruce W. Davis executive director A private nonprofit organization in partnership with the County of Santa Clara and the California Arts Council Community Arts Fund 2010 Page Two The following wording is required in acknowledgment of grant support on all print materials where funders are acknowledged. Funded in part by a grant from Arts Council Silicon Valley, in partnership with the County of Santa Clara, California Arts Council, and the National Endowment for the Arts. Report on Use of this Grant: Your organization must submit a final report on the use of this grant by June 30, 2011. This report should cover the period July 1. 2010 - June 30. 2011. If you apply for a CAF grant next year, you must submit an interim report (or final report, if available) with your grant application. Publicity: Arts Council Silicon Valley will publish our grantee list on our website. We will also provide a link to your website using the address on your grant application. We can also include your logo or a high quality digital image from an artistic production. Please send your digital file(s) to awong @artscouncil.org by August 1. We highly encourage you to publicize all your events on Artsopolis, a program of Arts Council Silicon Valley and the leading e- source of local arts and entertainment. Go to: www.artsopolis.com Return of Audio/Video Materials If you submitted audio /video material with your application, you may arrange to pick it up by calling or emailing Audrey Wong (408- 998 -2787 ext 214, awong @artscouncil.org) or by sending a stamped, self - addressed return envelope. Materials not claimed by September 30 cannot be returned. WE MUST RECEIVE YOUR SIGNED GRANT AGREEMENT BY August 1, 2010. Please note that your grant award may be forfeited unless we receive the document by this date. A summary of panel comments including your score: is enclosed. Once again, we extend to you our congratulations and our best wishes for a successful year. Arts Council Silicon Valley takes pride in supporting your organization's exceptional arts programming which contributes so much to the cultural vitality of our region. Sincerely, t l Diem ones �� Deputy Direc or Enclosures: Grant Agreement form (2 copies) Panel comments and score sheet ♦ Community Arts Fund 2010 Grantees artscouncil Panelist Score Review silicon valley The City of Cupertino Total Score: 76.32 Strengths - Great example of city -artist collaboration - Appreciate the range of programs - Marketing plan was well- covered - Impressive background of granting /funding for their arts education program - Impressed by the number of people that came out to see the production, and the number they're anticipating - Staff /board longevity Concerns - No budget notes - Didn't encourage much volunteerism - Cannot gauge of they use local talent, didn't get a sense as to how much of a community organization it is - Would like to see demographics - what's the makeup of the attendees. There wasn't enough information to demonstrate impact. Suggestions - Include more history on how the relationship (city- artist) started - More information re. how many people are coming, getting involved, how this develops relationship in the community. - For Community Arts Fund, need to explain how this is a real community- driven project INTAKE NOTES: - Next time, send in seven copies of List of Support Materials with description of DVD on back side of list of printed materials. That way, the panel will know what they will be reviewing. (We made copies)