13-022 Alliance Engineering Consultants, Inc., pedestrian lighting feasibilty study, N. Stelling Rd. bridge at I-280 / OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
4y
"c.I9s. TELEPHONE: (408)777-3223• FAX: (408) 777-3366
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WEBSITE:www.cupertino.org
CUPERTINO
March 7, 2013
Alliance Engineering Consultants, Inc.
4701 Patrick Drive Building 10
Santa Clara, CA 95054
An original copy of your Agreement with the City of Cupertino is enclosed. If you have any
questions or need additional information, please contact the Public Works department at (408)
777-3354.
Sincerely,
ti> #
1
Brittany Carey
Senior Office Assistant
City of Cupertino
Enclosure
cc: Public Works
CITY OF
/ //// AGREEMENT
CITY OF CUPERTINO
10300 Torre Avenue
CUPERTINO Cupertino,CA 95014 O
408-777-3200 NO. �7/�
THIS AGREEMENT, made and entered into this 7 day of ,►"d'1 is by and between the
CITY OF CUPERTINO (Hereinafter "CITY") and Alliance Engineering Consultants, Inc.
4701 Patrick Drive, Building 10, Santa Clara, CA 95054, Phone: 408-970-9888
Hereinafter "CONSULTANT"), in consideration of their mutual covenants, the parties agree as
follows:
CONSULTANT shall provide or furnish the following specified services and/or materials:
Perform a pedestrian lighting feasibility study for North Stelling Road bridge at I-280.
Check box if services are further described in an Exhibit. x
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: Exhibit A.
TERM: The services and/or materials furnished under this Agreement shall commence on March
1, 2013 and shall be completed no later than May 1, 2013.
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONSULTANT:
$3500.00
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers
employed on a Public Works contract in excess of$1,000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor shall, to the fullest extent allowed by law, indemnify, defend, and hold
harmless the City and its officers, officials, agents, employees and volunteers against any and all
liability, claims, stop notices, actions, causes of action or demands whatsoever from and against
any of them, including any injury to or death of any person or damage to property or other
liability of any nature, arising out of, pertaining to, or related to the performance of this Agreement
by Contractor or Contractor's employees, officers, officials, agents or independent contractors.
Contractor shall not be obligated under this Agreement to indemnify City to the extent that the
damage is caused by the sole or active negligence or willful misconduct of City, its agents or
employees. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's
choice, expert fees and all other costs and fees of litigation.
Subcontracting. Contractor has been retained due to their unique skills and Contractor may not
substitute another, assign or transfer any rights or obligations under this Agreement. Unless prior
Page 1 of 3
Alliance Engineering Consultants Agreement
written consent from City is obtained, only those people whose names are listed this Agreement
shall be used in the performance of this Agreement.
Assignment. Contractor may not assign or transfer this Agreement,without prior written consent
of CITY.
Insurance. Contractor shall file with City a Certificate of Insurance consistent with the following
requirements
Coverage:
Contractor shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following minimum limits:
Bodily Injury: $1,000,000 each occurrence
$2,000,000 aggregate - all other
Property Damage: $500,000 each occurrence
$1,000,000 aggregate
If submitted, combined single limit policy with aggregate limits in the amounts of$2,000,000 will
be considered equivalent to the required minimum limits shown above.
(3) Automotive:
Comprehensive automobile liability coverage in the following minimum limits:
Bodily injury: $500,000 each occurrence
Property Damage: $500,000 each occurrence
or
Combined Single Limit: $1,000,000 each occurrence
Subrogation Waiver. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide comprehensive general and automotive liability insurance, Contractor
shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any
insurer providing comprehensive general and automotive liability insurance to either Contractor
or City with respect to the services of Contractor herein, a waiver of any right to subrogation
which any such insurer of said Contractor may acquire against City by virtue of the payment of
any loss under such insurance.
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Alliance Engineering Consultants Agreement
Termination of Agreement. The City reserves the right to terminate this Agreement with or
without cause with a seven (7)-day notice. The Contractor may terminate this Agreement with or
without cause with a seven (7)-day written notice.
Non-Discrimination. No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion, gender or sexual
orientation of such person
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of
employment in the sense that the relationship of master and servant exists between City and
undersigned. At all times, Contractor shall be deemed to be an independent contractor and
Contractor is not authorized to bind the City to any contracts or other obligations in executing this
Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City. City shall have no right of control as to the manner
Contractor performs the services to be performed. Nevertheless, City may, at any time, observe the
manner in which such services are being performed by the contractor.
The Contractor shall comply with all applicable =Federal, State, and local laws and ordinances
including,but not limited to, unemployment insurance benefits, FICA laws, and the City business
license ordinance.
Changes. No changes or variations of any kind are authorized without the written consent of the
City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
NAME: VA V V;) 5/11-1,t`&A,/ DEPARTMENT: wrdt.k— I'VbRk-5
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties
have executed this Agreement the day and year first written above.
CONSULTA► : CITY OF CUPERTINO:
By hLL�
Titl: PI�IiiCI -L Title: '5I:/-• 'o 2 C w... 61t)&ii-teve
Soc.Sec.#or Tax I.D 2 v'r'DQO(1-02 7
APPROVALS EXPENDITURE DISTRIBUTION
D •..:- EAD D TE _ • �. . �: a.,•
3/c/I3 420-9559-9300 $3500.00
CITY A EY P ED AS FORM DATE (i3 111.M4
CLERK: ATTEST DATE AA_At- 3 ? ((
._
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Alliance Engineering Consultants Agreement
AIAlliance 4701 Patrick Henry Drive, Building 10, Santa Clara, CA 95054
Engineering PHONE: (408) 970-9888 FAX: (408) 970-9316
Consultants, Inc.
February 19, 2013 Proposal No. 413-021913
Mr. Ebrahim Sohrabi, P.E.
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014-3202
Subject: City of Cupertino
North Stelling Road Bridge at 1-280
Pedestrian Lighting Feasibility Study
Dear Mr. Sohrabi:
Alliance Engineering Consultants, Inc. is pleased to present this proposal to provide
lighting feasibility study services for the subject project. We have visited the site and
discussed the project requirements with you, in preparing our proposal.
PROJECT UNDERSTANDING
We understand that the project involves pedestrian lighting feasibility study on the
existing bridge at North Stelling Road and 1-280. The bridge is approximately 270 feet
with pedestrian sidewalks on both sides of the street. The purpose of the study is to
determine the scope of lighting improvements for enhancing the pedestrian safety and
security at night.
SCOPE OF SERVICES
Alliance Engineering Consultants, Inc. proposes to perform electrical facility assessment
for this project, as follows:
1. Collect and review the available existing drawings, construction details and
calculations.
2. Visit the site to confirm the existing as-built conditions.
3. Analyze lighting options, present and coordinate lighting options with the City of
Cupertino. Submit lighting cut sheets for review and approval.
Mr. Ebrahim Sohrabi, P.E.
North Stelling Road Bridge at 1-280
Pedestrian Lighting Feasibility Study
February 19, 2013
Page 2 of 2
4. Prepare conceptual lighting layout and perform preliminary point-by-point lighting
calculations based on lighting fixtures approved by the City.
5. Coordinate the lighting layout and installation with Caltrans.
6. Attend two coordination and review meetings, one meeting with the City and the
other meeting with Caltrans. Prepare and submit meeting minutes.
7. Prepare budgetary costs for the proposed lighting improvements.
8. Prepare lighting feasibility report to document recommended lighting
improvements.
SCHEDULE
We propose to complete the lighting feasibility study with 4 weeks of notice-to-proceed
from the City.
COMPENSATION
In consideration of the performance of the services described above, Alliance
Engineering Consultants, Inc. proposes to be compensated on a fixed fee basis, for
$3,500. This fee represents approximately 28 hours of engineering effort, including
expenses.
Should you have any questions concerning our proposal please do not hesitate to
contact me. We look forward to working with you on this project.
Sincerely,
Alliance Engineering Consultants, Inc.
/
5.//
Kenneth S. Ngai, P.E.; LE.ai AP
Principal