08-099 Traffic Data ServiceAGREEMENT
~~~~
CITY OF CUPER'TINO
10300 Torre Avenue
Cupertino, CA 9:1014
408-777-3200
BY THIS AGREEMENT, made and entered into this ~Q~day of ;, de 2008 by and between the CITY OF
CUPERTINO (Hereinafter referred to as CITY) and Traffic Dafull Servl ,Northern California , 1386 Whiite Oaks
Road, Sutte 1, Campbell, Ca 85008 (408) 3T7-2988 (Hereinal~er referred as CONTRACTOR), in consideration of
their mutual covenants, the parties hereto agree as follows:
CONTRACTOR shall provide or furnish the following specfied services and/or materials: .
Conducting morning and evening peak hour intersection fuming movement counts. Intersection fuming movement
count of the 14 locations are given In Appendix A, attached. Provide additional counts service as needed for an
additional services under this agreement
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: _
Exhibit A, Scope of Work
TERMS: The services and/or materials furnished under this Agreement shall commence on August 25, 2008 and shall
be completed before June 30, 2009.
COMPENSATION: For the full perfomtance of this Agreement, CITY shall pay CONTRACTOR: $15,000
CaNfomia Labor Cods, Section 1771 requires the payment of prevaiNng wages to afi workers empkryed on a Public Works contract in excess of
sl,ooa.oo. .
GENERAL TERMS AND CONDiT10N3
Hold Harmless. Contrector agrees to save and hold hannl~s the City, Rs officers, agents and employees from any and all damage and NabNhy due
to nsgligerice, errors and omissions. inducting all costs of defending arty claim, cz~used by or arising out of the peAormarroe of this AgroemeM: City
shah not be Nable for ads of Contractor in performing servkoes described herein.
Irrauirance. Should the City require sviderrce of insurability; Contractor shah fiN ~~ City a CeRiNcote of Insurance before commencing any services
under thfs Agreement. Reid Certificate shall bs subject to the approval of CNy's t>irector of AdministretNe Services.
Non.Discrfrnirratiom. No discrimination shall bs made in the ~npioyment of {rarsons under this Agreement because of the race, color, national
origM ancestry, reNgion or sex of such person.
interest of CoMredbr. It is understood and agreed that this Agreement ~ not bi contract of employment in the sense ti~at ttu~ relationship of master
and servant exists between CRy and undersigned. At afi thrres, Contredor shall be deemed to be an independent contractor and Contractor is not
authorized to bind the City to arty oontreds or other obNgations in executing this agreement. Contractor certifies that rw one who has or witl have
any financial hrterest under this AgreernaM is an officer or employee of City.
Change;. Thb Agreement shall na be assigned or transferred without the wrtten consent of the Cih-. Plc changes or vatiatkrns of any kMd are
authorized without the written «~nnsent of the City.
CONTRACT CO-0RDINATOR and representative for CITY shall be:
NAME: David Stillman
DEPARTMENT: Public Works
`~ ENTERED
This Agf+esment shali~ become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above. -
CONTRACTOR: CITY OF CUPERTINO:
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RECEIVED
PUBLIC WORKS DEPARTLvIE]VT
SEP 0 9 2008
ERf~ITA
CITY OF CUIPERTINO
PUBLIC WORKS DEPARTMENT
SCOPE OF WORK
for
TURNING MOVEMENT COUNT DATA COLLECTION
A. General
The City is seeking a Traffic Data Collection firm to conduct turning movement counts at
selected intersections
B. Description of Work
Contractor shall provide all equipment, labor and tr;insportation necessary to conduct turning
movement counts as described in this scope of work:. Work shall consists of:
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Conducting morning and evening peak Dour intersection turning movement counts.
Intersection turning movement count locations are given in Appendix A, attached.
Morning counts shall be conducted for three hours between 6 am and 9 am, and
evening peak hour counts shall be conducted for three hours between 4 pm and 7 pm.
Each location will require a minimum count team of two persons to conduct the
surveys. The more complex intersections may require up to four persons.
C. Submittals
Hard copies showing the volume for each movement by fifteen-minute increment, in a tabulated
format, shall be provided for each morning and eve~iing count period. The total volume for each
movement during the highest peak hour within each three-hour count period shall also be
provided in a graphical format. Electronic copies o1' all Eles shall also be provided.
D. Schedule
The turning movement counts listed in Appendix A shall be completed prior to October 31, 2008.
E. Payment
Invoices will be paid upon receipt of the required submittals for each count location.
EXFIIBITA
F. Contractor Qualifications
Vendor must be familiar with the Cupertino area.
Vendor must have the equipment and personnel to perform the work within the
required time lines.
Vendor must be able to provide proof o1~ insurance to the satisfaction of the City
without undue delay.
G. Selection Criteria
The selection of a contractor will be based upon demonstrated ability to provide timely and
quality services. The criteria used to evaluate and select a contractor for this service include the
following:
• Contractor's ability to provide reliable and timely services.
• Contractor's demonstrated ability to provide qualified employees who can perform the
work accurately.
• Contractor's references as to competence, stability and overall quality of services.
• Contractor's ability to comply with the City's insurance requirements.
• Contractor's proposed fee relative to the services provided.
• Contractor's past performance on similar projects.
H. Submittal of Proposals
Optimally, two (2) copies of the completed proposal shall be delivered to David Stillman, City of
Cupertino Public Works Department, by August 11., 2008, no later than 3:00 p.m. However, the
City will accept faxed proposals for this project, as long as proposals are received before the
deadline.
The proposal shall, as a minimum, include the following:
• A list of at least three references of other municipalities or private companies who
have used your services during the past 1:wo years. For each reference provide
information on the type of traffic counts conducted and number of count locations in
each job.
• A Statement of Employee Training and :Experience. Contractor shall submit a
statement of procedures for hiring and training personnel who will conduct these
counts, and describe previous experience of crews who will be used on the job.
• Fee for performing intersection turning movement counts, including submittals, on a
per location basis.
• A sample of typical tabulated intersection turning movement count data, as required
for each intersection per Section B, "Submittals".
Complete and return with your proposal all requires. proposal documents.
EXEi1BITA
I. Insurance Requirements
The Vendor shall be able to furnish to the City on request the required certificates and
endorsements to provide the City satisfactory proof that the Vendor carries the following
insurance coverage:
• Worker's Compensation & Employers Liat~ility. In accordance with the Worker's
Compensation Act of the State of Californi;~ -Worker's Comp - "statutory" per CA Law;
Employers' Liability - $1.0 million per occurrence.
General Liability -commercial general liability; including provisions for contractual
liability, personal injury, independent contractors and products -completed operations
hazard: Combined single limit of $1.0 million per occurrence; $2.0 million in the
aggregate.
• Automobile Liability -comprehensive covering owned, non-owned and hired
automobiles: Combined single limit of $1.0 million per occurrence.
J. Contact
For questions, please contact:
David Stillman, P.E.
Senior Civil Engineer
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Phone: (408) 777-3249, Fax: (408) 777-3333
EXHIBIT A
Appendix A: Turning Movement Count Locations
1. Interstate 280 north ramp & Wolfe Road
2. Interstate 280 south ramp & Wolfe Road
3. Stevens Creek Boulevard & Wolfe Road/Miller Avenue
4. De Anza Boulevard & Prospect Road .
5. Highway 85 south ramp & De Anza Boulevard
6. Highway 85 north ramp & De Anza Boulevard
7. De Anza Boulevard & Bollinger Road
8. De Anza Boulevard & Stevens Creek Boulevard
9. Interstate 280 north ramp & De Anza Boulevard
10. Interstate 280 south ramp & De Anza Boulevard
11. De Anza Boulevard & Homestead Road
12. Stevens Creek Boulevard & Stelling Road
13. Highway 85 west ramp & Stevens Creek Boulevard
14. Highway 85 east ramp & Stevens Creek Boulevard
08/11/2008 14:43 FAg 4083772998 TRAFFIC 1DATA SERVICE
EXFflBITA
Cd.J 007
DM,TM Barris Fred Kelley (408) 298-2929
Over 350 fuming movenr~ent counts
Kimley~Horn Associates mike Mowery (925) 543-0840
Over 400 turning movement counts
Cost Pro osai
TDS will work with City staff to detennrnine the number of count personal
xequired for each intersection. In 2006 vve completed all counts with two people
per count with the exception of De A.r~~/Stevens Creek and De Anza and
Homestead. We are willing and able to ~.~se additional people if requested. We
can provide counts at the following costs:
Three-hour, two~person, peak period turning movezrlent count -- $250.
Three-hour, three-person, peak period tLnning movement count -- $300.
Three-hour, four-person, peak period tu~~ing movement count =- $350.
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