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11-036 Fehr & Peers, Traffic Impact Analysis for Proposed Bay ClubCITY OF fl CUPERTINO AGREEMENT CITY OF CUPERTINO 10300 Torre Avenue Cupertino, CA 95014 408-777-3200 BY THIS AGREEMENT, made and entered into this~day of APRIL, 2011, by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and __ -'--F=E"""'H'"'"""R'-'&=-'-P-=E=E::.:..R=S'--------------- Address 160 W SANTA CLARA ST, STE 675 City SAN JOSE Zip 95113 Phone 408.278.~ (fflfi> ~if, (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as ·Cf.!? follows: ~ CONTRACTOR shall provide or furnish the following specified services and/or materials: £NT~fi~R.E A TRAFFIC IMPACT ANALYSIS FOR THE PROPOSED BAY CLUB IN CUPERTINO, CALIFORNIA EXHIBITS: The following attached exhibits hereby are made part of this Agreement: --'E=X"""'H'"""l=B;..;...IT~A'--___ _ TERMS: The services and/or materials furnished under this Agreement shall commence on 4-7-2011 and shall be completed before ~-. (i, .-3 o -i.o ti . ?!~ Cf) COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: $18,000.00 GENERAL TERMS AND CONDITIONS Hold Harmless Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability due to negligence, errors and omissions, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein. Insurance Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME PIU GHOSH, ASSOCIATE PLANNER DEPARTMENT~~-C~O~M~M'-'-'-=U~N~IT~Y~D~E~V~E=L~O~P~M=E~N~T This Agreement shall become effective upon its execution by CITY, in witness thereof; the parties have executed this Agreement the day and year first written above. :~NRR~ Ti6!._Y]YtupA ( Tax ID I Soc. Sec.# Ct't3<Jb0 5"S'1o CITY OF CUPERTINO: By GARY CHAO ~d Title CITY PLANNER APPROVALS $18 000.00 CL March 31, 2011 Mr .Gary Chao City of Cupertino 10300 Torre Avenue Cupertino, CA 95014-3202 EXHIBIT A Re: Proposal to Prepare a Transportation Impact Analysis for the Proposed Bay Club in Cupertino, California P11-2133-SJ Dear Gary: Fehr & Peers is pleased to submit this proposal to prepare a focused transportation impact analysis (TIA) for the above-referenced project. The Bay Club is a fitness club that would occupy approximately 66,200 square feet of the vacant Sears store at Vallco Shopping Mall. Typically, a TIA would not be conducted for a project occupying vacant space but in this case the Sears store (and the shopping mall in general) generates very little traffic during the morning commute period, and the fitness club is expected to generate a moderate amount-of-traffic-EluFin§-this-time-13eri0El-. ------------- Therefore, the effect of the fitness club's AM peak hour traffic on the surrounding roadway system will be evaluated. (Both uses would generate traffic during the evening commute period.) Preliminary estimates indicate the fitness club will generate 75 to 80 additional AM peak hour trips and no additional PM peak hour trips. Since the project generates fewer than 100 peak hour trips, neither a full City of Cupertino nor a congestion management program (CMP) TIA per Santa Clara Valley Transportation Authority guidelines would be required. Therefore, this TIA will focus on the operations of intersections in close proximity to the site and address site access and parking. The Scope of Work outlines the tasks we propose to undertake for this analysis. The fee and schedule follow. SCOPE OF WORK The following intersections will be included in the analysis: • Stevens Creek Boulevard and Perimeter Road • Stevens Creek Boulevard and Wolfe Road • Vallco Parkway and Wolfe Road The operations of the key intersections will be evaluated during the weekday morning (AM) peak hour for the following scenarios: Scenario 1: Scenario 2: Scenario 3: Existing Conditions -Existing volumes obtained from counts. Existing Plus Project Conditions -Existing volumes plus traffic generated by the fitness club. Background Conditions -Existing volumes plus traffic generated by approved and pending development projects and funded transportation system improvements. 160 West Santa Clara Street, Suite 675, San Jose CA 95113 (408) 278-1700 Fax (408) 278-1717 www.fehrandpeers.com Mr. Gary Chao March 31, 2011 Page 2 of 3 FEHR PEERS Scenario 4: Background Plus Project Conditions -Traffic volumes for Scenario 3 plus traffic generated by the fitness club. Transit, bicycle and pedestrian access, and on-site parking will also be addressed. Fehr & Peers will complete the following tasks: Task 1 -Site Reconnaissance and Data Collection We will visit the study area to review the physical characteristics of the site and the surrounding transportation system to confirm existing roadway cross-sections, intersection lane configurations, traffic control devices, surrounding land uses, and the locations of pedestrian, bicycle, and transit facilities. Existing intersection operations will be observed during the AM peak period to verify and/or explain calculated service levels in Task 2. AM peak period counts are available from the Department of Public Works for the intersection of Stevens Creek Boulevard and Wolfe Road. We will conduct AM peak period counts at the intersections of Stevens Creek Boulevard/Perimeter Road and Vallco Parkway/Wolfe Road. We will also conduct AM peak period counts at two right-in I right-out driveways south of the project site on Stevens Creek Boulevard. Task 2 -Existing Conditions We will use the level of service method approved by VTA and the City of Cupertino, based on the 2000 Highway Capacity Manual, to analyze the existing operations of the study intersections. Task 3 -Project Traffic Estimates The amount of traffic generated by the fitness club will be estimated by applying approwiate trip generation rates from the Institute of Transportation Engineers (ITE) Trip Generation, 8 h Edition. The trips will be assigned to the roadway system based on existing travel patterns in the area and the relative location of complementary land uses. Task 4 -Existing Plus Project Conditions Project traffic will be added to the existing volumes. Level of service (LOS) calculations will be conducted to evaluate the operations of the study intersections after completion of the proposed project. The City has expressed interest to consolidate the two existing right-in I right-out driveways on Stevens Creek Boulevard south of the project site that provide access to the Sears store and Auto Center. The proposed driveways alternative is consistent with Policy 4-9 of the Circulation Element in the City General Plan which encourages property owners to use shared driveway access and "minimize the number of driveway openings in each development". Fehr & Peers will observe the existing driveway operations as described in Task 1 and conduct LOS calculation using volumes developed in this task with proposed driveway geometry. Task 5 -Background and Background Plus Project Conditions Fehr & Peers will obtain a list of approved and pending development projects and transportation infrastructure improvements from the City. Added traffic volumes at the study intersections from the development projects will be estimated using standard traffic engineering and planning procedures including trip generation, distribution, and assignment. Lane modifications or traffic volume diversions caused by transportation infrastructure projects (if any) will be estimated. The resulting traffic volumes will be added to existing volumes to obtain background traffic volumes. Intersection level of service calculations will be conducted to evaluate intersection operations under Background Conditions, both with and without the project. Mr. Gary Chao March 31, 2011 Page 3 of 3 Task 6 -Significant Impacts and Mitigation Measures FEH R1"P PEERS Impacts will be identified by comparing the analysis results to City of Cupertino significance criteria. For significant impacts, we will propose mitigation measures that strive to reduce the impact to a less than significant level. Task 7 -Site Plan Review Site access and on-site circulation to/from nearby amenities within Vallco Shopping Mall will be evaluated based on the proposed site plan. The number of access points and connectivity will be determined as part of this task. We will also summarize our assessment of the existing driveway operations and potential impacts due to the consolidation of driveways proposed under the Existing Plus Project Conditions. The site plan will be reviewed to ensure that adequate and direct pedestrian and bicycle facilities and connections are provided. Similarly, we will review the site plan to ensure efficient linkages with existing and potential future transit stops (external to the site). If necessary, we will recommend modifications to the site plan to ensure adequate access is provided. The proposed parking for vehicles and bicycles will be compared to City and industry standards. 7 ask 8 -Documentat10n We will document our findings in a report format, which will include text, graphics, and tables. This scope assumes up to eight staff hours to respond to comments on the Draft TIA report. Fehr & Peers will incorporate comments into the Final TIA report. Task 9 -Meetings The scope of work includes attendance at one project-level meetings and one hearing. Additional project-level meetings and/or hearings will be attended only upon written authorization. FEE AND SCHEDULE The fee estimate is $18,000, including $1,000 for traffic counts and $2,000 for meeting attendance. Additional services will be conducted upon authorization and billed on a time-and- materials basis. We estimate that we can complete the proposed scope of work and submit a draft report approximately four weeks after we have received a fully executed contract, available traffic count data, list of approved/pending projects, descriptions of transportation system improvement projects that will affect the study intersections, and a final project description and site plan. Please note that the terms of proposal are valid for a period of 60 days. We appreciate the opportunity to submit this proposal and to work with you and City staff. Should you have any questions or need any additional information, please do not hesitate to call us at (408) 278-1700. Sincerely, FEHR & PEERS Jane A. Bierstedt, P.E. Principal