05-067, Surface Transportation Program
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM
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SUBJECT AND ISSUE
AGENDA DATE July 19, 2005
Adoption of Resolution No. OS- ~ (~ : Authorizing submittal of an application for the Surface
Transportation Program funding in the amount of $137,940 and a commitment for the local
matching funds of $15,822 to fund the Stelling Road, McClellan Road, and Tantau Avenue
Pavement Rehabilitation Project.
BACKGROUND
The Santa Clara Valley Transportation Authority (VTA) is soliciting local streets and roads
rehabilitation projects for funding under the Federal Surface Transportation Program (STP) for
Local Streets and Roads Rehabilitation for fiscal years 2005-2006 and 2006-2007. The STP is a
portion of the Transportation Equity Act for the 21 S` Century (TEA-21), which is currently in the
process of being reauthorized by the federal government.
In order for an individual road segment to be a candidate for STP funds, it must have a Pavement
Condition Index (PCI) less than 70 and be recommended for rehabilitation treatment by the
City's Pavement Management System. PCIs for the City's pavement network are derived from a
rating system that evaluates the condition of the pavement of individual roadway segments on a
scale from 0 to 100. PCIs of 70 and above are classified as "Very Good," of 50 to 69 as "Good,"
of 26 to 49 as "Poor," and 0 to 25 as "Very Poor." By these criteria, the City has eligible
segments on Stelling Road, McClellan Road, and Tantau Avenue and recommends that these
segments be included in the STP grant request. The STP funding will provide up to 88.53% of
the total project funding. The City must, through the approval of the attached resolution, commit
to supplying the remaining 11.47% of the project funding.
The City has continued its maintenance of effort (MOE) on the City's pavement management
program by allocating $750,000.00 annually in the Capital Improvement Program (CIl') to carry
out an annual Pavement Management project. As such, the City has retained its eligibility for
state and federal road maintenance and rehabilitation funds, such as the STP Local Streets and
Roads Rehabilitation grant. Through VTA, STP funding of $165,463.00 for fiscal year 2005-
2006 and $165,463.00 for fiscal year 2006-2007 had originally been allocated to Cupertino.
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However, Staff requested, and VTA agreed, that both fiscal years' funds be made available in
fiscal year 2005-2006, for a total of $330,926.00 in that year. These STP funds were approved
and will be used to supplement the City's $750,000.00 Pavement Management Project in 2005-
2006, for a total project of $1,080,926.00.
Now, through VTA, an additional $137,940.00 in STP funds for fiscal year 2005-2006 has been
allocated to Cupertino. These additional funds, if approved, can then be used to supplement the
$1,080,926.00 already earmarked for the Pavement Management Project in 2005-2006, for a total
project of $1,218,866.00. More importantly, the approximately 63% increase in the size of the
pavement management funding provided by the total of the STP funds will enable the City to
achieve further savings through the economies of scale inherent in a larger overlay project.
FISCAL IMPACT
Adoption of the attached resolution will enable the City to receive additional federal STP funds
for local streets and roads rehabilitation in a maximum amount of $137,940.00 and obligate the
City to supply matching funds of $15,822.00. The City can use the STP funds to supplement
previously authorized STP funds in the amount of $330,926.00 and the City's $750,000.00
Pavement Management Project in 2005-2006, already programmed in the City's current CIP, for
a total Pavement Management project of $1,218,866.00 in 2005-2006. The matching funds will
be provided from the previously budgeted CII'.
STAFF RECOMMENDATION
Adoption of Resolution No. OS-~: Authorizing submittal of an application for the Surface
Transportation Program Funding Program in the amount of $137,940 and a commitment for the
local matching funds of $15, 822 to fund the Stelling Road, McClellan Road, and Tantau Avenue
Pavement Rehabilitation Project.
Submitted by: Approved for submission:
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Ralph A. Qualls, Jr. David W. Knapp
Director of Public Works City Manager
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